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6 results for Front Desk Assistant in Santa Rosa, CA

Front Desk Coordinator

Vallejo, CA
onsite
Temporary to Hire
24 - 26 USD / Hourly
We are looking for an experienced Front Desk Coordinator to support daily office operations for a property management company in Vallejo, California. This contract-to-permanent opportunity is ideal for someone who enjoys being the first point of contact for visitors, residents, and callers while keeping the front office organized and responsive. The role combines customer-facing reception work with administrative support, requiring strong communication skills, attention to detail, and the ability to manage multiple tasks throughout the day. Front Desk Coordinator Responsibilities:• Welcome guests, tenants, and vendors professionally while maintaining an organized and efficient front desk presence.• Handle incoming phone calls promptly, direct inquiries to the appropriate team members, and provide helpful information when appropriate.• Monitor voicemail inboxes, retrieve messages in a timely manner, and ensure follow-up items are routed correctly.• Support day-to-day administrative activities such as scheduling, filing, data entry, and general office coordination.• Assist with property management-related communication by relaying resident concerns, service requests, and routine updates to internal teams.• Maintain accurate records and correspondence to help the office run smoothly and support operational workflows.• Coordinate with staff and external contacts to ensure visitors, deliveries, and appointments are managed efficiently. If you are interested in this Front Desk Coordinator position, please apply today!
2026-09-02T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
26 - 26 USD / Hourly
We are looking for a proactive Office Assistant to support a welcoming and efficient office environment. This contract position is ideal for someone who enjoys balancing front-of-house hospitality with day-to-day workplace operations and takes pride in creating a positive employee experience. You will help keep the office organized, responsive, and ready for daily business needs while partnering with teams across the company to support smooth operations. Responsibilities:• Welcome employees, visitors, and vendors with professionalism while providing guidance and timely assistance at the front desk.• Keep reception, shared spaces, and common areas orderly, presentable, and supplied for daily use.• Monitor snack, beverage, and coffee stations, replenishing items regularly and maintaining cleanliness throughout the day.• Receive and distribute incoming food orders, parcels, and internal mail so deliveries reach the right recipients quickly.• Coordinate workplace upkeep by tracking supplies, preparing meeting spaces, and following through on facility-related needs.• Assist with office activities such as team events, onboarding support, office moves, and special projects based on changing business priorities.• Partner with colleagues across departments to ensure communication, scheduling, and operational requests are handled effectively.• Support workplace safety and security practices in collaboration with internal environmental health and safety and security partners. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013498279**
2026-09-02T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are looking for a dependable Office Assistant to support daily front desk and administrative operations. This long-term contract position is ideal for someone who enjoys creating an organized, welcoming office environment while handling a mix of reception and clerical responsibilities. The person in this role will help keep communication flowing smoothly, manage document-related tasks, and provide consistent support to internal teams and visitors. Part Time: Mondays, Tuesdays, and Thursdays from 8:00 AM to 2:30 PM Responsibilities:• Welcome visitors, manage the reception area, and ensure a welcoming first impression for guests and staff.• Answer incoming calls, direct inquiries to the appropriate contacts, and relay messages accurately and promptly.• Scan, organize, and maintain documents so records remain accessible, complete, and properly filed.• Perform a variety of administrative support tasks such as data entry, filing, copying, and general office coordination.• Assist with routine clerical work to help maintain efficient day-to-day office operations.• Monitor office communications and respond to basic requests in a timely and courteous manner. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013497523**
2026-09-02T00:00:00Z

Administrative Assistant

Richmond, CA
onsite
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for an organized and proactive Administrative Assistant to support leadership and key business functions in Richmond, California. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys balancing executive support, coordination tasks, and document management in a fast-paced office setting. The role will contribute to bid preparation, team communication, marketing support, and event logistics while helping keep daily operations on track. ResponsibilitiesExecutive & Administrative Support<ul><li>Provide administrative support to company leadership, including calendar management, scheduling meetings, coordinating reminders, and preparing presentations.</li><li>Manage correspondence, maintain organized files, and assist with day-to-day office administration.</li><li>Coordinate with internal teams and external stakeholders to gather information and ensure timely completion of projects.</li></ul>Estimating & Procurement Support<ul><li>Assist with bid packages, RFQs, RFPs, prequalification packages, and other procurement-related documentation.</li><li>Track deadlines and help ensure all required documents are completed and submitted accurately and on time.</li><li>Support the estimating team with administrative tasks and document management.</li><li>Maintain organized records and electronic filing systems for proposals and project-related materials.</li></ul>Marketing & Event Coordination<ul><li>Maintain and organize company marketing assets, project information, and employee profiles.</li><li>Update website content and ensure company information remains current and accurate.</li><li>Assist with presentation preparation using existing templates.</li><li>Coordinate logistics for career fairs, recruiting events, client events, conferences, and company functions.</li><li>Support company apparel and promotional item ordering and inventory management.</li></ul>
2026-08-01T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
30 - 32 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in California. This is a Contract position suited for someone who enjoys keeping administrative processes organized, creating a welcoming front-office experience, and providing dependable support to staff and visitors. The ideal candidate is detail-oriented, responsive, and comfortable managing communications, records, and routine office tasks in a fast-paced environment. Responsibilities:• Manage front-desk activities by greeting visitors, directing inquiries, and maintaining a welcoming office presence.• Handle incoming phone calls promptly, route messages to the appropriate contacts, and provide accurate information when responding to general questions.• Perform a range of clerical duties such as preparing documents, organizing files, and supporting day-to-day administrative workflows.• Enter and update data in office records with accuracy, ensuring information remains complete, current, and easy to retrieve.• Coordinate schedules, meetings, and general office logistics to help maintain smooth daily operations.• Monitor administrative supplies and assist with routine office upkeep to support an efficient workplace.• Provide receptionist support and assist team members with additional administrative needs as priorities shift.• Creating and or maintaining various data systems for tracking and monitoring staff compliance with department and Union programs. • Processing mail and phone calls for the Regional or Department Manager 6. Works on special projects as assigned by immediate supervisor. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013498649**
2026-09-01T00:00:00Z

Mailroom Assistant

San Francisco, CA
onsite
Temporary / Contract
23 - 23 USD / Hourly
We are looking for a dependable Mailroom Assistant to support day-to-day package and mail handling for a busy workplace in San Francisco, California. This is a Long-term Contract position suited for someone who enjoys organized, hands-on work and takes pride in providing responsive service to employees across the office. The role is primarily on-site and involves managing incoming deliveries, preparing outgoing shipments, and helping keep mailroom operations efficient, orderly, and secure. Responsibilities:• Manage incoming letters, parcels, and courier deliveries by sorting and routing items to the correct employees or departments in a timely manner.• Prepare outbound shipments by packing materials, creating labels, and organizing items for scheduled carrier collection.• Work directly with shipping providers to coordinate routine pickups, deliveries, and special handling requests throughout the day.• Maintain accurate delivery records and investigate shipment issues such as delays, missing parcels, or incorrect routing.• Keep the mailroom and staging areas neat, secure, and functional by organizing shelves, supplies, and receiving spaces.• Monitor inventory levels for mailroom materials such as boxes, tape, and labels, and alert the appropriate team when replenishment is needed.• Assist with related office support activities connected to mail flow, including returns, internal distribution, and equipment shipments.• Communicate clearly with employees regarding package arrivals, pickup steps, and items that require special attention while following workplace communication tools and processes.• Follow established safety and security practices when handling deliveries, including sensitive or high-priority items. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013499520**
2026-09-02T00:00:00Z