14 results for Human Resources Hr Assistant in Santa Rosa, CA

Human Resources (HR) Manager

San Francisco, CA
onsite
Permanent
125000 - 175000 USD / Yearly
Natalie Lue with Robert Half is recruiting for an HR Manager . This is a full-time permanent role based in San Francisco with a hybrid/onsite schedule. About the RoleThis role encompasses HR functions that are critical to the smooth operation of our firm, from maintaining compliance to employee relations and performance management. You'll thrive on building strong relationships with staff, ensuring their well-being, and supporting strategic HR functions tailored to a legal-services environment. Responsibilities Employee Relations and Well-Being<ul><li>Actively check in with staff, fostering a supportive environment to ensure team members feel heard and valued.</li><li>Maintain positive employee relationships and resolve issues promptly to support workplace satisfaction and retention</li></ul> Policy and Handbook Management<ul><li>Manage, update, and enforce the firm’s Employee Handbook to ensure alignment with best practices, current employment laws, and established firm policies.</li><li>Collaborate with the Management Committee and other stakeholders for policy updates and approvals.</li><li>Ensure accessibility and usability of the handbook for all employees.</li></ul> Performance Evaluation Program<ul><li>Maintain and actively manage performance evaluation processes tailored to attorneys, staff, and partners.</li><li>Manage systems like Microsoft Forms to ensure seamless execution of reviews.</li></ul> HR Administration and Compliance<ul><li>Oversee HR functions specific to legal firms, ensuring adherence to industry-standard policies and procedures.</li><li>Build and maintain strong collaborations with the firm’s Hiring Committees in talent acquisition processes.</li></ul> Benefits Administration<ul><li>Liaise with the Benefits Broker to ensure comprehensive employee benefits administration.</li></ul> *Contact Natalie Lue via LinkedIn or email for additional info and immediate consideration.
2026-02-13T00:00:00Z

HR Coordinator

San Francisco, CA
onsite
Temporary
38 - 44 USD / Hourly
Our client, a fast-growing and innovative technology company, is seeking a proactive and detail-oriented HR Coordinator / Generalist to join their People Operations team. This is an exciting opportunity for an HR professional who thrives in a dynamic, fast-paced environment and enjoys balancing administrative execution with strategic HR support. The ideal candidate is organized, solutions-driven, and comfortable wearing multiple hats in a scaling organization. This role will support the full employee lifecycle while partnering closely with leadership to help build and sustain a high-performance culture. Responsibilities:<ul><li>Coordinate interview schedules and gather feedback to facilitate timely hiring decisions.</li><li>Oversee onboarding activities to ensure new team members have a smooth and welcoming transition.</li><li>Collaborate with HR team members to complete onboarding paperwork and meet compliance requirements.</li><li>Provide support with employee leave requests and manage benefits programs, such as health insurance and retirement plans.</li><li>Address employee inquiries related to benefits and assist with annual enrollment processes.</li><li>Ensure HR policies and practices align with federal, state, and local employment regulations.</li><li>Conduct audits and assist with compliance reporting, such as I-9 reviews, EEO filings, and payroll audits.</li></ul>
2026-03-09T00:00:00Z

Facilities Assistant

San Francisco, CA
onsite
Temporary
27 - 27 USD / Hourly
We are looking for a dedicated Facilities Assistant to join our team in San Francisco, California. In this long-term contract role, you will ensure the smooth operation and maintenance of our facilities while supporting organizational events and projects. This position requires strong organizational skills and the ability to oversee compliance, logistics, and maintenance tasks effectively. Responsibilities:• Collaborate with staff to organize logistics for events and activities.• Coordinate with city partners, agencies, and teams to address facility repairs, maintenance, and compliance matters.• Monitor progress on multiple projects to ensure timely delivery and alignment with organizational goals.• Identify challenges and implement solutions to improve operational efficiency.• Manage project budgets and control expenses to prevent financial risks.• Prepare compliance reports and status updates for city agencies.• Ensure adherence to health and safety regulations across all facilities.• Communicate with contractors to oversee interior and exterior build-outs.• Maintain cleanliness, security, and organization of facilities at all times.• Schedule and supervise repair and maintenance tasks for equipment and facilities. ** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-0013395934 **
2026-03-09T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary
25 - 25 USD / Hourly
We are looking for a highly organized Administrative Assistant to join our team in San Francisco, California. In this long-term contract position, you will play a vital role in supporting various administrative and client-focused tasks. The ideal candidate has strong computer skills, excellent customer service abilities, and is comfortable navigating the Tenderloin area to perform duties such as mail runs. Responsibilities:• Manage a caseload of 60-90 units, providing support to formerly homeless individuals with mental health, substance abuse, or medical challenges.• Conduct outreach activities, including initial visits and ongoing follow-ups, to ensure tenants receive necessary services and support.• Perform thorough needs assessments and deliver case management services aimed at improving housing retention and overall quality of life.• Assist tenants with securing and maintaining benefits, making rent payments, and resolving habitability issues within their units.• Organize and participate in community-building activities, such as tenant events, social gatherings, and group meetings.• Refer tenants to relevant services and programs, ensuring successful follow-through and connection to resources.• Respond to tenant-related crises, offering de-escalation support and intervention during challenging situations.• Collaborate with property management staff, case managers, and external providers to advocate for tenant needs and maintain a supportive community environment.• Maintain comprehensive and confidential tenant records, including file creation, updates, and archival processes.• Participate in agency-wide initiatives and provide assistance during monthly check disbursement days. ** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID#00410-0013394461 **
2026-03-09T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Permanent
60000 - 70000 USD / Yearly
We are looking for a highly organized and proactive Administrative Assistant to join a collegial law firm in San Francisco, California. This law firm values social and environmental responsibility and prides themselves on fostering a collaborative and detail-oriented work environment. This role is essential in ensuring the smooth operation of daily office activities while supporting the broader team with administrative and clerical tasks. This role offers competitive compensation based on experience, along with a comprehensive benefits package that includes health insurance, paid time off, and retirement benefits. Responsibilities:• Maintain office inventory by tracking and ordering supplies, including janitorial items and refreshments.• Process incoming and outgoing mail, including postage and sorting duties.• Coordinate and prepare conflict checks, ensuring timely distribution and reporting.• Provide support for library updates, book distribution, and related library projects.• Schedule and organize firm-wide meetings, including preparing minutes for monthly meetings.• Assist with travel arrangements and hotel bookings for staff.• Manage law clerk evaluations by creating forms, distributing them, and archiving completed evaluations.• Ensure the kitchen remains organized and clean, including coffee preparation and dishwasher management.• Set up and clean up for firm events, such as lunches and celebrations.• Serve as a backup for the administrative assistant and operations coordinator when necessary.
2026-02-12T00:00:00Z

Administrative Assistant

Vallejo, CA
onsite
Temporary
19 - 21 USD / Hourly
Robert Half's client in Vallejo, CA is seeking a detail-oriented Administrative Assistant to join the team on a long-term contract basis. In this role, you will support operational processes and ensure smooth communication with clients and team members. The ideal candidate will demonstrate strong organizational skills, exceptional attention to detail, and the ability to handle high-pressure situations with care and accuracy. This is a small office where teamwork makes all the difference! Our client is looking for someone who thrives in a team environment, has a desire to learn, and brings their best to work every day! Administrative Assistant Responsibilities:• Coordinate and assign repossessions, maintaining communication with field agents and spotter cars to secure collateral.• Schedule and manage redemption appointments and personal property arrangements.• Answer inbound and outbound calls with clients and customers, ensuring composure and attentiveness in all interactions.• Handle in-person customer interactions, including de-escalating challenging situations effectively.• Adhere to company policies, state regulations, and legal procedures.• Prepare, document, and mail repossession notices such as Notices of Seizure promptly.• Update customer accounts and maintain accurate records using multiple software platforms.• Manage multiple tasks across web-based portals and email systems efficiently.• Process repossession documents and communicate updates to assigned clients.• Perform administrative tasks such as scanning, faxing, and emailing with attention to detail. If you are interested in this Administrative Assistant position, please submit your resume today!
2026-03-09T00:00:00Z

Part Time Administrative Assistant

Fairfield, CA
onsite
Temporary
23 - 25 USD / Hourly
We are looking for a Part Time Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations. Responsibilities:• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.• Research and compile data from multiple sources to complete forms or create detailed reports.• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.• Organize and maintain departmental files, ensuring records are accurate and easily accessible.• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.• Manage and track official documents, ensuring compliance with departmental regulations.• Utilize computer systems to input data, generate reports, and maintain databases.• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.• Review computer-generated reports for errors and ensure corrections are made promptly.• Train or supervise team members on specific projects or procedures when necessary.par
2026-02-25T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Permanent
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Assistant to provide comprehensive support to attorneys and ensure the efficient operation of legal cases and firm processes. This role requires a proactive individual who excels in managing legal documentation, scheduling, correspondence, and trial preparation. The ideal candidate will possess strong organizational skills and a deep understanding of litigation procedures. Responsibilities: • Open and close legal cases by obtaining necessary contracts, authorizations, and case details, and ensure proper documentation is circulated. • Draft, prepare, and send legal correspondence, including communications with clients and other relevant parties. • Coordinate travel arrangements for attorneys and manage incoming mail and service documents appropriately. • Order and organize investigation reports and medical records for case files. • Transcribe dictation promptly and maintain attorney calendars for appointments, depositions, and court schedules. • Create, maintain, and organize both physical and electronic case files, ensuring all documents are saved and routed correctly. • Prepare and file complaints, motions, and other pleadings in state and federal courts, adhering to deadlines and filing requirements. • Schedule court appearances, depositions, and client meetings, arranging for interpreters or videographers when necessary. • Assist in trial preparation by organizing trial binders, exhibits, and other materials, and coordinating expert witnesses and jury instructions. • Manage discovery processes, ensuring timely receipt and distribution to attorneys, paralegals, and clients.
2026-02-21T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Permanent
85000 - 120000 USD / Yearly
Legal Assistant to join our team in San Francisco, California. Duties: <ul><li>Prepare pleadings, motions, briefs, discovery materials. </li><li>TOCs and TOAs</li><li>Electronic and paper filing </li><li>Prepare binders and document production </li><li>Provide administrative assistance on complex litigation processes and deadlines</li><li>Support attorneys with time management tasks, time entry and billing coordination </li></ul>
2026-02-19T00:00:00Z

Legal Assistant

Emeryville, CA
remote
Permanent
31200 - 52000 USD / Yearly
Congenial law firm is seeking a REMOTE part-time Legal Assistant to join their Bay Area team. This role requires someone who is detail-oriented, with extensive experience in litigation support and a strong understanding of legal procedures. The ideal candidate will be detail-oriented, organized, and capable of managing critical tasks efficiently. This role will ideally be 20-25 hours/week. The hourly range for this remote position would be $30-45/hr. Responsibilities:• Prepare and assemble motions, tables of contents, and tables of authorities with precision and accuracy.• Handle electronic court filings across various platforms while ensuring compliance with legal requirements.• Manage litigation calendars to track important deadlines and court dates effectively.• Coordinate and organize court filings to support attorneys in ongoing cases.• Maintain detailed documentation and records related to litigation processes.• Collaborate with attorneys and other legal staff to ensure seamless workflow and task completion.• Provide administrative support in civil litigation matters, including document formatting and proofreading.• Monitor and prioritize tasks to meet strict deadlines and deliver high-quality work.• Adapt to changing workloads and take on additional hours when necessary.
2026-02-24T00:00:00Z

Sr. HR Business Operations Manager

Sausalito, CA
onsite
Temporary
40 - 45 USD / Hourly
We are looking for an experienced Sr. HR Business Operations Manager to join our team on a contract basis in Sausalito, California. In this role, you will take on a critical position that combines operational support, HR management, and administrative expertise. You will work closely with leadership and external partners to streamline processes, ensure compliance, and drive efficiency across multiple business functions. Responsibilities: • Provide comprehensive operational and administrative support to organizational leaders, fostering trust and efficiency in day-to-day activities. • Develop, document, and maintain standard operating procedures for business operations, systems, and internal workflows. • Create and standardize investor pitch decks and materials, while coordinating efforts for Series A fundraising. • Collaborate with legal teams, investors, accountants, and tax professionals to ensure smooth business operations. • Lead recruitment initiatives, including sourcing candidates and conducting initial interviews, as well as managing onboarding and offboarding processes. • Administer and oversee tools such as Gusto, Workable, Mineral, Carta, QuickBooks Online, Microsoft, and DocuSign, ensuring optimal use. • Ensure compliance with HR regulations, manage California benefits administration, and oversee equity-related processes including 1099s and 409A. • Provide basic IT and systems support, and liaise with external developers and vendors as needed. • Utilize AI and modern software solutions to enhance efficiency and improve documentation practices.
2026-02-05T00:00:00Z

Executive Assistant

San Rafael, CA
onsite
Permanent
80000 - 100000 USD / Yearly
We are looking for a detail-oriented and proactive Executive Assistant to join our team in San Rafael, California. This role requires someone who can efficiently manage administrative tasks, communicate effectively across all levels, and handle sensitive information with discretion. If you thrive in a fast-paced environment and have exceptional organizational abilities, we invite you to apply. Responsibilities: • Coordinate schedules and manage calendars for senior executives to ensure seamless day-to-day operations. • Prepare, edit, and organize correspondence, reports, and presentations with a high level of accuracy. • Act as the primary point of contact for clients, vendors, and staff, ensuring clear and effective communication. • Handle confidential information and financial transactions with discretion and integrity. • Maintain and update document management systems, including NetDocuments or similar platforms. • Monitor deadlines and prioritize tasks to meet tight schedules in a demanding environment. • Assist with data entry and administrative tasks to support the organization’s operations. • Answer inbound calls and provide receptionist duties when required. • Stay updated on relevant software and tools utilized by the firm to enhance efficiency. • Anticipate the needs of attorneys and partners, proactively addressing requirements to support their work.
2026-03-04T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Contract / Temporary to Hire
35.625 - 45 USD / Hourly
We are looking for a skilled Executive Assistant to join a dynamic non-profit organization in San Francisco, California. In this Contract to permanent position, you will play a key role in supporting organizational leadership by managing administrative tasks, coordinating logistics, and ensuring seamless communication across teams. This opportunity is ideal for someone who thrives in a fast-paced environment and is passionate about contributing to meaningful causes. Responsibilities: • Perform a variety of administrative tasks to support organizational leadership, including scheduling, document preparation, and communication management. • Collaborate on special projects by designing and producing detailed reports, presentations, and other complex documents. • Serve as the primary liaison to the leadership team, ensuring smooth logistics for meetings, events, and conferences. • Coordinate Board of Directors meetings by organizing schedules, preparing agendas, compiling materials, and recording minutes in compliance with bylaws. • Manage relationships with internal teams and external stakeholders, ensuring that leadership is well-informed of upcoming deadlines and priorities. • Anticipate leadership needs for events and meetings by preparing necessary materials and handling logistics in advance. • Facilitate Executive Management Team meetings by arranging schedules and collaborating with team members to ensure seamless execution. • Oversee travel arrangements, including booking flights, accommodations, and creating detailed itineraries. • Maintain effective calendar management by scheduling appointments and resolving conflicts. • Utilize Microsoft Office tools, including PowerPoint, to create high-quality materials for presentations and meetings.
2026-03-09T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary
35 - 35 USD / Hourly
We are looking for a dedicated and detail-oriented Executive Assistant to provide comprehensive support to senior leadership within our organization. This long-term contract position is ideal for a proactive individual who excels in managing schedules, coordinating meetings, and handling confidential communications. Based in San Francisco, California, this role requires a commitment to excellence and a collaborative approach to ensuring smooth daily operations. Responsibilities: • Provide high-level administrative support for senior executives, including scheduling and calendar management. • Coordinate and prepare materials for meetings, such as agendas, presentations, and follow-up notes. • Oversee travel arrangements, including booking flights, accommodations, and transportation. • Manage expense reporting and ensure timely submission of related documentation. • Maintain confidentiality while handling sensitive correspondence and communications. • Assist with onboarding processes and support team operations, including office logistics. • Collaborate with HR, Operations, and leadership teams on administrative projects. • Ensure deadlines are met and deliverables are completed with accuracy and attention to detail. • Serve as a reliable point of contact for clients and internal stakeholders. • Adapt to evolving priorities in a fast-paced environment, maintaining a high level of organization.
2026-03-09T00:00:00Z