<p><strong>Jennifer Fukumae with Robert Half Financial Services is partnering with a reputable Private Equity firm</strong> to hire an Investor Services Specialist to join their growing San Francisco office. This is an excellent opportunity for a detail-oriented financial services professional to support investor operations in a collaborative and evolving environment.</p><p><br></p><p>The Investor Services Specialist will support day-to-day investor operations, including managing communications, assisting with onboarding new funds and investors, and coordinating investor due diligence requests. You’ll work closely with the Senior Manager of Investor Services, Investor Relations, and Finance teams, as well as external consultants, contributing to projects and technology initiatives. Flexibility, strong attention to detail, and a willingness to adapt are key for success in this role.</p><p><strong>Key Responsibilities</strong></p><p><strong>Investor Reporting & Deliverables</strong></p><ul><li>Prepare and distribute quarterly and annual investor reporting packages, including capital account statements, performance reports, and fund financials</li><li>Coordinate with Finance and Investor Relations to ensure timely, accurate investor communications</li><li>Maintain consistency of investor data across systems and reports</li><li>Prepare capital call and distribution notices in compliance with partnership agreements</li></ul><p><strong>Investor Operations & Communications</strong></p><ul><li>Manage day-to-day investor inquiries and monitor team inboxes</li><li>Assist with onboarding new investors and funds</li><li>Maintain high standards of data quality and accuracy in all communications</li></ul><p><strong>Data & Systems Management</strong></p><ul><li>Maintain and update investor information in CRM and fund accounting systems</li><li>Respond to internal and external data requests from investors and consultants</li><li>Identify opportunities to improve reporting and workflow processes</li></ul><p><strong>Collaboration & Support</strong></p><ul><li>Partner with Investor Relations on fundraising, due diligence, and reporting needs</li><li>Support materials for annual meetings, investor updates, and other client-facing initiatives</li><li>Collaborate across Finance, IR, and external consultants on ad hoc projects</li></ul><p><strong>Compliance & Tax Support</strong></p><ul><li>Coordinate AML/KYC documentation and tax form collection</li><li>Ensure investor records are accurate and comply with internal controls</li></ul><p><strong>Continuous Improvement</strong></p><ul><li>Recommend enhancements to reporting templates, portals, and communication tools</li><li>Adapt to evolving team responsibilities and implement best practices</li></ul><p><br></p>
<p>A San Francisco law office is seeking a reliable Temporary Administrative Assistant with strong data entry experience for urgent, short-term onsite coverage. This is a 3-day assignment supporting high-volume data entry, filing, and file-closing work during a busy period.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Perform accurate, high-volume data entry into internal systems and spreadsheets</li><li>Enter, update, and verify client and matter information</li><li>File and organize physical and electronic documents</li><li>Assist with closing out client files and records</li><li>Provide general administrative and clerical support as needed</li><li>Handle confidential information with discretion and attention to detail</li></ul>
We are looking for an experienced Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations.<br><br>Responsibilities:<br>• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.<br>• Research and compile data from multiple sources to complete forms or create detailed reports.<br>• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.<br>• Organize and maintain departmental files, ensuring records are accurate and easily accessible.<br>• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.<br>• Manage and track official documents, ensuring compliance with departmental regulations.<br>• Utilize computer systems to input data, generate reports, and maintain databases.<br>• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.<br>• Review computer-generated reports for errors and ensure corrections are made promptly.<br>• Train or supervise team members on specific projects or procedures when necessary.
<p><strong>Collections Specialist (Contract) – Brisbane, CA</strong></p><p><strong>Position Type:</strong> Contract, with potential to convert to full-time</p><p><br></p><p><strong>Hiring Through:</strong> Robert Half, Finance & Accounting Contract Talent Division</p><p><br></p><p><strong>Company Overview:</strong></p><p>Join a well-established service company in Brisbane, CA, known for exceptional client service and operational reliability. We are seeking a detail-oriented Collections Specialist to support the finance department and help maximize company cash flow by managing accounts receivable and collections activities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Contact customers via phone, email, and written correspondence to collect outstanding payments and resolve billing discrepancies.</li><li>Monitor and manage assigned accounts, analyze aging reports, and track collection efforts.</li><li>Work closely with the billing department to resolve invoicing issues and ensure accuracy of accounts.</li><li>Negotiate payment arrangements and follow up on promises to pay.</li><li>Document all collection activity and maintain up-to-date customer account records.</li><li>Escalate complex and delinquent accounts to management as appropriate.</li><li>Provide regular reports on collection progress and account status.</li><li>Support month-end closing activities related to accounts receivable.</li></ul>
We are looking for a detail-oriented Technical Writer to join our legal team in Novato, California. In this role, you will design, develop, and maintain advanced Microsoft Office templates and tools to automate document creation for legal processes. Your expertise will ensure the production of accurate, efficient, and professionally formatted legal documents that adhere to court standards and firm branding guidelines.<br><br>Responsibilities:<br>• Create and maintain complex Microsoft Word templates with advanced formatting features such as styles, numbering schemes, and cross-referencing to streamline legal document creation.<br>• Develop and deploy custom macros and automated tools using Visual Basic for Applications (VBA) to enhance efficiency and accuracy in document production.<br>• Build master templates for key legal documents, including complaints, pleadings, statements of damage, and discovery requests, ensuring compliance with court formatting standards.<br>• Troubleshoot and resolve formatting issues, corrupt files, and technical challenges within active legal documents to ensure seamless workflow.<br>• Customize the Microsoft Office Ribbon to provide users with quick access to firm-specific tools and automated features.<br>• Collaborate with legal staff and practice leaders to identify inefficiencies in document production and implement technical solutions for improvement.<br>• Regularly update and maintain the firm’s template library to reflect changes in court rules, branding requirements, or software updates.<br>• Provide training and technical support to staff, explaining the functionality of templates and tools to non-technical users.<br>• Act as the primary technical expert for document automation, ensuring high-quality output and adherence to legal standards.
<p>We are looking for a highly skilled Full Charge Bookkeeper to join our team on a contract-to-permanent basis in Walnut Creek, California. This position offers an exciting opportunity to manage financial operations for a growing medical practice. The ideal candidate will be thorough, reliable, and adaptable to the dynamic needs of a busy office environment.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee financial reporting for two office locations, ensuring accuracy and timeliness.</p><p>• Manage accounts payable, accounts receivable, and bank reconciliations using Quicken software.</p><p>• Process payroll for 28 hourly employees, including 401(k) contributions.</p><p>• Assist with administrative tasks, such as back-office support and training medical assistants.</p><p>• Handle office equipment maintenance, including troubleshooting issues with specialized devices.</p><p>• Coordinate deliveries and ensure flexibility to meet scheduling demands.</p><p>• Provide accurate and reliable bookkeeping services while maintaining confidentiality and trust.</p><p>• Collaborate with the owner and other team members to streamline financial processes.</p><p>• Support ongoing training initiatives to improve administrative workflows.</p><p>• Adapt to changing priorities and maintain composure under pressure.</p>
<p><strong>Seasonal Tax Support Specialist</strong></p><p>Contract</p><p>Join a respected boutique tax firm for the busy season. We are seeking a professional and client-focused Seasonal Tax Support Specialist to help us deliver exceptional service during tax season. Bring your accounting expertise, strong communication skills, and commitment to accuracy to make an immediate difference.</p><p> </p><p><strong>Compensation:</strong></p><p>$40–$45 per hour, commensurate with experience.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist clients throughout the tax filing process, ensuring a positive and professional experience.</li><li>Scan, organize, and maintain confidential tax documents with the highest level of accuracy.</li><li>Answer inbound client calls, provide timely assistance, and resolve inquiries with a customer-service mindset.</li><li>Deliver vital administrative support to tax preparers and internal staff as needed.</li><li>Work alongside experienced accountants using Lacerte or similar tax software.</li></ul>
<p>Robert Half is looking for an Office Administrator for a local school in South San Francisco. Our client is looking for a detail-oriented and friendly Receptionist to join our team in South San Francisco, California. This role will interact heavily with parents and the community. If you are interested in front facing roles, this could be a great opportunity for you!</p><p><br></p><p>Please find the details below and if interested, apply now. We are looking to interview people immediately to hopefully start someone on Monday. Do not wait. Apply ASAP!</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Operate a centralized telephone system, direct calls to appropriate personnel; receive and transmit messages; provide general information and assistance to callers as needed.</li><li>Greet and assist parents, students and other visitors; screen and direct visitors to appropriate District Offices, school sites and personnel; provide informational materials and assistance to visitors and general public.</li><li>Receive, sort, and distribute incoming, outgoing and internal mail and correspondence; receive and distribute incoming packages; assist other staff in preparing bulk mailings</li><li>Perform a variety of specialized clerical tasks including data entry, typing, filing and record keeping.</li><li>Perform general clerical support duties including duplicating, assembling and distributing a variety of materials including forms, letters, memoranda and informational materials.</li><li>Establish, update and maintain a variety of assigned records and files that may contain confidential material.</li><li>Order office supplies in accordance with established procedures; type purchase orders.</li><li>Operate a variety of office equipment including a copier, typewriter, fax machine, copier and a computer and assigned software; maintain and arrange for repairs of office equipment.</li><li>Maintain reception area in an orderly and attractive manner; organize and update District bulletin boards.</li><li>Managing the set up of new volunteers, coaches and classified substitute application files, review for completeness and update as additional materials are received.</li></ul>
<p>We are looking for an experienced Senior Administrative Assistant to join our team in Milpitas, California. This is a Contract position within the construction industry, requiring a proactive and detail-oriented individual to provide high-level administrative support to multiple leaders. The ideal candidate will excel in coordinating office operations, managing budgets, and ensuring seamless workflows while contributing to a positive and efficient work environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide high-level administrative support to multiple leaders, including managing complex calendars and coordinating meetings and schedules.</p><p>• Prepare presentations, draft communications, and support stakeholder coordination while navigating dynamic and fast-paced situations.</p><p>• Oversee daily office operations, including space planning, office moves, and maintaining a professional and welcoming work environment.</p><p>• Manage office budgets, track expenses, and handle procurement processes in coordination with vendors and facilities partners.</p><p>• Develop, maintain, and improve office management systems, workflows, and tools to enhance efficiency and scalability.</p><p>• Partner with People and Communications teams to support office events, employee engagement initiatives, and travel coordination.</p><p>• Serve as a primary on-site resource, providing hands-on administrative and operational support, with occasional travel to other locations as needed.</p><p>• Support expense reporting, document management, research, and project follow-up to ensure smooth and effective operations.</p>
We are looking for a detail-oriented Administrative Assistant to support our contracts team with essential administrative tasks. This long-term contract position offers flexibility in hours and is ideal for candidates with a background in healthcare or hospital environments. The role involves remote work and requires a proactive individual who can efficiently manage contract-related processes.<br><br>Responsibilities:<br>• Upload new contracts and ensure they are accurately documented.<br>• Follow up with hospital vendors to facilitate contract-related communications.<br>• Conduct audits of existing contracts to verify compliance and accuracy.<br>• Assist with modifications to contracts, including updates to pricing and terms.<br>• Support the team in negotiating contract renewals and extensions.<br>• Maintain organized records and track contract statuses.<br>• Handle data entry tasks related to contract administration.<br>• Respond to inbound calls and address administrative inquiries.<br>• Provide general administrative office support as needed.
<p><strong>Job Description: Collections Specialist</strong></p><p>The Collections Specialist is responsible for managing and resolving overdue accounts to maintain an organization’s financial health. This role involves contacting clients to secure payments, negotiating payment plans, and ensuring timely resolution of outstanding balances while maintaining positive customer relationships. The Collections Specialist collaborates with internal teams to address billing discrepancies and provide excellent customer service, helping to maximize cash flow and reduce bad debt.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>Contact Clients</strong>: Proactively reach out to clients to communicate regarding outstanding balances or past-due invoices.</li><li><strong>Maintain Records</strong>: Accurately document all customer interactions and payment activities to ensure records are up to date.</li><li><strong>Negotiate Payment Plans</strong>: Work with customers to develop feasible payment plans to resolve outstanding debts while adhering to organizational policies.</li><li><strong>Resolve Disputes</strong>: Research and resolve billing discrepancies or disputes, ensuring customer satisfaction and the timely collection of payments.</li><li><strong>Monitor Accounts</strong>: Track overdue accounts, prioritize collection efforts, and recommend actions to resolve unpaid balances.</li><li><strong>Provide Reporting</strong>: Prepare and present regular collection activity and aging reports to management to showcase progress and identify trends.</li><li><strong>Ensure Compliance</strong>: Adhere to debt collection regulations and company policies regarding customer communication and collection practices.</li><li><strong>Collaborate with Teams</strong>: Coordinate with the accounting or billing teams to clarify payment applications or disputes.</li><li><strong>Assess Credit Worthiness</strong>: Assist in analyzing customer payment trends and credit histories to minimize future payment risks.</li><li><strong>Maintain Customer Relationships</strong>: Handle payment challenges professionally, aiming to maintain positive client relationships while ensuring timely debt resolution.</li></ol>
<p>We are seeking an experienced Legal Case Management Implementation Specialist to provide technical support and drive successful adoption of the Smokeball platform for law firms managing wildfire homeowners and property loss, as well as personal injury loss claims from the Eaton fires. Candidates with experience in any legal case management software are encouraged to apply. Your focus will be on back-end IT management, data handling, and enabling product adoption across internal teams.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide technical support for Smokeball and similar legal case management software tools, resolving issues and supporting users as they adopt new digital workflows.</li><li>Oversee data entry, extraction, and management to ensure accuracy and integrity for homeowners and property loss claim files.</li><li>Generate and deliver data reports to support legal teams handling case reviews and compliance requirements.</li><li>Leverage background in database management to administer platform settings, facilitate migrations, and organize claim data securely.</li><li>Collaborate with legal professionals to implement the case management software, educate users, and maximize utilization of system features.</li><li>Troubleshoot platform issues, provide proactive solutions, and document user guides and best practices for ongoing product adoption.</li><li>Stay informed about legal technology trends to support operational and compliance goals.</li></ul><p><br></p>
<p>We are looking for a highly organized and proactive Business Development Specialist to join our team in Stockton, California. In this long-term contract role, you will provide vital administrative support to the Business Development and Recruitment department, ensuring seamless coordination in recruitment and growth initiatives. This position offers an exciting opportunity to contribute to the expansion of our healthcare network by supporting diverse projects and fostering strong relationships across the organization.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and schedule meetings, physician visits, and travel arrangements to facilitate effective recruitment and development efforts.</p><p>• Maintain accurate and organized records for all physician searches and recruitment activities.</p><p>• Support resident retention and recruitment initiatives by planning and executing events, presentations, and meetings.</p><p>• Collaborate with team members to manage multiple priorities and ensure the smooth execution of ongoing projects.</p><p>• Serve as a key point of contact for administrative tasks within the Business Development and Physician Recruitment department.</p><p>• Utilize advanced skills in Microsoft Office and Google applications to enhance efficiency and productivity.</p><p>• Contribute to the development of strategies aimed at expanding the medical network and improving physician engagement.</p><p>• Assist with financial and accounting tasks related to recruitment and business development activities.</p><p>• Drive diversity recruitment efforts to support the organization’s commitment to inclusivity and excellence.</p><p>• Provide performance management and employee relations support to ensure a collaborative and effective work environment.</p>
<p><strong>Interested?</strong></p><p>Apply today and share your resume with <strong>JC del Rosario</strong> via LinkedIn—I’d love to connect and walk you through this opportunity!</p><p><br></p><p><strong>Accounts Payable Specialist</strong></p><p><br></p><p><strong>Join a Dynamic Real Estate Team</strong></p><p><br></p><p><strong>About the Role</strong></p><p>Are you detail‑oriented and enjoy keeping things running smoothly behind the scenes? We’re looking for an <strong>Accounts Payable Specialist</strong> to support invoice processing, maintain accurate financial records, and help ensure everything stays on track and compliant. This is a great opportunity to grow your accounting career in a collaborative, fast‑paced real estate environment.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Handle end‑to‑end accounts payable for multiple properties</li><li>Code and process invoices accurately and on time</li><li>Support month‑end close, cash flow forecasting, and budgeting activities</li><li>Partner closely with property management and accounting teams</li><li>Maintain organized electronic records and assist with compliance efforts</li></ul><p><br></p>
<p>We are seeking a highly organized and motivated Bilingual Spanish Administrative Assistant to support our office operations and act as a key liaison for our Spanish-speaking clients and partners. You will play a vital role in ensuring clear communication and efficient administrative processes.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the first point of contact for Spanish- and English-speaking clients by phone, email, and in-person</li><li>Translate and prepare documents and correspondence between English and Spanish</li><li>Assist with scheduling meetings, maintaining calendars, and organizing office events</li><li>Perform data entry, filing, and recordkeeping with high accuracy</li><li>Prepare reports, presentations, and communications as needed</li><li>Support the team with ad hoc administrative tasks and projects</li></ul>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Oakland, California. In this role, you will play a key part in ensuring smooth office operations by managing administrative tasks and providing exceptional support to the team. The ideal candidate is organized, attentive to detail, and capable of handling various responsibilities in a fast-paced environment.<br><br>Responsibilities:<br>• Manage daily administrative functions, including scheduling, filing, and correspondence.<br>• Answer incoming calls promptly and courteously, directing inquiries to the appropriate team members.<br>• Handle data entry tasks with accuracy and attention to detail.<br>• Provide receptionist support by greeting visitors and ensuring a welcoming office environment.<br>• Maintain organized records and ensure proper documentation of office activities.<br>• Assist with preparing reports and presentations as needed.<br>• Support team members by coordinating meetings and managing calendar appointments.<br>• Monitor office supplies and coordinate replenishment when necessary.<br>• Ensure compliance with office policies and procedures.<br>• Collaborate with team members to improve administrative processes.
<p>Jim Park with Robert Half is looking for a detail-oriented Accounts Receivable Clerk to join is client's team. In this role, you will oversee billing and collections processes to ensure accurate invoicing and timely payments. Your efforts will play a crucial role in maintaining organized financial records and fostering positive client relationships.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, review, and process invoices for engineering and consulting services, ensuring accuracy and completeness.</p><p>• Collaborate with project managers to verify billing details and maintain clear communication.</p><p>• Monitor accounts receivable aging reports and follow up on overdue payments to support collections efforts.</p><p>• Address client inquiries related to invoices, payments, and billing discrepancies in a thorough and attentive manner.</p><p>• Organize and maintain detailed billing records and documentation for audit and reporting purposes.</p><p>• Perform data entry and reconcile payment transactions to ensure financial accuracy.</p><p>• Assist with month-end accounting tasks, including preparing reports and reconciling accounts.</p><p>• Develop and update spreadsheets and financial reports using Microsoft Excel to support analysis.</p><p>• Contribute to administrative and general accounting projects as needed to support the team.</p>
<p>We are technology startup looking for a detail-oriented Accounts Payable Specialist to join our team in San Francisco, California. In this role, you will be responsible for managing financial transactions, maintaining accurate account records, and ensuring the timely processing of payments. This position offers an excellent opportunity for individuals skilled in bookkeeping and payment handling to contribute to the financial operations of the company.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage AP inbox, process invoices, and ensure timely payments through Brex.</li><li>Maintain accurate vendor setup and records.</li><li>Prepare and file 1099s in Brex and the ERP system.</li><li>Support month-end close with AP reconciliations and accruals.</li><li>Document workflows, improve processes, and support automation.</li><li>Partner on Brex–ERP integration and implementation.</li><li>Collaborate with finance leadership to support spend controls and compliance.</li></ul>
<p>The Accounts Receivable Specialist with NetSuite experience is responsible for managing the full accounts receivable cycle, including invoice generation, payment processing, cash application, collections, and reconciliations using NetSuite. This role ensures timely and accurate processing of customer payments and works closely with cross-functional teams to resolve discrepancies, maintain documentation, and support month-end close processes. The AR Specialist also leverages NetSuite’s automation features to optimize AR workflows and reporting.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process and distribute invoices via NetSuite, ensuring accuracy and timely delivery</li><li>Apply payments, reconcile customer accounts, and manage the AR aging report</li><li>Follow up with customers regarding outstanding balances and resolve payment issues</li><li>Collaborate with internal teams to address billing inquiries, disputes, and adjustments</li><li>Support month-end close activities related to accounts receivable</li><li>Maintain accurate records and documentation in line with company and audit standards</li><li>Recommend and implement process improvements using NetSuite functionality</li></ul>
<p><strong>Job Posting: Accounts Payable Clerk</strong></p><p><strong>Employment Type:</strong> Contract</p><p><strong>Pay Rate:</strong> $24 – $30 per hour</p><p> </p><p><strong>About the Role</strong></p><p>Are you detail-oriented, organized, and experienced in managing accounts payable processes? Robert Half is seeking an <strong>Accounts Payable Clerk</strong> with proficiency in <strong>QuickBooks</strong> and/or <strong>Sage</strong> to join our client’s accounting team.</p><p>In this role, you will be responsible for ensuring accurate and timely processing of vendor invoices and payments while supporting the smooth operations of the accounting department.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Manage accounts payable transactions, including processing invoices and verifying supporting documentation.</li><li>Complete weekly payment runs (check, ACH, and wire payments).</li><li>Reconcile vendor accounts and resolve discrepancies in a timely manner.</li><li>Enter and maintain accurate records in QuickBooks and/or Sage accounting software.</li><li>Monitor and follow up on any outstanding accounts payable issues or unpaid invoices.</li><li>Assist in maintaining proper documentation by filing invoices, approval forms, and payment records.</li><li>Ensure compliance with company policies, procedures, and relevant regulations related to accounts payable.</li><li>Assist with month-end closing processes, including accounts reconciliation.</li><li>Respond to vendor inquiries and build strong relationships with suppliers.</li></ul><p><br></p>
<p>We are looking for a dedicated Payroll Specialist to join our team in Walnut Creek, California. In this long-term contract position, you will play a critical role in ensuring payroll processes are executed accurately and efficiently for a large employee base. This is an onsite opportunity with occasional overtime required to meet deadlines.</p><p><br></p><p>Responsibilities:</p><p>• Handle employee timecards by reviewing, correcting discrepancies, calculating and securing approvals.</p><p>• Process payroll for high volume of employees mostly hourly</p><p>• Audit payroll records and data.</p><p>• Maintain organized and up-to-date payroll documentation and records.</p><p>• Apply payroll calculations, including overtime and specialized pay structures, accurately.</p><p>• Support payroll-related audits and assist in generating reports as needed.</p><p>• Collaborate with HR, Finance, and management teams to address payroll inquiries and requirements.</p><p>• Participate actively in payroll time tracking projects to enhance efficiency and accuracy.</p>
<p><strong>Job Description:</strong></p><p>The Payroll Specialist is responsible for processing employee payroll using ADP, ensuring accuracy, timeliness, and compliance with all relevant federal, state, and local regulations. Duties include reviewing and verifying timesheets, calculating wages and deductions, maintaining payroll records, and addressing employee inquiries related to compensation. The Payroll Specialist works closely with HR and finance teams to support overall payroll operations and drive process improvements.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process payroll cycles in ADP accurately and on schedule.</li><li>Validate work hours, overtime, paid time off, and deductions.</li><li>Maintain and update payroll records, ensuring compliance with applicable laws.</li><li>Respond to employee questions regarding payroll matters.</li><li>Assist with monthly, quarterly, and annual payroll reporting.</li><li>Support audits and ensure data integrity throughout the payroll system.</li><li>Collaborate with HR and finance on payroll-related processes and reconciliations.</li></ul><p><br></p>
<p>Robert Half's client is seeking an Administrative Assistant to join a non-profit organization in Martinez, California. In this PART-TIME, contract position, you will play a vital role in supporting office operations, handling public inquiries, and ensuring accurate documentation and records management. This opportunity is ideal for someone who thrives in a fast-paced environment and enjoys multitasking while maintaining high levels of organization.</p><p><br></p><p>Administrative Assistant Responsibilities Include:</p><p>• Respond to public inquiries, route requests to appropriate departments, and provide excellent customer service.</p><p>• Manage claims processing by logging, coordinating, and tracking deadlines while maintaining accurate documentation.</p><p>• Handle requests under the California Public Records Act by clarifying inquiries, coordinating searches, and preparing responsive records.</p><p>• Organize, index, and maintain records through filing, scanning, and retention tracking according to established schedules.</p><p>• Provide administrative support such as preparing documents, entering data, scheduling appointments, and maintaining office logs.</p><p>• Assist with clerical accounting tasks, including processing invoices, purchase requests, and reimbursements while maintaining accurate records.</p><p>• Utilize office software and document management systems, ensuring confidentiality of sensitive information.</p><p>• Support the City Clerk with daily office functions and ensure compliance with policies and standards.</p><p>• Maintain clear and effective communication and business correspondence in all interactions.</p><p>• Prioritize tasks effectively and work independently while managing multiple deadlines.</p><p><br></p><p>If you are interested in this part-time Administrative Assistant position, please submit your resume today for immediate consideration.</p>
<p><strong>Position Overview:</strong></p><p>The AP Specialist will play a key role in the organization’s accounting operations by managing the end-to-end accounts payable process using NetSuite. This position is responsible for accurate invoice processing, timely payments to vendors, and maintaining proper AP records while ensuring compliance with company policies and procedures. The ideal candidate will have hands-on experience with NetSuite and a solid understanding of AP processes.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process high-volume vendor invoices and employee expense reports within NetSuite.</li><li>Review, verify, and reconcile invoice and payment discrepancies and resolve any billing issues.</li><li>Manage weekly check runs, ACH, and wire payments to vendors.</li><li>Collaborate with internal teams and vendors to resolve invoice or payment inquiries.</li><li>Maintain accurate and organized accounts payable records within NetSuite.</li><li>Assist with month-end AP close and account reconciliations.</li><li>Reconcile vendor statements and research/investigate any outstanding balances.</li><li>Ensure compliance with company policies, internal controls, and SOX regulations as applicable.</li><li>Support the AP Manager and broader accounting team with ad hoc projects and process improvements.</li></ul>
<p>Robert Half's insurance industry client in Walnut Creek, CA is seeking a contract-to-permanent Senior. Administrative Assistant. This role is 100% onsite.</p><p><br></p><p>This role will support all administrative aspects of the Client Service Team, and jointly support the Account Engineers Team, Operations Manager, and Office Administration Team.</p><p><br></p><p>Senior Administrative Assistant duties include:</p><p>• Manage incoming and outgoing correspondence with external clients, brokers, and internal stakeholders.</p><p>• Handle a variety of administrative tasks in alignment with company policies and executive preferences, including but not limited to:</p><p>o Complex calendar management</p><p>o Event planning - all logistics from start to finish</p><p>o Expense reports</p><p>o Maintain files and records</p><p>o Purchasing supplies</p><p>o Tracking invoices and budgets</p><p>o Tracking Client Service Team processes</p><p>o Travel itineraries</p><p>• Organize and coordinate in-person and remote meetings for the management team, Client Service Team, and office-wide events as needed.</p><p>• Plans and manages all Client Service events, including but not limited to meetings, trainings, and internal and external client events and social functions.</p><p>• Reserve meeting location(s), coordinate logistics such as technological needs, travel arrangements, catering, reservations, etc.</p><p>• Prepare weekly, monthly, and quarterly reports for management, Client Service Team and Account Engineers.</p><p>• Maintain electronic filing systems, contact databases, various tracking worksheets, etc.</p><p>• Foster a collaborative and responsive work environment with management and team members.</p><p>• Assist and back up the executive assistant and other administrative assistants, when needed.</p><p>• Perform any additional duties requested by management.</p><p><br></p><p>Skills:</p><p>• Advanced proficiency of all Microsoft Suite (Outlook, Word, Excel, PowerPoint) and ability to learn new systems and software used for administrative support.</p><p>• Meticulous attention to detail, highly organized, and strong problem-solving skills.</p><p>• Strategic planning abilities with strong calendar and deadline management.</p><p>• Ability to manage multiple priorities, adapt quickly to changing needs and approach every task with a steady, can-do attitude.</p><p>• Excellent written and verbal communication skills.</p><p>• Proven experience in event planning from concept to completion.</p><p>• Strong interpersonal skills with the ability to build professional internal and external relationships.</p><p>• Leadership capabilities to support and guide other administrative staff.</p><p>• Trusted to handle confidential information with integrity and discretion.</p><p>• Creative skills in designing visual materials and promotional content using diverse tools.</p><p><br></p><p>If you are interested in this Sr. Administrative Assistant position, submit your resume today!</p>
