43 Results for Executive Assistant Jobs in Saratoga, CA

Add your latest resume to match with open positions.

Executive Assistant

Union City, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
We're seeking a highly organized, polished, and proactive Executive Assistant to provide high-level administrative support to senior leadership while supporting key organizational initiatives, committees, and communications efforts. This role is ideal for someone who enjoys wearing multiple hats, managing competing priorities, coordinating with vendors, and ensuring projects move forward seamlessly. Responsibilities:<ul><li>Manage complex executive calendars, scheduling meetings and coordinating priorities.</li><li>Coordinate internal and external meetings, committee meetings, and leadership conferences.</li><li>Prepare agendas, meeting materials, presentations, and follow-up documentation.</li><li>Screen and manage communications on behalf of leadership.</li><li>Handle confidential and sensitive information with discretion and professionalism.</li><li>Prepare and process expense reports and administrative documentation.</li><li>Assist with website redesign initiatives and coordinate with external web partners.</li><li>Support brand and communications activities by preparing presentations, reports, and written materials.</li><li>Maintain records, files, and organizational documentation.</li><li>Provide administrative support for special projects and organizational initiatives as assigned.</li></ul>
2026-10-16T00:00:00Z

Executive Assistant

Mountain View, CA
onsite
Temporary / Contract
35 - 50 USD / Hourly
We are seeking a highly organized and proactive Executive Assistant to provide direct support to the CEO. This individual will serve as a trusted partner, managing complex calendars, coordinating meetings and travel, handling confidential information, and ensuring seamless day-to-day executive operations. Key Responsibilities<ul><li>Manage the CEO's calendar, meetings, and travel arrangements</li><li>Coordinate executive communications and correspondence</li><li>Prepare presentations, reports, agendas, and meeting materials</li><li>Support board meetings and executive leadership initiatives</li><li>Track priorities, deadlines, and follow-up items</li><li>Handle sensitive and confidential information with discretion</li><li>Partner with internal and external stakeholders on behalf of the CEO</li></ul>
2026-10-16T00:00:00Z

Executive Assistant

South San Francisco, CA
onsite
Temporary / Contract
35 - 45 USD / Hourly
Robert Half is working with one of our top client to identify a interim EA We are seeking a polished and detail-oriented Executive Assistant to support the Teaching & Learning Department. This is an excellent opportunity for an experienced administrative professional to work closely with district leadership, support educational initiatives, and help ensure the department operates efficiently. The ideal candidate is proactive, resourceful, and comfortable managing competing priorities while handling confidential information with professionalism and discretion. Strong calendar management, communication, and organizational skills are essential, along with proficiency in Microsoft Office and collaboration tools. Key Responsibilities<ul><li>Provide high-level administrative and executive support to department leadership within the Teaching & Learning Department.</li><li>Manage complex calendars, coordinate meetings, and organize appointments, ensuring schedules remain accurate and up to date.</li><li>Coordinate meetings with district administrators, school site leaders, staff, and other stakeholders.</li><li>Prepare, format, proofread, and maintain correspondence, reports, presentations, meeting agendas, and other departmental documents.</li><li>Support virtual and in-person meetings through scheduling, invitations, materials preparation, and follow-up communications.</li><li>Maintain organized electronic files, records, and documentation while ensuring confidentiality and accuracy.</li><li>Monitor incoming communications, prioritize requests, and facilitate timely follow-up on important matters.</li><li>Assist with departmental projects, special assignments, and administrative initiatives related to teaching, learning, and educational programs.</li><li>Troubleshoot scheduling conflicts and technology-related calendar issues, including Outlook and Zoom, to maintain seamless coordination.</li><li>Track deadlines, action items, and deliverables to help ensure projects and departmental priorities remain on schedule.</li><li>Serve as a professional point of contact for internal staff and external partners, providing responsive and courteous administrative support.</li><li>Perform additional administrative duties as needed to support the overall effectiveness of the department.</li></ul>
2026-10-14T00:00:00Z

Executive Assistant

Menlo Park, CA
onsite
Temporary / Contract
35 - 55 USD / Hourly
We're looking for a highly proactive, resourceful Executive Assistant to partner directly with the CEO in a fast-paced startup environment. This role goes beyond calendar management. You'll be a trusted thought partner, helping the CEO stay focused on strategic priorities while keeping day-to-day operations running seamlessly. The ideal candidate thrives in ambiguity, anticipates needs before they arise, and enjoys rolling up their sleeves to solve problems.Key Responsibilities<ul><li>Manage the CEO's complex calendar, scheduling, travel, and meeting logistics</li><li>Prioritize competing demands and ensure the CEO is focused on the highest-impact initiatives</li><li>Prepare presentations, meeting materials, investor updates, and executive communications</li><li>Track key action items, follow-ups, and cross-functional projects</li><li>Facilitate communication between the CEO, leadership team, investors, clients, and external partners</li><li>Coordinate board meetings, leadership meetings, and company events</li><li>Handle confidential information with the highest level of discretion</li><li>Support special projects and operational initiatives as the company grows</li></ul>
2026-10-16T00:00:00Z

Executive Assistant

San Jose, CA
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support to leadership in San Jose, California. This Long-term Contract position focuses on keeping executive schedules organized, coordinating complex travel plans, and ensuring meetings run smoothly. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities in a fast-paced environment. Responsibilities: • Manage executive calendars by scheduling appointments, adjusting priorities, and resolving conflicts to support daily operations. • Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary preparation. • Coordinate travel logistics and update plans quickly when schedules, meetings, or reservations change. • Organize executive meetings by preparing agendas, confirming attendance, reserving meeting space, and handling related logistics. • Serve as a key administrative partner to leadership by anticipating needs and helping maintain efficient workflows. • Track important dates, appointments, and follow-up items to ensure commitments are completed on time.
2026-10-23T00:00:00Z

Executive Assistant

Monterey, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
We are looking for an organized and proactive Executive Assistant to provide high-level support in Monterey, California. This Contract position will partner closely with senior leadership and help keep priorities on track through strong coordination, clear written communication, and thoughtful administrative support. The role is ideal for someone who can balance scheduling, budgeting, reporting, and project-related tasks in a structured office environment. Responsibilities: • Manage a complex executive calendar, coordinate meetings, and align schedules to support shifting priorities. • Prepare reports, correspondence, and other written materials with a high degree of accuracy and professionalism. • Assist with budget tracking, expense monitoring, and financial documentation to support department operations. • Coordinate travel arrangements, itineraries, and related logistics for executive meetings and business needs. • Support project planning activities by organizing timelines, follow-ups, and key deliverables. • Partner with internal teams across functions to help maintain efficient administrative operations. • Help plan events, meetings, and special initiatives that require detailed coordination and communication. • Maintain organized records, documentation, and office materials while handling confidential information appropriately.
2026-10-21T00:00:00Z

Executive Assistant

South San Francisco, CA
onsite
Temporary / Contract
38 - 44 USD / Hourly
Robert Half is working on an exciting opening for an Executive Assistant with one of our top clients. Our client is seeking a highly professional and detail-oriented Administrative Assistant to provide critical administrative support during an extended leave. This is an excellent opportunity to step into a visible, high-impact role within a mission-driven educational organization serving thousands of students across Daly City, San Bruno, and South San Francisco. Position OverviewActing as a key partner to executive leadership, the Administrative Assistant will manage sensitive information, support board-level coordination, and ensure seamless day-to-day administrative operations. This role requires discretion, strong communication skills, and the ability to operate with a high level of professionalism. This role provides high-level administrative support to senior leadership in California. This long-term contract opportunity is ideal for someone who can manage sensitive information with discretion, keep complex schedules running smoothly, and serve as a reliable point of contact for staff and external stakeholders. The role focuses on coordinating communications, organizing executive operations, and preparing business documents in a fast-paced education environment. Responsibilities:<ul><li>Perform highly responsible duties as confidential secretary to the Head of the Department, relieving the administrator of a variety of secretarial and administrative details; plan, coordinate and organize office activities and coordinate flow of communications for the assigned administrator; maintain confidentiality of privileged and sensitive information.</li><li>Receive, screen and route telephone calls; refer calls or visitors to appropriate staff members; respond to requests, complaints and questions from officials, staff and the public, representing the orgaiznaiton by phone and written communication; interpret policies and regulations to officials staff and the public</li><li>Coordinate and schedule various appointments and meetings; maintain and coordinate the administrator’s calendar; prepare and disseminate calendar of events</li><li>Compose correspondence independently on a variety of matters including those of a confidential nature; compile and type various letters, reports, contracts, Board agenda items, statistical data, memos, bulletins, lists and other materials as directed; prepare, format, edit and proofread written materials.</li><li>Receive, sort and route incoming mail; review and determine priority of incoming mail; compose replies </li></ul>
2026-10-21T00:00:00Z

Executive Assistant

Fremont, CA
onsite
Temporary / Contract
31.6635 - 36.663 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support leadership in Fremont, California. This is a Contract position suited for someone who is detail oriented and can manage complex schedules, coordinate meetings, and handle travel logistics with accuracy and discretion. The ideal candidate brings strong administrative judgment, anticipates needs, and keeps daily operations running smoothly in a fast-paced environment. Responsibilities: • Manage executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments. • Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary planning. • Coordinate meeting logistics for executive sessions, including scheduling, room reservations, agenda support, and follow-up on action items. • Communicate with internal teams and external contacts to confirm appointments, travel details, and schedule updates. • Prepare and maintain organized records related to travel plans, meeting schedules, and executive activities. • Monitor changes to calendars and travel plans, responding quickly to updates while minimizing disruption to executive priorities.
2026-10-23T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to senior leadership in a fast-paced environment. This long-term contract position is ideal for a highly organized, detail-oriented individual who can manage competing priorities, safeguard sensitive information, and keep executive operations running efficiently. The role will partner closely with internal teams and external stakeholders while helping drive meeting readiness, project follow-through, and seamless travel and event coordination. Responsibilities: • Oversee the President’s schedule by organizing appointments, prioritizing requests, and coordinating meetings, calls, and travel plans. • Prepare business materials such as correspondence, presentations, reports, agendas, and meeting documents for executive review and use. • Coordinate internal and external meetings, conferences, and events, including logistics, note-taking, and follow-up on key action items. • Support communication across departments by helping align cross-functional teams, monitoring project activity, and keeping stakeholders informed. • Track important initiatives, deadlines, and deliverables, ensuring updates are accurately maintained in relevant databases and progress is monitored. • Arrange domestic and international travel, including itineraries, travel documentation, schedules, and communication with involved teams. • Process and manage expense reporting for the President and the A&R department with accuracy and timeliness. • Serve as a liaison for A&R activities by attending recurring meetings, monitoring artist project progress, and tracking budgets, paperwork, recording milestones, and creative deliverables. • Partner with A&R and production contacts to help keep artist-related timelines on track, including credits, budgets, invoicing, and supporting documentation. • Identify opportunities to improve administrative workflows and provide support on special assignments and high-priority projects as needed.
2026-10-26T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
35 - 45 USD / Hourly
Robert Half Legal is partnering with a prestigious academic healthcare institution in San Francisco to identify a highly experienced Executive Assistant for a short-term, hybrid contract opportunity (2 days onsite/3 days remote) spanning November–December 2026. This position will provide high-level executive and administrative support to senior leadership within the Office of Legal Affairs, including complex calendaring, executive communications, document preparation, project coordination, and coverage for other administrative staff during absences. The ideal candidate will have extensive experience supporting senior executives in a fast-paced, highly confidential professional environment, with exceptional organizational skills, independent judgment, and the ability to manage competing priorities with discretion. Full-time availability (40 hours/week) is preferred, but qualified part-time candidates will also be considered. Key Responsibilities<ul><li>Provide senior-level executive and administrative support within a fast-paced, highly confidential legal environment.</li><li>Manage complex executive calendars, coordinate meetings, prioritize scheduling requests, and accommodate competing leadership demands.</li><li>Coordinate communications with senior university leadership, internal departments, attorneys, and external stakeholders.</li><li>Draft, edit, proofread, and format executive correspondence, reports, presentations, and legal-related documents.</li><li>Support project coordination and administrative workflows, including tracking deadlines, action items, and follow-up across departments.</li><li>Maintain confidential records, electronic files, and document management systems, ensuring discretion when handling sensitive or privileged information.</li><li>Provide administrative coverage for other Office of Legal Affairs staff during absences.</li></ul>
2026-10-22T00:00:00Z

Administrative Assistant

Hayward, CA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a healthcare organization in Hayward, California. This Long-term Contract position is ideal for someone who communicates clearly, manages multiple administrative tasks efficiently, and is comfortable serving as a reliable point of contact in an office setting. The role will focus on coordinating front-office activities, handling documentation, and maintaining accurate records while contributing to a smooth and responsive workplace. Responsibilities: • Manage incoming phone calls, direct inquiries appropriately, and provide courteous assistance to patients, staff, and visitors. • Perform a range of office support duties, including preparing paperwork, organizing files, and maintaining administrative records. • Enter information into internal databases and documents with a high level of accuracy and attention to detail. • Welcome and assist visitors while helping maintain an orderly and well-organized reception area. • Process routine documents and ensure completed materials are filed, tracked, and distributed correctly. • Support day-to-day office coordination by scheduling, responding to general requests, and following established administrative procedures.
2026-10-01T00:00:00Z

Administrative Assistant

Los Gatos, CA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This is a Contract position focused on administrative coordination, front-desk support, and accurate data handling within a district office environment. The role will assist with records management, communication tasks, and system-related administrative processes while helping maintain efficient office workflows. Responsibilities: • Provide day-to-day administrative support for district office activities, ensuring tasks are completed accurately and on schedule. • Enter, update, and maintain records in internal databases and student information systems with a high level of accuracy. • Assist with Aeries and CalPADS-related administrative processing, including data review and record support. • Manage absence tracking activities and maintain organized logs for office reporting and follow-up. • Support the volunteer clearance process by reviewing documentation and coordinating processing steps. • Answer inbound calls, respond to routine inquiries, and direct visitors or requests to the appropriate staff members. • Perform receptionist and general front-office duties to help maintain an organized office environment.
2026-10-20T00:00:00Z

Administrative Assistant

San Ramon, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
Robert Half's client is seeking an Administrative Assistant to support daily office operations for a CPA firm in San Ramon, California. This is a Contract position suited for someone who can quickly step into a fast-moving environment and provide dependable on-site support. The ideal candidate brings strong technical confidence, excellent organizational ability, and a hands-on approach to coordinating administrative tasks with accuracy and consistency. Administrative Assistant Responsibilities:• Support day-to-day office activities by handling administrative tasks that keep operations running smoothly in a business services setting.• Maintain calendars, correspondence, files, and business documents using Outlook, Excel, Teams, and document management platforms.• Process incoming and outgoing mail, including regular retrieval of physical mail from an off-site PO Box in the San Ramon area.• Enter, update, and verify information in internal records and spreadsheets with a strong focus on accuracy and completeness.• Coordinate multiple assignments at once, adjusting priorities as business needs change while meeting deadlines.• Provide general office support, including document handling, routing communications, and assisting staff with administrative requests.• Support execution of marketing events and conferences.• Assistant with ad hoc projects and operational initiatives as assigned.• Handle sensitive and confidential information with discretion.• Demonstrate proficiency in basic accounting functions, including account reconciliation, processing vendor invoices, and maintaining accurate financial records. If you are interested in this administrative role, please apply today.
2026-10-26T00:00:00Z

Administrative Assistant

Menlo Park, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
Keep the Team Running Smoothly. We're seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and help keep teams productive and efficient. This role is ideal for someone who enjoys multitasking, solving problems, and providing exceptional administrative support in a fast-paced environment. Key Responsibilities<ul><li>Manage calendars, meetings, and scheduling</li><li>Coordinate travel arrangements and expense reports</li><li>Prepare documents, reports, and presentations</li><li>Support office operations, supplies, and vendor coordination</li><li>Handle correspondence and maintain organized records</li><li>Assist with special projects and team initiatives</li></ul>
2026-10-16T00:00:00Z

Office Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are hiring an Office Assistant to provide administrative support and help ensure efficient day-to-day office operations.Responsibilities:<ul><li>Answer phones and greet visitors</li><li>Manage filing, data entry, and document preparation</li><li>Order office supplies and maintain common areas</li><li>Assist with scheduling meetings and calendar coordination</li><li>Support mail distribution and general office tasks</li><li>Provide administrative support to multiple departments</li></ul>
2026-10-17T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply. Key Responsibilities<ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
2026-10-26T00:00:00Z

Legal Assistant

Oakland, CA
onsite
Permanent / Full Time
60000 - 90000 USD / Yearly
We are looking for a detail-oriented Legal Assistant to support a plaintiff-side personal injury practice in Oakland, California. This role involves managing case activity from intake through litigation support, with a strong focus on filings, scheduling, and document preparation. The ideal candidate brings solid experience in civil litigation procedures and communicates effectively with attorneys, clients, courts, and outside providers. Responsibilities: • Coordinate litigation calendars by tracking hearings, deadlines, appointments, and other time-sensitive case events. • Prepare and submit court documents through electronic filing systems while ensuring compliance with applicable procedural requirements. • Assist attorneys with discovery tasks, including organizing materials, drafting routine responses, and maintaining complete case files. • Open and structure new matter files and document templates to support efficient case handling. • Communicate professionally with clients, court personnel, medical offices, and other external contacts regarding case status and records requests. • Request, review, and organize medical records and related documentation for personal injury matters. • Maintain accurate file documentation and support the day-to-day progression of plaintiff personal injury cases. • Provide general administrative and legal support across civil litigation matters as needed.
2026-10-01T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
A San Francisco–based personal injury law firm is seeking a motivated and detail-oriented Legal Assistant to support its civil litigation practice. This is a contract-to-hire opportunity offering hands-on experience in a collaborative, plaintiff-side law firm environment with long-term potential. The Legal Assistant will provide essential administrative and case support to attorneys and paralegals handling civil litigation matters, primarily personal injury cases. This role is ideal for a legal professional looking to deepen their litigation experience while contributing to the day-to-day operations of a fast-paced firm. Key Responsibilities<ul><li>Provide administrative and litigation support to attorneys and paralegals</li><li>Assist with drafting, formatting, and proofreading legal documents and correspondence</li><li>Help prepare and organize pleadings, discovery, and case materials</li><li>Maintain and organize electronic and physical case files</li><li>Track deadlines, assist with calendaring, and schedule meetings and appointments</li><li>Coordinate with clients, court personnel, experts, and vendors as needed</li><li>Assist with court filings and service of documents under attorney direction</li><li>Support trial preparation and other litigation-related tasks as assigned</li></ul>
2026-10-26T00:00:00Z

Administrative Assistant- Start-up

Mountain View, CA
onsite
Temporary / Contract
30 - 45 USD / Hourly
Administrative Assistant (Startup Environment) Help Keep a Growing Team Organized and Moving Forward. We're looking for a proactive, detail-oriented Administrative Assistant to support day-to-day operations in a fast-paced startup environment. This role is perfect for someone who enjoys wearing multiple hats, staying one step ahead, and helping teams stay focused on what matters most. What You'll Do<ul><li>Manage calendars, meetings, and scheduling for team members and leadership</li><li>Coordinate travel, expenses, and office logistics</li><li>Prepare presentations, reports, and meeting materials</li><li>Support employee onboarding, events, and culture initiatives</li><li>Assist with office operations, vendor coordination, and special projects</li><li>Help improve processes and keep the team organized as the company grows</li></ul>
2026-10-16T00:00:00Z

Part-Time Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
<ul><li>Answer phones and respond to routine administrative inquiries</li><li>Provide clerical and scheduling support to office staff</li><li>Perform filing, scanning, data entry, and document organization</li><li>Prepare spreadsheets, reports, and correspondence</li><li>Help maintain records and databases accurately</li><li>Assist with event logistics and special projects</li><li>Support general office operations and administrative workflow</li></ul>
2026-10-16T00:00:00Z

Nonprofit Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
<ul><li>Provide administrative support to leadership and program staff</li><li>Manage calendars, meetings, and internal communications</li><li>Prepare reports, presentations, spreadsheets, and correspondence</li><li>Maintain databases, filing systems, and program records</li><li>Answer phones, greet visitors, and respond to general inquiries</li><li>Assist with event planning, outreach logistics, and scheduling</li><li>Perform data entry, document preparation, and office organization</li><li>Support special projects and maintain confidential information appropriately</li></ul>
2026-10-16T00:00:00Z

Government Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
<ul><li>Provide administrative and clerical support to staff and leadership</li><li>Prepare correspondence, forms, reports, and spreadsheet-based documents</li><li>Maintain records, databases, and filing systems according to procedures</li><li>Schedule meetings, manage calendars, and support office logistics</li><li>Answer phones and assist internal and external stakeholders</li><li>Support data entry, scanning, document management, and records retention</li><li>Assist with confidential documentation and administrative processes</li><li>Help ensure timely and accurate handling of departmental information</li></ul>
2026-10-16T00:00:00Z

Legal Assistant/Paralegal

Oakland, CA
onsite
Permanent / Full Time
80000 - 103000 USD / Yearly
We are looking for a detail-oriented Legal Assistant/Paralegal to join our plaintiff-side personal injury practice in Oakland, California. In this role, you will provide essential support to attorneys and clients throughout the progression of injury claims and litigation matters. This opportunity is ideal for someone who values organized case management, clear communication, and meaningful work that helps injured individuals pursue fair outcomes. Responsibilities: • Coordinate the day-to-day handling of personal injury matters from initial intake through settlement or trial support. • Prepare, revise, and submit legal documents, correspondence, and court-related filings with accuracy and timeliness. • Serve as a point of contact for clients, medical offices, insurers, and other parties involved in active cases. • Maintain orderly case records, monitor litigation calendars, and track important deadlines to support timely case progress. • Assist with discovery preparation, settlement documentation, and compilation of materials needed for hearings, mediations, or trial. • Perform administrative and clerical support tasks, including data entry, document organization, and file maintenance. • Protect sensitive information and demonstrate professionalism in all written, verbal, and client-facing interactions.
2026-10-04T00:00:00Z

Bilingual Spanish Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
<ul><li>Provide administrative support to staff and leadership</li><li>Answer phones, greet visitors, and respond to inquiries in English and Spanish</li><li>Translate routine verbal and written communications as needed</li><li>Schedule meetings, appointments, and office activities</li><li>Prepare correspondence, reports, spreadsheets, and presentations</li><li>Maintain filing systems, records, and databases</li><li>Perform data entry and general office support tasks</li><li>Handle sensitive information with confidentiality and professionalism</li></ul>
2026-10-16T00:00:00Z

Bookkeeper Assistant

Sand City, CA
onsite
Temporary to Hire
25.65 - 29.7 USD / Hourly
We are looking for a dependable Bookkeeper Assistant to support daily accounting operations for a construction-related business in California. This contract opportunity with permanent potential is ideal for someone who enjoys keeping financial records accurate, managing payable activity, and contributing to timely month-end reporting. The role offers the chance to work across multiple entities while helping the accounting team stay organized and on schedule. Responsibilities: • Handle invoice processing and maintain accounts payable records for multiple related business entities with a high level of accuracy. • Track purchase orders, verify supporting documentation, and ensure expenses are properly matched before payment is issued. • Reconcile company credit card activity and investigate discrepancies to keep financial records current and complete. • Conduct recurring audit reviews, including weekly purchase audits and monthly statement checks, and submit findings within established deadlines. • Assist with month-end accounting activities by confirming payable and purchasing transactions are fully captured and ready for close. • Prepare recurring financial and operational reports, including profit and loss summaries and other scheduled reporting for internal review. • Support the accounting team with bookkeeping tasks, bank reconciliations, and general record maintenance as needed. • Learn company-specific accounting tools and follow internal procedures to maintain consistency across workflows.
2026-10-12T00:00:00Z

43 results for Executive Assistant in Saratoga, CA