<p>We are looking for a part-time Office Manager to oversee daily administrative operations and ensure the smooth functioning of our office in San Francisco, California. This is a Contract position where you will play a key role in managing office supplies, handling accounts payable, and supporting general office activities. Your organizational skills and attention to detail will be essential in maintaining an efficient and productive work environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage daily administrative tasks to ensure seamless office operations.</p><p>• Monitor and maintain office supplies inventory, including ordering and restocking as needed.</p><p>• Oversee accounts payable processes, ensuring timely and accurate payments to vendors.</p><p>• Act as the first point of contact by managing receptionist duties, including greeting visitors and answering phone calls.</p><p>• Organize and schedule meetings, appointments, and other office events.</p><p>• Maintain accurate records and documentation for administrative and financial purposes.</p><p>• Support staff by addressing office-related inquiries and resolving any operational issues.</p><p>• Ensure the office environment is clean, organized, and conducive to productivity.</p><p>• Collaborate with team members to improve office procedures and workflows.</p>
<p><strong>Office Manager</strong></p><p>Ensure efficient day-to-day operations by supervising facilities, staff, and administrative support activities.</p><p>Job Responsibilities:</p><ul><li>Oversee office procedures and administrative staff.</li><li>Manage budgets, supplies, and vendor relationships.</li><li>Coordinate internal communications and events.</li><li>Implement and enforce office policies.</li></ul>
<p><strong>Summary:</strong></p><p>The Office Manager oversees daily office operations, ensuring an organized, efficient, and well-functioning workspace. This role manages office logistics, vendor relationships, administrative staff, and facility needs.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage office operations, supplies, equipment, and vendor relationships.</li><li>Oversee administrative staff and coordinate workload priorities.</li><li>Support budgeting, expense tracking, and invoice processing.</li><li>Coordinate meeting logistics, office events, and facility maintenance.</li><li>Implement and maintain office policies, procedures, and safety standards.</li><li>Serve as the primary point-of-contact for internal teams and external partners.</li></ul><p><strong>Qualifications:</strong></p><ul><li>3+ years of office administration or office management experience.</li><li>Strong organizational and problem-solving skills.</li><li>Ability to multitask and manage competing priorities.</li><li>Experience with budgeting and vendor management preferred.</li></ul><p><br></p>
<p>The Office Manager oversees daily office operations, ensures a productive work environment, and provides administrative and facilities support to keep the organization running smoothly. This role serves as the primary point of contact for staff, vendors, and visitors while managing workflows, supplies, scheduling, and operational needs.</p>
<p>We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Walnut Creek, California. In this role, you will be responsible for supporting daily operations through a variety of clerical and administrative tasks. This is an excellent opportunity for individuals with strong organizational skills and a commitment to providing exceptional service.</p><p><br></p><p>Office Assistant Responsibilities:</p><p>• Welcome and assist clients as they arrive, ensuring a positive experience.</p><p>• Manage incoming and outgoing mail, including sorting, distributing, and preparing bulk mailings.</p><p>• Perform filing tasks to maintain organized and accessible records.</p><p>• Handle document scanning and ensure files are properly stored and labeled.</p><p>• Answer inbound calls professionally and route them to the appropriate departments.</p><p>• Assist with general clerical duties to support office operations.</p><p>• Maintain the mailbox and ensure timely handling of correspondence.</p><p><br></p><p>If you are interested in this Office Assistant position, please submit your resume today.</p>
<p>Robert Half client is looking for a proactive and detail-oriented Office Assistant to join our team in San Ramon, California. This contract to permanent position requires a candidate who can efficiently manage administrative duties, support accounting tasks, and ensure smooth daily operations. The ideal candidate will demonstrate strong organizational skills and a commitment to maintaining professionalism in a fast-paced environment.</p><p><br></p><p>Office Assistant Responsibilities:</p><p>• Maintain and update customer records, billing contacts, and documentation</p><p>• Prepare and distribute routine customer correspondence (invoices, statements, reminders)</p><p>• Monitor shared inboxes and route inquiries to the appropriate team member</p><p>• Track outstanding items and follow up on responses from customers or internal teams</p><p>• Assist with organizing and filing documents (invoices, remittance advice, emails, agreements)</p><p>• Enter and update data in spreadsheets or internal systems accurately and timely</p><p>• Prepare basic reports or summaries for the AR or finance team (status tracking only)</p><p>• Coordinate with sales, customer service, or operations to resolve non‑financial billing issues</p><p>• Schedule follow‑ups and maintain task or request logs for the team</p><p>• Support month‑end or reporting cycles through document collection and checklist tracking</p><p>• Respond to routine requests with professional, customer‑friendly communication</p><p>• Ensure records are maintained in compliance with company documentation standards</p><p>• Provide general clerical and administrative support such as scanning, copying, and emailing</p><p><br></p><p>If you are interested in this Office Assistant position, please apply today!</p>
We are looking for an organized and proactive Office Assistant to join our team on a contract basis in Mountain View, California. In this role, you will be responsible for maintaining the smooth operation of the office, providing exceptional support to staff and visitors, and ensuring a welcoming and attentive environment. This position is ideal for someone with strong organizational skills and a hands-on approach to problem-solving.<br><br>Responsibilities:<br>• Manage the daily operations of the office, ensuring all tasks are completed efficiently.<br>• Provide excellent hospitality and support to both employees and visitors, maintaining an attentive and welcoming atmosphere.<br>• Monitor office supplies and reorder items as needed to ensure inventory is well-stocked.<br>• Coordinate lunch orders and oversee vendor deliveries to meet office needs.<br>• Greet guests, handle incoming and outgoing mail, and manage basic administrative tasks.<br>• Collaborate with team members to address facility-related issues promptly and effectively.<br>• Maintain cleanliness and organization in common areas, meeting rooms, and supply stations.<br>• Respond to requests and complete assigned tasks in a timely and reliable manner.
We are looking for a detail-oriented Office Assistant to support daily operations in a fast-paced environment. This Contract to permanent position is based in Palo Alto, California, and requires someone who can efficiently manage administrative tasks while maintaining a high standard of work. If you excel at organization and multitasking, this role offers an excellent opportunity to grow within the organization.<br><br>Responsibilities:<br>• Coordinate daily schedules and manage calendars to ensure meetings and appointments are organized.<br>• Handle administrative tasks such as scanning documents, answering calls, and managing correspondence.<br>• Maintain a welcoming reception area by greeting visitors and handling inquiries.<br>• Organize and oversee lunch orders and other office supplies to ensure smooth operations.<br>• Perform clerical duties including filing, data entry, and maintaining records.<br>• Support staff with operational needs to ensure efficiency in daily workflows.<br>• Collaborate with team members to streamline processes and improve administrative systems.<br>• Assist with scanning and digitizing important documents to maintain accurate records.<br>• Respond to inbound calls in a courteous and efficient manner and direct them appropriately.<br>• Ensure the office environment remains clean, organized, and conducive to productivity.
We are looking for a dedicated Office Assistant to join our team in Alameda, California. In this role, you will provide essential support to ensure the smooth operation of daily office activities. This is a long-term contract position that offers the opportunity to contribute to an engaging and diverse educational environment.<br><br>Responsibilities:<br>• Handle receptionist duties, including greeting visitors and answering inbound calls professionally.<br>• Scan and organize documents to maintain accurate and accessible records.<br>• Perform general clerical tasks such as filing, data entry, and managing correspondence.<br>• Assist with scheduling and coordinating meetings or events as needed.<br>• Support the team in maintaining a clean and efficient workspace.<br>• Collaborate with staff to ensure timely completion of administrative tasks.<br>• Monitor office supplies and place orders to ensure adequate inventory.<br>• Provide additional administrative support to departments as requested.<br>• Uphold confidentiality and professionalism in all interactions and responsibilities.
<p><strong>Join Our Fast-Growing Team and Help Keep the Office Running at Its Best!</strong></p><p>Are you an organized and detail-oriented professional with a knack for supporting teams and clients? If you thrive in a fast-paced environment and love making a difference behind the scenes, we want to meet you! We’re seeking an energetic Office Clerk to be the backbone of our dynamic manufacturing office in Scotts Valley. Here, your problem-solving skills and passion for service will help drive our company’s ongoing success.</p><p><strong>What You’ll Do:</strong></p><ul><li>Coordinate and schedule client meetings, follow-ups, and project updates to foster lasting relationships with our valued customers.</li><li>Keep our office files and documentation organized, up-to-date, and readily accessible for colleagues and audits.</li><li>Oversee inventory of supplies, order materials, and maintain equipment to keep operations running smoothly.</li><li>Assist with employee schedules, set up team meetings, and prepare agendas that keep everyone informed and productive.</li><li>Support billing, expense tracking, and a variety of essential administrative tasks.</li><li>Be a resource for customers and clients, sharing detailed information about our services and current projects.</li><li>Professionally address customer inquiries, resolving concerns quickly and escalating complex issues as appropriate.</li><li>Maintain precise records of all client interactions and project milestones.</li><li>Manage incoming calls, direct phone inquiries, and ensure top-tier communication flows in and out of the office.</li><li>Efficiently use computer databases and office software to support our day-to-day administrative operations.</li></ul><p><br></p><ul><li>An opportunity to make a tangible impact by supporting a company that is passionate about growth and innovation. The chance to work with a supportive team in a collaborative and friendly environment. Plenty of variety in your workday—every day brings new challenges and opportunities to grow.</li></ul><p>Posted by director of staffing Scott G. Moore (Reply here and connect with me on LinkedIn also!)</p>
<p>Robert Half is working with an exciting Biotherapeutic company in Burlingame,. Our client, a fast-growing and people-focused organization, is seeking an <strong>Office Operations Associate</strong> to support their dynamic workplace environment. This is an excellent opportunity for an organized and service-oriented professional who thrives in a fast-paced setting and enjoys creating a seamless and welcoming office experience.</p><p><br></p><p><strong>Job Description: </strong></p><ul><li>Serve as the first point of contact for visitors, ensuring a professional and welcoming environment</li><li>Greet guests, support onsite interviews, and provide office tours for new hires and visitors</li><li>Manage incoming and outgoing mail, packages, and deliveries</li><li>Monitor and replenish office supplies, kitchen inventory, and workplace resources</li><li>Assist in maintaining a clean, organized, and fully functional office environment</li><li>Support scheduling and logistics for internal meetings and interviews</li><li>Assist in planning and executing team events, company celebrations, and onsite programs</li><li>Respond to calls and emails on behalf of the operations team</li><li>Coordinate with internal stakeholders and external vendors to ensure timely execution of projects</li><li>Maintain shared calendars and scheduling systems for internal visibility</li><li>Prepare onboarding materials, workspace setups, and Day 1 logistics for new employees</li><li>Set up workstations, including equipment and necessary tools</li><li>Support employee engagement initiatives and contribute to a positive company culture</li><li>Provide general administrative assistance and support special projects as needed</li></ul>
<p>We are looking for a dedicated Health & Safety Manager to lead and enhance our Environmental Health & Safety initiatives in Milpitas, California. This role requires a proactive leader who is committed to ensuring regulatory compliance and implementing effective safety policies and procedures across all facilities. The ideal candidate will bring their expertise in manufacturing operations and safety management to drive organizational success.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the implementation of Environmental Health & Safety programs, ensuring adherence to federal, state, and local regulations.</p><p>• Develop and refine organizational policies and procedures to foster a safe and efficient work environment.</p><p>• Conduct regular audits and inspections to assess compliance with Occupational Safety and Health Administration (OSHA) standards.</p><p>• Lead initiatives to enhance safety culture and minimize risks across manufacturing operations.</p><p>• Collaborate with cross-functional teams to ensure environmental and safety goals align with overall business objectives.</p><p>• Manage and mentor staff to promote growth and operational excellence.</p><p>• Analyze operational processes and recommend improvements for efficiency and compliance.</p><p>• Stay updated on industry trends and regulatory changes to maintain best practices.</p><p>• Prepare detailed reports and documentation related to safety programs and compliance efforts.</p><p>• Respond to incidents promptly and implement corrective actions to prevent future occurrences</p>
<p><strong>BOOKKEEPER/OFFICE MANAGER</strong></p><p><strong>85K-100K + benefits</strong></p><p><br></p><p>Real estate investment/property management company is seeking a Bookkeeper/Office Manager to join their team. Ideally candidate would come from a small company where he/she can wear multiple hats, handle all office administrative but can also help with some accounting and HR functions. </p><p>Responsibilities:</p><p>•Oversees and manages the daily activities of office to ensure efficient operations, service delivery and expense control</p><p>•Manages record-keeping, databases and archives of relevant records, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/ scheduling, and other related internal operations</p><p>•Oversees the selection of and management of vendor and supplier relationships, purchase of products and services to ensure that they efficiently and effectively provide needed resources within budgetary limits</p><p>•Performs AR/AP tasks while tracking costs and monitoring budget</p><p>•Provides day-to-day oversight and assistance with carrying out various HR functions critical to company, including recruiting, onboarding, leave and attendance tracking, evaluation, employee relations, health and safety, compensation, benefits, coaching, training, diversity, employee engagement, payroll and employee records</p><p>•Provides administrative and clerical support, including word processing, spreadsheets, maintenance of office supply inventory and equipment maintenance, etc.</p><p><br></p>
We are looking for an experienced and detail-oriented Bookkeeper to join our nonprofit organization on a part-time, contract basis. This role involves managing the organization’s financial records and ensuring accuracy in bookkeeping processes. Based in Redwood City, California, this position requires a commitment of two days per week and offers an opportunity to make a meaningful impact through organized financial management.<br><br>Responsibilities:<br>• Maintain accurate and up-to-date bookkeeping records using QuickBooks Online.<br>• Oversee accounts receivable, including donations and reimbursements, ensuring timely processing.<br>• Process bi-weekly or monthly payroll and manage payroll taxes in compliance with regulations.<br>• Reconcile monthly bank accounts, credit cards, and expenses to ensure accuracy.<br>• Track and analyze the organization’s cash flow and prepare summaries of cash positions.<br>• Assist with creating and monitoring budgets, as well as performing variance analyses.<br>• Support audits and grant reporting by maintaining organized and accessible financial documentation.<br>• Generate monthly financial reports, including expense summaries and budget-to-actual comparisons, for leadership review.
<p>Colleen McAuliffe at Robert Half is looking for a detail-oriented Bookkeeper to manage daily financial transactions and ensure accuracy in accounting records for our valued long-term client. In this role, you will collaborate with store managers and vendors to maintain seamless financial operations.</p><p><br></p><p>Responsibilities:</p><p>• Record invoices and daily bookkeeping entries using accounting software </p><p>• Maintain clear communication with store managers to address financial inquiries and updates.</p><p>• Follow up with vendors regarding invoices, pricing, and promotional details to ensure accurate records.</p><p>• Reconcile accounts regularly to identify and resolve discrepancies.</p><p>• Prepare financial reports to assist in decision-making and budgeting processes.</p><p>• Monitor and manage accounts payable and accounts receivable.</p><p>• Ensure compliance with company policies and regulatory standards in all financial practices.</p><p>• Support audits by organizing and providing accurate financial documentation.</p><p>• Identify opportunities to improve bookkeeping processes for greater efficiency.</p><p>• Assist in managing payroll and employee expense tracking.</p>
Are you a detail-oriented detail oriented with strong accounting and organizational skills? Our team is seeking a dedicated Bookkeeper to help manage our day-to-day financial operations and support business growth. <br> Key Responsibilities: Maintain accurate financial records, including accounts payable and receivable Process invoices, payments, and reconciliations Prepare monthly, quarterly, and annual financial reports Assist with payroll processing and ensure compliance with accounting standards Collaborate with management and external partners on financial matters Help identify opportunities for process improvements and increased efficiency <br> If you’re interested in this role and available to start immediately, please feel free to contact Dennis Brinkmann 925-271-4809 at your earliest convenience.
<p>Our client is seeking an organized and detail-oriented Bookkeeper for an ongoing temp-to-hire opportunity. If you’re eager to gain valuable experience in the finance and accounting field, this role is a great way to start or advance your career. You will support the daily accounting functions and help keep operations running smoothly.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Record day-to-day financial transactions and ensure accuracy in the general ledger</li><li>Process accounts payable (AP) and accounts receivable (AR)</li><li>Reconcile bank statements and credit card accounts</li><li>Assist with payroll processing and reporting</li><li>Maintain financial records and prepare basic reports for management</li><li>Support month-end and year-end close procedures</li><li>Handle confidential information with professionalism</li><li>Perform additional accounting and administrative duties as assigned</li></ul><p><br></p>
We are looking for a dedicated and detail-oriented Bookkeeper to join our team in Stockton, California. This is a long-term contract position offering an opportunity to manage financial operations and contribute to the organization's success. The ideal candidate will bring expertise in bookkeeping and payroll processes, ensuring accuracy and efficiency in all assigned tasks.<br><br>Responsibilities:<br>• Perform monthly bank reconciliations to ensure financial records are accurate and up-to-date.<br>• Manage weekly and bi-monthly payroll for employees, ensuring timely and precise processing.<br>• Handle payroll tax filings and compliance requirements.<br>• Oversee accounts receivable processes, including invoicing and payment tracking.<br>• Manage accounts payable, ensuring timely payment to vendors and proper documentation.<br>• Assist with increased payroll demands during peak periods, such as June through August.<br>• Maintain accurate financial records using QuickBooks and other relevant software.<br>• Provide support with financial reporting and audits as needed.<br>• Collaborate with team members to streamline bookkeeping processes and improve efficiency.
<p><strong>Natalie Lue with Robert Half San Francisco is partnering with a growing small business to hire a full-time Bookkeeper. </strong></p><p><br></p><p><em>About the Role</em></p><p>The Bookkeeper will manage client records, reconciliations, financial statements, and year-end packages. The position is five days a week onsite in San Francisco!</p><p><br></p><p>Responsibilities</p><ul><li>Manage client records</li><li>Perform reconciliations</li><li>Prepare financial statements</li><li>Compile year-end packages</li></ul><p>Required Skills</p><ul><li>Proficiency with QuickBooks</li><li>Proficiency with Excel</li><li>Experience with payroll software (e.g., Gusto, ADP, or Paychex)</li></ul><p><strong>This is a great opportunity for career growth and to work in a collaborative and fast-paced client focused environment. Apply today!</strong></p>
We are looking for a meticulous and reliable Bookkeeper to join a small, well-established commercial property management company in Walnut Creek, California. This Contract position involves managing the daily accounting operations for approximately 12 commercial properties. The role focuses on transactional accounting tasks, including Accounts Payable, Accounts Receivable, and reconciliations, without requiring the preparation of financial statements or an Accountant-level background.<br><br>Responsibilities:<br>• Process and code vendor invoices accurately, ensuring timely payments and maintaining up-to-date vendor records.<br>• Manage tenant rent payments, track delinquencies, and assist with follow-ups and collections as needed.<br>• Reconcile monthly bank statements and credit card transactions to ensure accuracy and completeness.<br>• Maintain organized and accurate accounting records, ensuring compliance with company policies.<br>• Handle vendor payments, including issuing checks and managing electronic payment systems.<br>• Post tenant charges and payments while maintaining detailed and accurate tenant ledgers.<br>• Resolve discrepancies in vendor statements and ensure proper documentation for W-9s and other records.<br>• Support property managers by tracking payments and providing necessary accounting assistance.<br>• Ensure all transactions are recorded promptly and correctly in accounting systems.<br>• Collaborate with team members to maintain smooth financial operations across multiple properties.
Our client in Pleasanton, CA is a growing organization seeking a skilled Bookkeeper for an ongoing contract-to-permanent position. This role offers the chance to join a friendly team and play a key part in maintaining accurate and timely financial operations. <br> Handle daily bookkeeping tasks including processing invoices, payments, and expense reports Reconcile bank and credit card statements, ensuring financial records are current and complete Maintain and update the general ledger with precision and organization Assist with payroll administration and support the monthly and year-end closing process Prepare reports for management and assist with audit preparation as needed Respond to vendor and client inquiries about accounts and payments
<p><strong>Bookkeeper</strong></p><p><strong>Employment Type:</strong> Contract</p><p><strong>Pay Rate: $30 - $35</strong></p><p> </p><p><strong>About the Role:</strong></p><p>Are you detail-oriented, organized, and skilled in managing financial records? Robert Half is actively seeking experienced <strong>Bookkeepers</strong> to support the operations of various businesses. Working with our clients, you’ll play a key role in maintaining accurate and up-to-date financial systems while contributing to their success.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Record day-to-day financial transactions, ensuring accurate and timely entry.</li><li>Process accounts payable and accounts receivable, including invoices, payments, and reconciliations.</li><li>Balance and maintain general ledgers; reconcile bank and credit card statements regularly.</li><li>Generate and prepare financial statements, including profit-and-loss reports and balance sheets.</li><li>Resolve discrepancies in financial records and inquiries from vendors or clients.</li><li>Assist with month-end and year-end financial processes.</li></ul><p><br></p>
<p><strong>Bookkeeper (Part-Time | Nonprofit)</strong></p><p><strong>Schedule:</strong> 2 days per week</p><p><br></p><p><strong>Overview</strong></p><p>The Bookkeeper will manage day-to-day accounting operations for a nonprofit organization, ensuring accurate financial records, strong cash flow visibility, and timely reporting to support organizational budgeting and compliance.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Maintain full-cycle bookkeeping using QuickBooks Online</li><li>Manage accounts receivable, donations, and reimbursements</li><li>Run bi-weekly/monthly payroll and ensure payroll taxes are processed accurately</li><li>Track and reconcile monthly expenses, bank accounts, and credit cards</li><li>Monitor cash flow and prepare cash position summaries</li><li>Assist with budget preparation, tracking, and variance analysis</li><li>Support audits and grant reporting by maintaining organized financial documentation</li><li>Prepare routine financial reports for leadership (monthly expense reports, budget vs. actuals)</li></ul><p><br></p><p><br></p>
<p>The Bookkeeper is responsible for: </p><p> </p><ul><li>Managing daily transactions, oversight of accounts and answers questions for the client. </li><li>This includes data input, vendor payments and ensuring accuracy of invoices or credits, client -family misc. payments of bills and expenses </li><li>Review of bank accounts and transactions/postings/credits/deposits and transfers, GL review, entries, reconciling accounts, credit card reconciliations, property taxes, review and oversight of budgets and monthly reports for client. </li><li>Providing information to client on transactions, transferring funds, communication with vendors and providing information as requested or to resolve discrepancies. </li><li>Proficiency with and use of QuickBooks and Excel is Required. </li></ul><p> </p><p>This position is ideal for a candidate that has worked in public accounting or has exposure to multiple entities and transactions; with a Degree in Accounting or Related studies, QuickBooks proficiency and Bilingual in both English and Spanish, This is a great work environment and offers excellent employee benefits.</p>
<p>We are looking for a skilled Bookkeeper with a background in construction to join our team. This contract-to-permanent position offers an excellent opportunity to oversee financial transactions and ensure precise record-keeping while contributing to the success of our organization. The ideal candidate will bring a detail-oriented approach and a solid understanding of bookkeeping principles.</p><p><br></p><p>Responsibilities:</p><p>• Record financial transactions, including income, expenses, materials, labor, and equipment costs, ensuring all entries are accurate and well-organized.</p><p>• Manage and issue client invoices, verify their accuracy, categorize them appropriately, and ensure timely submission.</p><p>• Reconcile bank and cash transactions by documenting deposits, withdrawals, and electronic payments with precision.</p><p>• Oversee accounts payable processes, including invoice reviews and timely payment approvals.</p><p>• Generate financial reports and statements to provide insights into the company's financial health.</p><p>• Ensure compliance with financial regulations and maintain adherence to industry standards.</p><p>• Collaborate with team members to address discrepancies and resolve financial issues effectively.</p><p>• Maintain organized and up-to-date records for audits and internal reviews.</p><p>• Assist in budget preparation and tracking to support financial planning efforts.</p><p>• Provide recommendations to improve accounting processes and systems for increased efficiency.</p>