17 Results for Sr Executive Assistant Jobs in Schaumburg, IL

Add your latest resume to match with open positions.

Executive Assistant

Chicago, IL
onsite
Temporary / Contract
42.75 - 49.5 USD / Hourly
We are looking for an Executive Assistant to support senior leadership for a non-profit organization in Chicago, Illinois. This is a Contract position suited for someone who can manage complex scheduling needs, coordinate travel logistics, and keep executive operations running smoothly. The ideal candidate brings strong organization, sound judgment, and the ability to handle time-sensitive administrative priorities with professionalism. Responsibilities: • Oversee executive calendars by organizing meetings, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments. • Arrange domestic and business travel plans, including itineraries, reservations, and related logistics, while adapting quickly to changes. • Coordinate meeting details for leadership, including scheduling attendees, confirming logistics, and helping maintain smooth execution of executive sessions. • Prepare and track travel-related documentation and expense activity using approved tools and internal processes. • Support executives with administrative follow-through, helping prioritize tasks and maintain timely communication across stakeholders. • Use Microsoft Excel and related office tools to organize information, track assignments, and provide clear administrative reporting. • Serve as a dependable point of coordination for time-sensitive requests, ensuring details are handled accurately and discreetly.
2026-09-30T00:00:00Z

Executive Assistant

Chicago, IL
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership in Chicago, Illinois through a Contract position. This opportunity is ideal for someone who thrives in a fast-paced environment, keeps complex schedules organized, and ensures travel and meeting logistics run smoothly. The role requires strong attention to detail, sound judgment, and the ability to manage competing priorities with professionalism. Responsibilities: • Oversee executive calendars by coordinating appointments, resolving scheduling conflicts, and aligning priorities across multiple stakeholders. • Arrange domestic and international travel plans, including flights, lodging, ground transportation, and itinerary preparation. • Manage changes to travel schedules quickly and accurately to minimize disruption and maintain efficiency for leadership. • Organize executive meetings by securing meeting spaces, confirming attendees, preparing agendas, and distributing logistics in advance. • Serve as a central point of coordination for time-sensitive administrative activities and follow-up actions. • Track upcoming commitments and ensure leaders are prepared with the information and materials needed for each engagement.
2026-09-10T00:00:00Z

Executive Assistant

Chicago, IL
onsite
Temporary / Contract
50 - 60 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership for a Contract position based in Chicago, Illinois. This opportunity is ideal for a highly organized individual who can manage complex schedules, coordinate executive-level logistics, and maintain a responsive approach in a fast-paced real estate and property environment. The role requires strong judgment, attention to detail, and the ability to keep priorities moving smoothly across meetings, travel, and daily executive support needs. Hourly Pay is $50-60/hr Responsibilities:• Manage demanding executive calendars, prioritize appointments, and adjust schedules to accommodate shifting business needs.• Arrange domestic and international travel, including flights, lodging, ground transportation, and detailed itineraries.• Coordinate travel logistics proactively to ensure seamless movement for leadership and timely resolution of changes or disruptions.• Organize executive meetings by securing meeting spaces, confirming attendees, preparing agendas, and supporting follow-up actions.• Serve as a central point of coordination for time-sensitive requests, helping executives stay informed and prepared throughout the day.• Track key deadlines, meeting commitments, and scheduling conflicts to support efficient executive operations.• Prepare and distribute calendar updates, travel plans, and meeting details with a high level of accuracy and care.
2026-09-25T00:00:00Z

Executive Assistant to the CEO

Chicago, IL
onsite
Permanent / Full Time
130000 - 160000 USD / Yearly
We are looking for an experienced Senior Executive Assistant to provide high-level administrative and personal support to the CEO. This position plays a central role in keeping executive priorities organized through proactive calendar coordination, travel planning, and responsive day-to-day support. The ideal candidate is experienced, resourceful, and confident managing confidential matters while ensuring smooth communication with internal teams and external partners. The ideal candidate will have experience supporting a CEO within a global organization. Must have experience with Board of Directors. This requires 5 days on-site.The salary target is $130,000-$160,000 and health benefits, dental, vision, 401k, PTO and bonus.Recruiter: Connie Stathopoulos Responsibilities:• Manage complex executive calendars, coordinate appointments, and adjust schedules to align with shifting business priorities.• Arrange domestic and international travel, including itineraries, accommodations, transportation, and related logistics.• Prepare and submit expense reports accurately and on time using designated expense management tools.• Capture meeting discussions, organize follow-up items, and help ensure action items are tracked to completion.• Support planning and execution of meetings and events by handling agendas, materials, conference setup, and logistics.• Serve as a point of contact between assigned executives and both internal stakeholders and external contacts, maintaining clear and effective communication.• Draft, format, and manage correspondence, reports, and other administrative documents with a high level of accuracy.• Respond to ad hoc administrative requests and provide dependable support for special projects and executive priorities.
2026-10-09T00:00:00Z

Executive Advisor

Chicago, IL
onsite
Temporary / Contract
65 - 75 USD / Hourly
We are looking for an experienced Executive Advisor to provide high-touch technology and operational support for senior leadership. This long-term contract position is ideal for someone who combines executive-level judgment with strong hands-on expertise across end-user technology, meeting support, and audiovisual environments. The role works fully on site and plays a key part in keeping executive offices, leadership meetings, and priority events running smoothly. Success in this position requires sound judgment, discretion, and the ability to respond confidently when urgent technical issues arise. Responsibilities: • Deliver personalized technical assistance to senior executives and other designated leaders, ensuring reliable support in offices, meeting rooms, remote settings, and as needed during business travel. • Oversee day-to-day headquarters support operations while guiding two executive support team members and aligning efforts with broader IT groups and external service providers. • Prepare, test, and maintain conference room, presentation, and audiovisual technology to ensure readiness for board meetings, investor sessions, leadership updates, and other high-visibility events. • Troubleshoot issues involving Microsoft 365, Teams, Intune, Windows, macOS, conferencing tools, and connected endpoint devices with a hands-on, service-focused approach. • Anticipate technology risks before important meetings and establish practical backup options to protect continuity when last-minute issues occur. • Coordinate deskside support activities for executive areas, maintaining a detail-oriented and dependable experience for users who require timely resolution and minimal disruption. • Create and maintain clear support documentation, operating procedures, and meeting-readiness checklists to improve consistency and service quality. • Partner with vendors and internal stakeholders to resolve complex incidents, support equipment needs, and uphold reliable performance across executive technology environments. • Respond during off-hours or special events when leadership meetings or urgent business needs require additional technical coverage.
2026-10-05T00:00:00Z

Sr. Tax Associate

Chicago, IL
onsite
Permanent / Full Time
95000 - 115000 USD / Yearly
The salary range for this position is $95,000-$115,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] Let’s get you into a job where you’re not under compensated for your hard work. How about one where the company values your time? A high-end firm that was just rated one of the top places to work in Chicago just created a new Senior Tax Associate position. Which may seem pretty standard…until you get to the best part: The perks. 1) The pay rates are above what their top competitors pay their employees2) They have higher bonus structures3) There’s work from home flexibility and prioritization for employee work/life balance.4) The position is a fast-track career growth opportunity (as the company is expanding rapidly thru acquisitions)5) And more… :Responsibilities<ul><li>Prepare tax documents and assist on tax return preparation</li><li>Review and analyze financial statements</li><li>Manage workload and complete work to meet required regulatory deadlines</li></ul>
2026-10-09T00:00:00Z

Sr. AR Accountant

Plainfield, IL
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
The salary range for this position is $75,000-$85,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] Job Description PositionThis role reports into the Finance Manager and is responsible for providing lead accounting support for our accounting function. This position contributes to our financial health through responsibilities that include: lead for new contract setup; accounts receivable lead for the company, and accounting system and work process training for the accounting and payroll team. This position will have a close working relationship with the accounting, payroll, and finance team members as well as leadership throughout the organization. Responsibilities and core functional areas<ul><li>New contract setup and maintenance in our accounting systems including dissemination of new contract info to the rest of the accounting team.</li><li>Responsibility for centralized system-wide accounts receivable, ensuring that invoicing and receivable functions are administered with best practices.</li><li>In collaboration with the accounting manager, provide budget system inputting and reporting, as well as updates as needed.</li><li>Liaison between internal program managers, billing departments and government contract managers.</li><li>Responsibility for accounting and reporting for joint venture and sub-contractor partnerships, ensuring that timely payable and receivable processes occur, in close cross-functional working relationship with the Finance Manager.</li><li>Prepare documents for auditing as needed. Identify and prevent gaps in processing using technology, team-based work processes and the use of reporting.</li><li>Provide excellent customer service and follow up, both internally to MEL and externally with our outside partners.</li><li>Using our financial systems, Excel and other accounting tools and software, analyze trends and create reports as needed.</li><li>Other projects as assigned.</li></ul>
2026-09-23T00:00:00Z

Sales Administrative Assistant

Northbrook, IL
onsite
Permanent / Full Time
55000 - 72000 USD / Yearly
On behalf of our client we are looking for a detail oriented Sales Administrative Assistant to support our sales organization in Northbrook, Illinois. This position plays a key role in keeping opportunities moving forward by coordinating quotes, organizing documentation, and managing communication with carriers and vendor partners. The ideal candidate is comfortable balancing administrative work, data accuracy, and client-ready deliverables. This role offers the opportunity to contribute directly to sales effectiveness through strong organization, follow-through, and collaboration. Compensation: $55k-$72k + bonus potentialHybrid (Onsite Monday, Tuesday & Thursday)Benefits: Medical, Dental, Vision, 401k, unlimited PTO, Holiday PayOur specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:<ul><li>Coordinate all backend quoting activity</li><li>Review client documentation for completeness and accuracy</li><li>Monitor opportunities throughout the Salesforce workflow</li><li>Serve as the liaison between internal sales reps and insurance carriers</li><li>Follow up on missing documentation</li><li>Communicate status updates to sales representatives</li><li>Track multiple quotes simultaneously</li><li>Resolve documentation issues before submissions</li><li>Maintain accurate records inside Salesforce</li><li>Run status reports and provide regular updates</li><li>Keep the quoting process moving efficiently</li></ul>
2026-10-01T00:00:00Z

Administrative Assistant

Chicago, IL
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support conflicts-related research and administrative operations in Chicago, Illinois. This position plays an important role in reviewing party and client information, maintaining accurate records, and helping legal teams receive timely, reliable conflict search results. The ideal candidate is organized, discreet, and comfortable handling sensitive requests while balancing routine tasks with urgent priorities. Responsibilities:• Conduct research on client and party affiliations using business intelligence platforms and public online sources to confirm organizational relationships and background details.• Perform conflict checks by identifying relevant party information, selecting effective search logic, reviewing database results, and applying internal guidelines to determine appropriate inclusions or exclusions.• Examine conflict reports for completeness, consistency, and accuracy to ensure all searches meet established quality and compliance standards.• Provide day-to-day support to attorneys, legal staff, and conflict management personnel by answering questions and assisting with search-related requests.• Maintain database records by updating client and matter information, processing name changes, and adding associated parties to existing files as needed.• Promote high standards in research and analysis by applying careful review practices and ensuring work is thorough, precise, and dependable.• Respond to time-sensitive and confidential matters with professionalism, including availability outside standard business hours when urgent situations arise.• Assist with improvements to workflows, procedures, and supporting technology to strengthen service levels and increase operational efficiency. Benefits:Medical/Dental/Vision401K plus matchPTOCommuter Benefits
2026-09-24T00:00:00Z

Administrative Assistant

Vernon Hills, IL
onsite
Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for a personable and organized Administrative Assistant to support the Human Resources team. This contract position offers a part-time schedule of 20 hours per week with flexibility across Monday through Thursday or a similar arrangement. The role is onsite and is well suited for someone who enjoys balancing administrative coordination, payroll-related support, and employee-focused activities in a collaborative environment. Responsibilities:• Provide day-to-day administrative support to the Human Resources department, ensuring documents, communications, and records are handled accurately and efficiently.• Assist with HR-related payroll tasks, including data review, entry, and follow-up to help maintain timely and accurate processing.• Welcome visitors, manage front-desk responsibilities, and respond to inbound calls with professionalism and a service-oriented approach.• Coordinate and support employee events, including approximately two activities each month focused on wellness and employee engagement.• Enter and maintain personnel and administrative information in relevant systems with strong attention to detail.• Help prepare materials and logistics for meetings, onboarding activities, and training sessions, with the opportunity to take a lead role in certain in-person training sessions.• Contribute to special projects as business needs evolve, including additional project-based assignments that may offer some hybrid flexibility.
2026-10-07T00:00:00Z

Administrative Assistant

Chicago, IL
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an organized Administrative Assistant to support daily office operations. This position is ideal for someone who communicates clearly, manages multiple priorities effectively, and helps create a welcoming and efficient workplace. The successful candidate will handle front-office coordination, maintain accurate records, and provide dependable administrative support across routine business activities. Responsibilities: • Manage day-to-day administrative tasks to keep office operations running smoothly and efficiently. • Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers. • Welcome visitors and support front-desk activities with a detail-oriented and service-focused approach. • Enter, update, and maintain information in office records and databases with a high level of accuracy. • Prepare, organize, and file documents to ensure materials are easy to access and properly maintained. • Coordinate general office support activities, including scheduling, correspondence, and routine follow-up tasks.
2026-09-14T00:00:00Z

Administrative Assistant

Chicago, IL
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
On Behalf of our client we are looking for an organized Administrative Assistant to support daily office operations and scholarship program coordination in Chicago, Illinois. This role blends hands on administrative support with careful recordkeeping, supply management, and event preparation to help the team stay efficient during busy periods. The ideal candidate is detail-oriented and dependable. Compensation: $55k-$65k + potential bonusMonday-Friday 9:00am-5:00pm onsite$450 stipend towards health insurance after 6 months PTO, Sick DaysThere is no medical, dental, vision, or a 401k in placeOur specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Keep office spaces, storage areas, filing systems, and program materials well organized• Manage purchasing and replenishment of office supplies• Receive incoming shipments, unpack deliveries, and prepare materials for meetings, mailings, and special events• Maintain paper and digital records • Help with annual events• Provide administrative support for the scholarship program by monitoring application progress in the online portal and following up on incomplete submission• Track the receipt of transcripts, recommendation letters, and other required applicant documents to help ensure complete files• Assemble review packets, prepare data reports for committee use, and draft award or decline correspondence for leadership review• Maintain scholarship records throughout the full award cycle, including consent forms, releases, and related documentation
2026-10-08T00:00:00Z

Administrative Assistant

Chicago, IL
onsite
Temporary / Contract
28 - 31 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations. This contract position requires someone who can manage front-desk interactions, handle incoming calls effectively, and keep administrative tasks organized and up to date. The ideal candidate brings strong coordination skills, accuracy in data handling, and a helpful approach to supporting both internal teams and visitors. Calendar Management ● Maintain and update senior leaders’ calendars with a focus on optimizing his/her time and ensuring they are aware of their schedule and upcoming commitments: meetings, conferences, presentations, and media appearances ● Help strategically prioritize the calendar based on what is critical and/or urgent across various internal and external priorities Meeting Management ● Provide backup executive support for Board management including, preparing and distributing board materials and minutes, coordinate schedules for meetings. Must be available to travel to off site meetings 2-4 times per year in the event the Executive Assistant is not available. ● Lead logistics for in person and virtual meetings, including coordinating meeting dates, invitations, catering, meeting space preparation, and basic audio visual setup ● Attend meetings, record minutes, and distribute meeting notes and action items Travel Management ● Arrange travel, accommodations, itineraries, and all trip logistics for senior leaders, including expense report submission● Create travel itineraries and agendas and compile documents for travel-related meetings Professional Support ● Act as the point of contact between leadership and internal/external clients and stakeholders, filtering and prioritizing inquiries ● Draft, review, and send communications on behalf of leadership ● Assist with special projects and event planning and execution ● Demonstrate a high degree of discretion when managing confidential and sensitive information regarding the senior leader and/or area supported Office Management ● Manage office operations including supply inventory, maintenance requests, visitor badge administration, mail and package distribution.● Handle ad hoc office-related tasks and special projects as needed to support operational continuity and senior leaders’ priorities
2026-10-11T00:00:00Z

Administrative Assistant

Chicago, IL
remote
Permanent / Full Time
60000 - 80000 USD / Yearly
On Behalf of our client we are looking for an Administrative Assistant to provide high level support that helps an executive stay organized, prepared, and focused on shifting priorities. This role combines business coordination with personal assistance, requiring sound judgment, discretion, and the ability to manage multiple requests with care. Based in Chicago, Illinois, the position is ideal for someone who thrives in a fast-paced environment and can handle sensitive matters with professionalism. Compensation: $60k-$80kMonday-Friday 8:30am-5:30pmRemote (must live in the Chicago/Chicagoland area)Medical, Dental, Vision, PTO, SickOur specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Coordinate a demanding schedule by arranging meetings, resolving conflicts, and adjusting plans as priorities evolve.• Must be tech savvy with AI • Follow direction from the executive• Organize domestic and international travel, including transportation, lodging, and detailed itineraries to support seamless movement between commitments.• Manage personal appointments and daily logistics, ensuring important tasks and household-related needs are handled efficiently.• Work closely with the executive’s spouse to align calendars, support family-related plans, and help coordinate events and obligations.• Monitor key dates, celebrations, and personal commitments, and ensure timely preparation, reminders, and follow-through.• Anticipate upcoming needs by identifying potential issues early, offering solutions, and keeping the executive informed and ready.
2026-10-06T00:00:00Z

Administrative Assistant

Chicago, IL
onsite
Permanent / Full Time
60000 - 95000 USD / Yearly
We are looking for an organized Administrative Assistant to support daily office operations. This position is ideal for someone who communicates clearly, manages multiple priorities well, and helps create a welcoming and efficient workplace. The role combines front-desk support, call handling, record maintenance, and general administrative coordination to keep business activities running smoothly. Responsibilities: • Manage front-office activities, greet visitors, and provide a detail-oriented first point of contact for the office. • Respond to incoming calls, direct inquiries to the appropriate team members, and take accurate messages when needed. • Maintain digital and paper records by entering, updating, and organizing information with a high level of accuracy. • Provide day-to-day administrative support such as preparing documents, coordinating schedules, and assisting with routine office tasks. • Monitor office workflow and help ensure common administrative processes are completed efficiently and on time. • Assist with reception coverage and support internal staff with clerical requests and general office coordination.
2026-09-28T00:00:00Z

Administrative Assistant

Northbrook, IL
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
On behalf of our client we are looking for an organized Administrative Assistant to support a financial services practice in Northbrook, Illinois. This role serves as a central point of coordination for incoming requests, follow-up items, and day-to-day administrative needs so work moves forward efficiently. The position offers broad exposure to client service, practice operations, and marketing support while helping the team stay focused on planning and relationship management. Compensation: $60k-$70kMonday-Friday 9:00am-5:00pm onsiteMedical 65% paid by employer, dental & vision paid by employee, 401k Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Coordinate incoming requests, questions, and action items, directing each one to the appropriate team member and monitoring progress to ensure timely completion.• Maintain practice records and meeting documentation, capturing key details, organizing follow-up tasks, and using technology tools to summarize client information when appropriate.• Prepare and distribute reports related to calls, outstanding tasks, team activity, and sales performance to support visibility across the practice.• Keep opportunity and pipeline information accurate by updating sales tracking details such as potential value, expected timing, and next steps.• Assist with the creation of marketing support materials, including AI-assisted concept pages, and submit content through required compliance review channels.• Research prospective and existing individual and business clients to provide background information that supports outreach and relationship development.• Provide backup support for assembling meeting packets, presentation materials, and other documents needed for client appointments.• Handle general administrative duties such as inbound communication, email correspondence, data entry, and office coordination to maintain smooth daily operations.
2026-10-01T00:00:00Z

Administrative Assistant

Lake Geneva, WI
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Robert Half is looking for an Administrative Assistant for a Lake Geneva, WI area organization. In this role, you will provide essential administrative support, manage billing processes, and ensure smooth office operations. This position is ideal for someone who excels in organization, thrives in a fast-paced setting, and enjoys working collaboratively in an environment that values attention to detail. Responsibilities:• Provide comprehensive administrative support to ensure daily office operations run efficiently.• Manage billing processes, including preparing, reviewing, and distributing invoices.• Maintain accurate records and documentation for client accounts and internal operations.• Communicate effectively with clients and team members to address inquiries and resolve issues.• Oversee office management tasks such as scheduling meetings, organizing files, and ordering supplies.• Utilize billing software to generate statements and ensure timely processing of payments.• Assist in drafting and updating administrative policies and procedures.• Coordinate with team members to ensure deadlines and project milestones are met.• Handle confidential information with a high degree of discretion.• Identify opportunities to improve administrative workflows and suggest practical solutions.
2026-09-23T00:00:00Z

17 results for Sr Executive Assistant in Schaumburg, IL