Add your latest resume to match with open positions.

28 results for Administrative Assistant in Schaumburg, IL

Administrative Assistant

Palatine, IL
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in a fully onsite ongoing contract role. This position is ideal for someone who enjoys keeping schedules organized, handling administrative details with care, and creating a detail-oriented experience for internal teams and visitors. The role combines executive support, office coordination, and routine administrative tasks in a fast-paced business environment. Responsibilities:• Coordinate meeting schedules, maintain calendars, and help ensure leaders stay organized and prepared for upcoming commitments.• Process invoices accurately and follow established procedures to support timely recordkeeping and payment workflows.• Prepare, review, and submit expense reports while maintaining attention to detail and documentation standards.• Oversee office supply levels, order necessary materials, and help keep equipment available and functioning for day-to-day use.• Provide broad administrative support such as filing, document handling, data entry, and general office coordination.• Serve as a welcoming first point of contact by assisting with inbound calls and front-office or receptionist-related activities as needed.• Help maintain an orderly onsite office environment by supporting routine operational and administrative needs across the team.
2026-09-01T00:00:00Z

Administrative Assistant

Des Plaines, IL
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for a tech savvy PART TIME Administrative Assistant to support daily office operations for an insurance organization in Des Plaines, Illinois. This is a Contract position offering flexible scheduling of up to 25 hours per week during regular business hours, with the potential to continue long term or lead to a permanent opportunity. The ideal candidate is comfortable working with digital tools, manages information accurately, and provides dependable administrative support across multiple tasks. Responsibilities:• Enter, update, and maintain business records with a high level of accuracy and attention to detail.• Review contracts and related documents to confirm information is complete and properly organized.• Assist with preparing and checking insurance quotes to support the team’s quotation process.• Handle inbound calls professionally, direct inquiries appropriately, and provide general front-desk support when needed.• Use office technology and digital tools effectively to complete assignments and support changing business needs.
2026-08-27T00:00:00Z

Executive Assistant

Chicago, IL
onsite
Temporary / Contract
30 - 40 USD / Hourly
We are looking for an Executive Assistant to support leadership within a mission-driven non-profit organization in Chicago, Illinois. This is a Contract position suited for a highly organized individual who can manage complex schedules, coordinate meetings, and handle travel logistics with accuracy and discretion. The ideal candidate will bring strong administrative judgment, excellent communication skills, and the ability to keep executive operations running smoothly in a fast-paced environment. Responsibilities: • Manage executive calendars by organizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments. • Arrange domestic and, when needed, broader travel plans, including transportation, lodging, and itinerary details. • Coordinate all travel-related logistics and provide timely updates when plans shift or require adjustment. • Support executive meetings by scheduling sessions, confirming attendance, and helping maintain well-organized agendas and materials. • Serve as a dependable administrative partner by monitoring priorities and helping leaders stay on track with key commitments. • Communicate with internal and external contacts in a thoughtful and organized manner to facilitate scheduling and travel coordination.
2026-08-17T00:00:00Z

Executive Assistant

Chicago, IL
onsite
Temporary to Hire
28 - 30 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support senior leadership within a hospital setting. This contract opportunity with potential for a permanent role is ideal for someone who can manage a fast-moving administrative environment, handle sensitive information with discretion, and keep executive operations running smoothly. The role combines executive scheduling, board coordination, office administration, and document management while serving as a reliable point of contact across departments. Responsibilities:• Manage executive calendars, coordinate appointments, and arrange meetings using Outlook while ensuring leaders are prepared for daily activities.• Serve as the first point of contact for the office by answering calls, routing inquiries, taking messages, and helping maintain an organized reception and administrative area.• Prepare, proofread, and format correspondence, reports, presentations, and board materials for executive leadership and governing committees.• Organize Board of Trustees and committee meetings, including scheduling, agenda preparation, document distribution, minute transcription, room reservations, catering, and audio/visual support.• Oversee key office operations such as mail distribution, purchasing requests, office supply coordination, and maintenance requests for shared equipment.• Process administrative records and compliance-related documentation, including policy updates, contract files, required state reports, and license renewals.• Support workforce administration by approving time records, assisting with provider payroll activities, and maintaining accurate internal documentation.• Administer business tools and shared resources, including Zoom account licensing, board document platforms, and shared-drive materials for leadership meetings.• Coordinate recurring leadership communications such as weekly agenda updates, huddle schedules, and other time-sensitive notices to senior team members.• Provide flexible administrative assistance for executives and committees, applying sound judgment and established hospital procedures to day-to-day requests. The salary range for this position is $28/hr. to $30/hr.. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
2026-08-25T00:00:00Z

Executive Assistant

Itasca, IL
onsite
Temporary to Hire
28 - 35 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support senior leadership in Illinois. This is a contract-to-hire position for a detail-oriented individual who can keep schedules running smoothly, coordinate complex travel plans, and help executive meetings stay on track. The ideal candidate is comfortable managing shifting priorities, handling logistics with accuracy, and providing dependable administrative support in a fast-paced environment. Responsibilities:• Manage executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments.• Arrange domestic and international travel, including flights, hotels, ground transportation, and itinerary details.• Coordinate trip logistics and update plans as schedules change to maintain seamless travel experiences for executives.• Organize executive meetings by preparing agendas, confirming attendance, securing meeting spaces, and tracking key details.• Support senior leaders with day-to-day administrative tasks that improve efficiency and help maintain workflow continuity.• Communicate with internal teams and external contacts to align schedules, meeting expectations, and travel requirements.• Monitor upcoming priorities and proactively address scheduling or logistical issues before they affect business operations.
2026-09-04T00:00:00Z

Executive Assistant

Itasca, IL
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
Our client is looking for an experienced Executive Assistant to provide high-level support to senior leadership team. This role combines executive administration, coordination across stakeholders, and follow-through on priority initiatives in a fast-moving environment. The ideal candidate brings sound judgment, exceptional organization, and the ability to manage confidential matters with professionalism while helping leaders stay focused on strategic objectives. This position offers a salary of $90,000-$110,00 + health, vision, dental insurance + 401K w/match + PTO and more. Responsibilities:• Oversee intricate executive calendars, align competing priorities, and resolve scheduling conflicts to keep leadership time focused on critical business needs.• Arrange domestic and international travel logistics, including transportation, lodging, and itinerary management, while adapting quickly to changes.• Prepare, review, and refine executive correspondence, presentation materials, leadership reports, and summary documents with a high level of accuracy.• Track action items and strategic initiatives from leadership meetings, monitor progress, and help ensure key deliverables are completed on time.• Serve as a central point of contact between executives and internal or external partners, promoting clear communication and timely follow-up.• Manage expense submissions, support budget-related administrative tasks, and help maintain adherence to reporting and approval standards.• Coordinate agendas, materials, and logistics for executive meetings, board sessions, quarterly leadership gatherings, and other special events.• Safeguard confidential records and sensitive communications while maintaining organized files, documentation, and executive information flow.• Contribute to office and administrative operations as needed and provide support on special assignments that advance leadership priorities. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster
2026-08-21T00:00:00Z

Executive Assistant

Bartlett, IL
onsite
Temporary / Contract
33 - 36 USD / Hourly
We are looking for an Executive Assistant to support senior leadership in Illinois. This a few month contract assignment position (possibility to go contract-to-hire) is ideal for someone who excels at managing high-level administrative operations, coordinating executive priorities, and keeping communication flowing across teams. The role requires sound judgment, strong organization, and the ability to handle sensitive information while working effectively in a fast-paced environment. Responsibilities:• Oversee complex calendars for executive leaders, ensuring appointments, schedule changes, and priority conflicts are managed efficiently.• Arrange detailed business travel, including itineraries, meeting agendas, and the preparation of supporting materials needed for trips and related discussions.• Prepare expense documentation, draft clear correspondence, and handle confidential administrative matters with discretion and accuracy.• Coordinate the development and assembly of presentation materials, including PowerPoint decks, for leadership meetings and business reviews.• Support communication between executive leadership and internal departments to help maintain alignment, responsiveness, and strong working relationships.• Organize senior leadership meetings, off-site sessions, and broader staff gatherings by managing agendas, logistics, and follow-up needs.• Track time-sensitive requests and competing priorities, taking proactive steps to move assignments forward and ensure completion by deadlines.• Maintain legal records and reference materials, including monitoring review and renewal timelines for important documents.• Provide meeting support for executive visits by preparing conference spaces and arranging refreshments for guests and customers.
2026-09-04T00:00:00Z

Executive Assistant

Chicago, IL
onsite
Permanent / Full Time
140000 - 160000 USD / Yearly
Our client is looking for an experienced Executive Assistant to support a C-Suite Executive within a fast-paced financial services environment. This role is ideal for a highly organized, detail-oriented individual who can manage competing priorities, communicate with polish, and keep day-to-day operations running smoothly. The successful candidate will bring strong judgment, excellent administrative skills, and the ability to handle sensitive matters with discretion and urgency. This is a hybrid position (3 days on-site, 2 days' work remote). This position offers a salary of $140,000-$160,000 (DOE) + health. vision, dental insurance, strong 401K match, PTO and more. Responsibilities:• Oversee a demanding executive calendar, coordinating appointments, leadership meetings, and events across multiple time zones while adjusting priorities as business needs change.• Arrange domestic and international travel, prepare detailed itineraries, and support conference and meeting logistics to ensure seamless execution.• Anticipate executive and team needs by identifying potential issues early, resolving routine matters independently, and escalating more complex concerns when needed.• Prepare, revise, and proofread correspondence, presentations, and other business materials to ensure accuracy and alignment with organizational standards.• Support senior leaders with special projects, collaborating across departments to gather information, track progress, and meet deadlines.• Attend meetings and business sessions as needed, capture clear notes, and distribute relevant follow-up information to stakeholders.• Assist with administrative processes such as performance review coordination, cost center updates, time entry submission, and resolution of payroll-related timekeeping questions.• Maintain organized records, official documents, and filing systems so information is accurate, accessible, and up to date.• Provide guidance or informal training to team members on administrative procedures and timekeeping practices when required.Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster
2026-08-21T00:00:00Z

Accounting Assistant

Schaumburg, IL
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
The salary range for this position is $90,000-$100,000 and it comes with benefits, including Medical/Dental, 401k & time off. To apply to this hybrid role please send your resume to [email protected] Job description<ul><li>Accounts payable set up purchase orders, enter invoices, obtain approvals from project managers, follow up on problem invoices/vendor credits. Collate invoice with checks. Maintain subcontractors certificates of insurance</li><li>Enter weekly payroll in Sage & ADP, distribute reports to project managers for approval. Track time off, apprentice union raises</li><li>Assist with tracking cash flow and change order collection</li><li>Log, track all orders, deliveries, invoices and payments</li><li>Process sale and use/lease tax</li><li>Prepare budget entry in the online system</li><li>Service dispatch, billing, and collections. Provide customers with certificates of insurance</li><li>Order office supplies and equipmentMedical/Dental, 401k & time off</li></ul>
2026-09-04T00:00:00Z

Accounting Assistant

Franklin Park, IL
onsite
Permanent / Full Time
50000 - 52000 USD / Yearly
The salary range for this position is $50,000 - $52,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Job Description:We are seeking a detail-oriented Accounting Assistant to join our Accounting/Finance team in Franklin Park, IL. This role is essential in supporting the daily financial operations of the company through accurate data entry, efficient administrative support, and reliable backup across accounts payable and receivable functions. The ideal candidate is organized, dependable, and thrives in a hands-on environment where accuracy and timeliness are critical. Key Responsibilities<ul><li>Perform daily entry of Accounts Payable (AP) invoices into the ERP system with a high degree of accuracy.</li><li>Organize and maintain filing of various accounting documents and records.</li><li>Prepare and send remittances to vendors and suppliers.</li><li>Manage office supply inventory, including ordering and maintaining appropriate stock levels.</li><li>Provide backup support for Accounts Receivable (AR) data entry as needed.</li><li>Assist with other ad-hoc accounting and administrative tasks as assigned.</li></ul>
2026-08-13T00:00:00Z

Legal Assistant

Chicago, IL
onsite
Permanent / Full Time
50000 - 75000 USD / Yearly
Robert Half is seeking a Legal Assistant for a well-established law firm in downtown Chicago. This position will support attorneys in a busy litigation and workers' compensation practice and is ideal for a professional with strong law firm experience who thrives in a fast-paced, team-oriented environment. Responsibilities:<ul><li>Provide administrative and legal support to attorneys in litigation and workers' compensation matters.</li><li>Draft, edit, and format legal correspondence.</li><li>Maintain electronic and physical case files.</li><li>Manage attorney calendars, deadlines, and court dates.</li><li>Coordinate filings and service of legal documents.</li><li>Communicate with clients, opposing counsel, courts, and vendors.</li><li>Assist with trial preparation and case management support.</li></ul>
2026-09-03T00:00:00Z

Legal Assistant

Chicago, IL
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Robert Half is looking for a full-time Legal Assistant to join a reputable law firm in Chicago, Illinois. In this role, you will play a key part in managing case files, communicating with various partners, and supporting the legal team with administrative and procedural tasks. The ideal candidate is proactive, organized, and skilled at multitasking in a fast-paced environment. Responsibilities:<ul><li>Handle a high volume of case files and ensure all documentation is up to date.</li><li>Communicate effectively with clients, insurance adjusters, opposing counsel, and medical providers to facilitate case progress.</li><li>Coordinate with insurance representatives to secure necessary authorizations for client medications, treatments, and surgeries.</li><li>Draft legal documents such as routine motions, subpoenas, discovery requests, and correspondence.</li><li>Compile and prepare special reports for insurance carriers to support claims.</li><li>Request and manage itemized bills and medical records from healthcare providers.</li><li>Maintain accurate records and ensure compliance with case management software.</li><li>Assist in billing functions and calendar management to keep schedules organized and deadlines met.</li><li>Stay updated on workers' compensation laws and procedures to provide accurate support</li></ul>
2026-08-10T00:00:00Z

Legal Assistant

Chicago, IL
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
Robert Half is looking for a Litigation Legal Assistant to join a wonderful firm in Chicago, Illinois. In this role, you will provide vital support to attorneys by managing cases, coordinating communications, and ensuring the smooth flow of legal operations. The ideal candidate will have strong organizational skills and thrive in a fast-paced environment. Responsibilities:<ul><li>Manage a high volume of cases, ensuring all details are tracked and deadlines are met.</li><li>Serve as the primary liaison with clients, insurance adjusters, opposing counsel, and medical providers.</li><li>Coordinate with insurance adjusters and claim representatives to secure authorizations for treatments, medications, and surgeries.</li><li>Draft and edit legal documents, including motions, subpoenas, discovery requests, and correspondence.</li><li>Compile and prepare special documentation for submission to insurance carriers.</li><li>Request and organize itemized bills and medical records from clients and healthcare providers.</li><li>Utilize case management software to maintain accurate and up-to-date records.</li><li>Support billing functions and calendar management to optimize workflow efficiency.</li><li>Assist in personal injury plaintiff and civil litigation matters.</li><li>Contribute to client relations by providing clear and precise communication</li></ul>
2026-08-10T00:00:00Z

Human Resources (HR) Assistant

South Holland, IL
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a detail-oriented, part-time, Spanish Bilingual Human Resources (HR) Assistant to support daily HR operations for a manufacturing organization in South Holland, Illinois. This part-time Contract opportunity is ideal for someone who enjoys coordinating employee processes, maintaining accurate personnel data, and providing dependable administrative support across HR activities. The role will contribute to a positive employee experience by assisting with onboarding, records management, and employee-related inquiries in a fast-paced environment. Responsibilities:• Coordinate pre-employment and onboarding activities, including scheduling, document collection, and onboarding support to help employees transition smoothly into the organization.• Maintain and update employee information within HR systems, ensuring records are accurate, complete, and handled with confidentiality.• Assist with background screening administration by tracking progress, following up on outstanding items, and documenting results appropriately.• Respond to routine employee questions regarding HR processes, policies, and required paperwork while directing more complex concerns to the appropriate HR team members.• Support employee relations efforts by helping organize documentation, preparing correspondence, and assisting with follow-up on workplace matters.• Prepare, file, and manage HR documents such as personnel records, onboarding forms, and compliance-related materials in an organized manner.• Work with HR staff to monitor administrative workflows and support updates within HR information systems when needed.• Provide general clerical and coordination support for HR initiatives, meetings, and departmental projects as assigned. The salary range for this position is $28/hr to $30/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit Robert Half Benefits Website for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster
2026-09-03T00:00:00Z

Accounting & Administrative Coordinator

Racine, WI
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for an Accounting & Administrative Coordinator to support daily financial and office operations for a public utility team in Racine, Wisconsin. This Long-term Contract position is ideal for someone who brings strong accounting support experience, enjoys keeping records organized, and can manage a mix of clerical and administrative work in a fast-paced environment. The role will handle core tasks across payables, receivables, invoicing, and coordination activities while helping maintain smooth internal processes. Responsibilities: • Process accounts payable transactions accurately and on schedule, including reviewing invoices and preparing items for payment. • Support accounts receivable activities by recording incoming payments, maintaining balances, and assisting with follow-up on outstanding items. • Enter, monitor, and organize invoice records to ensure complete tracking and proper documentation. • Reconcile procurement card activity and resolve discrepancies by comparing receipts, statements, and internal records. • Maintain vendor information by updating profiles, verifying details, and ensuring records remain current. • Coordinate meetings, events, or department activities by assisting with scheduling, logistics, and related administrative support. • Organize digital and physical files to improve record accuracy, accessibility, and retention. • Provide clerical and executive-level administrative assistance to support day-to-day department operations. • Use financial or municipal software tools, including Munis when applicable, to complete accounting and administrative tasks efficiently.
2026-09-03T00:00:00Z

Office Manager

Chicago, IL
onsite
Temporary / Contract
28.5 - 35 USD / Hourly
We are looking for a highly organized Office Manager to support daily business operations. This is a Long-term Contract position suited for someone who thrives in a small-office environment and can confidently manage administrative, operational, and financial coordination. The ideal candidate brings a proactive mindset, strong attention to detail, and the ability to keep multiple priorities moving smoothly while maintaining an organized office presence. Responsibilities: • Oversee day-to-day office operations and ensure administrative processes run efficiently across the business. • Coordinate payroll activities, process invoicing, and assist with accounts payable tasks with accuracy and timeliness. • Prepare and submit union-related documentation, permits, and other required operational records. • Monitor office supply levels, place orders as needed, and maintain an organized workplace environment. • Handle front-desk and reception support, including greeting visitors and managing general office communications. • Track deadlines and follow up on key tasks to ensure work is completed correctly and on schedule. • Use Microsoft Office applications, including Excel and PowerPoint, to create reports, organize information, and support office functions. • Learn and work within systems such as Paychex and Textura to support payroll and operational administration.
2026-08-13T00:00:00Z

Office Manager

Chicago, IL
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for a highly organized Office Manager to support daily operations for a busy workplace. This Long-term Contract position will serve as the primary on-site point of coordination for a team of approximately 50 employees, helping maintain an efficient and welcoming office environment. The ideal candidate brings strong communication skills, sound judgment, and a detail-oriented presence that reflects well with employees, guests, and investors. Please note: this is a part time role. The schedule is M-F from 10AM - 2PM, 100% onsite. Responsibilities:• Oversee day-to-day office operations and keep shared spaces running smoothly, efficiently, and effectively.• Manage inventory levels and purchase office supplies to ensure the team has the materials needed for daily work.• Coordinate conference room schedules and prepare meeting spaces so they are organized, functional, and ready for use.• Support office events and on-site activities by handling logistics, setup, and overall execution.• Assist with facilities-related needs by monitoring office conditions and coordinating timely resolution of issues.• Arrange building access for visitors and help ensure a seamless arrival experience for guests.• Act as the sole on-site office management resource for a workplace of roughly 50 employees.• Maintain clear, timely communication with internal teams and external visitors while representing the office effectively.
2026-08-07T00:00:00Z

Legal Receptionist

Homewood, IL
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Legal Receptionist to support a busy office through a contract assignment. This position serves as the first point of contact for clients and visitors, helping create a welcoming and organized environment while keeping daily front-desk activities running smoothly. The ideal candidate brings strong communication skills, sound judgment, and the ability to manage multiple priorities in a legal or office setting. Responsibilities:• Welcome clients, visitors, and staff in a courteous manner while maintaining an experienced and detail-oriented front-desk presence.• Manage a multi-line phone system, direct incoming calls accurately, and take clear messages to ensure timely communication across the office.• Coordinate routine reception activities such as handling inquiries, monitoring the front office area, and supporting day-to-day administrative workflow.• Prepare, organize, and distribute documents, correspondence, and other materials using Microsoft Office applications as needed.• Maintain orderly records and assist with general office tasks that contribute to efficient daily operations.• Work closely with attorneys and support staff in a small office setting to keep priorities on track and respond to shifting needs.• Take initiative in resolving routine issues independently while escalating more complex matters when appropriate.• Provide additional administrative support and complete other assigned tasks to help the office operate effectively. The pay range for this position is 20 to 24. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
2026-09-03T00:00:00Z

Receptionist

Chicago, IL
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for a detail-oriented and personable Receptionist to support daily front desk operations. This contract position is ideal for someone who enjoys creating a welcoming environment, managing incoming communications, and keeping office interactions organized. The right candidate will be comfortable handling a busy phone system while providing courteous assistance to visitors and callers. Responsibilities: • Greet visitors and direct them appropriately to ensure a positive and efficient front office experience. • Manage incoming calls through a multi-line phone system, routing inquiries to the correct contacts with accuracy and courtesy. • Handle high volumes of inbound telephone communication while maintaining a calm and helpful demeanor. • Support day-to-day reception coverage by monitoring the front desk and responding promptly to general office needs. • Take and relay detailed messages when staff members are unavailable, ensuring timely follow-up. • Maintain an orderly reception area that reflects a detail-oriented and welcoming workplace environment.
2026-09-02T00:00:00Z

Receptionist

Arlington Heights, IL
onsite
Temporary to Hire
18 - 20 USD / Hourly
We are looking for a welcoming and organized Receptionist to support daily front-desk operations in Illinois. This contract-to-permanent opportunity is ideal for someone who enjoys creating a positive first impression, managing calls efficiently, and keeping the office running smoothly. The person in this role will interact with visitors, assist with incoming correspondence, and help maintain a well-organized office environment. Responsibilities: • Welcome patients and visitors in a courteous and attentive manner while directing them appropriately upon arrival. • Manage a multi-line phone system, answer incoming calls promptly, and route each call to the correct contact or department. • Receive, sort, and distribute incoming mail and deliveries to support efficient office operations. • Maintain a neat, organized, and presentable reception area for patients, guests, and staff. • Provide general front-office assistance, including responding to routine inquiries and supporting administrative tasks as needed. • Coordinate visitor access and assist with preparations related to office inspections when required.
2026-09-02T00:00:00Z

Receptionist

Wood Dale, IL
onsite
Temporary / Contract
18 - 19 USD / Hourly
Position SummaryWe are seeking a Receptionist – Level 1 to provide front-desk, administrative, and operational support in a small office environment. The ideal candidate will be professional, organized, customer-service oriented, and comfortable assisting visitors, employees, and the onsite team with a variety of administrative needs.Day-to-Day Responsibilities<ul><li>Welcome and assist guests, visitors, and employees entering the office.</li><li>Answer and professionally direct incoming phone calls.</li><li>Provide administrative and operational support for a small office environment.</li><li>Coordinate and assist with catering requests and meeting preparations.</li><li>Sign in and manage deliveries, packages, and mail.</li><li>Monitor and replenish pantry and office supplies as needed.</li><li>Support the onsite team with various administrative tasks and requests.</li><li>Maintain a clean, organized, and professional reception area.</li><li>Perform other general administrative duties as assigned.</li></ul>
2026-09-01T00:00:00Z

Paralegal

Chicago, IL
onsite
Permanent / Full Time
65000 - 85000 USD / Yearly
Robert Half is seeking a full-time Spanish-speaking Paralegal to support a busy legal practice in Chicago, Illinois. This position is well suited for someone who is detail oriented and comfortable handling client-facing work, preparing legal materials, and keeping matters organized from opening through resolution. The role offers the opportunity to work closely with attorneys on a range of cases while contributing to an efficient, collaborative office environment. Responsibilities:<ul><li>Establish and update case files, ensuring documents, correspondence, and records are accurately maintained throughout each matter.</li><li>Prepare a variety of legal and client-facing materials, including letters, requests, and other supporting documentation for attorney review.</li><li>Coordinate day-to-day case activity by tracking deadlines, managing follow-up tasks, and helping attorneys keep matters moving forward.</li><li>Serve as a reliable point of contact for Spanish- and English-speaking clients, outside parties, and other stakeholders regarding case-related questions and updates.</li><li>Organize litigation and transactional records in both physical and electronic formats to support accessibility, accuracy, and compliance.</li><li>Assist with discovery support, trial preparation, and other paralegal tasks needed to advance active matters.</li><li>Provide administrative assistance to attorneys and the broader legal team as priorities shift across multiple assignments.</li></ul>
2026-08-17T00:00:00Z

Paralegal

Chicago, IL
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a detail-oriented Paralegal to support sophisticated commercial real estate matters in Chicago, Illinois. This is a Contract position offering the opportunity to work closely with attorneys throughout the full transaction lifecycle, from initial agreement through final closing. The ideal candidate brings strong experience in real estate documentation, due diligence, and closing coordination while managing multiple deadlines with accuracy and professionalism. Responsibilities: • Support attorneys throughout commercial real estate transactions, guiding files from contract execution to closing completion. • Prepare, edit, and finalize transactional documents such as amendments, deeds, affidavits, settlement materials, and other closing-related instruments. • Examine title and survey materials, identify potential issues, draft objection correspondence, and coordinate resolution efforts with title companies and other parties. • Request and assess title commitments, surveys, lien searches, zoning reports, and municipal records needed for each matter. • Organize due diligence materials, including entity records, property documents, and financing-related information, to ensure complete transaction files. • Manage closing logistics by communicating with clients, lenders, brokers, opposing counsel, and title representatives to keep matters moving efficiently. • Monitor critical dates, follow up on outstanding items, and help ensure all required documents are completed on schedule. • Assemble closing binders, maintain orderly transaction records, and handle recording and filing of real estate documents and UCCs with appropriate government offices. • Provide timely updates to clients and third parties regarding transaction progress while maintaining accurate documentation in the firm’s records system.
2026-09-03T00:00:00Z

Paralegal

Chicago, IL
onsite
Permanent / Full Time
60000 - 90000 USD / Yearly
Robert Half is partnering with an established and reputable Plaintiff’s Personal Injury law firm in Chicago that is seeking a Paralegal to join their team. This firm offers a professional yet fun work environment, strong mentorship, competitive compensation, comprehensive benefits, and excellent opportunities for career growth. The ideal candidate will have 3+ years of personal injury experience and be comfortable supporting attorneys throughout all phases of a case from pre-litigation and claims through discovery and trial. Key Responsibilities<ul><li>Communicate with clients, insurance adjusters, opposing counsel, medical providers, and related parties.</li><li>Manage attorney calendars, schedule meetings, and maintain daily itineraries.</li><li>Maintain and organize firm databases, case files, and all supporting documentation.</li><li>Draft, proofread, and prepare legal documents and correspondence.</li><li>Order, track, and summarize medical records, bills, police reports, and ambulance reports.</li><li>Handle both paper filing and e-filing for Cook County, surrounding counties, and Federal courts.</li></ul>
2026-08-24T00:00:00Z

Paralegal

Chicago, IL
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
Robert Half Legal is partnering with a large, industry leading insurance company located in the loop that's seeking a Corporate Paralegal with at least 5-7+ years of experience to join their team. This Corporate Paralegal will assist in-house lawyers by working on all aspects of corporate governance, entity management, SEC filings, and more. This position offers a hybrid WFH model (2 days WFH, 3 days in-office). This position is paying between $100-130K. The company also offers a full suite of benefits including M/D/V, 401k, PTO, life insurance, LT/ST Disability, pre-tax commuter benefits, and more. Corporate Paralegal Responsibilities:<ul><li>Maintain corporate records, minute books, and work plans, ensuring accuracy and organization.</li><li>Coordinate and facilitate meetings for corporate entities, including preparation of necessary materials.</li><li>Draft corporate minutes and resolutions in alignment with governance policies.</li><li>Provide support for corporate governance initiatives and special projects.</li><li>Assist with insurance filings and ensure proper record-keeping and data management.</li><li>Assist with SEC filings including Section 16 filings for Form 4s.</li><li>Assist with proxy statements and preparation of materials for Board of Directors and annual shareholder meetings.</li><li>Assist attorneys with periodic audits and regulatory examinations as needed.</li></ul> How to Apply:For immediate consideration, please email your resume directly to Justin Rambert, VP - Permanent Placement at justin . rambert @ robert half com
2026-08-24T00:00:00Z