<p>Robert Half is looking for a Scheduling Coordinator for a growing company in Tampa.</p><p><br></p><p>Scheduling appointments for customers</p><p>Scheduling installations</p><p>Data entry</p><p>General office functions</p><p><br></p><p>The ideal candidate for this position will have great communication skills, proficient in MS Office Suite and will be comfortable working in a fast-paced environment.</p><p><br></p><p>This is a permanent opportunity with a Saturday-Wednesday schedule.</p><p><br></p><p>Please apply to Jane Gearhart if interested! </p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Clearwater, Florida. This role is crucial in providing organizational support across various departments, ensuring smooth communication and efficient operations. Ideal candidates will thrive in a dynamic environment and bring strong multitasking abilities, excellent communication skills, and a proactive mindset to the table.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact between multiple departments</p><p>• Manage and track permits, notifications, and compliance requirements for active and upcoming projects.</p><p>• Prepare and process pay applications to ensure timely and accurate contractor payments.</p><p>• Maintain detailed and organized project tracking systems, including spreadsheets and compliance documentation.</p><p>• Organize and manage project documents, ensuring accessibility and accuracy of records and correspondence.</p><p>• Provide general administrative support, including data entry, file management, and preparation of departmental materials.</p><p><br></p><p>The ideal candidate for this job will have great communication skills, comfortable working in MS Office Suite and will have prior experience in the construction industry. </p><p><br></p><p>This is a permanent opportunity. Please apply to Jane Gearhart if interested! </p>
<p><strong>Job Description:</strong></p><p> We are seeking a hands-on <strong>Staff Accountant</strong> to support a busy accounting department during a critical audit and month-end close period. In this role, you will manage <strong>daily bank reconciliations</strong> across 10 branches and prepare <strong>10 state sales tax returns</strong> each month, following established ERP/Excel workflows (training provided). You will assist with <strong>journal entries</strong>, <strong>balance sheet details</strong>, and identifying reclasses, as well as help drive month-end close tasks under the direction of the accounting lead. Additional responsibilities include running reports within AP, AR, and GL modules, supporting prepaid and fixed asset activity, preparing mid-month rebate requests, and completing general data entry.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Complete daily bank reconciliations for 10 branches</li><li>Prepare and file 10 state sales tax returns monthly (approx. 3.5-day process)</li><li>Pull ERP reports, export to Excel, and update formula-driven worksheets</li><li>Support month-end close through journal entries and balance sheet analysis</li><li>Run accounting reports across AP, AR, and GL modules</li><li>Assist with prepaid accounts, fixed assets, and depreciation worksheets</li><li>Prepare mid-month rebate requests</li><li>Perform general data entry and ad hoc accounting tasks as needed</li></ul><p><br></p>
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team in Lakewood Ranch, Florida. In this role, you will play a key part in managing vendor invoices and payments while ensuring accuracy and compliance. </p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable transactions, including accurate data entry of invoices.</p><p>• Verify invoices to ensure proper documentation and compliance with vendor contracts.</p><p>• Monitor vendor contracts and track associated agreements for accuracy.</p><p>• Handle lien release documentation and maintain proper filing procedures.</p><p>• Organize and scan documents for efficient record-keeping and retrieval.</p><p>• Prepare and submit 1099 reporting to meet tax and regulatory standards.</p><p>• Provide general clerical support for accounting tasks as needed.</p><p>• Identify opportunities to improve processes through automation and efficiency initiatives.</p><p><br></p><p>This is a permanent position. If you are interested, please reach out directly to Zoe Slater.</p>
<p>We are looking for an experienced IT Data Analyst that eats, sleep, breath's data and understands the lineage of data and the impact organized data can provide. Someone great with raw data in Excel form that can analyze, integrate, and create reports after data orgnization efforts are complete. This position will be a hybrid opportunity with 2 days in office per week near Tampa's Westshore District. This position focuses on leveraging data to drive insights, improve program effectiveness, and support organizational goals. The ideal candidate will have a strong background in data analysis, visualization tools, and advanced Excel functionalities.</p><p><br></p><p>Responsibilities:</p><p>• Develop and implement protocols to ensure consistent and accurate data collection across multiple locations.</p><p>• Maintain and manage databases while ensuring data security and integrity.</p><p>• Train staff on data collection techniques and the use of data management systems.</p><p>• Analyze data to identify trends, measure outcomes, and assess overall performance.</p><p>• Prepare detailed reports and presentations tailored for executives, board members, and other stakeholders.</p><p>• Consolidate data from multiple sources into a centralized data warehouse for reporting purposes.</p><p>• Review data outputs and performance indicators to identify and address any discrepancies or errors.</p><p>• Conduct audits to ensure the accuracy and completeness of collected data.</p><p>• Implement quality assurance processes to maintain high standards in data management practices.</p><p>• Provide guidance to staff at various locations to ensure consistent data input and adherence to protocols.</p>
We are looking for a highly organized and detail-oriented Contracts Specialist to join our team in Lutz, Florida. In this Contract to permanent position, you will play a critical role in supporting the preparation, management, and execution of contracts and related documentation across multiple departments. This role requires a proactive individual who excels in communication and thrives in a fast-paced environment.<br><br>Responsibilities:<br>• Draft, review, and manage subcontract agreements, work authorizations, change orders, and other contract-related documents.<br>• Organize and maintain accurate records of executed contracts, insurance certificates, and compliance documentation within company systems such as SharePoint and project trackers.<br>• Facilitate project setup and closeout processes by ensuring all administrative tasks are completed efficiently.<br>• Coordinate the collection of signatures, distribution of documents, and monitoring of contract statuses between internal teams and external stakeholders.<br>• Collaborate with Project Managers to confirm that scope, budget, and schedule align with contractual agreements.<br>• Provide administrative support including scheduling meetings, formatting documents, entering data, and preparing reports.<br>• Update and manage standardized contract templates to meet company and client compliance standards.<br>• Assist with procurement activities, proposal formatting, and prequalification submissions as required.<br>• Arrange and manage travel bookings for team members, focusing on Mondays and Fridays when travel needs are most frequent.<br>• Serve as a trained backup for Landscaping and Vending operations, providing departmental support as needed.
<p>A well-established, privately owned consumer goods company is seeking a detail-oriented part-time <strong>Payroll Coordinator</strong> to join its long-tenured, collaborative team. This is a <strong>temp-to-hire</strong> opportunity supporting a stable organization with low turnover and a strong culture of teamwork, adaptability, and continuous improvement.</p><p>The current Payroll Coordinator is retiring, and the team is looking for a dependable professional to take over payroll operations as soon as possible.</p><p><br></p><p><strong>Location:</strong> Bradenton, FL (Hybrid / Onsite)</p><p> <strong>Schedule:</strong> <strong>Part-Time, T/Th/Hybrid Options — 25 hours per week</strong></p><ul><li>Option 1: <strong>3 days/week,</strong> 8 hours/day (fully onsite)</li><li>Option 2: <strong>5 days/week, ~5 hours/day</strong>, with <strong>2 remote days per week</strong></li></ul><p><br></p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process payroll for multiple cycles (semi-monthly & biweekly) using <strong>ADP Workforce Now</strong>.</li><li>Verify timecards, deductions, garnishments, and pay adjustments for accuracy.</li><li>Maintain payroll records including new hires, separations, and rate changes.</li><li>Coordinate with HR and Accounting to ensure accurate benefit deductions, tax withholdings, and GL reporting.</li><li>Support quarterly/annual payroll tax filings and W-2 preparation.</li><li>Ensure compliance with multi-state payroll tax regulations and wage/hour laws.</li><li>Track sick leave, vacation, overtime, union differentials, and premium pay.</li><li>Prepare journal entries and provide general ledger support.</li><li>Assist with payroll process improvements (transitioning from paper timesheets).</li><li>Maintain confidentiality and data integrity across all payroll records.</li></ul><p><br></p>
