11 Results for Office Manager Jobs in Santa Rosa, CA

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Office Manager

San Francisco, CA
onsite
Temporary / Contract
25.5 - 25.5 USD / Hourly
We are looking for an Office Manager to help create a welcoming workplace experience in San Francisco, California. This Long-term Contract position is ideal for someone who enjoys supporting daily office operations, coordinating events, and ensuring employees, visitors, and candidates feel well cared for. The role combines front-of-house professionalism with administrative coordination, workplace support, and strong attention to detail. You will play an important part in maintaining an organized, efficient, and community-focused office environment. Responsibilities:• Create a positive front-desk and in-office experience by greeting employees, guests, and candidates with professionalism and a hospitality-focused approach.• Maintain reception areas and common spaces so they remain tidy, functional, and inviting throughout the workday.• Manage the in-office retail area by placing orders, replenishing stock, and monitoring inventory levels for branded merchandise.• Compile recurring security reports, track workplace incidents, and highlight patterns or trends for internal review.• Coordinate onsite gatherings such as team events, social functions, and happy hours, including logistics, vendor communication, budget tracking, and promotional materials.• Work with internal teams to monitor, collect, and return eligible branded packages as needed.• Collaborate with workplace partners and cross-functional stakeholders to support office projects and ongoing operational initiatives.• Assist with workplace processes and systems, including employee departures, visitor management workflows, expense-related tools, and general office service requests. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013515890**
2026-10-07T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
26 - 26 USD / Hourly
We are looking for a proactive Office Assistant to support a welcoming and efficient office environment. This contract position is ideal for someone who enjoys balancing front-of-house hospitality with day-to-day workplace operations and takes pride in creating a positive employee experience. You will help keep the office organized, responsive, and ready for daily business needs while partnering with teams across the company to support smooth operations. Responsibilities:• Welcome employees, visitors, and vendors with professionalism while providing guidance and timely assistance at the front desk.• Keep reception, shared spaces, and common areas orderly, presentable, and supplied for daily use.• Monitor snack, beverage, and coffee stations, replenishing items regularly and maintaining cleanliness throughout the day.• Receive and distribute incoming food orders, parcels, and internal mail so deliveries reach the right recipients quickly.• Coordinate workplace upkeep by tracking supplies, preparing meeting spaces, and following through on facility-related needs.• Assist with office activities such as team events, onboarding support, office moves, and special projects based on changing business priorities.• Partner with colleagues across departments to ensure communication, scheduling, and operational requests are handled effectively.• Support workplace safety and security practices in collaboration with internal environmental health and safety and security partners. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013498279**
2026-10-07T00:00:00Z

Operations Manager

Mill Valley, CA
onsite
Permanent / Full Time
140000 - 195000 USD / Yearly
Reach out to Michelle Espejo via email or LinkedIn for additional information or questions regarding this listing. Operations Director | Boutique Wealth Management Firm | Mill Valley; Hybrid Join a boutique wealth management firm serving ultra-high-net-worth families and private foundations. The team operates in a highly collaborative, high-integrity environment and is known for delivering exceptional service to a select client base. This role offers the chance to join a close-knit team and gain hands-on exposure to sophisticated wealth management operations. You’ll work closely with senior leadership, have real ownership of your work, and be part of a growing firm that values balance, flexibility, and quality. Responsibilities<ul><li>Execute trades across custodian and trading platforms and resolve settlement issues</li><li>Maintain and reconcile portfolio, transaction, and cost basis data across systems</li><li>Support account setup, data feeds, and reporting platform accuracy</li><li>Prepare and distribute quarterly client performance reports</li><li>Provide operational support to advisors and assist with ad hoc projects</li><li>Help improve and streamline operational processes</li></ul>For fastest consideration, reach out to Michelle Espejo via email or LinkedIn.
2026-10-02T00:00:00Z

Operations Manager

San Francisco, CA
onsite
Permanent / Full Time
145000 - 155000 USD / Yearly
Jeff Abrams is looking for an Operations Manager to lead performance reporting and oversight activities for investment products for his client. This role is responsible for ensuring the accuracy, consistency, and timely delivery of fund and composite performance information used across client reporting, public materials, and internal reporting. The ideal candidate brings deep experience in investment operations, strong knowledge of performance measurement practices, and the ability to guide a small team through recurring and ad hoc deliverables. Responsibilities:• Direct daily oversight of mutual fund performance reconciliations, pricing validation, and distribution control checks, ensuring all results are reviewed before release.• Monitor performance-related information published on external web platforms and verify that displayed data remains accurate and current.• Lead the preparation and quality review of monthly internal performance reporting for mutual funds and ETFs, confirming completeness across all required data points.• Coordinate monthly production of model and composite performance materials, including asset and flow reporting, calculation support, and collaboration with Sales on breakout reporting and data transfers.• Manage recurring client performance reporting activities and maintain composite records to support ongoing accuracy and regulatory alignment.• Review growth and turnover calculations, approve monthly outputs, and oversee the timely posting of finalized figures to internal and external reporting channels.• Supervise the submission of performance data to third-party providers and work with external vendors to resolve reporting issues or data discrepancies.• Support annual presentation development, audit-related requests, product launches, tax gain and loss reporting coordination, and other special projects as needed.• Coach and cross-train team members across daily, monthly, and annual workflows while promoting process improvements, including the use of AI-assisted tools where appropriate. If you are interested in this role, please reach out to Jeff Abrams via LinkedIn
2026-10-05T00:00:00Z

Bookkeeper

San Rafael, CA
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
We are looking for a detail-oriented Bookkeeper to support client accounting needs and contribute to accurate, timely financial operations in San Rafael, California. This role is ideal for someone who is comfortable managing multiple sets of books, handling day-to-day accounting activities, and coordinating closely with colleagues to keep client records current and compliant. The position offers the opportunity to work across a range of financial tasks, from payroll and reconciliations to reporting and tax-related filings. Responsibilities:• Oversee bookkeeping activities for multiple client accounts using QuickBooks Online, ensuring transactions are recorded accurately and financial records remain up to date.• Perform bank and account reconciliations, prepare journal entries, and generate financial reports to support regular review and decision-making.• Administer payroll processing and help maintain accurate payroll records in accordance with filing deadlines.• Prepare and submit required financial and tax-related forms, including 1099s, W-2s, personal property tax filings, sales tax returns, payroll tax returns, and business receipt returns.• Manage accounts payable and accounts receivable functions, including invoice tracking, payment application, collections follow-up, and account balancing.• Gather and organize financial documentation from clients and internal sources to maintain complete and audit-ready records.• Support internal receivables operations by preparing invoices, processing payments, and reconciling customer accounts for the firm.• Build strong client relationships through responsive communication and dependable service that helps strengthen ongoing business partnerships.• Collaborate with the tax team to provide accurate financial information and ensure accounting records align with broader client service needs.
2026-10-07T00:00:00Z

Payroll Manager

Novato, CA
onsite
Permanent / Full Time
120000 - 130000 USD / Yearly
We are looking for an experienced Payroll Manager to lead accurate and timely payroll operations for a large, multi-state workforce in Novato, California. This position oversees the complete payroll cycle, ensures compliance with applicable wage and tax regulations, and supports smooth processing for bi-monthly payroll runs. The ideal candidate brings strong operational leadership, deep payroll expertise, and hands-on experience in a high-volume environment. Responsibilities:<ul><li>Lead and develop the payroll team, ensuring accurate, timely processing and excellent employee support.</li><li>Oversee multi-state payroll operations, including pay calculations, deductions, taxes, timekeeping, and payroll records.</li><li>Review payroll data, resolve discrepancies, and manage special payments, corrections, and employee changes.</li><li>Ensure compliance with payroll laws, tax regulations, audits, and company policies.</li><li>Partner with HR, Finance, and benefits teams to support payroll accuracy, reporting, and reconciliations.</li><li>Prepare payroll reports, maintain documentation, and safeguard confidential employee information.</li><li>Improve payroll processes, controls, systems, and workflows to enhance efficiency and service quality.</li><li>Serve as the primary resource for payroll issues and support payroll-related projects and system initiatives.</li></ul>
2026-09-30T00:00:00Z

Administrative Assistant

San Francisco, CA
remote
Temporary / Contract
18.05 - 20.9 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support leave-related administrative tasks in a part-time Contract position based in San Francisco, California. This fully remote opportunity is designed for individuals who can maintain a consistent weekly schedule while handling sensitive documentation, coordinating outbound communications, and keeping records current. The role is well suited for someone who is organized, dependable, and comfortable balancing document processing with light logistical support. Responsibilities: • Contact medical offices to obtain outstanding certification documents and resolve incomplete claim information through thorough follow-up communication. • Prepare, review, and organize paper-based leave documents to ensure they are complete and ready for submission. • Print, assemble, and send confidential materials to state agencies through the local post office while following secure handling practices. • Keep claim activity and progress notes updated in the designated system so internal teams can monitor status accurately. • Record mailing and filing expenses using the provided company card and submit supporting receipts for tracking purposes. • Support day-to-day administrative workflows related to leave cases with a strong focus on accuracy and timeliness.
2026-10-06T00:00:00Z

Finance Manager

San Francisco, CA
onsite
Permanent / Full Time
140000 - 160000 USD / Yearly
Reach out to Michelle Espejo via email or LinkedIn for additional information or questions regarding this listing. Finance Manager | Venture Capital Firm | San Francisco; Hybrid - 1-2 Days Onsite | Base + Bonus + Carry! Join a growing Bay Area venture capital firm investing in early-stage frontier and climate technologies, with approximately $800M in AUM and the backing of a globally recognized organization. This is an opportunity to combine the resources and stability of an institutional platform with the broad exposure and ownership of a lean investment team. Working closely with the CFO and Controller, you'll gain hands-on exposure across the full fund lifecycle, including capital activity, financial reporting, waterfalls, carry, valuations, tax, and investor reporting. The firm offers strong compensation, bonus + carry potential, flexible work arrangements, excellent benefits, subsidized lunches, and a supportive leadership team. Responsibilities<ul><li>Manage end-to-end capital calls and distributions </li><li>Prepare journal entries, reconciliations, and monthly/quarterly closes</li><li>Maintain portfolio investment activity, valuations, and statements of investments</li><li>Build and review American and European waterfall models </li><li>Calculate carried interest, hurdle rates, and capital statements </li><li>Maintain fund accounting systems and ensure data accuracy</li><li>Coordinate with external tax providers and review fund tax returns</li><li>Prepare LP and parent company reporting </li><li>Respond to investor inquiries related to capital activity, statements, and K-1s</li><li>Support portfolio investment and fund-of-fund activity</li></ul>For fastest consideration, reach out to Michelle Espejo via email or LinkedIn.
2026-10-07T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
40 - 45 USD / Hourly
We are looking for an experienced Executive Assistant to support senior transaction professionals within a fast-paced real estate environment. This long-term contract position requires someone who can manage shifting priorities, maintain strong communication across teams, and provide seamless administrative, deal, and event coordination support. The ideal candidate brings sound judgment, exceptional organization, and the ability to anticipate needs while handling sensitive matters with professionalism. Responsibilities:• Manage complex executive calendars, coordinate domestic and international travel, and prepare detailed itineraries, agendas, and meeting plans to keep business activities running smoothly.• Maintain close alignment with transaction professionals by monitoring upcoming deadlines, commitments, and priority changes, ensuring leaders are consistently prepared for what is ahead.• Serve as a central communication point for the broader team, helping streamline coordination, share timely updates, and improve overall operational efficiency.• Organize meetings from start to finish, including scheduling, rescheduling, prioritization, logistics, and follow-up based on changing business demands.• Handle a wide range of administrative activities such as expense tracking, report submission, correspondence preparation, client gifting coordination, and charitable request processing in line with company policies.• Support presentation and document preparation by editing, formatting, and producing high-quality materials using Microsoft PowerPoint, Word, Excel, and other business applications.• Provide administrative support for transaction activity by maintaining internal databases, assisting with marketing materials, generating reports, and coordinating with internal stakeholders and external legal partners.• Oversee deal-related logistics and event coordination, including closing dinners and client gatherings, while managing budgets, attendee details, approvals, venues, transportation, and on-site execution.• Offer backup assistance to other executive support staff and collaborate with teams across multiple offices to ensure continuity of service and timely completion of deliverables. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013508919**
2026-10-02T00:00:00Z

Receptionist

San Francisco, CA
onsite
Temporary / Contract
22.8 - 24 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations for a Contract position based in San Francisco, California. This role is ideal for someone who takes pride in accuracy, communicates clearly, and thrives in a collaborative office setting. The successful candidate will serve as a key point of contact for visitors and callers while helping maintain an organized and confidential workplace environment. Responsibilities: • Welcome guests and provide a positive first impression while managing front desk activity throughout the day. • Answer and direct incoming calls using a multi-line phone system, ensuring messages are relayed accurately and promptly. • Coordinate with managers and client contacts to share updates, escalate concerns, and address timing-sensitive requests. • Prepare, organize, and safeguard confidential files, documents, and other sensitive information with discretion. • Support administrative and office service tasks as needed to keep day-to-day operations running efficiently. • Contribute to team-based projects and take on additional assignments based on business needs. • Maintain reception and common areas in an orderly manner to support a welcoming office experience.
2026-10-05T00:00:00Z

Receptionist

San Francisco, CA
onsite
Temporary / Contract
21 - 21 USD / Hourly
We are looking for a detail-oriented Receptionist to support front desk operations for a contract position based in California. This role serves as the first point of contact for visitors and helps maintain an organized, secure, and welcoming office environment. The ideal candidate brings strong customer service skills, confidence with common computer applications, and the ability to manage clerical tasks with accuracy and care. Responsibilities: • Welcome guests and employees at the front desk, provide assistance, and ensure a positive arrival experience. • Answer and direct incoming calls, messages, and general inquiries to the appropriate departments or team members. • Perform administrative support tasks such as filing, typing, photocopying, and preparing routine documents. • Maintain visitor records, coordinate check-in procedures, and support office security protocols. • Use Microsoft Word, Excel, and other computer programs to complete reports, track information, and manage daily tasks. • Organize and update office documents and records to keep information accurate, accessible, and well maintained. • Assist with basic research and information gathering to support internal office needs. • Monitor front office activity and respond appropriately to changing priorities throughout the workday.
2026-10-07T00:00:00Z

11 results for Office Manager in Santa Rosa, CA