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27 results for Office Assistant in Schaumburg, IL

Office Assistant

Schaumburg, Illinois
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an experienced and dependable Office Assistant to support daily workplace operations in Schaumburg, Illinois. This Long-term Contract position is ideal for someone who enjoys staying active throughout the day, providing a detail-oriented front-facing presence, and helping employees with a wide range of office needs. The role combines customer service, facility support, and basic administrative tasks in a fast-paced office setting, with a start date as soon as the interview and background process are complete. This opportunity is fully onsite and the hours and shift are M-F, 7:00am-4:00pm CST. Responsibilities:• Greet visitors and employees with a detail-oriented, business-casual presence while creating a positive first impression at the office.• Maintain shared spaces by organizing and replenishing conference rooms, kitchens, and print areas so they remain clean, stocked, and ready for use.• Collect used office dishware from kitchen areas, transport it to the designated dishwasher location, and return clean items to their proper places.• Arrange meeting and training spaces by moving chairs and tables as needed to support events, presentations, and team gatherings.• Assist with basic mailroom activities, including preparing letters, inserting documents, creating computer-generated labels, and distributing incoming mail.• Respond to employee questions and day-to-day requests with a helpful, solution-oriented approach.• Support office operations that require continuous movement throughout the facility, including transporting supplies and materials with a cart.• Contribute to team coverage by learning adjacent office support tasks and collaborating closely with coworkers across shared responsibilities.
2026-09-24T00:00:00Z

Office Manager

Chicago, Illinois
onsite
Temporary / Contract
23.75 - 26 USD / Hourly
We are looking for an organized and personable Office Manager to support daily operations for a small real estate business. This Long-term Contract position is ideal for someone who brings strong administrative judgment, a welcoming presence, and the ability to keep an office running smoothly. The role also includes executive support responsibilities, making it well suited for someone who can balance front-office coordination, vendor management, and basic accounting tasks with confidence. Responsibilities: • Oversee day-to-day office operations to ensure the workplace remains efficient, organized, and responsive to business needs. • Serve as the first point of contact for visitors, calls, and general inquiries while creating a welcoming and friendly office environment. • Manage office inventory and coordinate the purchasing of supplies so staff have the materials needed to work effectively. • Maintain orderly supply storage and monitor usage levels to prevent shortages or unnecessary spending. • Process accounts payable activities accurately and on schedule, including handling invoices and supporting routine financial administration. • Provide executive assistance to leadership by helping with scheduling, coordination, and other administrative priorities as needed. • Use Microsoft Office tools to prepare documents, track information, and support internal communication across the team. • Assist with office systems and administrative processes, including adapting to property or accounting software used by the business. • Support a small, collaborative team by handling a variety of operational and administrative tasks in a flexible, proactive manner.
2026-09-23T00:00:00Z

Office Manager

Chicago, Illinois
onsite
Temporary / Contract
27 - 30 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations for an advertising environment. This Long-term Contract position is ideal for someone who can keep the office running efficiently, maintain an attentive front-desk presence, and manage essential vendor and billing activities. The role requires a detail-oriented individual who can balance office coordination, supply management, and financial administration while maintaining a welcoming workplace. This role pay between $27-30/hr on a temp basis, and up to $65,000 on a permanent basis. Responsibilities:• Oversee day-to-day office operations to ensure an efficient, well-organized, and productive work environment.• Coordinate the purchasing of office materials and work with vendors to keep necessary supplies available at all times.• Monitor inventory levels and maintain stock of workplace essentials to avoid interruptions in daily operations.• Handle front-desk and reception responsibilities, including greeting visitors and directing inquiries in a courteous manner.• Support accounts payable activities by reviewing invoices, organizing payment documentation, and assisting with timely processing.• Maintain administrative records, office files, and general documentation with accuracy and confidentiality.• Partner with internal team members to address facility and office support needs as they arise.
2026-09-17T00:00:00Z

Administrative Assistant

Chicago, Illinois
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support conflicts-related research and administrative operations in Chicago, Illinois. This position plays an important role in reviewing party and client information, maintaining accurate records, and helping legal teams receive timely, reliable conflict search results. The ideal candidate is organized, discreet, and comfortable handling sensitive requests while balancing routine tasks with urgent priorities. Responsibilities:• Conduct research on client and party affiliations using business intelligence platforms and public online sources to confirm organizational relationships and background details.• Perform conflict checks by identifying relevant party information, selecting effective search logic, reviewing database results, and applying internal guidelines to determine appropriate inclusions or exclusions.• Examine conflict reports for completeness, consistency, and accuracy to ensure all searches meet established quality and compliance standards.• Provide day-to-day support to attorneys, legal staff, and conflict management personnel by answering questions and assisting with search-related requests.• Maintain database records by updating client and matter information, processing name changes, and adding associated parties to existing files as needed.• Promote high standards in research and analysis by applying careful review practices and ensuring work is thorough, precise, and dependable.• Respond to time-sensitive and confidential matters with professionalism, including availability outside standard business hours when urgent situations arise.• Assist with improvements to workflows, procedures, and supporting technology to strengthen service levels and increase operational efficiency. Benefits:Medical/Dental/Vision401K plus matchPTOCommuter Benefits
2026-09-24T00:00:00Z

Administrative Assistant

Chicago, Illinois
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an organized Administrative Assistant to support daily office operations. This position is ideal for someone who communicates clearly, manages multiple priorities effectively, and helps create a welcoming and efficient workplace. The successful candidate will handle front-office coordination, maintain accurate records, and provide dependable administrative support across routine business activities. Responsibilities: • Manage day-to-day administrative tasks to keep office operations running smoothly and efficiently. • Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers. • Welcome visitors and support front-desk activities with a detail-oriented and service-focused approach. • Enter, update, and maintain information in office records and databases with a high level of accuracy. • Prepare, organize, and file documents to ensure materials are easy to access and properly maintained. • Coordinate general office support activities, including scheduling, correspondence, and routine follow-up tasks.
2026-09-14T00:00:00Z

Administrative Assistant

Chicago, Illinois
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
On Behalf of our client we are looking for an organized Administrative Assistant to support daily office operations and scholarship program coordination in Chicago, Illinois. This role blends hands on administrative support with careful recordkeeping, supply management, and event preparation to help the team stay efficient during busy periods. The ideal candidate is detail-oriented and dependable. Compensation: $55k-$65k + potential bonusMonday-Friday 9:00am-5:00pm onsite$450 stipend towards health insurance after 6 months PTO, Sick DaysThere is no medical, dental, vision, or a 401k in placeOur specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Keep office spaces, storage areas, filing systems, and program materials well organized• Manage purchasing and replenishment of office supplies• Receive incoming shipments, unpack deliveries, and prepare materials for meetings, mailings, and special events• Maintain paper and digital records • Help with annual events• Provide administrative support for the scholarship program by monitoring application progress in the online portal and following up on incomplete submission• Track the receipt of transcripts, recommendation letters, and other required applicant documents to help ensure complete files• Assemble review packets, prepare data reports for committee use, and draft award or decline correspondence for leadership review• Maintain scholarship records throughout the full award cycle, including consent forms, releases, and related documentation
2026-09-16T00:00:00Z

Administrative Assistant

Chicago, Illinois
onsite
Temporary / Contract
28 - 31 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations. This contract position requires someone who can manage front-desk interactions, handle incoming calls effectively, and keep administrative tasks organized and up to date. The ideal candidate brings strong coordination skills, accuracy in data handling, and a helpful approach to supporting both internal teams and visitors. Calendar Management ● Maintain and update senior leaders’ calendars with a focus on optimizing his/her time and ensuring they are aware of their schedule and upcoming commitments: meetings, conferences, presentations, and media appearances ● Help strategically prioritize the calendar based on what is critical and/or urgent across various internal and external priorities Meeting Management ● Provide backup executive support for Board management including, preparing and distributing board materials and minutes, coordinate schedules for meetings. Must be available to travel to off site meetings 2-4 times per year in the event the Executive Assistant is not available. ● Lead logistics for in person and virtual meetings, including coordinating meeting dates, invitations, catering, meeting space preparation, and basic audio visual setup ● Attend meetings, record minutes, and distribute meeting notes and action items Travel Management ● Arrange travel, accommodations, itineraries, and all trip logistics for senior leaders, including expense report submission● Create travel itineraries and agendas and compile documents for travel-related meetings Professional Support ● Act as the point of contact between leadership and internal/external clients and stakeholders, filtering and prioritizing inquiries ● Draft, review, and send communications on behalf of leadership ● Assist with special projects and event planning and execution ● Demonstrate a high degree of discretion when managing confidential and sensitive information regarding the senior leader and/or area supported Office Management ● Manage office operations including supply inventory, maintenance requests, visitor badge administration, mail and package distribution.● Handle ad hoc office-related tasks and special projects as needed to support operational continuity and senior leaders’ priorities
2026-09-18T00:00:00Z

Administrative Assistant

Lake Geneva, Wisconsin
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Robert Half is looking for an Administrative Assistant for a Lake Geneva, WI area organization. In this role, you will provide essential administrative support, manage billing processes, and ensure smooth office operations. This position is ideal for someone who excels in organization, thrives in a fast-paced setting, and enjoys working collaboratively in an environment that values attention to detail. Responsibilities:• Provide comprehensive administrative support to ensure daily office operations run efficiently.• Manage billing processes, including preparing, reviewing, and distributing invoices.• Maintain accurate records and documentation for client accounts and internal operations.• Communicate effectively with clients and team members to address inquiries and resolve issues.• Oversee office management tasks such as scheduling meetings, organizing files, and ordering supplies.• Utilize billing software to generate statements and ensure timely processing of payments.• Assist in drafting and updating administrative policies and procedures.• Coordinate with team members to ensure deadlines and project milestones are met.• Handle confidential information with a high degree of discretion.• Identify opportunities to improve administrative workflows and suggest practical solutions.
2026-09-23T00:00:00Z

Executive Assistant

Itasca, Illinois
onsite
Temporary to Hire
28 - 35 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support senior leadership in Illinois. This is a contract-to-hire position for a detail-oriented individual who can keep schedules running smoothly, coordinate complex travel plans, and help executive meetings stay on track. The ideal candidate is comfortable managing shifting priorities, handling logistics with accuracy, and providing dependable administrative support in a fast-paced environment. Responsibilities:• Manage executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments.• Arrange domestic and international travel, including flights, hotels, ground transportation, and itinerary details.• Coordinate trip logistics and update plans as schedules change to maintain seamless travel experiences for executives.• Organize executive meetings by preparing agendas, confirming attendance, securing meeting spaces, and tracking key details.• Support senior leaders with day-to-day administrative tasks that improve efficiency and help maintain workflow continuity.• Communicate with internal teams and external contacts to align schedules, meeting expectations, and travel requirements.• Monitor upcoming priorities and proactively address scheduling or logistical issues before they affect business operations.
2026-09-25T00:00:00Z

Executive Assistant

Chicago, Illinois
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership in Chicago, Illinois through a Contract position. This opportunity is ideal for someone who thrives in a fast-paced environment, keeps complex schedules organized, and ensures travel and meeting logistics run smoothly. The role requires strong attention to detail, sound judgment, and the ability to manage competing priorities with professionalism. Responsibilities: • Oversee executive calendars by coordinating appointments, resolving scheduling conflicts, and aligning priorities across multiple stakeholders. • Arrange domestic and international travel plans, including flights, lodging, ground transportation, and itinerary preparation. • Manage changes to travel schedules quickly and accurately to minimize disruption and maintain efficiency for leadership. • Organize executive meetings by securing meeting spaces, confirming attendees, preparing agendas, and distributing logistics in advance. • Serve as a central point of coordination for time-sensitive administrative activities and follow-up actions. • Track upcoming commitments and ensure leaders are prepared with the information and materials needed for each engagement.
2026-09-10T00:00:00Z

Executive Assistant

Chicago, Illinois
onsite
Temporary / Contract
50 - 60 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership for a Contract position based in Chicago, Illinois. This opportunity is ideal for a highly organized individual who can manage complex schedules, coordinate executive-level logistics, and maintain a responsive approach in a fast-paced real estate and property environment. The role requires strong judgment, attention to detail, and the ability to keep priorities moving smoothly across meetings, travel, and daily executive support needs. Hourly Pay is $50-60/hr Responsibilities:• Manage demanding executive calendars, prioritize appointments, and adjust schedules to accommodate shifting business needs.• Arrange domestic and international travel, including flights, lodging, ground transportation, and detailed itineraries.• Coordinate travel logistics proactively to ensure seamless movement for leadership and timely resolution of changes or disruptions.• Organize executive meetings by securing meeting spaces, confirming attendees, preparing agendas, and supporting follow-up actions.• Serve as a central point of coordination for time-sensitive requests, helping executives stay informed and prepared throughout the day.• Track key deadlines, meeting commitments, and scheduling conflicts to support efficient executive operations.• Prepare and distribute calendar updates, travel plans, and meeting details with a high level of accuracy and care.
2026-09-25T00:00:00Z

Legal Assistant

Chicago, Illinois
onsite
Permanent / Full Time
50000 - 75000 USD / Yearly
Robert Half is seeking a Legal Assistant for a well-established law firm in downtown Chicago. This position will support attorneys in a busy litigation and workers' compensation practice and is ideal for a professional with strong law firm experience who thrives in a fast-paced, team-oriented environment. Responsibilities:<ul><li>Provide administrative and legal support to attorneys in litigation and workers' compensation matters.</li><li>Draft, edit, and format legal correspondence.</li><li>Maintain electronic and physical case files.</li><li>Manage attorney calendars, deadlines, and court dates.</li><li>Coordinate filings and service of legal documents.</li><li>Communicate with clients, opposing counsel, courts, and vendors.</li><li>Assist with trial preparation and case management support.</li></ul>
2026-09-03T00:00:00Z

Legal Assistant

Chicago, Illinois
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
Robert Half is looking for a Litigation Legal Assistant to join a wonderful firm in Chicago, Illinois. In this role, you will provide vital support to attorneys by managing cases, coordinating communications, and ensuring the smooth flow of legal operations. The ideal candidate will have strong organizational skills and thrive in a fast-paced environment. Responsibilities:<ul><li>Manage a high volume of cases, ensuring all details are tracked and deadlines are met.</li><li>Serve as the primary liaison with clients, insurance adjusters, opposing counsel, and medical providers.</li><li>Coordinate with insurance adjusters and claim representatives to secure authorizations for treatments, medications, and surgeries.</li><li>Draft and edit legal documents, including motions, subpoenas, discovery requests, and correspondence.</li><li>Compile and prepare special documentation for submission to insurance carriers.</li><li>Request and organize itemized bills and medical records from clients and healthcare providers.</li><li>Utilize case management software to maintain accurate and up-to-date records.</li><li>Support billing functions and calendar management to optimize workflow efficiency.</li><li>Assist in personal injury plaintiff and civil litigation matters.</li><li>Contribute to client relations by providing clear and precise communication</li></ul>
2026-09-14T00:00:00Z

Legal Assistant

Chicago, Illinois
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Robert Half is looking for a full-time Legal Assistant to join a reputable law firm in Chicago, Illinois. In this role, you will play a key part in managing case files, communicating with various partners, and supporting the legal team with administrative and procedural tasks. The ideal candidate is proactive, organized, and skilled at multitasking in a fast-paced environment. Responsibilities:<ul><li>Handle a high volume of case files and ensure all documentation is up to date.</li><li>Communicate effectively with clients, insurance adjusters, opposing counsel, and medical providers to facilitate case progress.</li><li>Coordinate with insurance representatives to secure necessary authorizations for client medications, treatments, and surgeries.</li><li>Draft legal documents such as routine motions, subpoenas, discovery requests, and correspondence.</li><li>Compile and prepare special reports for insurance carriers to support claims.</li><li>Request and manage itemized bills and medical records from healthcare providers.</li><li>Maintain accurate records and ensure compliance with case management software.</li><li>Assist in billing functions and calendar management to keep schedules organized and deadlines met.</li><li>Stay updated on workers' compensation laws and procedures to provide accurate support</li></ul>
2026-09-14T00:00:00Z

Legal Assistant

Rosemont, Illinois
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
Our client, a well-established law firm in the Rosemont area, is seeking a Legal Assistant/Paralegal to join its team. This position is primarily focused on civil litigation and offers the opportunity to support attorneys handling a variety of matters while working in a collaborative and stable environment. This is an excellent opportunity for a litigation professional with recent experience using Odyssey eFileIL and PACER who is looking to join a firm known for its long-tenured employees and supportive culture. Responsibilities<ul><li>Support multiple attorneys with a variety of legal and administrative tasks</li><li>Prepare, revise, and manage pleadings, motions, correspondence, and other legal documents</li><li>Handle state and federal court filings using Odyssey eFileIL and PACER</li><li>Maintain calendars, deadlines, and case files</li><li>Assist with discovery, document management, and case organization</li><li>Communicate with clients, courts, opposing counsel, and third parties</li><li>Support attorneys in a busy litigation practice while ensuring deadlines are met</li></ul>
2026-09-14T00:00:00Z

Legal Assistant

Chicago, Illinois
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support business immigration matters for clients in Chicago, Illinois. This Contract position offers the opportunity to contribute to substantive case preparation, document drafting, and client coordination in a fast-paced legal environment. The role is well suited for someone who is organized, comfortable handling case information, and interested in developing experience in immigration law with guidance from experienced legal professionals. Responsibilities: • Prepare and organize immigration applications, petitions, and supporting materials for submission to government agencies. • Review case documents and extract relevant information to help build accurate and complete filings. • Draft case-related letters and legal support documents that explain eligibility for visa categories and other immigration benefits. • Communicate with corporate contacts and foreign national employees to gather documentation, provide updates, and clarify case needs. • Track case progress, maintain status records, and compile summaries or reports for internal and client-facing use. • Enter and manage case data with a high degree of accuracy to support timely legal processing. • Assist the legal team with day-to-day administrative and paralegal tasks related to active immigration matters. The pay range for this position is $21 to $22. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
2026-09-24T00:00:00Z

Accounting Assistant

Schaumburg, Illinois
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
The salary range for this position is $90,000-$100,000 and it comes with benefits, including Medical/Dental, 401k & time off. To apply to this hybrid role please send your resume to [email protected] Job description<ul><li>Accounts payable set up purchase orders, enter invoices, obtain approvals from project managers, follow up on problem invoices/vendor credits. Collate invoice with checks. Maintain subcontractors certificates of insurance</li><li>Enter weekly payroll in Sage & ADP, distribute reports to project managers for approval. Track time off, apprentice union raises</li><li>Assist with tracking cash flow and change order collection</li><li>Log, track all orders, deliveries, invoices and payments</li><li>Process sale and use/lease tax</li><li>Prepare budget entry in the online system</li><li>Service dispatch, billing, and collections. Provide customers with certificates of insurance</li><li>Order office supplies and equipmentMedical/Dental, 401k & time off</li></ul>
2026-09-04T00:00:00Z

Accounting Assistant

Franklin Park, Illinois
onsite
Permanent / Full Time
50000 - 52000 USD / Yearly
The salary range for this position is $50,000 - $52,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Job Description:We are seeking a detail-oriented Accounting Assistant to join our Accounting/Finance team in Franklin Park, IL. This role is essential in supporting the daily financial operations of the company through accurate data entry, efficient administrative support, and reliable backup across accounts payable and receivable functions. The ideal candidate is organized, dependable, and thrives in a hands-on environment where accuracy and timeliness are critical. Key Responsibilities<ul><li>Perform daily entry of Accounts Payable (AP) invoices into the ERP system with a high degree of accuracy.</li><li>Organize and maintain filing of various accounting documents and records.</li><li>Prepare and send remittances to vendors and suppliers.</li><li>Manage office supply inventory, including ordering and maintaining appropriate stock levels.</li><li>Provide backup support for Accounts Receivable (AR) data entry as needed.</li><li>Assist with other ad-hoc accounting and administrative tasks as assigned.</li></ul>
2026-09-11T00:00:00Z

Legal Assistant/Paralegal

Rosemont, Illinois
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Legal Assistant/Paralegal to support a busy legal practice in Rosemont, Illinois. This Contract position centers on civil litigation while also contributing to commercial and residential real estate matters and municipal law work. The ideal candidate brings hands-on experience with court filings, strong organizational skills, and the ability to manage multiple priorities with minimal supervision. Responsibilities:• Provide day-to-day legal and administrative support to a group of attorneys across active matters.• Draft, format, proofread, and update pleadings, motions, letters, and related legal documentation.• Submit electronic filings in state and federal courts and confirm all submissions meet applicable procedural rules and deadlines.• Track litigation calendars, key case milestones, and filing dates to help maintain timely case progression.• Organize discovery materials, maintain case records, and support document review and file management efforts.• Contribute paralegal support on real estate matters involving both commercial and residential transactions when needed.• Assist with matters involving municipal law and work connected to local government issues.• Communicate professionally with clients, court personnel, opposing counsel, and outside contacts regarding case activity.• Use legal software and document management tools to streamline workflow, including support within platforms such as Juris, iManage, and Clio where applicable. The pay range for this position is 25 to 30. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
2026-09-24T00:00:00Z

Sales Assistant

Wheeling, Illinois
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Sales Assistant to support customer and design-related inquiries for a Contract position based in Wheeling, Illinois. This role focuses on delivering timely sales support, coordinating product information, and helping customers and interior designers move projects forward smoothly. The ideal candidate brings a proactive mindset, adapts easily to changing priorities, and contributes to a responsive and organized sales process. Responsibilities: • Respond to customer questions regarding order status, product availability, specifications, and sample requests with accuracy and urgency. • Partner with interior designers and clients to provide product details and support project-related sales activities. • Assist the sales team with inbound and outbound communication to maintain strong customer engagement and follow-up. • Prepare and organize sales-related information to help ensure a smooth experience from initial inquiry through order support. • Maintain accurate records in Sage 50 and support day-to-day administrative sales tasks. • Coordinate with internal teams to resolve issues, address customer needs, and keep requests moving efficiently. • Adapt to shifting priorities and manage multiple requests while maintaining a high level of service. • Contribute to inside sales efforts by supporting relationship-building activities and timely client communication.
2026-08-31T00:00:00Z

Receptionist

Hoffman Estates, Illinois
onsite
Temporary to Hire
20 - 25 USD / Hourly
We are looking for a welcoming and organized Administrative Assistant/Receptionist to support front-desk operations in Illinois. This contract-to-hire position is ideal for someone who enjoys being the first point of contact for visitors and callers while keeping daily administrative tasks running smoothly. The right candidate will bring strong communication skills, attention to detail, and the ability to manage a busy phone system in a fast-paced environment. Role will start in Hoffman Estates and transition into the Chicago location early 2027. Must be comfortable to support at both locations! Responsibilities:• Greet visitors and create a detail-oriented, friendly first impression for everyone entering the office• Manage incoming calls through a multi-line phone system and direct each inquiry to the appropriate person or department• Respond to inbound phone calls promptly, clearly, and courteously while providing accurate information when appropriate• Oversee front-desk activity, including handling general questions and supporting day-to-day office coordination• Maintain an orderly reception area and help ensure a smooth flow of communication across the workplace• Assist with part-time reception coverage needs while reliably managing assigned administrative duties
2026-09-25T00:00:00Z

Accounting Clerk

Chicago, Illinois
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
The salary range for this position is $55,000-$70,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] Work from home options, generous vacation days every year, top tier benefits, competitive pay rates and VERY lucrative bonuses. If that sounds like something you want, keep reading. This role will play an integral role in designing and building these processes, as well as collaborating with business partners to implement them throughout the organization. Responsibilities • Ability to complete AP/AR/Payroll related duties• Apply and research client payments and prepare deposits• Process and code invoices for payment• Prepare related journal entries• Assist in Employee Expense/Company Credit Card processing (Expensify)• Meet processing and reporting deadlines• Support Brokerage Offices by entering and processing AP/AR requests• Responding to information requests from Brokerage Offices• Assisting the Accounting Manager and Controller with special projects, as needed
2026-09-09T00:00:00Z

Accounting Clerk

Lake Zurich, Illinois
onsite
Temporary to Hire
22.838 - 26.444 USD / Hourly
We are looking for an Accounting Clerk to join a growing team in Illinois in a contract-to-permanent capacity. This position supports day-to-day accounting activities across multiple operational areas, with a strong focus on billing, inventory-related records, and accurate financial data handling. The ideal candidate brings prior accounting experience, works comfortably in Excel and QuickBooks, and takes a careful, proactive approach when reviewing transactions and resolving discrepancies. Responsibilities: • Manage billing setup and related accounting records for service and home-related work to ensure jobs are entered accurately and maintained properly. • Prepare and review price ticket information, confirming details are complete and aligned with internal records before processing. • Track inventory activity by assisting with counts, reconciling quantities, and updating supporting documentation as needed. • Support invoicing and accounts receivable tasks, including entering data, maintaining customer billing information, and helping keep records current. • Perform accounting data entry with close attention to detail to maintain accurate financial and operational information. • Coordinate job setup activities for assigned departments and verify that required billing and inventory details are recorded correctly. • Investigate unusual entries or inconsistencies, ask clarifying questions when needed, and make corrections to maintain reliable records.
2026-09-08T00:00:00Z

Accounting Clerk

Chicago, Illinois
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
The salary range for this position is $55,000-$70,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] The #1 biggest thing on people’s minds right now: ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Job DescriptionThe position will report to the assigned Senior Accountant. This person will assist with the following responsibilities. 1. Receive mail regarding any accounting functions for assigned properties via US Mail and/or Email. 2. Scan and save all invoices, loan statements and bank statements in each entity’s folder via US Mail or Online download. 3. Seek approval for invoices that require an approval. 4. Enter invoices into either the bank’s PayScan system or our accounting systems (Skyline and/or AppFolio). 5. Update the cash sheet with deposits and payments in real time and daily for each assigned property. 6. Record cash receipts from tenants into our Skyline system. AppFolio tenant receipts are automatically booked. 7. Verify with the property manager any tenant payments that require a specific tenant charge code. 8. Must be a team player who is willing to cross train after main responsibilities are learned. 9. Assist the Senior Accountant with other tasks as needed.
2026-09-09T00:00:00Z

Accounting Clerk

Hoffman Estates, Illinois
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for an Accounting Specialist to support daily financial operations. This role is ideal for someone who is highly organized, attentive to detail, and comfortable managing a variety of transactional accounting tasks in a fast-moving environment. The person in this position will help keep records accurate, support payment and receivable processes, and contribute to the smooth functioning of the accounting team. Responsibilities:• Record invoices, payments, and routine financial activity with a high degree of accuracy and within required timelines.• Support both payables and receivables by entering transactions, tracking balances, and helping maintain current account records.• Prepare checks and other outgoing payments while ensuring disbursements are properly documented and authorized.• Post incoming customer payments and assist with follow-up efforts related to outstanding balances when needed.• Complete reconciliations for bank accounts, credit card activity, and selected general ledger accounts to confirm accurate reporting.• Help maintain accounting records by assisting with journal entries, file organization, and system updates.• Investigate billing or payment inconsistencies and work with internal teams, customers, or vendors to resolve issues promptly.• Contribute to month-end and year-end close activities by organizing documentation and supporting required accounting tasks.• Respond to routine accounting questions from vendors, customers, and colleagues while providing general administrative support to the department. Benefits:<ul><li>Medical/dental/vision</li><li>401K</li></ul>
2026-09-25T00:00:00Z