<p><strong>Job Title:</strong> Administrative Assistant</p><p><strong>Overview:</strong></p><p>We’re seeking a reliable, detail‑oriented Administrative Assistant to provide day‑to‑day support to a busy team. This role is ideal for someone organized, professional, and comfortable handling multiple priorities.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative support including scheduling, filing, and data entry</li><li>Answer phones, manage email correspondence, and greet visitors</li><li>Assist with document preparation, reports, and internal coordination</li><li>Maintain organized records and support office operations as needed</li></ul><p><br></p>
<p>Our AI research client is seeking an Administrative Assistant to provide high-level support to senior leaders. This onsite role, based at Harvard University, calls for strong organizational skills, proactive communication, and the ability to manage multiple priorities in a fast-paced environment. </p>
<p>We are looking for an Administrative Assistant to support daily office operations for a legal environment in California. This Long-term Contract position is ideal for someone who thrives in a fast-paced setting, stays organized under shifting priorities, and takes pride in keeping administrative workflows running smoothly. The role includes hands-on coordination of documents, mail, office supplies, meeting spaces, and front-office support while assisting the broader administrative team.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Oversee large-volume document handling tasks, including reproducing, digitizing, assembling, and preparing materials for internal and external use.</li><li>Manage incoming and outgoing mail, shipments, and deliveries to ensure timely distribution and accurate processing.</li><li>Prepare conference rooms for meetings by arranging spaces in advance and restoring them afterward for regular use.</li><li>Track office supply levels, maintain organized storage areas, and submit replenishment orders when inventory runs low.</li><li>Work with external service providers to secure supplies and coordinate maintenance or service for office equipment.</li><li>Use printers, copiers, scanners, and related office technology effectively while resolving routine operating issues as they arise.</li><li>Provide day-to-day administrative support to the team, helping maintain an orderly, detail-focused, and efficient workplace.</li><li>Assist with reception-related and general administrative tasks such as answering inbound calls, data entry, and front-desk coverage when needed.</li></ul>
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Oakland, California. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, providing effective front-desk support, and ensuring accurate handling of information. The role offers the opportunity to contribute to a busy office environment by managing communications, coordinating routine tasks, and maintaining efficient administrative workflows.<br><br>Responsibilities:<br>• Manage front-office activities by greeting visitors, directing inquiries, and creating a welcoming first point of contact for the office.<br>• Handle incoming phone calls, route messages to the appropriate team members, and respond to routine questions with accuracy and courtesy.<br>• Perform a range of administrative support duties such as scheduling, document preparation, filing, and general office coordination.<br>• Enter, update, and maintain records in company databases and spreadsheets with a strong focus on accuracy and timeliness.<br>• Organize correspondence, office documents, and operational information so materials remain accessible and up to date.<br>• Support day-to-day office efficiency by monitoring administrative tasks, tracking follow-ups, and assisting with basic receptionist functions.
<p>We are looking for an Administrative Assistant to provide dependable support across administrative, executive, and development functions in Oakland, California. This Long-term Contract position is suited for someone who stays organized under shifting priorities, communicates professionally, and handles a wide range of office and coordination tasks with care. The role offers an opportunity to contribute to day-to-day operations, volunteer activities, and donor-related administration in a collaborative, mission-focused setting.</p><p><br></p><p>Responsibilities:</p><p>• Manage weekly volunteer meal-service coordination by arranging schedules, guiding onboarding and training, and serving as a point of contact for volunteer groups.</p><p>• Be present during Sunday service activities to help oversee operations, address urgent issues appropriately, and support a safe, organized environment.</p><p>• Assist with event logistics by preparing spaces, coordinating materials, and completing post-event breakdown and cleanup tasks.</p><p>• Keep volunteer information accurate and current while working with internal teams to identify and support additional community engagement opportunities.</p><p>• Provide administrative support for employee materials such as identification badges, business cards, and staff recognition or welcome items.</p><p>• Handle incoming mail distribution, record check receipts accurately, and help ensure timely processing of financial correspondence.</p><p>• Support executive-level administrative needs by helping with scheduling, correspondence, project follow-up, and preparation of internal documents and materials.</p><p>• Enter and maintain donor and administrative records with a high level of accuracy, including acknowledgment letters, document scanning, filing, and database updates.</p><p><br></p><p>The schedule for this role is Sunday through Thursday from 8:30am-2pm. </p><p><br></p><p>If you are interested in this role, please apply today and call us at (510) 470-7450</p>
<p>We are seeking a detail-oriented Administrative Assistant to support daily office operations and help ensure an organized, efficient work environment.</p><p><strong>Job Description</strong></p><ul><li>Provide administrative support to managers and team members</li><li>Schedule meetings, maintain calendars, and coordinate travel arrangements</li><li>Prepare reports, correspondence, and other business documents</li><li>Answer phones, respond to emails, and route inquiries appropriately</li><li>Maintain filing systems and office records</li><li>Assist with data entry, supply ordering, and general office tasks</li></ul>
<p><strong>Overview:</strong></p><p>We’re seeking a reliable, detail‑oriented Administrative Assistant to provide day‑to‑day support to a busy team. This role is ideal for someone organized, professional, and comfortable handling multiple priorities.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative support including scheduling, filing, and data entry</li><li>Answer phones, manage email correspondence, and greet visitors</li><li>Assist with document preparation, reports, and internal coordination</li><li>Maintain organized records and support office operations as needed</li></ul><p><br></p>
<p>We are seeking an organized and detail-oriented Administrative Assistant to support daily office operations, coordinate schedules, and provide general administrative support to the team. The Administrative Assistant will manage calendars, prepare documents, handle correspondence, maintain records, and assist with office coordination. This role requires strong communication skills, time management, and the ability to multitask in a fast-paced environment.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Manage calendars, meetings, and appointments</li><li>Answer phones, respond to emails, and route inquiries</li><li>Prepare reports, presentations, and correspondence</li><li>Maintain filing systems and office records</li><li>Order office supplies and support general office operations</li><li>Assist with data entry and special projects as assigned</li></ul><p><br></p><p><br></p>
<p>We are looking for two organized Administrative Assistants to support daily office operations in the Santa Maria and San Luis Obispo, California offices. This contract-to-permanent opportunity is ideal for someone who enjoys keeping workflows on track, assisting visitors and callers, and maintaining accurate administrative records. The person in this role will contribute to a detail-oriented front-office environment while handling a variety of clerical and coordination tasks with care and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Manage front-desk and office support activities to help maintain an efficient and welcoming workplace.</p><p>• Respond to incoming calls, direct inquiries appropriately, and relay messages in a timely manner.</p><p>• Enter, update, and maintain records with a high level of accuracy and attention to detail.</p><p>• Assist with general clerical duties such as filing, document preparation, scanning, and correspondence support.</p><p>• Welcome guests and provide receptionist coverage while ensuring a detail-oriented first point of contact.</p><p>• Coordinate administrative tasks across the office to support day-to-day operations and team needs.</p>
<p>A prestigious San Francisco–based law firm is seeking a highly organized and detail-oriented Legal Administrative Assistant to support its busy practice groups. This contract-to-hire opportunity offers exposure to a large firm environment with a collaborative team and high-volume workflow. The ideal candidate is proactive, polished, and experienced in providing administrative and clerical support to attorneys in a fast-paced, deadline-driven setting.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>• Provide administrative support to attorneys, including calendar management, meeting scheduling, and travel coordination</p><p>• Draft, format, and proofread legal documents, correspondence, and reports</p><p>• Manage attorney calendars and monitor deadlines to ensure timely filings and deliverables</p><p>• Handle document management, including filing (electronic and physical), scanning, and organization</p><p>• Coordinate client communications, including scheduling calls and responding to inquiries</p><p>• Assist with preparing materials for meetings, hearings, and client presentations</p><p>• Support billing processes, including time entry, expense tracking, and invoice coordination</p><p>• Maintain confidentiality of sensitive client and firm information</p><p>• Order office supplies and coordinate with vendors as needed</p>
<p>A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
<p>An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week</p><p><br></p><p>• Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence </p><p>• Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering </p><p>• Answer phones, take and relay messages </p><p>• Coordinate and schedule travel </p><p>• Prepare and submit expense reports and reconcile credit card transactions </p><p>• Assist with submitting conflict checks and opening new matters </p><p>• Enter time charges </p><p>• Assist with onboarding tasks for new hires </p><p>• Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository </p><p>• Actively contribute to team meetings and other team related activities </p><p>• Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues </p><p>• Perform other related duties and projects as assigned </p>
<p><strong>Job Title:</strong> Executive Assistant</p><p><strong>Overview:</strong></p><p>We’re seeking a proactive, detail‑oriented Executive Assistant to support senior leadership in a fast‑paced professional environment. This role requires strong judgment, discretion, and the ability to anticipate needs.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, scheduling, and meeting coordination</li><li>Prepare correspondence, presentations, and executive‑level materials</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Handle confidential information with professionalism and discretion</li></ul><p><br></p>
<p>Provide high-level administrative support to senior leadership, including scheduling, communications, and confidential project coordination. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage executive calendars and travel arrangements</li><li>Prepare meeting materials and reports</li><li>Coordinate executive communications</li><li>Handle confidential information with discretion</li><li>Support special projects and workflow management</li></ul>
<p><strong>Job Title:</strong> Executive Assistant / Office Manager</p><p><strong>Overview:</strong></p><p>We’re seeking a proactive Executive Assistant to support senior leadership while overseeing day‑to‑day office operations. This role blends high‑level administrative support with hands‑on office management in a fast‑paced environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex executive calendars, meetings, and correspondence</li><li>Oversee office operations including supplies, vendors, and facilities coordination</li><li>Serve as point of contact for internal teams, visitors, and external partners</li><li>Support onboarding, office logistics, and special projects as needed</li></ul><p><br></p>
<p><strong>Job Overview</strong></p><p>We are seeking an experienced Executive Assistant to provide high-level support to senior leadership and help manage strategic administrative priorities.</p><p><strong>Job Description</strong></p><ul><li>Manage executive calendars, meetings, and travel arrangements</li><li>Prepare reports, presentations, agendas, and correspondence</li><li>Serve as a liaison between executives and internal or external stakeholders</li><li>Coordinate confidential communications and sensitive documentation</li><li>Track priorities, deadlines, and follow-up items for leadership</li><li>Support special projects and executive-level initiatives</li></ul>
<p><strong>Executive Assistant/Office Manager</strong></p><p><br></p><p>Our thriving San Francisco Private Equity client is hiring an Executive Assistant to provide dependable, high-touch support to a CEO & Managing Partner and investment team in San Francisco, California. This position is ideal for someone who brings strong organization, a composed presence, and the ability to keep daily office activity running smoothly in an in-person environment. The role includes calendar coordination, meeting support, office management, and occasional early or extended hours when business needs require additional coverage.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate calendars, meeting schedules, and Outlook communications to help a busy team stay organized and on track.</p><p>• Prepare conference rooms and shared spaces for internal meetings and special events, ensuring a welcoming and well-organized environment.</p><p>• Support quarterly board gatherings by arranging meals, managing event details, and assisting with onsite logistics.</p><p>• Handle office hospitality tasks such as setting out coffee and breakfast items for early meetings and maintaining a presentable kitchen area.</p><p>• Monitor and replenish workplace supplies, place orders as needed, and help maintain smooth day-to-day office operations.</p><p>• Assist with general administrative needs for a team, responding promptly and reliably to shifting priorities.</p><p>• Provide in-office coverage four days each week and adjust start or end times when meetings or leadership needs fall outside the standard schedule.</p><p>• Oversee light office upkeep responsibilities, including coordinating routine kitchen organization and dishwasher use as part of maintaining shared spaces.</p>
We are looking for an organized and experienced Executive Assistant to support senior leadership in California. This Long-term Contract position is ideal for someone who thrives in a fast-moving environment, anticipates needs, and keeps priorities on track with discretion. The role will play a central part in maintaining executive schedules, coordinating key interactions, and ensuring day-to-day administrative operations run smoothly.<br><br>Responsibilities:<br>• Manage complex executive schedules by organizing appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments.<br>• Arrange meetings from start to finish, including securing logistics, preparing supporting materials, and following up on next steps.<br>• Coordinate business travel plans, including itineraries, bookings, and schedule alignment for executive trips.<br>• Develop and format clear documents such as presentations, reports, briefing materials, and meeting agendas.<br>• Monitor deadlines, outstanding tasks, and shifting priorities to help executives stay focused on critical objectives.<br>• Handle sensitive business information with sound judgment and a high level of confidentiality.<br>• Process expense documentation, support invoice-related administrative tasks, and assist with general office coordination.<br>• Act as a point of contact for internal teams and external partners, helping communication move efficiently across stakeholders.<br>• Contribute to special assignments and provide additional administrative support based on business needs.
<p>Robert Half has an exciting temp to hire position for one of our top clients in Millbrae. Our client is seeking a highly organized, proactive, and detail-oriented <strong>Office Management & Field Operations Administrative Assistant</strong> to provide critical support across office operations and executive level field leadership. This is an exciting opportunity for an administrative professional who thrives in a fast-paced environment, enjoys balancing multiple priorities, and takes pride in creating efficient systems that keep teams running smoothly.</p><p><br></p><p>This role offers a unique blend of office management, executive support, event coordination, and operational administration, making it ideal for someone who enjoys both people-facing responsibilities and behind-the-scenes problem-solving.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>Office Management & Administrative Support</p><ul><li>Provide direct support to the Executive Assistant and Bay Area Group Leaders</li><li>Oversee daily office operations, ensuring a professional, organized, and welcoming workplace environment</li><li>Manage office deliveries, kitchen inventory, vendor coordination, and workspace upkeep</li><li>Support reception duties, light phone coverage, and shared workspace resources such as copier stations</li><li>Coordinate office meeting logistics for trainings, team meetings, employee events, and social gatherings</li><li>Arrange catering, facility setup, and post-event cleanup services as needed</li><li>Process invoices and manage vendor communications for office-related services and utilities</li><li>Assist with planning and execution of regional events, including business meetings, employee resource group events, company celebrations, and seasonal gatherings</li><li>Support onboarding for new hires and interns by tracking materials, equipment, and first-day readiness</li><li>Provide direct administrative support to the Division VP of Field Operations</li><li>Partner with senior leaders, including Field VPs and Directors, to coordinate schedules and priorities</li><li>Manage travel arrangements including flights, accommodations, and meeting logistics</li><li>Coordinate executive leadership visits, business meetings, and strategic planning sessions</li><li>Prepare reports by gathering, reviewing, correcting, and analyzing data</li><li>Collaborate with business development and marketing teams on presentations and materials for leadership meetings</li><li>Organize meeting agendas, attendance tracking, document sharing, and follow-up action items</li><li>Record and distribute leadership meeting minutes</li></ul><p><br></p><p><br></p>
<p><strong>Executive Assistant/Office Manager</strong></p><p><br></p><p>Our thriving San Francisco Private Equity client is hiring an Executive Assistant to provide dependable, high-touch support to a CEO & Managing Partner and investment team in San Francisco, California. This position is ideal for someone who brings strong organization, a composed presence, and the ability to keep daily office activity running smoothly in an in-person environment. The role includes calendar coordination, meeting support, office management, and occasional early or extended hours when business needs require additional coverage.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate calendars, meeting schedules, and Outlook communications to help a busy team stay organized and on track.</p><p>• Prepare conference rooms and shared spaces for internal meetings and special events, ensuring a welcoming and well-organized environment.</p><p>• Support quarterly board gatherings by arranging meals, managing event details, and assisting with onsite logistics.</p><p>• Handle office hospitality tasks such as setting out coffee and breakfast items for early meetings and maintaining a presentable kitchen area.</p><p>• Monitor and replenish workplace supplies, place orders as needed, and help maintain smooth day-to-day office operations.</p><p>• Assist with general administrative needs for a team, responding promptly and reliably to shifting priorities.</p><p>• Provide in-office coverage four days each week and adjust start or end times when meetings or leadership needs fall outside the standard schedule.</p><p>• Oversee light office upkeep responsibilities, including coordinating routine kitchen organization and dishwasher use as part of maintaining shared spaces.</p>
<p><strong>Overview</strong></p><p>Our client is implementing a new <strong>audit management platform (Optro / AuditBoard)</strong> that will be used system‑wide across a large, multi‑campus environment. This role will support the initial go‑live and post‑implementation “hyper‑care” phase, helping auditors successfully adopt and use the system.</p><p> </p><p>This is a hands‑on role requiring both <strong>audit domain knowledge</strong> and <strong>system administration experience</strong>. The ideal candidate is someone who has worked closely with audit teams and supported or administered an audit or GRC platform.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Provide system administration support for an audit management platform (Optro / AuditBoard or similar)</li><li>Manage user access, provisioning and deprovisioning, and day‑to‑day system administration</li><li>Support initial system configuration and maintain ongoing platform settings</li><li>Troubleshoot user and system issues during and after implementation</li><li>Support secure and consistent system use across multiple teams and locations</li><li>Assist with basic reporting and workflows</li><li>Provide training support for auditors, including: </li><li>Answering user questions during implementation</li><li>Creating job aids and standard training materials</li><li>Supporting ongoing internal training needs</li><li>Serve as a “go‑to” resource during the post‑go‑live hyper‑care period</li></ul>
<p>Description</p><ul><li>Support all purchase requests/orders and manage recurring contracts</li><li>Set up meetings, submit expense reports and manage office expenses</li><li>Onboard new team members, order office supplies and equipment, track inventory, and handle space planning </li><li>Plan, coordinate and communicate employee events</li><li>Apply your creativity to special projects</li><li>1 or more years of experience handling phone calls and high-volume emails</li><li>Excellent communication skills (written and verbal)</li><li>Microsoft Excel experience</li><li>Highly organized</li><li>Great understanding of basic office equipment and protocols</li><li>Must be presentable and polished at all times</li><li>Handle stressful or difficult situations in a calm and composed manner</li><li>Strong familiarity with system administration</li><li>Microsoft Office suite software experience</li></ul><p><br></p><p> </p><p>Key Qualifications</p><ul><li>High energy. We're a fun group. We work with fun people!</li><li>Detail-oriented. You are organized know that details matter.</li><li>Articulate. You are great at communicating, both spoken and written.</li><li>Speedy. You work well under pressure, anticipate changes, and react.</li><li>Personal. You “get” people and know how to adapt your style to get what you need.</li><li>Independent. Once settled in a role, you don't need to be told what to do — you know!</li><li>Creative. You are resourceful. You find ways around problems. You like to learn.</li></ul><p><br></p><p> </p><p> </p>
<p>Join a fast-growing, innovative <strong>AI company</strong> where you’ll play a key role in supporting daily operations while gaining exposure to a cutting-edge environment. This is a great opportunity for someone looking to <strong>grow their career within the AI space</strong>. We are looking for a dependable Office Assistant to help keep daily operations organized and running smoothly at our on-site office. Well suited for someone who enjoys supporting a busy workplace, managing a variety of administrative tasks, and contributing to a growing company environment. The role offers part-time hours and is ideal for someone who is detail oriented, communicates well, and takes initiative.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and provide front-desk support to create an organized and welcoming office environment.</p><p>• Answer incoming phone calls, respond to general inquiries, and route messages to the appropriate team members.</p><p>• Perform administrative work such as filing, data entry, document preparation, and other day-to-day clerical support tasks.</p><p>• Scan, organize, and maintain paper and digital records to ensure documents are accessible and up to date.</p><p>• Manage calendars, coordinate schedules, and assist with arranging internal meetings and team discussions.</p><p>• Monitor email communications, share timely updates, and help maintain smooth information flow across the office.</p><p>• Support meeting logistics by preparing materials, confirming details, and assisting with follow-up actions as needed.</p><p>• Use Microsoft Office and Google Workspace tools to complete reports, correspondence, and administrative assignments efficiently.</p>
<p>We are seeking a <strong>part-time Office Assistant</strong> to support day-to-day operations at our San Carlos office. This is a permanent<strong> opportunity </strong>offering <strong>long-term growth within a fast-paced AI startup environment</strong>.</p><p>This role will be <strong>fully on-site, Monday–Friday for a few hours each day</strong>, supporting office coordination, general administrative tasks, and ensuring a smooth and organized workplace experience for the team.</p>
We are looking for a dedicated Office Assistant to join our team in Alameda, California. In this role, you will provide essential support to ensure the smooth operation of daily office activities. This is a long-term contract position that offers the opportunity to contribute to an engaging and diverse educational environment.<br><br>Responsibilities:<br>• Handle receptionist duties, including greeting visitors and answering inbound calls professionally.<br>• Scan and organize documents to maintain accurate and accessible records.<br>• Perform general clerical tasks such as filing, data entry, and managing correspondence.<br>• Assist with scheduling and coordinating meetings or events as needed.<br>• Support the team in maintaining a clean and efficient workspace.<br>• Collaborate with staff to ensure timely completion of administrative tasks.<br>• Monitor office supplies and place orders to ensure adequate inventory.<br>• Provide additional administrative support to departments as requested.<br>• Uphold confidentiality and professionalism in all interactions and responsibilities.