We are looking for an organized and detail oriented Receptionist to join our team in Santa Barbara, California. In this Contract to permanent position, you will play a vital role in ensuring the smooth operation of our office while providing exceptional support to attorneys and clients. This opportunity is ideal for someone who thrives in a dynamic environment and enjoys contributing to the success of a legal team.<br><br>Responsibilities:<br>• Coordinate and manage incoming correspondence, including mail, faxes, and courier deliveries, ensuring timely distribution.<br>• Schedule appointments and maintain office calendars to support efficient daily operations.<br>• Uphold client confidentiality by safeguarding sensitive information and fostering trust.<br>• Maintain the reception area and ensure it is welcoming by keeping it tidy and offering refreshments to clients.<br>• Monitor office supplies, placing and expediting orders when necessary to ensure availability.<br>• Perform routine maintenance checks on office equipment and arrange repairs as needed to ensure functionality.<br>• Represent the office in a detail oriented manner by handling multi-line phone systems and directing calls appropriately.<br>• Execute courier tasks such as deliveries to court clerks, post offices, banks, and supply stores.<br>• Support the team by taking ownership of diverse requests and identifying ways to enhance office processes.
We are looking for a skilled and proactive Administrative Assistant to join our team in Thousand Oaks, California. In this long-term contract role, you will play a vital part in ensuring smooth day-to-day operations by providing comprehensive administrative support to department leaders and teams. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to handle multiple tasks in a dynamic environment.<br><br>Responsibilities:<br>• Manage and coordinate calendars, appointments, and meetings for team leaders and members.<br>• Prepare, proofread, and edit various documents, including presentations, reports, and spreadsheets.<br>• Organize and maintain filing systems for both digital and physical records.<br>• Arrange travel logistics, including itineraries and expense report submissions.<br>• Facilitate onboarding for new employees by setting up workspaces, managing forms, and scheduling activities.<br>• Assist in planning and coordinating meetings, events, training sessions, and team-building activities.<br>• Oversee office supply inventory and ensure equipment is properly maintained.<br>• Monitor and process invoices, purchase orders, and department budget records.<br>• Serve as a point of contact between departments, employees, and external partners.<br>• Uphold confidentiality standards when managing sensitive information.
<p>We are looking for a Legal Secretary for an est. 6-week assignment (medical leave coverage) in Ventura, California. This position requires an organized, detail-oriented individual who can assist with administrative and clerical duties in support of legal operations.</p><p><br></p><p>Responsibilities:</p><p>• Manage court date calendaring and ensure all schedules are accurate and up-to-date.</p><p>• Prepare and type thorough correspondence, including legal letters and documents.</p><p>• Handle e-filing and court filings efficiently and in compliance with required standards.</p><p>• Provide one-on-one desk support to the attorney, addressing additional administrative needs as required.</p><p>• Coordinate daily operations and assist with receptionist duties as needed.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Santa Barbara, California. In this role, you will provide critical support to ensure smooth daily operations, handling administrative tasks efficiently and professionally. This position requires excellent organizational skills, the ability to work independently, and a commitment to delivering high-quality results.</p><p><br></p><p>Responsibilities:</p><p>• Answer and manage incoming phone calls, ensuring prompt and courteous communication.</p><p>• Schedule meetings and coordinate appointments using Zoom and onsite resources.</p><p>• Perform accurate data entry and maintain organized records.</p><p>• Utilize Microsoft Word, Excel, and Outlook to create, edit, and manage documents.</p><p>• Handle receptionist duties, including greeting visitors and directing them appropriately.</p><p>• Ensure attention to detail in all administrative functions to maintain operational efficiency.</p><p>• Work independently to complete tasks while meeting deadlines.</p>
