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14 results for Event Coordinator in Santa Rosa, CA

Office Manager

Lafayette, CA
onsite
Temporary to Hire
30.00 - 35.00 USD / Hourly
We are looking for an Office Manager to support the day-to-day administrative and operational needs of an early childhood education campus in CA.. This contract position with the potential to become permanent will serve as a central point of coordination for school staff, families, and leadership, helping create an organized and welcoming environment. The role combines front office oversight, records management, onboarding support, compliance administration, and event coordination to keep school operations running efficiently. Responsibilities:• Manage front office activity by greeting visitors, responding to incoming calls and inquiries, and ensuring families and staff receive timely assistance.• Oversee the student enrollment process from initial interest through re-enrollment, including tour scheduling, application tracking, waitlist coordination, and family communications.• Maintain complete and accurate student documentation in digital and paper files, including health records, consent forms, immunization data, and other required materials.• Provide administrative support for onboarding by assembling new employee paperwork, tracking completion of required documents, and updating personnel records.• Monitor staff training and compliance documentation while supplying teachers with current classroom rosters, emergency details, and other essential information.• Assist with regulatory reporting and school compliance tasks, including record upkeep, incident documentation, immunization submissions, and parent health notifications.• Help coordinate campus safety and facility-related activities by arranging vendor visits, supporting drill scheduling, gathering project estimates, and tracking maintenance needs.• Contribute to school events and special projects, such as organizing picture day logistics and supporting leadership with ongoing operational priorities.• Track office supply needs and maintain an orderly administrative workspace to support uninterrupted daily operations. If you are interested in this position, please apply today!
2026-06-26T16:24:00Z

Sr. Executive Assistant

Walnut Creek, CA
remote
Temporary / Contract
80.00 - 110.00 USD / Hourly
We are looking for an experienced Sr. Executive Assistant to provide high-level support to senior leadership in a fully remote, Long-term Contract position based in Walnut Creek, CA. This opportunity is well suited for someone who excels at managing shifting priorities, coordinating projects, and keeping executive activities organized in a fast-moving nonprofit environment. The role combines senior-level administrative support with travel planning, event coordination, and operational assistance to help key initiatives move forward smoothly. Sr. Executive Assistant Responsibilities:• Oversee complex executive calendars, arrange meetings, and manage communications with accuracy, urgency, and sound judgment.• Organize travel plans from start to finish, including itineraries, scheduling details, and related logistics for senior leadership.• Assist with event preparation and execution by coordinating schedules, logistics, and administrative details.• Monitor project milestones, action items, and deadlines to help ensure workstreams stay on pace and priorities remain visible.• Partner with internal departments such as HR, finance, marketing, and operations, while also coordinating with outside contacts as needed.• Provide administrative and operational assistance for broader organizational efforts and membership-related activities.• Maintain structure across multiple concurrent assignments by tracking follow-up items and ensuring timely completion of deliverables.• Support leadership in aligning priorities, organizing next steps, and sustaining momentum across evolving initiatives. If you are interested in this position, please apply today!
2026-06-23T16:14:25Z

Bilingual Spanish Admin

Oakland, CA
remote
Temporary / Contract
25.00 - 28.00 USD / Hourly
Job Title: Bilingual Spanish Administrative AssistantJob Summary:The Bilingual Spanish Administrative Assistant provides clerical and administrative support to ensure efficient office operations while communicating effectively in both English and Spanish. This role assists with scheduling, correspondence, document management, customer or client interactions, and general office coordination.Key Responsibilities:<ul><li>Provide administrative support to departments, managers, or office leadership</li><li>Answer phones, greet visitors, and respond to inquiries in both English and Spanish</li><li>Schedule appointments, meetings, and maintain calendars</li><li>Prepare, edit, and distribute correspondence, reports, and other documents</li><li>Organize and maintain files, records, and office documentation</li><li>Perform data entry, filing, scanning, and general clerical duties</li><li>Coordinate office supplies, mail, and basic office operations</li><li>Communicate with clients, vendors, and internal staff in both English and Spanish</li><li>Assist with meeting preparation, travel arrangements, and event coordination as needed</li><li>Support special projects and other administrative tasks as assigned</li><li>Maintain confidentiality and handle sensitive information professionally</li></ul>
2026-06-16T16:18:47Z

Bilingual Mandarin/Cantonese Admin

Oakland, CA
remote
Temporary / Contract
25.00 - 28.00 USD / Hourly
Job Title: Bilingual Chinese/Mandarin Administrative AssistantJob Summary:The Bilingual Chinese/Mandarin Administrative Assistant provides administrative and clerical support to help ensure efficient day-to-day office operations while communicating effectively in both English and Mandarin Chinese. This role supports scheduling, correspondence, document management, customer or client communication, and general office coordination.Key Responsibilities:<ul><li>Provide administrative support to managers, departments, or office leadership</li><li>Answer phones, respond to emails, and assist visitors in both English and Mandarin</li><li>Schedule appointments, meetings, and maintain calendars</li><li>Prepare, edit, and distribute correspondence, reports, and other documents</li><li>Organize and maintain files, records, and office documentation</li><li>Perform data entry, filing, scanning, and general clerical duties</li><li>Coordinate office supplies, mail, and routine office operations</li><li>Communicate with clients, vendors, and internal teams in both English and Mandarin</li><li>Assist with meeting preparation, travel arrangements, and event coordination as needed</li><li>Support special projects and other administrative tasks as assigned</li><li>Maintain confidentiality and handle sensitive information professionally</li></ul>
2026-06-16T16:23:46Z

Facilities Coordinator

Oakland, CA
remote
Temporary / Contract
25.00 - 28.00 USD / Hourly
Job Title: Facilities CoordinatorJob Summary:The Facilities Coordinator supports the day-to-day operations of a company’s facilities and office environment. This role helps ensure the workplace is safe, clean, organized, and functioning efficiently by coordinating maintenance, vendor services, office moves, supplies, and building-related requests.Key Responsibilities:<ul><li>Coordinate daily facility operations across office or building locations</li><li>Submit and track maintenance and repair requests</li><li>Serve as a point of contact for building management, vendors, and service providers</li><li>Monitor office space, equipment, and common areas to ensure they are well maintained</li><li>Assist with office moves, workstation setups, and space planning</li><li>Manage inventory and ordering of office, kitchen, and facility supplies</li><li>Support health, safety, and security procedures and compliance requirements</li><li>Maintain records related to maintenance, service contracts, inspections, and facility requests</li><li>Help coordinate preventative maintenance schedules</li><li>Respond to employee facility-related questions and service requests</li><li>Assist with event setup, conference room readiness, and general office support</li></ul>
2026-06-15T23:23:45Z

Office Coordinator

Oakland, CA
remote
Temporary / Contract
20.00 - 25.00 USD / Hourly
Job Description:We are looking for an Office Coordinator to oversee front-office activities, support staff, and help maintain a productive and organized workplace.Responsibilities:<ul><li>Greet visitors and manage incoming calls and mail</li><li>Coordinate office supplies, equipment, and maintenance requests</li><li>Schedule meetings and support event logistics</li><li>Maintain office policies and procedures</li><li>Assist with onboarding and administrative projects</li></ul>
2026-06-15T23:23:45Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
23.00 - 24.00 USD / Hourly
We are looking for a proactive Office Manager to support day-to-day workplace operations in San Francisco, California. This Long-term Contract position is ideal for someone who takes pride in maintaining an efficient, welcoming office while providing dependable administrative support across teams. The role is onsite on a part-time schedule, approximately three days per week for 3–5 hours per day, and requires a detail-oriented approach, strong organization, and an excellent service mindset. Responsibilities: • Oversee daily office operations to keep shared spaces, conference rooms, kitchens, and work areas clean, organized, and ready for employees and guests. • Coordinate visitor arrivals, room bookings, access badges, and meeting preparations to ensure a smooth and well-organized onsite experience. • Support executive and workplace administration by preparing documents, handling signature packages, arranging mailings, and assisting with related coordination tasks. • Manage incoming and outgoing shipments, deliveries, and mail while serving as a point of contact for vendors, building staff, and external service providers. • Track office inventory and place orders for supplies, snacks, and beverages to maintain consistent stock levels and support workplace needs. • Submit and monitor facilities requests for maintenance, cleaning, equipment, and environmental issues, following through to resolution. • Assist with meeting and event logistics, including room setup, catering coordination, calendar oversight, and basic A/V readiness. • Partner with HR and IT to help facilitate onboarding and offboarding activities such as workspace setup, access coordination, and equipment-related support. • Contribute to purchasing and expense tracking by managing recurring orders, supporting invoice or accounts payable processes, and monitoring office spending patterns. • Help strengthen office procedures and workplace programs, including emergency coordination, space organization, and employee culture initiatives.
2026-06-16T22:05:46Z

Marketing & Communications Manager

Sonoma, CA
onsite
Temporary / Contract
35.00 - 40.00 USD / Hourly
We are looking for a Marketing & Communications Manager to lead multi-channel outreach for a mission-driven organization and its affiliated programs in Sonoma, California. This Long-term Contract position will shape compelling messaging across digital, print, social, and donor-facing communications to strengthen engagement with families, community partners, supporters, and prospective participants. The ideal candidate brings strong writing ability, sound judgment, and the organization skills needed to manage several initiatives at once in a fast-moving environment. Responsibilities: • Lead day-to-day marketing and communications initiatives across online, print, and social channels, ensuring messages are timely, accurate, and aligned with organizational goals. • Oversee website content updates, maintain consistency across pages, partner with outside vendors on larger enhancements, and use analytics to improve usability and performance. • Develop and manage social media plans, create and schedule content, coordinate external creative support when needed, and refine approach based on engagement data. • Produce a range of marketing materials such as brochures, flyers, signage, donor communications, and other digital or printed assets while maintaining brand standards. • Contribute light graphic design work using tools such as Adobe Creative Suite or Canva and support the creation of larger publications, including annual reports and similar pieces. • Work closely with public relations partners to prepare press materials, help coordinate media opportunities, and monitor coverage to support broader communications efforts. • Collaborate with fundraising and development teams to craft donor-facing messages for appeals, stewardship communications, and event invitations with a consistent voice across touchpoints. • Support promotional efforts for events by partnering with internal stakeholders on marketing strategy and communications needs. • Track key campaign and channel metrics, evaluate results, and recommend adjustments that improve reach, engagement, and overall effectiveness.
2026-06-26T19:48:40Z

Director, Accounting (Arena)

San Francisco, CA
onsite
Permanent / Full Time
170000.00 - 180000.00 USD / Yearly
We are looking for a strategic accounting leader to guide core financial operations and ensure accurate, timely reporting for the organization in San Francisco, California. This role will oversee the close process, strengthen compliance and audit readiness, and improve the reliability of accounting workflows and controls. The ideal candidate brings strong technical accounting expertise, leadership experience, and the ability to partner across teams to support business decisions. For immediate consideration, please contact Leon Chang directly via Linked-In. Responsibilities:<ul><li>Lead and develop accounting team (revenue, leases, GL, reporting)</li><li>Oversee close processes (month/quarter/year) and ensure GAAP-compliant financials</li><li>SME for revenue (ASC 606) and lease accounting; manage fixed assets and depreciation</li><li>Handle sponsorships, retail leases (CAM, audits), and event settlements</li><li>Partner with operations on capital and maintenance projects</li><li>Research and document technical accounting issues</li><li>Improve processes and strengthen controls in R2R cycle</li><li>Maintain internal controls and support audits</li></ul>
2026-06-12T15:53:41Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
35.00 - 40.00 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative and office support in San Francisco, California. This Contract position will support the Office Head while also helping maintain an efficient workplace experience for employees, clients, and visitors. The ideal candidate brings strong judgment, excellent communication skills, and the ability to manage competing priorities with care and attention to detail. Responsibilities:• Manage the Office Head’s daily schedule by coordinating meetings, appointments, travel plans, and expense submissions with a high degree of accuracy.• Serve as a central point of contact for phone calls, email correspondence, and interactions with clients, vendors, couriers, and internal leadership.• Support meeting execution by organizing conference spaces, arranging presentation technology, and setting up conference calls before events begin.• Provide front desk coverage by answering and routing calls through a multi-line phone system and ensuring the reception area remains organized and welcoming.• Oversee daily mail and package handling, including receipt, sorting, distribution, shipment coordination, and communication with delivery partners.• Monitor office and kitchen inventory levels, place supply orders, and follow up with vendors to resolve service or purchasing issues.• Coordinate catering logistics for meetings and events, including menu selection, order placement, room setup, and post-event organization.• Help maintain shared office spaces so they remain stocked, orderly, and ready for colleague and guest use.• Assist the broader team with administrative and event-related needs, including occasional evening support when required.
2026-06-15T21:23:44Z

Executive Assistant

San Francisco, CA
onsite
Temporary to Hire
40.00 - 45.00 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership within a mission-driven non-profit organization in San Francisco, California. This contract-to-permanent position is ideal for someone who thrives in a fast-paced environment, manages competing priorities with discretion, and brings a detail-oriented approach to executive support. The role will focus on coordinating administrative operations, preparing high-quality materials, and ensuring leaders and board members are well supported in advance of key meetings and events. Responsibilities: • Manage complex scheduling and provide day-to-day administrative support that enables senior leaders to operate efficiently and stay focused on organizational priorities. • Prepare high-quality reports, presentations, correspondence, and other business documents for leadership initiatives and special projects. • Coordinate meeting and event logistics by organizing calendars, confirming attendees, assembling materials, developing agendas, and documenting follow-up notes and minutes. • Support Board of Directors activities by planning board meetings, distributing relevant materials, maintaining accurate records, and ensuring processes align with board governance requirements and bylaws. • Serve as a dependable point of contact between leadership, board members, and internal or external stakeholders to help communication flow smoothly. • Monitor upcoming deadlines, commitments, and priorities for executives, anticipating needs and helping leaders prepare for conferences, meetings, and other engagements. • Partner with colleagues to organize Executive Management Team meetings and ensure schedules, materials, and logistics are handled effectively. • Arrange travel itineraries, bookings, and related logistics for executives while helping ensure plans run smoothly and efficiently.
2026-06-15T23:23:45Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
23.00 - 23.00 USD / Hourly
We are looking for a highly organized Office Assistant to support human resources coordination and day-to-day administrative operations in San Francisco, California. This Contract position will serve as a central resource for employee onboarding, office services, and internal support functions while helping maintain an efficient and well-organized workplace. The ideal candidate is comfortable handling confidential information, responding to employee questions, and managing multiple priorities in a fast-paced environment. Responsibilities:• Provide day-to-day administrative support for human resources activities, ensuring records, correspondence, and departmental documents are handled accurately and confidentially.• Coordinate onboarding for new employees by preparing required paperwork, monitoring pre-employment screenings, and tracking completion of hiring documentation.• Administer employee badge requests and renewals, parking arrangements, and other access-related requests in accordance with company procedures.• Respond to staff questions related to workplace policies, onboarding steps, and general employment matters, escalating issues when appropriate.• Maintain personnel files, process incoming HR mail, and assist with compliance-related reporting, regulatory postings, and workers’ compensation record tracking.• Support recruiting and workforce programs by assisting with job postings, interview logistics, seasonal hiring activities, and internship coordination.• Oversee daily office operations by distributing mail, managing supplies, coordinating service needs, and helping keep shared spaces organized and well maintained.• Assist with office equipment and technology support, including basic troubleshooting for printers, conference room tools, and postage or mailing systems.• Prepare meeting spaces and coordinate basic event or meeting arrangements such as food orders, room setup, and visitor readiness. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013460193**
2026-06-24T21:08:38Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
40.00 - 45.00 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership in a fast-paced investment firm environment. This is a Contract position suited for an experienced, detail-oriented individual who can manage shifting priorities, communicate with discretion, and provide dependable administrative support across travel, meetings, and day-to-day operations. The ideal candidate brings strong organizational judgment, a proactive mindset, and the ability to respond effectively to urgent requests while maintaining a high standard of accuracy and excellence. Responsibilities:• Provide administrative support to senior executives, including coordinating complex domestic and international travel plans and preparing detailed itineraries for business and personal schedules.• Prepare and submit expense reports by collecting receipts, tracking outstanding documentation, and ensuring timely and accurate processing.• Arrange on-site meetings by securing conference space, organizing meals or refreshments, and partnering with technical support teams to ensure smooth execution.• Coordinate logistics for off-site events, dinners, multi-day programs, and speaking engagements, including venue needs, audiovisual setup, catering, and related event details.• Handle document production and special printing requests while ensuring materials are organized, accurate, and delivered on time.• Partner with other administrative team members to maintain an orderly, detail-oriented, and welcoming office and kitchen environment.• Respond to ad hoc assignments and shifting business needs with flexibility, sound judgment, and a service-oriented approach. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013460450**
2026-06-25T16:33:44Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
20.00 - 25.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily operations for a Contract position based in Oakland, California. This role focuses on maintaining organized information, strengthening communication with donors and volunteers, and helping the team keep accurate records and activity tracking in place. The ideal candidate is dependable, discreet, and comfortable managing administrative tasks that improve coordination and reporting across the organization. Responsibilities: • Maintain and organize administrative records to ensure information is accurate, accessible, and easy to retrieve. • Support donor relationship efforts by updating records, preparing routine correspondence, and helping track engagement activities. • Assist with internal and external communications, including responding to inquiries and helping route messages appropriately. • Coordinate volunteer-related administrative tasks, such as maintaining participation information and supporting follow-up communication. • Track event details and related documentation to help monitor schedules, attendance, and outcomes. • Prepare reports and summaries by compiling data from records and administrative systems. • Perform data entry and database review tasks to improve record quality, consistency, and long-term usability across departments.
2026-06-25T19:28:44Z