<p>We are looking for a detail-oriented Payroll Clerk to join our team. In this role, you will oversee payroll processing for both union and non-union employees, ensuring accuracy and compliance with all regulations. This is an on-site position with flexible start times, offering a supportive, family-first work environment.</p><p><br></p><p>Responsibilities:</p><p>• Process payroll for union and non-union employees, ensuring accuracy and compliance with company policies and labor laws.</p><p>• Collaborate with multiple departments, including accounting and human resources, to gather and verify payroll data.</p><p>• Handle payroll tax calculations and filings</p><p>• Maintain and update payroll records, including employee information and benefits deductions.</p><p>• Address payroll-related inquiries from employees and resolve discrepancies in a timely manner.</p><p>• Generate reports for management, providing insights into payroll expenses and trends.</p><p>• Ensure compliance with union agreements and manage payroll complexities related to multiple union halls.</p><p>• Support the finance team with additional administrative tasks as needed.</p><p><br></p><p>This is a permanent position that will pay up to $55,000 depending upon experience. please apply to Jane Gearhart if interested</p>
<p>We are looking for a dedicated Accounts Receivable Clerk to join our team in Sarasota, Florida. As part of a small, family-owned business, this role offers an opportunity to handle critical accounting and customer service tasks in a supportive office environment. This position requires someone with strong attention to detail, excellent communication skills, and the ability to work independently.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts receivable processes, including invoicing and collections, ensuring timely and accurate transactions.</p><p>• Set up new jobs in the company’s proprietary systems,</p><p>• Prepare and send invoices for completed projects, following up with customers for collections as needed </p><p>• Utilize accounting software to maintain accurate records and ensure compliance with company procedures.</p><p>• Communicate effectively with customers and vendors to address inquiries and resolve payment issues.</p><p>• Collaborate with team members to ensure smooth integration of job tracking and accounting systems.</p><p>• Monitor and report on outstanding balances, taking proactive steps to minimize overdue accounts.</p><p>• Assist with general office tasks to support the team and maintain organized records.</p><p><br></p><p>This is a permanent opportunity that will pay up to $50,000 depending upon experience. Please apply to Jane Gearhart if interested! </p>
<p>We are offering an exciting opportunity for an Accounting Clerk to join our client's team in Tampa, Florida. As an Accounting Clerk, your role will encompass a variety of responsibilities, including processing invoices, maintaining customer records, and handling account reconciliations.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage the creation and distribution of invoices using accounting software for various clients and locations.</p><p>• Conduct detailed review of freight invoices.</p><p>• Handle account reconciliation tasks, scrutinizing vendor and client GL accounts, and ensuring accurate transaction entries.</p><p>• Perform balance sheet reconciliations as required.</p><p>• Assist with accounts payable tasks as needed.</p><p>• Manage B2B collections and cash applications, maintaining strong client relationships and ensuring payments are received promptly.</p><p>• Utilize Excel formulas and Microsoft Excel for various tasks.</p><p>• Assist with other accounting related tasks as assigned</p>
We are looking for an experienced Accounts Receivable Clerk to join our team in Tampa, Florida. This is a Contract-to-permanent position offering the opportunity to work within a dynamic manufacturing environment. The ideal candidate will excel in managing billing processes, collections, and account reconciliation tasks while collaborating in a fast-paced, onsite setting.<br><br>Responsibilities:<br>• Handle end-to-end accounts receivable processes, including billing, collections, and cash applications.<br>• Perform account reconciliation to ensure accurate financial records.<br>• Manage commercial collections and maintain communication with clients to resolve outstanding balances.<br>• Utilize Microsoft Excel for data analysis and reporting purposes.<br>• Process cash applications efficiently to update customer accounts.<br>• Maintain accurate records of all transactions and collections efforts.<br>• Collaborate with internal teams to address discrepancies and streamline processes.<br>• Ensure compliance with company policies and industry standards in all accounts receivable activities.<br>• Provide timely updates on collection statuses and escalate issues as necessary.<br>• Support month-end close activities related to accounts receivable.
<p><strong>Core Responsibilities</strong></p><ul><li>Direct and coordinate all office-based administrative operations, ensuring smooth day-to-day workflow.</li><li>Partner with the billing team to guarantee precise and timely invoicing for all customers within the service area.</li><li>Record and process monthly billing entries accurately in the accounting system.</li><li>Oversee credit approval and management procedures.</li><li>Lead the customer service function, including staff scheduling, training initiatives, and performance evaluations.</li><li>Supervise accounts payable coding and processing, and forward finalized items for approval.</li><li>Collaborate with the collections department to secure prompt payment from clients, protecting cash flow stability.</li><li>Prepare weekly accounts receivable summaries, review results with leadership, and recommend strategies to improve days sales outstanding (DSO).</li><li>Maintain clear separation of financial duties to safeguard internal controls.</li><li>Ensure all local payment deposits are processed quickly and accurately.</li><li>Represent the company with professionalism in all communications with customers and team members.</li><li>Develop and present accurate monthly revenue forecasts for management review.</li><li>Reconcile disposal invoices against data in the Tower billing/dispatch system.</li><li>Complete and file required monthly and quarterly franchise reports on schedule.</li><li>Gather, verify, and enter operational and financial statistics to support productivity reporting.</li><li>Modify and refine Tower system reports as needed to support financial and operational analysis, including tracking new business, lost accounts, and service adjustments.</li><li>Work with Sales to monitor and update contract records, including expiration date tracking.</li><li>Provide support for payroll and human resources processes, ensuring deadlines and accuracy are met.</li></ul><p><br></p>
<p>We are looking for an experienced Human Resources (HR) Manager to join our team in Clearwater, Florida. In this role, you will lead a dynamic HR team, manage payroll operations, and oversee key HR functions such as onboarding and benefits administration. This is an on-site position requiring strong leadership skills and a commitment to fostering a positive and compliant workplace environment.</p><p><br></p><p>Responsibilities:</p><p>• Supervise and lead a team of HR professionals</p><p>• Oversee payroll processes to ensure timely and accurate compensation for all employees, stepping in as needed to resolve complex payroll issues.</p><p>• Manage onboarding processes to ensure new employees are seamlessly integrated into the organization.</p><p>• Administer employee benefits programs, including enrollment and ongoing support for medical, dental, and vision plans.</p><p>• Maintain compliance with company policies, labor laws, and regulatory requirements across all HR functions.</p><p>• Support employee relations by addressing workplace concerns and fostering a positive work environment.</p><p>• Utilize HRIS systems to manage employee records, benefits, and payroll efficiently.</p><p>• Collaborate with senior leadership to align HR strategies with organizational goals.</p><p>• Develop and implement HR policies and procedures to enhance operational efficiency.</p><p>• Ensure consistent and fair labor management practices across the organization.</p><p><br></p><p>This is a permanent opportunity that will pay up to $85,000 depending upon experience. Please apply to Jane Gearhart if interested! </p>
<p>We are looking for a detail-oriented Accounting Associate to join our team in Largo, Florida. In this role, you will handle a variety of accounting tasks, including accounts payable, billing, collections, and reconciliations. This position offers the opportunity to contribute to audit preparation and assist with month-end closing activities.</p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable transactions, including entering bills into GL software and managing payments. </p><p>• Generate and distribute invoices using ensuring accuracy and timeliness.</p><p>• Follow up on collections by verifying receipt of equipment and approval of invoices.</p><p>• Post customer payments and prepare corresponding bank deposits.</p><p>• Assist with year-end audit preparation by gathering and organizing transaction records for auditors.</p><p>• Support month-end closing procedures, including reconciliation tasks.</p><p>• Perform daily bank account reconciliations and manage high-volume credit card reconciliations.</p><p>• Calculate payroll commissions and coordinate with third-party payroll providers.</p><p>• Contribute to the development of standard operating procedures as needed.</p>
<p>We are looking for a detail-oriented Bookkeeper to join our team in Tampa, Florida. This role is essential in managing financial transactions, payroll, human resources and administrative tasks to ensure smooth business operations. The ideal candidate will have strong organizational skills and the ability to balance multiple responsibilities effectively.</p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable invoices using GL software ensuring accurate coding and payment approval.</p><p>• Set up vendor accounts and manage payment methods, including EFT and checks.</p><p>• Administer weekly payroll for multiple employees including inputting hours, bonuses, and leave requests.</p><p>• Coordinate staffing needs and handling recruitment activities.</p><p>• Generate monthly commission reports and create ad hoc Excel reports as needed.</p><p>• Assist with employee relations tasks, including performance improvement plans, reviews, and scheduling interviews.</p><p>• Perform bank reconciliations and ensure the accuracy of financial records.</p><p>• Support administrative duties to maintain the efficiency of business operations.</p>
We are looking for a skilled and detail-oriented Accounts Payable Specialist to join our team in Tampa, Florida. This is a Contract-to-permanent position offering an opportunity to contribute to a fast-paced and growing organization. The ideal candidate will bring expertise in managing high-volume accounts payable processes, strong organizational skills, and the ability to thrive in a dynamic environment.<br><br>Responsibilities:<br>• Process high volumes of invoices, ensuring accurate coding for general ledger accounts, intercompany transactions, and multi-location allocations.<br>• Perform 3-way matching by validating purchase orders and receipts in an inventory-based software system, collaborating with the procurement team to address discrepancies.<br>• Manage invoice approvals by coordinating with multi-level approvers and adhering to delegated authority thresholds.<br>• Foster effective vendor relationships by reconciling invoice and payment discrepancies and maintaining vendor records, including W-9s and contracts.<br>• Conduct monthly reconciliations using Excel and review vendor statements to ensure accuracy.<br>• Partner with the Accounts Payable Lead to meet deadlines, prepare reports, analyze data, and assist in team training and special projects.<br>• Organize and maintain accounts payable records in a cloud-based, paperless system to ensure accessibility and compliance.<br>• Assist with month-end close processes, including accruals, while identifying and implementing efficiency improvements.<br>• Support the purchasing department by resolving discrepancies in inventory-related transactions.
We are looking for an experienced Accounts Receivable Specialist to join our team in Dunedin, Florida. This Contract-to-Permanent position provides an excellent opportunity to contribute to financial operations by managing account transactions, ensuring accuracy, and maintaining account balances. The role is ideal for a detail-oriented individual who thrives in a collaborative environment and is committed to maintaining precise financial records.<br><br>Responsibilities:<br>• Record and process account transactions with accuracy and efficiency.<br>• Generate recurring checks or invoices in alignment with company procedures.<br>• Monitor and reconcile account balances to ensure financial accuracy.<br>• Handle cash applications and oversee collections for commercial accounts.<br>• Manage billing functions and track cash activity to support financial operations.<br>• Utilize Tyler Technologies Munis software for accounting tasks and reporting.<br>• Collaborate with the Senior Staff Accountant to address discrepancies and improve processes.<br>• Maintain compliance with company policies and regulatory standards.<br>• Prepare financial reports and summaries to support decision-making.<br>• Assist with other accounting tasks as needed to ensure smooth operations.
We are looking for an experienced Accounts Payable Analyst to join our team in Clearwater, Florida. This Contract-to-Permanent position offers the opportunity to work in a dynamic and collaborative environment, where you will play a key role in managing financial transactions and ensuring compliance with accounting standards. The ideal candidate will have a strong background in accounts payable processes, financial analysis, and ERP systems.<br><br>Responsibilities:<br>• Review and verify complex invoices for accuracy, compliance, and adherence to company policies, including matching purchase orders and contract terms.<br>• Audit invoices and purchase records to ensure mathematical correctness and compliance with organizational standards.<br>• Research and resolve discrepancies or issues related to invoice processing, providing recommendations to improve workflows.<br>• Utilize Oracle systems and other relational databases to manage data entry, retrieval, and specialized reporting needs.<br>• Collaborate with cross-functional teams to troubleshoot issues within the accounts payable module and test system updates.<br>• Ensure timely disbursement of funds in accordance with applicable laws, rules, and regulations.<br>• Act as a subject matter expert, mentoring less experienced staff and providing training on accounts payable processes.<br>• Work closely with external and internal auditors during audits to provide accurate financial documentation and analysis.<br>• Identify opportunities for process improvements and implement solutions to enhance efficiency within the accounts payable department.
