8 results for Administrative Coordinator in Santa Barbara, CA

Bilingual Administrative Assistant We are offering a temporary to permanent employment opportunity for a Bilingual (English and Spanish) Administrative Assistant in Santa Barbara, California. This role is within the government sector and involves a variety of tasks related to customer service and administrative support. The workplace is a detail-oriented setting where you will be interacting with lawyers and other detail-oriented individuals. Responsibilities: • Efficiently process and manage customer credit applications• Maintain and update customer credit records to ensure accuracy• Handle customer inquiries and resolve any issues promptly• Monitor customer accounts and initiate appropriate action when necessary• Conduct weddings at the courthouse as part of your duties• Liaise with lawyers and other detail-oriented individuals as part of your daily tasks• Utilize the Microsoft Office Suite and cashiering system Tyler for various administrative tasks• Assist with data entry and typing tasks as required• Provide detail-oriented and courteous service to all customers• Utilize your Spanish language skills in your daily interactions and tasks.

Administrative Assistant We are in the search for an administrative assistant to join our property management team located in Santa Barbara, California. As an administrative assistant, your main role will be attending to customer needs, processing applications, and managing customer accounts. This offers a contract to permanent employment opportunity. Responsibilities:<ul><li>Address tenant questions related to available units, leasing processes, general office inquiries, move-out guidelines, and resident ledger concerns.</li><li>Provide prompt and effective assistance to walk-in customers seeking help or raising concerns.</li><li>Confirm rental history and employment details as part of the rental application evaluation process.</li><li>Notify rental applicants about their application status, whether approved or denied.</li><li>Draft rental agreements and prepare any required addendums.</li><li>Coordinate lease signings and facilitate smooth resident move-ins.</li><li>Manage and oversee lease transfers, assignments, and subleasing arrangements.</li><li>Administer parking rentals and agreements.</li><li>Make post-move-in follow-up calls to new residents to ensure satisfaction.</li><li>Participate actively in team meetings held on a weekly basis.</li><li>Maintain a tidy, professional workspace and welcoming lobby area.</li><li>Interpret and apply company policies appropriately across various scenarios.</li><li>Work collaboratively and efficiently within a team environment.</li></ul>

Administrative Assistant We are offering a contract to permanent employment opportunity for an Administrative Assistant in Goleta, California, 93117, United States. In this role, you will be responsible for handling various administrative duties, including managing inbound calls, customer service, data entry, and email correspondence in a retail setting. Responsibilities: • Proactively manage inbound calls, providing excellent customer service and ensuring all queries are addressed promptly.• Ensure accurate and efficient data entry, maintaining meticulous records for reference and tracking.• Handle email correspondence professionally, responding to queries and forwarding information as necessary.• Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to create, edit, and manage documents, spreadsheets, presentations, and emails.• Schedule appointments, ensuring efficient time management and coordination.• Undertake filing, scanning, and printing tasks, maintaining an organized and efficient workspace.• Utilize downtime effectively, identifying and undertaking tasks that contribute to the productivity of the team.• Monitor and manage customer accounts, taking appropriate action where necessary.

Payroll Supervisor/Manager/Director We are in need of a meticulous Payroll Manager to join our team. The role involves managing payroll and personnel processes, overseeing recruitment efforts, and ensuring compliance with staffing policies. Responsibilities • Oversee and manage the payroll and personnel processes to ensure accuracy and efficiency• Act as the subject matter expert for payroll and personnel processes• Approve position and job data requests, providing complex analytical and administrative support• Manage general ledger transactions and conduct payroll reconciliation• Create critical reports on payroll-related expenses• Oversee recruitment efforts and update job descriptions as necessary• Ensure compliance with staffing and permanent equivalent (PE) policies• Handle onboarding and offboarding processes, including documentation, system access, and equipment management• Supervise payroll and personnel assistants, and develop training programs• Participate in cross-training for departmental flexibility and special projects• Collaborate regularly within divisional workgroups.

Accounting Manager/Supervisor We are offering an exciting opportunity for an Accounting Manager/Supervisor to join our team in the hospitality industry, based in Ojai, California. The role will require you to be involved in processing customer applications, handling accounts, and resolving customer inquiries. You will also be responsible for monitoring customer accounts and taking the necessary action. Responsibilities: • Assist with income audit functions and the monthly closing process, including preparation of standard journal entries. • Carry out reconciliation of balance sheet accounts and maintain balance sheet reconciliation schedules. • Monitor and reconcile daily credit card and cash deposits while maintaining daily cash balances. • Be equipped to perform all essential tasks of other office staff in their absence. • Utilize your proficiency in Excel and Word software to maintain accurate records and perform calculations. • Handle guest contact and relations, ensuring excellent customer service. • Enforce the hotel’s standards, policies, and procedures with all levels of hotel staff. • Prioritize and organize work assignments, maintaining strong organizational and time management skills. • Maintain clear and accurate records for all adjustments and errors detected. • Sustain basic service standards of phone etiquette.

Human Resources (HR) Manager We are in search of a Human Resources (HR) Manager to join our team located in Santa Barbara, California. This role offers a contract to permanent employment opportunity in the non-profit industry. As an HR Manager, your key responsibility will be to manage and streamline all HR-related functions and ensure the smooth running of all HR processes. Responsibilities:<ul><li>HR Leadership & Strategy: Serve as a key HR leader, aligning HR initiatives with company goals and driving a collaborative, high-performing workplace.</li><li>Recruitment & Onboarding: Oversee full-cycle recruitment, onboarding programs, and talent acquisition strategies to attract top talent.</li><li>Employee Relations: Act as a trusted advisor to employees and management, handling inquiries, resolving conflicts, and promoting a culture of respect and accountability.</li><li>Learning & Development: Develop and promote training programs to foster employee growth, leadership development, and skill building.</li><li>Performance Management: Lead performance appraisal/management processes, offering coaching and feedback to employees to ensure high performance across departments.</li><li>Compliance & Policies: Ensure compliance with employment laws, regulations, and company policies, staying informed on HR trends and legislative changes.</li><li>Employee Engagement: Design and implement programs that promote engagement, retention, and a thriving workplace culture.</li></ul>

Accounting Clerk Robert Half is looking for Accounting Clerks for ongoing opportunities. To be considered for one of our opportunities the Accounting Clerks must be confident in matching invoices to purchase orders and/or vouchers, data entry and assisting in the process of Accounts Payable A/P and Accounts Receivable A/R. This dynamic team environment offers you a great workspace/office, excellent benefits and great career advancement opportunity. This position reports to the accounting manager. Our open positions are both temp and temp to hire basis. For immediate consideration email your resume and call 805-496-2805 to schedule an interview. • Support accounts payable: vendor invoices and disbursement filing, A/P invoice matching & filing • Support accounts receivable: process daily invoices/credit, apply cash receipt, help with collection of past due balance • General accounting and administration support: help with G/L account reconciliation and month-end closing, other ad hoc projects • Correct transaction documents, which may require revision of other documents or entries as well as the original; may initiate other actions • Code documents that require knowledge in determining proper classification of expenditure codes and accounting codes. • Prepare statements and reports that require utilization of a variety of sources • Post financial information to journals, registers, and ledgers, manually or by electronic equipment • Reconcile discrepancies by checking all possible sources of disagreement, reconstructing probable actions, and recognizing the effect on other accounts; prepare correction documents as required • Assist in budgetary control by monitoring budgets and originating or verifying adjustments and transfers • Perform other related duties and participate in special projects as assigned

Director of Health Information Management (HIM) Join a dynamic healthcare organization dedicated to providing high-quality care to patients across multiple sites. Our HIM department supports medical billing, compliance, and patient privacy while ensuring seamless healthcare operations. With a team of 14 professionals, including specialists across acute care, skilled nursing, oncology, and provider clinics, we are seeking a talented Director of HIM who can lead and optimize our services.The Director of Health Information Management (HIM) will manage and oversee the HIM department’s day-to-day operations and strategic direction. This includes ensuring compliance with health information regulations, serving as Privacy Officer, supporting medical billing functions, and submitting timely, accurate reports to HCAI. The ideal candidate will have expertise in RHIT, CVPH, and HIMA standards and requirements, along with strong communication and problem-solving skills.Key Responsibilities:HCAI Reporting: Gather data internally across departments, identifying and resolving missing information. Prepare and submit accurate and compliant reports to Health Care Access and Information (HCAI) in a timely manner.Team Support and Guidance: Act as a resource when HIM team members encounter challenges with obtaining responses from healthcare providers. Provide leadership and direction to ensure seamless collaboration between internal departments and clinics.Privacy Officer Responsibilities: Monitor, investigate, and report on breaches while ensuring compliance with HIPAA regulations and privacy laws. Develop and implement privacy policies and procedures to safeguard patient information.Department Leadership: Oversee a diverse HIM team that includes 8 acute care specialists, 1 skilled nursing specialist, and 5 professionals supporting clinics, including clinics specializing in oncology and provider-based care. Foster a collaborative and productive work environment that aligns with organizational goals. Identify opportunities for process improvement and implement best practices across all HIM functions.Medical Billing Support: Partner with the billing team to ensure timely and accurate submission of health records necessary for billing processes. Monitor and resolve discrepancies between documentation and billing requirements.