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33 results for Entry Level Administrative Assistant in San Ramon, CA

Administrative Assistant

Richmond, CA
onsite
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for an organized and proactive Administrative Assistant to support leadership and key business functions in Richmond, California. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys balancing executive support, coordination tasks, and document management in a fast-paced office setting. The role will contribute to bid preparation, team communication, marketing support, and event logistics while helping keep daily operations on track. ResponsibilitiesExecutive & Administrative Support<ul><li>Provide administrative support to company leadership, including calendar management, scheduling meetings, coordinating reminders, and preparing presentations.</li><li>Manage correspondence, maintain organized files, and assist with day-to-day office administration.</li><li>Coordinate with internal teams and external stakeholders to gather information and ensure timely completion of projects.</li></ul>Estimating & Procurement Support<ul><li>Assist with bid packages, RFQs, RFPs, prequalification packages, and other procurement-related documentation.</li><li>Track deadlines and help ensure all required documents are completed and submitted accurately and on time.</li><li>Support the estimating team with administrative tasks and document management.</li><li>Maintain organized records and electronic filing systems for proposals and project-related materials.</li></ul>Marketing & Event Coordination<ul><li>Maintain and organize company marketing assets, project information, and employee profiles.</li><li>Update website content and ensure company information remains current and accurate.</li><li>Assist with presentation preparation using existing templates.</li><li>Coordinate logistics for career fairs, recruiting events, client events, conferences, and company functions.</li><li>Support company apparel and promotional item ordering and inventory management.</li></ul>
2026-08-01T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary / Contract
35 - 45 USD / Hourly
We are looking for an Administrative Assistant to support patient access and front-end administrative operations in Palo Alto, California. This Long-term Contract position focuses on accurate registration, insurance verification, document collection, and responsive service for patients, visitors, and clinical teams. The ideal candidate brings strong organizational skills, sound judgment in fast-paced situations, and the ability to manage multiple tasks while maintaining professionalism and accuracy. Responsibilities: • Manage patient intake and registration activities by entering demographic details accurately and completing required admission documentation in a timely manner. • Verify insurance coverage, confirm eligibility, and collect applicable co-payments, deductibles, and deposits while documenting all financial information appropriately. • Obtain signatures for required legal, privacy, and registration forms and ensure records are complete before finalizing the visit or admission process. • Scan and upload supporting paperwork before the end of each shift to maintain complete and accessible electronic records. • Coordinate with clinical staff to provide wristbands, face sheets, labels, and other registration materials needed for patient care and unit workflow. • Respond to updates from nursing and other departments promptly, including visitor approvals and changes that affect registration status or patient movement. • Safeguard patient valuables according to departmental guidelines and handle sensitive interactions with discretion, empathy, and professionalism. • Prioritize work effectively during busy periods, assist team members when needed, and follow downtime procedures or alternate workflows when systems or equipment are unavailable.
2026-08-04T00:00:00Z

Administrative Assistant

Menlo Park, CA
onsite
Temporary / Contract
22 - 35 USD / Hourly
Key Responsibilities<ul><li>Answer and direct phone calls, emails, and other communications.</li><li>Schedule meetings, maintain calendars, and coordinate appointments.</li><li>Prepare, file, and maintain documents and records.</li><li>Assist with data entry, reporting, and basic administrative tasks.</li><li>Order and manage office supplies.</li><li>Provide general support to staff and assist with special projects as needed.</li></ul>
2026-07-30T00:00:00Z

Administrative Assistant

Santa Clara, CA
onsite
Permanent / Full Time
48000 - 50000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded properly. • Participate in training to learn additional responsibilities and enhance skills. • Maintain administrative records and provide general office support as needed.
2026-08-06T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations for a Contract position based in San Francisco, California. This role is ideal for someone who enjoys keeping workflows organized, providing a welcoming first point of contact, and handling a variety of administrative tasks with accuracy. The successful candidate will help maintain smooth communication across the office while managing clerical duties and data-related work in a fast-paced environment. Responsibilities: • Manage front-desk and general administrative activities to keep office operations running efficiently. • Receive and direct inbound calls professionally, ensuring messages and inquiries are handled promptly. • Greet visitors and provide courteous receptionist support for employees, clients, and guests. • Prepare, update, and maintain records, spreadsheets, and other office documentation with strong attention to detail. • Perform data entry tasks accurately and verify information for completeness and consistency. • Coordinate routine clerical work such as filing, scheduling, document organization, and correspondence support. • Assist with day-to-day office requests and provide administrative support to team members as needed.
2026-08-06T00:00:00Z

Administrative Assistant

Redwood City, CA
onsite
Temporary / Contract
30 - 45 USD / Hourly
We are looking for an Administrative Assistant to support patient access operations in Redwood City, California. This Long-term Contract position focuses on accurate registration, insurance verification, document handling, and front-line service for patients and clinical teams. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage a high-volume environment while maintaining professionalism and accuracy. Responsibilities: • Manage patient intake and registration activities by gathering demographic details, confirming coverage, and ensuring records are complete and accurate. • Collect required signatures, copayments, deductibles, and deposits while explaining necessary forms and procedures in a clear and respectful manner. • Review and upload registration documents before the end of each shift to maintain complete and accessible patient files. • Use payer portals and electronic tools to verify insurance eligibility and confirm patient information efficiently. • Coordinate closely with clinical and registration teams to deliver wristbands, face sheets, labels, and related materials promptly. • Respond to updates from nursing staff and process notifications or account changes with attention to timing and accuracy. • Provide courteous assistance to patients and visitors, including obtaining approval from clinical staff when visitor authorization is required. • Safeguard patient valuables and follow department procedures, downtime workflows, and equipment-use standards to support smooth daily operations. • Contribute to team effectiveness by assisting coworkers, prioritizing tasks during busy periods, and participating in meetings or training sessions as needed.
2026-07-17T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary / Contract
28.5 - 50 USD / Hourly
Our client, a leading Venture Capital / Private Equity firm, is seeking a polished and proactive Administrative / Client Services Support professional to provide high-level administrative support and deliver exceptional service to investors, executives, and internal stakeholders. This individual will serve as a key point of contact, helping ensure smooth day-to-day operations within a fast-paced, relationship-driven environment.Key Responsibilities<ul><li>Provide administrative support including calendar management, scheduling meetings, and coordinating travel arrangements.</li><li>Serve as a primary point of contact for investors, clients, vendors, and internal teams.</li><li>Manage incoming communications, inquiries, and requests with professionalism and urgency.</li><li>Coordinate meetings, events, and office operations while ensuring a high-touch client experience.</li><li>Assist with investor communications, reporting packages, presentations, and document management.</li><li>Support special projects, data entry, and process improvement initiatives.</li><li>Maintain accurate records and help manage information across CRM and internal systems.</li></ul>
2026-08-07T00:00:00Z

Administrative Assistant

Lathrop, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a non-profit organization in Lathrop, California. This Long-term Contract position is ideal for someone who is organized, responsive, and comfortable handling a mix of clerical, records management, and front-office responsibilities. The role will involve document preparation, permit and application coordination, and report support while helping maintain efficient administrative workflows. Responsibilities: • Coordinate the processing and monitoring of various applications and permits, including documentation related to building and transportation requests. • Organize, update, and maintain department records to ensure documents are accurately stored and easy to retrieve. • Prepare correspondence, forms, and other business documents based on verbal direction and brief written notes. • Compile administrative information and produce routine reports to support departmental activities and tracking needs. • Provide front-desk and general office support, including answering inbound calls and assisting visitors professionally. • Perform data entry tasks with accuracy and timeliness while keeping office information current. • Support day-to-day administrative operations by managing files, routing paperwork, and assisting with office coordination.
2026-07-27T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
23 - 23 USD / Hourly
Robert Half is partnering with a national immigration law firm to source an administrative professional for their San Francisco team on a long-term contract basis. This role provides administrative and project support to a high-volume legal team handling business immigration matters. It offers the opportunity to work in a fast-paced, detail-oriented environment alongside professionals dedicated to navigating complex immigration processes. Responsibilities:<ul><li>Perform high-volume data entry and maintain database accuracy for case records and client information.</li><li>Create and maintain electronic and physical client files, ensuring all documentation is properly organized and up to date.</li><li>Draft, edit, print, and distribute correspondence, petitions, applications, and related case materials.</li><li>Monitor and track the status of cases, key deadlines, and expiration dates; run and update reports as needed.</li><li>Open and close records/cases, ensuring records are accurate and complete.</li><li>Schedule internal and client meetings, coordinate calendars, and arrange conference calls.</li><li>Organize, sort, and distribute incoming mail; route to appropriate team members per established procedures.</li><li>Undertake independent projects and assist with special assignments as directed.</li><li>Prepare and process invoices; track client payments and maintain billing records.</li><li>Make travel arrangements and process business expenses as needed.</li><li>Provide general clerical support, including copying, scanning, printing, and faxing.</li><li>Communicate with clients to request outstanding documentation and provide routine status updates.</li><li>Maintain knowledge of procedural and processing requirements for various non-immigrant and immigrant visa petitions/applications.</li></ul>
2026-08-07T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply. Key Responsibilities<ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
2026-08-03T00:00:00Z

Part-Time Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Position SummaryProvide clerical and administrative support to ensure efficient day-to-day office operations.Responsibilities<ul><li>Answer phones and greet visitors.</li><li>Schedule appointments and meetings.</li><li>Maintain filing systems.</li><li>Support data entry and reporting.</li><li>Assist with general office projects.</li></ul>
2026-07-31T00:00:00Z

Sr. Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
47.5 - 55 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to join a contract opportunity within the financial services industry in San Francisco, California. This role supports senior leaders and broader teams by coordinating daily administrative activities, keeping schedules on track, and helping the office operate efficiently. The position is best suited for someone who brings strong judgment, excellent organization, and an effective approach in a fast-paced, detail-oriented environment. Responsibilities: • Deliver senior-level administrative support to Partners, Managing Directors, and designated business teams, while helping manage evolving day-to-day priorities. • Coordinate complex calendars in Microsoft Outlook, balancing scheduling conflicts, urgent requests, and meetings involving multiple internal and external participants. • Arrange domestic and international travel plans, including lodging, transportation, detailed itineraries, and timely adjustments when plans change. • Prepare, submit, and reconcile expense reports through Concur in line with company policies and reporting deadlines. • Participate in front-desk coverage by welcoming guests, answering incoming calls, and maintaining a detail-oriented reception experience. • Organize in-office meetings by securing conference space, coordinating audiovisual needs, arranging catering, and preparing meeting materials. • Maintain orderly digital and physical records, including shared files and documentation, with a high level of accuracy and attention to detail. • Contribute to office operations by monitoring common-area supplies, supporting kitchen upkeep, and helping maintain a clean and functional workspace. • Assist with special assignments and cross-functional administrative initiatives that support business operations across the firm.
2026-08-04T00:00:00Z

Administrative Assistant, Executive Office

Oakland, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
Position SummarySupport executive leadership by managing schedules, correspondence, meetings, and administrative operations for the Executive Office.Responsibilities<ul><li>Manage executive calendars and appointments.</li><li>Prepare reports and correspondence.</li><li>Coordinate meetings and board-related activities.</li><li>Maintain confidential files.</li><li>Assist with special projects.</li></ul>
2026-07-31T00:00:00Z

Affordable Housing Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
The Administrative Assistant supports affordable housing operations by providing administrative, customer service, and compliance support.Responsibilities<ul><li>Maintain resident and applicant files</li><li>Schedule appointments and manage calendars</li><li>Answer phones and assist visitors</li><li>Prepare reports and correspondence</li><li>Support compliance and leasing teams</li></ul>
2026-07-24T00:00:00Z

Executive Assistant

Oakland, CA
onsite
Temporary / Contract
28 - 35 USD / Hourly
Position SummaryProvide high-level support to senior leadership through calendar management, project coordination, and confidential administrative support.Responsibilities<ul><li>Manage complex executive calendars.</li><li>Coordinate travel arrangements.</li><li>Prepare presentations and reports.</li><li>Serve as liaison between executives and stakeholders.</li><li>Support strategic projects and initiatives.</li></ul>
2026-07-31T00:00:00Z

Executive Assistant

Menlo Park, CA
onsite
Temporary / Contract
40 - 55 USD / Hourly
Key Responsibilities<ul><li>Manage executive calendars, meetings, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, and meeting materials.</li><li>Coordinate internal and external communications.</li><li>Organize meetings, take minutes, and follow up on action items.</li><li>Maintain confidential records and documents.</li><li>Assist with special projects and administrative tasks as assigned.</li></ul>
2026-07-30T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary to Hire
60 - 62 USD / Hourly
We are looking for an Executive Assistant to support senior leadership within a fast-paced investment advisory environment in San Francisco, California. This Contract to permanent opportunity is ideal for someone who excels at keeping executives organized, anticipating needs, and ensuring daily operations run smoothly. The right candidate will bring strong judgment, excellent communication, and the ability to manage competing priorities with professionalism and discretion. Responsibilities:• Oversee complex executive calendars, balancing shifting priorities and ensuring meetings are scheduled efficiently.• Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics.• Coordinate meeting schedules for leadership, confirming attendees, preparing agendas, and handling logistical details.• Serve as a key point of support for executive day-to-day activities, helping maintain organization and timely follow-through on important matters.• Manage travel changes and last-minute adjustments with a calm, solutions-focused approach.• Prepare materials and coordinate details for executive meetings to help sessions run smoothly and productively. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013474901**
2026-08-03T00:00:00Z

Executive Assistant

Fairfield, CA
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Fairfield, California. This Contract position calls for an experienced, detail-oriented individual who can manage shifting priorities, maintain discretion, and keep executive operations running smoothly in a fast-paced setting. The ideal candidate brings strong organizational skills, sound judgment, and the ability to coordinate effectively with internal teams and external partners. Responsibilities: • Oversee a demanding executive calendar by arranging meetings, resolving scheduling conflicts, and ensuring leadership commitments are organized efficiently. • Coordinate domestic and international travel plans, including transportation, lodging, detailed itineraries, and post-trip expense documentation. • Develop well-crafted presentations, briefing materials, agendas, and summary documents for leadership discussions and board-facing meetings. • Participate in meetings when needed to capture key decisions, document action items, and follow through on outstanding deliverables. • Serve as a central point of contact between the executive office and employees, clients, vendors, and other business stakeholders. • Handle confidential files, business records, and sensitive correspondence with discretion and care. • Support executive meetings, leadership events, and company functions by managing logistics and ensuring materials are prepared in advance. • Assist with special assignments and cross-department initiatives that require coordination, tracking, and proactive communication. • Anticipate upcoming deadlines and executive needs, helping leadership stay focused on strategic priorities.
2026-08-06T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
26 - 30 USD / Hourly
We are looking for a highly organized Executive Assistant to support a commercial real estate development team in California. This contract position will play a central role in keeping daily administrative activities on track, ensuring executives and staff receive dependable coordination across schedules, communications, and office operations. The ideal candidate brings a proactive approach and is comfortable handling a mix of executive support, office management, and routine financial administration in a fast-paced onsite environment. Responsibilities: • Support executives and team members with daily administrative coordination, ensuring priorities, communications, and deliverables stay organized. • Oversee calendars, schedule internal and external meetings, arrange appointments, and manage shared conference room usage. • Maintain smooth office operations by keeping the workspace orderly, well-maintained, and equipped for day-to-day business needs. • Draft, format, and revise business correspondence, presentations, reports, and other documents with accuracy and attention to detail. • Coordinate meeting logistics, track follow-up items, and help move action items forward across the team. • Assist with invoice processing, bill-related documentation, and administrative workflows to help maintain timely financial coordination. • Monitor invoice records and provide coordination support using internal organizational systems and related tools. • Handle expense-related administrative tasks and provide general support using Microsoft Office applications. • Manage supply inventory for office and kitchen areas, placing orders as needed to keep the workplace fully stocked. • Perform filing, scanning, data entry, and document management while providing additional administrative assistance as business needs arise.
2026-08-06T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
40 - 45 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to leadership in a fast-paced Contract position based in San Francisco, California. This opportunity is ideal for someone who excels at managing complex schedules, coordinating logistics, and keeping executive priorities organized. The role requires strong judgment, attention to detail, and the ability to handle meetings and travel plans with professionalism and efficiency. Responsibilities: • Oversee executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments. • Organize domestic and international travel plans, including booking flights, lodging, ground transportation, and related itineraries. • Coordinate travel logistics from start to finish, making adjustments as needed to support changing business needs. • Arrange executive meetings by securing meeting times, confirming attendees, and preparing the necessary scheduling details. • Support leadership with administrative coordination that keeps business activities running smoothly and on schedule. • Maintain clear communication around upcoming meetings, travel plans, and calendar changes to avoid disruptions.
2026-08-04T00:00:00Z

Admin Assistant/EA/HR Support

San Mateo, CA
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
Administrative Assistant/EA/HR Assistant Exciting growing Ai company is seeking an Administrative Assistant to join their growing team. This role blends executive assistance, office coordination, and HR support in a fast-moving AI company environment. Position offers excellent benefits, bonus, and equity.Responsibilities:• Manage executive scheduling, coordinate travel arrangements, and prepare expense submissions with accuracy and timeliness.• Provide administrative support to leadership, including assistance with HR-related coordination and routine operational tasks.• Serve as the primary on-site point of contact for guests and clients, ensuring a welcoming, well-run, and attentive office experience.• Oversee day-to-day office operations by maintaining common areas, restocking kitchen and office supplies, and arranging meals for meetings or visitors.• Support presentations, meetings, and client demonstrations by setting up materials and troubleshooting basic technology needs.• Coordinate internal meetings, team events, and company-wide gatherings to ensure logistics run smoothly from planning through execution.• Manage front desk and reception activities, including greeting visitors, answering the door, and directing inquiries appropriately.• Handle confidential communications and sensitive information with sound judgment and close attention to detail.• Provide broad administrative assistance as needed and take on additional duties assigned by the reporting manager.
2026-07-28T00:00:00Z

Accounting Assistant

San Leandro, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
We are seeking an organized and detail-oriented Accounting Assistant to support the accounting team in handling accounts payable (AP) and accounts receivable (AR) functions. This role is ideal for early-career professionals or recent graduates looking to grow their experience in accounting and finance while contributing to the smooth operation of our organization's financial processes. Key Responsibilities:<ul><li>Assist with the processing, verification, and reconciliation of invoices in accounts payable.</li><li>Support accounts receivable by tracking incoming payments, issuing invoices, and managing customer account records.</li><li>Perform data entry into accounting systems to ensure the accuracy of financial records.</li><li>Help resolve discrepancies, including research and communication with vendors and clients.</li><li>Prepare and review weekly reports related to AP and AR activities.</li><li>Maintain proper documentation of financial transactions in compliance with company policies.</li><li>Partner with team members to ensure timely month-end and year-end close processes.</li><li>Provide administrative support to accountants and finance staff as needed.</li><li>Learn and work within various accounting software systems.</li></ul>
2026-08-05T00:00:00Z

Human Resources Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
Position SummarySupport the HR department with onboarding, employee records management, and administrative functions.Responsibilities<ul><li>Assist with onboarding and new hire paperwork.</li><li>Maintain employee records.</li><li>Schedule interviews and meetings.</li><li>Support benefits and HR inquiries.</li><li>Ensure document compliance.</li></ul>
2026-07-31T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
28 - 28 USD / Hourly
We are looking for a dependable Office Assistant to support daily workplace operations in San Francisco, California. This is a Contract position suited for someone who communicates professionally, delivers strong customer service, and stays organized while handling a variety of administrative tasks. The role will help keep the office running smoothly by supporting visitors, coordinating shared spaces, managing mail and supplies, and assisting with general clerical needs. Responsibilities:• Serve as the first point of contact for phone calls and office visitors, providing assistance and directing inquiries appropriately.• Coordinate guest arrivals by maintaining visitor information and communicating with building security as needed.• Support internal meetings by arranging food orders, preparing meeting spaces, and handling post-meeting cleanup.• Oversee conference room readiness and help accommodate both planned and last-minute meeting requests.• Process incoming and outgoing mail, including courier shipments and overnight delivery services.• Track and replenish office, kitchen, and shared workspace supplies while keeping common areas neat and stocked.• Identify facility or equipment issues and work with property management or service providers to resolve them promptly.• Maintain office records such as badges, keys, mailing logs, and other administrative documentation.• Assist with clerical and operational tasks including copying, scanning, filing, document processing, errands, event support, and special projects as assigned. ** If you're interested in this position, please apply to this position and contact Baylee Burke at baylee.burke - at - roberthalf - .com with your word resume and reference job ID#00410-0013473186**
2026-08-04T00:00:00Z

Administrative Coordinator/Receptionist

San Mateo, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a bilingual Administrative Coordinator/Receptionist to support client-facing and office operations in San Mateo, California. This is a Contract position for one week to cover a vacancy. You will play an important role in keeping schedules, documentation, and front-office processes running smoothly with care and consistency. The hours are 8:30am - 5:00pm Monday to Friday. Responsibilities:• Welcome clients and visitors, assess their needs, and direct them to the appropriate program, team member, or external resource.• Maintain office and program supplies, monitor shared spaces, and help ensure the workplace remains orderly, safe, and ready for daily operations.• Enter, update, and organize records in agency databases and cloud-based systems, including scanning and uploading paper documents into the correct client files.• Prepare requested reports, assist with data tracking, and support accurate record maintenance for client services operations.• Provide assistance with intake-related tasks by sharing program information, routing inquiries, and supporting service access as needed.• Support the onboarding, guidance, and day-to-day coordination of assigned volunteers while reinforcing clear workplace standards and expectations.• Assist the department with inbound communications, routine office needs, and other operational priorities that help the team function effectively.
2026-08-07T00:00:00Z