<p><strong>Front Office Coordinator</strong></p><p>We are looking for a motivated and personable Front Office Coordinator to manage daily front desk operations and deliver outstanding service to both internal and external clients. This role involves serving as the first point of contact for visitors and clients, managing phone systems, scheduling appointments, and supporting administrative needs. The successful candidate will maintain a welcoming and organized reception area while ensuring a positive experience for everyone who interacts with our organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome visitors in a professional and friendly manner.</li><li>Answer and direct phone calls promptly, addressing inquiries or routing calls to the appropriate team members.</li><li>Schedule appointments and manage meeting room calendars.</li><li>Handle incoming and outgoing mail, deliveries, and shipments.</li><li>Maintain the cleanliness and organization of the reception and common areas.</li><li>Provide administrative support, such as data entry, maintaining records, and managing office supplies.</li><li>Collaborate with internal teams to ensure smooth day-to-day operations.</li></ul><p><br></p>
<p><strong>Front Office Coordinator</strong></p><p>We are looking for a motivated and personable Front Office Coordinator to manage daily front desk operations and deliver outstanding service to both internal and external clients. This role involves serving as the first point of contact for visitors and clients, managing phone systems, scheduling appointments, and supporting administrative needs. The successful candidate will maintain a welcoming and organized reception area while ensuring a positive experience for everyone who interacts with our organization.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome visitors in a professional and friendly manner.</li><li>Answer and direct phone calls promptly, addressing inquiries or routing calls to the appropriate team members.</li><li>Schedule appointments and manage meeting room calendars.</li><li>Handle incoming and outgoing mail, deliveries, and shipments.</li><li>Maintain the cleanliness and organization of the reception and common areas.</li><li>Provide administrative support, such as data entry, maintaining records, and managing office supplies.</li><li>Collaborate with internal teams to ensure smooth day-to-day operations.</li></ul><p><br></p>
<p>Receptionist / Front Office Clerk – Job Description</p><p>Overview: We are seeking a personable and organized Receptionist / Front Office Clerk to join our team. The ideal candidate will be the first point of contact for visitors and callers, responsible for greeting guests, answering incoming calls, and handling deliveries. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.</p><p>Key Responsibilities:</p><ul><li>Greet and assist visitors in a professional and friendly manner</li><li>Answer and direct incoming phone calls to the appropriate departments or personnel</li><li>Manage incoming and outgoing mail, packages, and deliveries, ensuring accurate documentation and prompt distribution</li><li>Maintain a tidy and organized reception area</li><li>Perform general administrative duties such as filing, scanning, and data entry</li><li>Assist with scheduling meetings and booking conference rooms as needed</li><li>Handle confidential information with discretion</li><li>Support other office staff with clerical tasks as assigned</li></ul><p><br></p>
<p>Receptionist / Front Office Clerk – Job Description</p><p>Overview: We are seeking a personable and organized Receptionist / Front Office Clerk to join our team. The ideal candidate will be the first point of contact for visitors and callers, responsible for greeting guests, answering incoming calls, and handling deliveries. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.</p><p>Key Responsibilities:</p><ul><li>Greet and assist visitors in a professional and friendly manner</li><li>Answer and direct incoming phone calls to the appropriate departments or personnel</li><li>Manage incoming and outgoing mail, packages, and deliveries, ensuring accurate documentation and prompt distribution</li><li>Maintain a tidy and organized reception area</li><li>Perform general administrative duties such as filing, scanning, and data entry</li><li>Assist with scheduling meetings and booking conference rooms as needed</li><li>Handle confidential information with discretion</li><li>Support other office staff with clerical tasks as assigned</li></ul><p><br></p>
We are looking for a detail-oriented Receptionist to join our team in San Francisco, California. In this contract position, you will serve as the first point of contact in a dynamic, open-concept office environment. Your role will involve managing office spaces, coordinating conference room bookings, and delivering exceptional customer service to both internal and external guests.<br><br>Responsibilities:<br>• Oversee office space reservations using scheduling systems such as Manhattan One, ensuring seamless coordination for approximately 25 office spaces, including executive-level bookings.<br>• Greet clients, partners, and visitors upon arrival, maintaining a welcoming and detail-oriented demeanor.<br>• Set up conference rooms for meetings and events, including organizing catering arrangements and ensuring proper configurations.<br>• Place food orders using company resources, manage receipts, and maintain accurate records.<br>• Monitor and update office calendars and schedules to ensure efficient operations.<br>• Collaborate closely with the Hospitality Associate to maintain smooth workflows and build strong relationships.<br>• Provide consistent coverage at the reception desk during business hours, arranging backup during breaks and lunch.<br>• Anticipate guest needs, resolve issues proactively, and deliver outstanding service to a diverse range of personalities.<br>• Handle sensitive and confidential documents with discretion.<br>• Assist with additional administrative projects as assigned, demonstrating flexibility and adaptability.
We are looking for an organized and proactive Front Desk Coordinator to join our team on a contract basis in Sunn, California. In this role, you will be the first point of contact for patients, ensuring a seamless and detail-oriented experience. Ideal candidates are skilled in multitasking, possess excellent communication abilities, and thrive in a fast-paced environment.<br><br>Responsibilities:<br>• Serve as the primary point of contact for patients, addressing inquiries and providing exceptional service.<br>• Manage and maintain the front office, ensuring it is clean, organized, and welcoming.<br>• Coordinate patient appointments, including scheduling, reminders, and follow-ups.<br>• Handle billing, insurance verification, and related administrative tasks with precision.<br>• Operate a multi-line phone system to answer inbound calls efficiently and effectively.<br>• Collaborate with the dental team to optimize office workflows and administrative procedures.<br>• Assist in the transition to a paperless patient management system, ensuring accurate documentation and record-keeping.<br>• Provide concierge-level services to enhance patient satisfaction and experience.<br>• Maintain confidentiality and accuracy in handling sensitive patient information.<br>• Support additional administrative duties as needed to ensure smooth office operations.
<p>We are looking for a highly organized and proactive Administrative Assistant to join a collegial law firm in San Francisco, California. This law firm values social and environmental responsibility and prides themselves on fostering a collaborative and detail-oriented work environment. This role is essential in ensuring the smooth operation of daily office activities while supporting the broader team with administrative and clerical tasks.</p><p><br></p><p>Responsibilities:</p><p>• Maintain office inventory by tracking and ordering supplies, including janitorial items and refreshments.</p><p>• Process incoming and outgoing mail, including postage and sorting duties.</p><p>• Coordinate and prepare conflict checks, ensuring timely distribution and reporting.</p><p>• Provide support for library updates, book distribution, and related library projects.</p><p>• Schedule and organize firm-wide meetings, including preparing minutes for monthly meetings.</p><p>• Assist with travel arrangements and hotel bookings for staff.</p><p>• Manage law clerk evaluations by creating forms, distributing them, and archiving completed evaluations.</p><p>• Ensure the kitchen remains organized and clean, including coffee preparation and dishwasher management.</p><p>• Set up and clean up for firm events, such as lunches and celebrations.</p><p>• Serve as a backup for the administrative assistant and operations coordinator when necessary.</p>
<p>We are looking for an Office Manager / Executive Assistant to support a small investment firm in Walnut Creek, CA. This position plays a critical role in ensuring the seamless day-to-day operations of the office while providing executive-level support to our leadership team.</p><p> </p><p>Office Manager / Executive Support Duties:</p><p> </p><p>Administrative Operations: Oversee day-to-day office activities, ensuring that all systems and processes run effectively.</p><p>Supply Management: Order office supplies, business cards, and other essential materials as needed.</p><p>Catering Coordination: Manage daily catered meals for the office, ensuring quality and timely delivery.</p><p>Event Coordination: Lead the planning and execution of major company events, such as the annual holiday party and investor conference.</p><p>Executive Support</p><p>Scheduling: Manage and coordinate complex calendars for executives, including arranging meetings and appointments.</p><p>Expense Reporting: Prepare and process expense reports for executives promptly and accurately.</p><p>Anticipatory Assistance: Proactively anticipate the needs of executives and the broader team, providing solutions before issues arise.</p><p>Required Skills and Qualifications:</p><p>Experience: Minimum of 5 years of experience in an administrative, office management, or executive support role.</p><p>Independent and Proactive: Ability to work independently, take initiative, and identify opportunities to streamline processes or improve workflows.</p><p>Attention to Detail: Highly organized, detail-oriented, and dedicated to completing tasks efficiently and accurately.</p><p>Time Management: Proven ability to handle multiple priorities and work well under pressure to meet deadlines.</p><p>Communication Skills: Exceptional verbal and written communication skills.</p><p>Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Canva, Mailchimp) and familiarity with scheduling and expense management tools</p><p>Event Coordination Experience: Experience planning and executing corporate events, such as conferences or parties, is strongly preferred.</p><p> </p><p>Must be able to travel a few times a year for conferences.</p><p> </p><p>If you are interested in this Office Manager / Executive Assistant role, please submit your resume for immediate consideration.</p>
We are looking for an experienced Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations.<br><br>Responsibilities:<br>• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.<br>• Research and compile data from multiple sources to complete forms or create detailed reports.<br>• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.<br>• Organize and maintain departmental files, ensuring records are accurate and easily accessible.<br>• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.<br>• Manage and track official documents, ensuring compliance with departmental regulations.<br>• Utilize computer systems to input data, generate reports, and maintain databases.<br>• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.<br>• Review computer-generated reports for errors and ensure corrections are made promptly.<br>• Train or supervise team members on specific projects or procedures when necessary.
We are looking for a dedicated Facilities Assistant to join our team on a contract basis in Los Altos, California. In this role, you will ensure the smooth operation of office facilities, manage maintenance requests, and coordinate workspace activities to support a productive and secure environment. This is an excellent opportunity for someone with strong attention to detail, experience in facilities management, and a passion for maintaining efficient workspaces.<br><br>Responsibilities:<br>• Monitor and process maintenance requests using a Computerized Maintenance Management System (CMMS), ensuring timely resolution of issues.<br>• Manage the scheduling, setup, and cleanliness of conference rooms to support meetings and events.<br>• Conduct routine inspections of office facilities, addressing any issues and identifying opportunities for improvement.<br>• Coordinate with vendors and internal teams to oversee repairs, preventative maintenance, and procurement of office supplies.<br>• Enforce compliance with workplace safety and security standards.<br>• Assist with office layout adjustments, including moves, additions, and changes to workspaces.<br>• Collect and analyze data on facility usage, maintenance trends, and service performance to recommend improvements.<br>• Support the coordination of catering services and other office-related functions as needed.
<p>A well-established family law firm in San Mateo is seeking a Legal Assistant to join their team on an open-ended contract basis. The firm represents high-net-worth individuals in complex family law matters and operates in a supportive, collaborative environment where attorneys, paralegals, and staff work closely together to provide exceptional service to clients. This role is ideal for a detail-oriented legal professional who enjoys fast-paced, deadline-driven work and can provide reliable administrative and litigation support to a busy family law practice. Family law experience is preferred but not required—strong civil litigation support experience will also be considered.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Maintain and organize electronic case files and documents.</li><li>Assist attorneys with deposition, hearing, and trial preparation (including exhibits, witness lists, and trial binders).</li><li>Handle general administrative and clerical tasks such as scanning, copying, file management, and indexing incoming documents.</li><li>Support paralegals on a wide range of case-related assignments and projects.</li><li>Assist with answering phones and providing general office support as needed.</li><li>Meet strict deadlines and provide consistent support during high-volume periods.</li><li>Maintain punctual attendance and work onsite three days per week (two remote days).</li><li>Collaborate professionally with attorneys, paralegals, and admin staff.</li><li>Adhere to firm policies, procedures, and confidentiality standards.</li></ul><p><br></p><p><br></p>
<p><strong>Administrative Assistant</strong></p><p>We are seeking a detail-oriented and organized Administrative Assistant to provide vital support to our team and ensure efficient day-to-day operations. The ideal candidate will be responsible for managing administrative tasks, maintaining schedules, and facilitating communication within the organization. As the backbone of the office, you will play a critical role in ensuring productivity and smooth workflows.</p>
<p><strong>Key Responsibilities:</strong></p><ul><li>Perform general administrative duties, including data entry, filing, and handling correspondence.</li><li>Manage schedules, meetings, and appointments for team members.</li><li>Prepare, edit, and proofread documents, reports, and presentations as needed.</li><li>Handle inbound and outbound communications, including phone calls and emails.</li><li>Maintain office organization by ordering supplies and managing inventory.</li><li>Assist in the planning and coordination of events, meetings, and travel arrangements.</li><li>Collaborate with internal teams to ensure efficient project management and task completion.</li><li>Provide excellent customer service when interacting with clients, visitors, or vendors.</li></ul><p><br></p>
We are looking for a dedicated and organized Office Manager to join our team in Palo Alto, California. This position is an onsite role, requiring consistent availability from Monday to Friday. As a Contract to permanent opportunity, it offers the potential to transition into a long-term position. The ideal candidate will play a key role in ensuring smooth office operations while providing administrative support and maintaining a welcoming environment.<br><br>Responsibilities:<br>• Coordinate daily office tasks, including preparing meeting materials, scanning documents, and entering data accurately.<br>• Offer support to the Client Services team by assisting with administrative duties and ensuring seamless collaboration.<br>• Manage reception duties, greeting visitors and maintaining a hospitable office atmosphere.<br>• Organize and maintain office supplies, ensuring resources are readily available for staff needs.<br>• Assist in planning and executing meeting setups, including catering and hospitality arrangements.<br>• Utilize systems such as Salesforce and Orian to manage workflows and maintain accurate records.<br>• Handle accounts payable tasks, ensuring timely and accurate processing of invoices.<br>• Proactively identify opportunities to improve office efficiency and implement creative solutions.<br>• Uphold a detail-oriented presence while representing the company and interacting with clients and team members.<br>• Maintain confidentiality and discretion in handling sensitive information.
We are looking for a dedicated Administrative Assistant to join our team in Palo Alto, California. In this role, you will handle essential administrative tasks to ensure smooth operations, including patient registration and documentation management. This is a long-term contract position ideal for someone who thrives in a dynamic and collaborative environment.<br><br>Responsibilities:<br>• Accurately register patients and process admissions in line with organizational policies and procedures.<br>• Collect and document patient co-payments, deductibles, and deposits during registration.<br>• Secure patient signatures on legal and registration-related documents.<br>• Scan and upload all required documentation into the designated system before the end of each shift.<br>• Verify patient insurance and demographic information using online systems and payer websites.<br>• Prioritize tasks effectively during high-volume periods to enhance operational efficiency and customer service.<br>• Collaborate with clinical staff to provide necessary documents, wristbands, and updates in a timely manner.<br>• Distribute privacy notices and maintain compliance with organizational and regulatory standards.<br>• Attend department meetings, workshops, and training sessions to stay updated on procedures.<br>• Ensure all office equipment is functional and implement downtime protocols when needed.
<p>Are you an experienced Legal Assistant looking to take your litigation support skills to the next level? Robert Half Legal has partnered with a respected plaintiff personal injury firm in Walnut Creek that is seeking a proactive and detail-oriented Legal Assistant to join their team. This is a contract-to-hire opportunity offering a dynamic, team-oriented environment and meaningful work advocating for clients who need it most.</p><p><br></p><p><strong>About the Firm</strong></p><p>This well-established, mid-sized firm has built a strong reputation for excellence in personal injury. Known for its collaborative culture and commitment to client advocacy, the firm provides a supportive atmosphere where you can grow your skills and make an impact from day one.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide comprehensive administrative and litigation support to multiple attorneys handling high-volume plaintiff matters</li><li>Prepare, format, and proofread pleadings, discovery, correspondence, and other legal documents</li><li>Handle state and federal e-filing with accuracy and efficiency</li><li>Manage attorney calendars, schedule hearings, depositions, and deadlines</li><li>Assist with case organization, file maintenance, and client communication</li><li>Coordinate with courts, vendors, and opposing counsel as needed</li></ul><p><br></p>
<p>Our client, a dynamic business litigation defense firm in Pleasanton, is seeking a detail-oriented Litigation Assistant to join their team. This is an excellent opportunity for someone looking to grow within a collaborative and professional environment supporting seasoned litigators.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist attorneys and paralegals with case preparation, discovery, and document management.</li><li>Draft, proof, and format correspondence, discovery responses, and pleadings.</li><li>Maintain case files, organize exhibits, and prepare trial and hearing binders.</li><li>Manage calendars and deadlines to ensure compliance with court schedules.</li><li>Communicate effectively with courts, clients, and vendors.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Human Resources (HR) Assistant to join our team in Oakland, California. In this Contract position, you will provide essential support to our HR department, ensuring smooth operations and effective communication. This role requires a blend of administrative expertise, technical skills, and HR knowledge to enhance the overall employee experience.</p><p><br></p><p>Part time 20hr/week - Hybrid - 2 days in person - Oakland</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to the HR team, including managing documentation and ensuring accuracy in records.</p><p>• Assist with navigating HR systems and tools to support daily operations, excluding payroll processing.</p><p>• Utilize survey tools to create, distribute, and analyze employee feedback effectively.</p><p>• Maintain and organize files using Google Drive for seamless collaboration.</p><p>• Support HR functions such as onboarding, employee relations, and background checks.</p><p>• Collaborate with team members to enhance processes and ensure compliance with organizational policies.</p><p>• Work onsite two days per week to provide hands-on support and facilitate communication within the team.</p><p>• Contribute to maintaining a positive and productive workplace environment.</p><p><br></p>
<p>We are looking for a skilled Administrative Assistant to join our team in Walnut Creek, California. In this role, you will provide essential support to the Service Order Department of our Homeowners Association, ensuring smooth coordination of service requests and administrative tasks. This position offers a contract-to-permanent opportunity for candidates who thrive in a fast-paced, service-oriented environment.</p><p><br></p><p>We are particularly looking for candidates that have experience editing and formatting PDFs and working within MS Outlook.</p><p><br></p><p>Administrative Assistant Responsibilities:</p><p>• Coordinate schedules, appointments, and service requests using Microsoft Outlook to ensure timely and efficient operations.</p><p>• Prepare and manage service order forms, resident communications, and vendor agreements with precision and attention to detail.</p><p>• Maintain organized filing systems for both digital and physical records to ensure easy access and secure storage.</p><p>• Generate and present regular status updates and reports for management using Excel and other documentation tools.</p><p>• Facilitate clear and effective communication with residents, vendors, and internal teams regarding service orders and scheduling.</p><p>• Assist with invoice processing, vendor file maintenance, and procurement activities related to service orders.</p><p>• Uphold confidentiality standards for resident and association information in all administrative tasks.</p><p>• Provide general office support, including document preparation, mail handling, meeting coordination, and organization.</p><p>• Confirm, reschedule, and remind parties about appointments to ensure seamless service operations.</p><p><br></p><p>If you are interested in this Administrative Assistant position, please submit your resume today.</p>
<p>We are inviting applications for the role of a Spanish speaking Legal Assistant. This role is based in Oakland, California, and is an integral part of our team. As a Legal Assistant, you will be involved in various aspects of civil litigation processes, legal documentation, client relationship management, and case preparation. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage civil litigation processes in accordance with California law</p><p>• Act as an interpreter during client meetings, depositions, mediations, and trials</p><p>• Independently draft and file a variety of legal documents such as complaints, discovery, motions, and court notices with state and federal courts, including appellate court</p><p>• Prepare exhibits for hearings and trials, including highlighting, redaction, and citing</p><p>• Draft routine legal documents like stipulations, hearing notices, subpoenas, deposition notices, and objections to deposition notices</p><p>• Organize and maintain electronic case files and documents</p><p>• Uphold confidentiality in all attorney-client relationships and maintain excellent public relations with clients</p><p>• Adhere to the ethical requirements as set by the Rules of Professional Conduct of the State of California</p><p>• Apply skills such as Calendar Management, Communication, e-File, e-Filing, and Spanish Language in day-to-day operations.</p>
We are looking for a highly organized and detail-oriented HR Assistant to join our team in Oakland, California. This position is ideal for professionals eager to expand their knowledge in human resources while contributing to key administrative and operational tasks. As a long-term contract opportunity, this role offers a collaborative environment and the chance to grow within the HR field.<br><br>Responsibilities:<br>• Assist in the administration of HR programs and processes, ensuring compliance with company policies and employment laws.<br>• Utilize HRIS platforms, such as Paycom or similar systems, to manage employee data and streamline workflows.<br>• Support onboarding activities, including background checks and coordination of new employee documentation.<br>• Handle employee relations inquiries with professionalism and confidentiality.<br>• Maintain and organize HR records, spreadsheets, and reports using tools like Microsoft Excel.<br>• Ensure compliance with California employment laws and organizational guidelines.<br>• Collaborate with team members to solve problems and improve HR processes.<br>• Contribute to a positive and team-oriented work environment.<br>• Work independently to manage time-sensitive tasks and priorities effectively.<br>• Provide input on HR strategies and initiatives to enhance the employee experience.
<p>We are seeking an organized and detail-oriented <strong>Accounting Assistant</strong> to support the accounting team in handling <strong>accounts payable (AP)</strong> and <strong>accounts receivable (AR)</strong> functions. This role is ideal for early-career professionals or recent graduates looking to grow their experience in accounting and finance while contributing to the smooth operation of our organization's financial processes.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with the <strong>processing, verification, and reconciliation of invoices</strong> in accounts payable.</li><li>Support accounts receivable by tracking incoming payments, issuing invoices, and managing customer account records.</li><li>Perform <strong>data entry</strong> into accounting systems to ensure the accuracy of financial records.</li><li>Help resolve discrepancies, including research and communication with vendors and clients.</li><li>Prepare and review <strong>weekly reports</strong> related to AP and AR activities.</li><li>Maintain proper documentation of financial transactions in compliance with company policies.</li><li>Partner with team members to ensure timely month-end and year-end close processes.</li><li>Provide administrative support to accountants and finance staff as needed.</li><li>Learn and work within various accounting software systems.</li></ul><p><br></p>
<p><strong>HR Admin</strong></p><p><strong>Job Description:</strong></p><p>The HR Admin supports the human resources department by performing administrative duties related to onboarding, employee documentation, HRIS data entry, benefits administration, and compliance tracking. Key responsibilities include maintaining employee records, assisting with recruitment activities, coordinating new hire processes, processing payroll information, handling employee inquiries, and supporting HR projects as needed. This role requires attention to detail, confidentiality, and the ability to effectively communicate with team members across the organization.</p>
<p><strong>HR Admin</strong></p><p><strong>Job Description:</strong></p><p>The HR Admin supports the human resources department by performing administrative duties related to onboarding, employee documentation, HRIS data entry, benefits administration, and compliance tracking. Key responsibilities include maintaining employee records, assisting with recruitment activities, coordinating new hire processes, processing payroll information, handling employee inquiries, and supporting HR projects as needed. This role requires attention to detail, confidentiality, and the ability to effectively communicate with team members across the organization.</p>
We are looking for a detail-oriented and organized Administrative Assistant to join our team in Vacaville, California. In this Contract-to-permanent role, you will provide essential administrative, project, and operational support to ensure the seamless functioning of office and field operations. The ideal candidate will possess exceptional organizational skills, a proactive approach, and the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Coordinate office and field operations by managing supplies, deliveries, and equipment maintenance.<br>• Oversee facility services such as cleaning, pest control, fire inspections, security access, and alarm permits.<br>• Manage various vendor services, including copiers, shredding services, and water deliveries, ensuring timely invoicing and payments.<br>• Handle incoming calls, greet visitors, and direct inquiries to the appropriate team members.<br>• Organize and maintain project documentation in systems like ProjectSight, including contracts, submittals, RFIs, and change orders.<br>• Ensure accurate alignment of project data between management systems to maintain budgets and documentation.<br>• Facilitate project closeout processes, including compiling O& M manuals, warranties, and as-built documentation.<br>• Administer training sessions, track attendance, and assist with meeting coordination and correspondence.<br>• Collaborate with internal teams and external partners to manage system access and permissions.<br>• Support warehouse and prefab teams in coordinating material deliveries and staging requirements.
