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7 results for Front Desk Assistant in Santa Rosa, CA

Front Desk Coordinator

Berkeley, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
A law firm in Berkeley is seeking a reliable and detail-oriented Front Desk Coordinator to provide short-term administrative coverage. This fully onsite role will support daily front desk operations in a busy legal environment and is ideal for someone who has prior experience working within a law firm and understands the pace and professionalism required. Responsibilities<ul><li>Manage front desk operations, including answering and routing incoming calls in a professional manner</li><li>Handle incoming and outgoing mail, including sorting, scanning, and distributing to both onsite and remote staff</li><li>Coordinate correspondence via email and ensure timely and accurate delivery of documents</li><li>Scan, organize, and maintain files and records in accordance with firm practices</li><li>Support a hybrid office by coordinating needs between onsite attorneys/staff and remote team members</li><li>Maintain a polished, professional front office presence</li><li>Assist with general administrative and clerical tasks as needed during the coverage period</li></ul>
2026-06-19T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
23 - 24 USD / Hourly
We are looking for a proactive Office Manager to support day-to-day workplace operations in San Francisco, California. This Long-term Contract position is ideal for someone who takes pride in maintaining an efficient, welcoming office while providing dependable administrative support across teams. The role is onsite on a part-time schedule, approximately three days per week for 3–5 hours per day, and requires a detail-oriented approach, strong organization, and an excellent service mindset. Responsibilities: • Oversee daily office operations to keep shared spaces, conference rooms, kitchens, and work areas clean, organized, and ready for employees and guests. • Coordinate visitor arrivals, room bookings, access badges, and meeting preparations to ensure a smooth and well-organized onsite experience. • Support executive and workplace administration by preparing documents, handling signature packages, arranging mailings, and assisting with related coordination tasks. • Manage incoming and outgoing shipments, deliveries, and mail while serving as a point of contact for vendors, building staff, and external service providers. • Track office inventory and place orders for supplies, snacks, and beverages to maintain consistent stock levels and support workplace needs. • Submit and monitor facilities requests for maintenance, cleaning, equipment, and environmental issues, following through to resolution. • Assist with meeting and event logistics, including room setup, catering coordination, calendar oversight, and basic A/V readiness. • Partner with HR and IT to help facilitate onboarding and offboarding activities such as workspace setup, access coordination, and equipment-related support. • Contribute to purchasing and expense tracking by managing recurring orders, supporting invoice or accounts payable processes, and monitoring office spending patterns. • Help strengthen office procedures and workplace programs, including emergency coordination, space organization, and employee culture initiatives.
2026-06-22T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary to Hire
23 - 23 USD / Hourly
We are looking for a service-oriented Office Assistant to support a high-end showroom environment in San Francisco, California. This contract position with permanent potential is ideal for someone who takes pride in creating an organized, welcoming space and ensuring each guest interaction feels thoughtful and detail-oriented. The person in this role will help keep daily operations running smoothly, support visits and events, and uphold a presentation standard that reflects the brand at all times. Responsibilities:• Welcome clients, guests, and vendors with care while creating a warm and attentive front-of-house experience.• Prepare the showroom each day by ensuring meeting areas, common spaces, and presentation zones are clean, organized, and guest-ready.• Coordinate schedules, room setup, and visit details so appointments, tours, and events run efficiently from start to finish.• Oversee catering and hospitality arrangements, including setup, presentation, and upkeep of kitchen or café areas during meetings and events.• Monitor inventory levels for office, hospitality, and showroom supplies and arrange replenishment as needed.• Receive deliveries, support logistics, and help maintain order across storage and shared spaces.• Inspect the showroom for presentation issues, product concerns, or maintenance needs and communicate them promptly to the appropriate team.• Track open tasks, follow through on outstanding items, and provide timely updates to ensure nothing is missed or delayed.
2026-06-23T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are looking for an organized and resourceful Administrative Assistant to provide high-level support to a Chief Administrative Officer in San Francisco, California. This Long-term Contract position is ideal for someone who can manage shifting priorities, coordinate complex schedules, and keep executive operations running smoothly in a fast-paced environment. The role calls for sound judgment, strong partnership with leadership, and the ability to move work forward even when direction is evolving. Responsibilities: • Manage complex scheduling for the Chief Administrative Officer, balancing changing priorities and resolving conflicts across multiple requests and deadlines. • Coordinate meetings from planning through follow-up, including logistics, agendas, materials, and communication with participants. • Organize team events, leadership gatherings, and offsite sessions to support collaboration, engagement, and business goals. • Work closely with executives to understand strategic priorities, evaluate incoming meeting requests, and make informed decisions on scheduling and alignment. • Serve as a central contact for direct reports and administrative partners, helping maintain strong communication and effective coordination across the organization. • Identify opportunities to improve administrative processes, implement practical adjustments, and support longer-term operational initiatives. • Build productive relationships across teams to strengthen collaboration, support morale, and help maintain alignment on key activities. • Provide guidance to other administrative business partners and collaborate with Human Resources on workforce planning and organizational structure updates.
2026-06-16T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
27 - 27 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily operations for a Long-term Contract opportunity in California. This role is ideal for someone who combines strong computer proficiency with a customer-focused approach and is comfortable handling in-person errands throughout the surrounding neighborhood. The position will help keep office and tenant-related administrative activities organized while supporting responsive service and smooth day-to-day coordination. Responsibilities: • Provide administrative support for daily office activities, including document handling, record upkeep, and general coordination of routine tasks. • Deliver attentive customer service when assisting tenants, staff, and visitors, ensuring questions and requests are addressed promptly and courteously. • Complete local operational errands such as mail pickup and delivery runs within the area while maintaining awareness of surroundings. • Maintain organized files and accurate service documentation, including creating, updating, and archiving records as needed. • Assist with scheduling, meeting coordination, and preparation of materials to support team communication and workflow. • Help coordinate rent-related paperwork, benefits-related documentation, and other administrative processes tied to tenant support services. • Support building operations by helping track unit concerns, inspection follow-up items, and other property-related administrative needs. • Respond calmly during urgent tenant situations by relaying information quickly, supporting de-escalation efforts, and connecting staff with needed resources. • Work closely with internal teams and external service providers to ensure requests, referrals, and follow-up actions are completed in a timely manner.
2026-06-22T00:00:00Z

Administrative Assistant

Pleasant Hill, CA
onsite
Temporary to Hire
23 - 24 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily operations for a busy laboratory team in CA. This contract opportunity with permanent potential is ideal for someone who enjoys keeping office workflows organized, coordinating communication across multiple parties, and ensuring important materials and records are handled accurately. The Administrative Assistant will work closely with laboratory staff, client offices, couriers, and field partners to help maintain smooth administrative processes and responsive service. Responsibilities:• Coordinate administrative support for the Administration Manager and laboratory staff to help maintain an efficient day-to-day workflow.• Review documents for accuracy and completeness before distribution, filing, or follow-up action.• Organize courier activity, including scheduling pickups and helping ensure timely movement of materials between locations.• Prepare, print, and distribute daily reports, including sending information to couriers and delivering reports to clients by fax or mail when needed.• Manage outgoing slides and tissue blocks for additional testing or external departmental review while tracking their status carefully.• Monitor inventory levels for requisition forms and office supplies and arrange replenishment before shortages affect operations.• Produce client-specific requisitions and coordinate delivery through couriers or the Territory Sales Manager.• Serve as a communication point between the laboratory, physician offices, and surgery centers to support client satisfaction and proper specimen submission.• Use office systems and equipment efficiently, including the pathology information system and standard administrative tools, while following organizational procedures.• Carry out additional administrative duties as assigned to support departmental needs.
2026-06-22T00:00:00Z

Administrative Assistant

Rohnert Park, CA
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are looking for an Administrative Assistant to join a team in California, supporting proposal development and office coordination in a long-term contract position. This role focuses on turning technical input and pricing details into clear client-facing documents while maintaining a high standard of accuracy and presentation. The position also supports day-to-day administrative tasks and communication needs in a fast-paced environment. Responsibilities: • Create proposal documents by transforming estimator notes, draft content, and pricing details into final submissions ready for client review • Enter, update, and organize proposal-related information within Sage 100 Contractor or comparable business systems • Standardize document layout and presentation so each proposal is clear, consistent, and ready for client review • Review completed materials carefully to correct grammar, spelling, formatting issues, and data inaccuracies before delivery • Compile complete proposal packages and prepare final documents for timely distribution to clients • Work closely with estimators and internal team members to confirm scope details, pricing, and supporting information are reflected accurately • Provide general administrative support, including data entry, document coordination, and office assistance as needed • Assist with front-desk and communication tasks such as handling inbound calls and supporting receptionist-related duties when required
2026-06-12T00:00:00Z