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62 results for Account Coordinator in San Rafael, CA

Billing Coordinator

Benicia, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are seeking a detail-oriented and highly organized Billing Coordinator / Project Administrator to join our team. This role is responsible for supporting project billing, invoice processing, reporting, and administrative functions for multiple projects. The ideal candidate will have strong Excel skills, excellent data entry accuracy, and the ability to work closely with project managers and operations leadership in a fast-paced environment. Key Responsibilities<ul><li>Set up and process invoices based on customer-specific billing requirements and within PENTA</li><li>Track invoice activity, including missing invoices, invoices not sent, and pending invoices</li><li>Enter and maintain billing data, change orders, and project-related information in project tracking systems and Excel</li><li>Work closely with Project Managers and the Operations Manager to support project billing and reporting needs</li><li>Coordinate project-related activities, including meetings, agendas, and meeting notes</li><li>Add crew workers to weekly roll-up reports and update billing information as needed</li><li>Create bid folders and generate invoices</li><li>Assist with the preparation of regularly scheduled and ad hoc reports</li><li>Respond to internal requests and provide information as needed</li><li>Generate reports and support multiple ongoing projects</li><li>Perform administrative duties such as filing, typing, copying, binding, and scanning</li><li>Draft letters and emails on behalf of office staff</li><li>Maintain electronic and manual filing systems</li><li>Handle sensitive and confidential information with professionalism and discretion</li></ul> If you are interested in this opportunity, please feel free to apply to this job or contact Dennis Brinkmann at 925-271-4809
2026-08-04T00:00:00Z

Finance Coordinator

Livermore, CA
onsite
Temporary / Contract
33 - 34 USD / Hourly
This is a Long-term Contract opportunity offering a hybrid work arrangement and the chance to contribute to a fast-paced environment focused on accuracy, communication, and operational support. The ideal candidate will bring strong organizational skills, confidence working with vendors and internal partners, and the ability to manage multiple finance-related tasks efficiently. Responsibilities:• Create and maintain purchase orders while ensuring information is complete, accurate, and aligned with internal guidelines.• Communicate with vendors to address questions, follow up on outstanding items, and help resolve billing-related issues in a timely manner.• Review, track, and process vendor invoices to support smooth financial operations and proper documentation.• Partner with facilities and internal support teams to coordinate requests, scheduling needs, and operational follow-through.• Assist with finance-related projects designed to improve workflows, support implementation activities, and strengthen team processes.• Help organize and support training sessions tied to updated procedures, tools, or process enhancements.• Prepare spreadsheets, records, and status updates using Microsoft Excel and other business systems to keep information current and accessible.• Provide general coordination support to the finance team by managing priorities, responding to ad hoc requests, and maintaining clear communication across stakeholders
2026-07-30T00:00:00Z

Project Accountant

Fremont, CA
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for a detail-oriented Project Accountant to support the financial administration of projects in Fremont, California. This role works closely with operations and project teams to maintain accurate project records, support contract compliance, and help ensure reliable revenue and cost reporting. The ideal candidate brings strong accounting knowledge, sound judgment, and the ability to manage project-related financial activity in a fast-paced environment. Responsibilities: • Set up new projects, revisions, and approved scope changes in accounting and project management systems, ensuring budgets and values are recorded accurately. • Review project documentation for completeness and compliance, verify account structures, and prevent incorrect or incomplete bookings from moving forward. • Update cost estimates for ongoing work in a timely manner so active projects reflect current financial expectations. • Prepare and manage owner notice documentation, including lien-related filings and releases, while coordinating supporting materials when required. • Monitor projects through completion and finalize closeout activities within the accounting system once contractual work is finished. • Support post-payroll reporting by assisting with financial analysis tied to labor activity and project performance. • Examine monthly project charges, identify inconsistencies, and work with stakeholders to resolve billing or cost allocation issues. • Verify labor hours charged to jobs against weekly timesheet submissions to help maintain accurate project costing. • Evaluate work-in-progress and overall project results, offering insights that can strengthen profitability and improve cash flow management. • Contribute to month-end close activities and assist with additional accounting initiatives or department projects as assigned.
2026-07-17T00:00:00Z

Front Office Coordinator

Mountain View, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
Key Responsibilities<ul><li>Greet visitors and manage front desk reception.</li><li>Answer and direct phone calls, emails, and inquiries.</li><li>Schedule appointments and meeting rooms.</li><li>Manage incoming and outgoing mail and deliveries.</li><li>Maintain office supplies and ensure common areas are organized.</li><li>Provide administrative support to staff and assist with special projects as needed.</li></ul>
2026-07-30T00:00:00Z

Front Office Coordinator

Menlo Park, CA
onsite
Temporary / Contract
23 - 30 USD / Hourly
Key Responsibilities<ul><li>Greet visitors and manage front desk reception.</li><li>Answer and direct phone calls, emails, and inquiries.</li><li>Schedule appointments and meeting rooms.</li><li>Manage incoming and outgoing mail and deliveries.</li><li>Maintain office supplies and ensure common areas are organized.</li><li>Provide administrative support to staff and assist with special projects as needed.</li></ul>
2026-07-30T00:00:00Z

Accounts Payable Manager

San Francisco, CA
onsite
Permanent / Full Time
110000 - 130000 USD / Yearly
We are looking for an Accounts Payable Manager to lead daily payment operations and ensure accurate, timely processing of vendor invoices in San Francisco, California. This role oversees core accounts payable activities, strengthens controls around disbursements, and supports efficient transaction flow across the organization. The ideal candidate brings strong experience managing invoice review, payment scheduling, and electronic funds processing while maintaining a high standard of accuracy and compliance. Responsibilities:<ul><li>Improve and streamline AP, reimbursements, and PO processes using automation</li><li>Manage vendor setup, updates, and cleanup</li><li>Prepare and file 1099s correctly</li><li>Support month‑end close with AP reconciliations and accruals</li><li>Handle invoices, reimbursements, and timely vendor payments</li><li>Work with finance leaders to control spending and stay compliant</li></ul>
2026-07-10T00:00:00Z

Accounts Payable Specialist

Corte Madera, CA
onsite
Temporary / Contract
22.1635 - 25.663 USD / Hourly
We are seeking a detail-oriented Accounts Payable Specialist to support the day-to-day processing of accounts payable functions. This role is responsible for ensuring timely and accurate invoice processing, vendor payments, expense reporting, account reconciliations, and maintaining strong vendor relationships. The ideal candidate will thrive in a fast-paced environment and possess excellent organizational and communication skills.Responsibilities<ul><li>Process high-volume invoices accurately and timely.</li><li>Review, code, and enter invoices into the accounting system.</li><li>Match invoices to purchase orders and receiving documentation.</li><li>Manage vendor records and maintain accurate payment information.</li><li>Process employee expense reports and company credit card transactions.</li><li>Prepare and process weekly check runs, ACH payments, and wire transfers.</li><li>Reconcile vendor statements and resolve invoice discrepancies.</li><li>Research and respond to vendor inquiries regarding payments.</li><li>Assist with month-end closing activities, including AP accruals and reconciliations.</li><li>Maintain organized electronic and physical AP records.</li><li>Ensure compliance with company policies and internal controls.</li><li>Support audits by providing requested documentation and reports.</li></ul>
2026-07-28T00:00:00Z

Accounts Payable Specialist

Pleasanton, CA
onsite
Permanent / Full Time
28.5 - 32.5 USD / Hourly
Our team is hiring an Accounts Payable Specialist for our Full-Time Engagement Professionals practice. This role supports client projects and interim staffing needs while providing continuity and the option to re-engage talent for future needs. You will handle daily accounts payable/receivable tasks, maintain accurate financial records, and ensure vendors are paid on time. For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. Key Responsibilities<ul><li>Process a high volume of vendor invoices accurately and in a timely manner.</li><li>Review invoices for proper approval, coding, and supporting documentation.</li><li>Prepare and assist with weekly and monthly payment runs, including checks, ACH, and wire payments.</li><li>Reconcile vendor statements and resolve invoice, purchase order, and payment discrepancies.</li><li>Maintain vendor records, including W-9s, payment instructions, and account updates.</li><li>Respond to vendor and internal stakeholder inquiries in a professional and timely manner.</li><li>Support month-end close by preparing AP accruals, reconciliations, and related reports.</li><li>Assist with process improvement initiatives, audit support, and special accounting projects as needed.</li><li>Adapt quickly to new client environments, systems, and workflows while maintaining high service levels.</li></ul>
2026-07-31T00:00:00Z

Accounts Payable Specialist

Daly City, CA
onsite
Temporary / Contract
32 - 37 USD / Hourly
Our client is seeking an Accounts Payable Specialist for a 4–6+ month onsite contract engagement. This role will support day-to-day accounts payable operations and help ensure timely, accurate processing of invoices and payments. The ideal candidate will have strong attention to detail, experience working in high-volume AP environments, and the ability to collaborate effectively with internal departments and external vendors. Government or nonprofit experience is a plus. Key Responsibilities:<ul><li>Process a high volume of vendor invoices accurately and in a timely manner. </li><li>Review invoices for proper coding, approvals, and supporting documentation. </li><li>Match invoices to purchase orders and receiving documents, as applicable. </li><li>Prepare and process check runs, ACH payments, and wire transfers. </li><li>Reconcile vendor statements and resolve invoice discrepancies or payment issues. </li><li>Respond to vendor inquiries and maintain positive vendor relationships. </li><li>Assist with month-end close activities related to accounts payable. </li><li>Maintain organized and accurate AP files and records in accordance with company policies. </li><li>Support audit requests and ensure compliance with internal controls and procedures. </li><li>Collaborate with procurement, finance, and other internal teams as needed. </li></ul>
2026-07-23T00:00:00Z

Accounts Payable Specialist

San Francisco, CA
onsite
Temporary / Contract
28 - 34 USD / Hourly
Robert Half is partnering with a growing organization seeking a detail-oriented Accounts Payable Specialist to join their accounting team. This is a high-volume processing environment ideal for someone who thrives on accuracy, organization, and meeting deadlines. The right candidate will have strong AP experience, excellent communication skills, and the ability to manage multiple priorities in a fast-paced setting. Job Duties:<ul><li>Process a high volume of vendor invoices accurately and efficiently.</li><li>Perform three-way matching of purchase orders, invoices, and receiving documentation.</li><li>Code invoices to appropriate general ledger accounts and departments.</li><li>Research and resolve invoice discrepancies, payment issues, and vendor inquiries.</li><li>Prepare and process weekly ACH, wire, and check payments.</li><li>Reconcile vendor statements and ensure outstanding items are addressed timely.</li><li>Maintain vendor records, including W-9s and payment information.</li><li>Assist with month-end close activities, accruals, and AP reconciliations.</li><li>Monitor shared AP inbox and respond to internal and external inquiries.</li><li>Support audit requests and documentation requirements.</li></ul>
2026-08-06T00:00:00Z

Accounts Payable Specialist

Palo Alto, CA
onsite
Temporary / Contract
32 - 42 USD / Hourly
The Accounts Payable Specialist is responsible for managing invoice processing and vendor payments for a construction company, with a focus on accuracy, job cost coding, subcontractor documentation, and timely payment processing. In this environment, the role often works closely with project managers, purchasing, and accounting teams to ensure invoices are matched correctly, entered into Yardi, and recorded to the appropriate jobs or projects. Based on general knowledge.Key Responsibilities<ul><li>Review, code, and process vendor and subcontractor invoices accurately and on time in Yardi. Based on general knowledge.</li><li>Match invoices to purchase orders, receipts, contracts, and supporting documentation. Based on general knowledge.</li><li>Assign costs to the correct job, phase, cost code, or project. Based on general knowledge.</li><li>Prepare and process check runs, ACH payments, wire transfers, and lien waiver documentation as needed. Based on general knowledge.</li><li>Maintain vendor and subcontractor records, including tax forms, insurance certificates, and compliance documentation. Based on general knowledge.</li><li>Reconcile vendor statements and resolve billing discrepancies with vendors and internal teams. Based on general knowledge.</li><li>Support month-end close, AP aging, and project cost reporting. Based on general knowledge.</li><li>Use Yardi to maintain accounts payable records, generate reports, and support construction accounting workflows. Based on general knowledge.</li><li>Help ensure compliance with internal controls and construction accounting procedures. Based on general knowledge.</li></ul>
2026-08-03T00:00:00Z

Accounts Payable Specialist

Benicia, CA
onsite
Permanent / Full Time
25.5 - 32.5 USD / Hourly
Our team is hiring an Accounts Payable Specialist for our Full-Time Engagement Professionals practice. This role supports client projects and interim staffing needs while providing continuity and the option to re-engage talent for future needs. You will handle daily accounts payable/receivable tasks, maintain accurate financial records, and ensure vendors are paid on time. For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. Key Responsibilities· Process a high volume of vendor invoices accurately and in a timely manner.· Review invoices for proper approval, coding, and supporting documentation.· Prepare and assist with weekly and monthly payment runs, including checks, ACH, and wire payments.· Reconcile vendor statements and resolve invoice, purchase order, and payment discrepancies.· Maintain vendor records, including W-9s, payment instructions, and account updates.· Respond to vendor and internal stakeholder inquiries in a professional and timely manner.· Support month-end close by preparing AP accruals, reconciliations, and related reports.· Assist with process improvement initiatives, audit support, and special accounting projects as needed.· Adapt quickly to new client environments, systems, and workflows while maintaining high service levels.
2026-07-31T00:00:00Z

Accounts Payable Specialist

Hayward, CA
onsite
Permanent / Full Time
25.5 - 32.5 USD / Hourly
Our team is hiring an Accounts Payable Specialist for our Full-Time Engagement Professionals practice. This role supports client projects and interim staffing needs while providing continuity and the option to re-engage talent for future needs. You will handle daily accounts payable/receivable tasks, maintain accurate financial records, and ensure vendors are paid on time. For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. Key Responsibilities· Process a high volume of vendor invoices accurately and in a timely manner.· Review invoices for proper approval, coding, and supporting documentation.· Prepare and assist with weekly and monthly payment runs, including checks, ACH, and wire payments.· Reconcile vendor statements and resolve invoice, purchase order, and payment discrepancies.· Maintain vendor records, including W-9s, payment instructions, and account updates.· Respond to vendor and internal stakeholder inquiries in a professional and timely manner.· Support month-end close by preparing AP accruals, reconciliations, and related reports.· Assist with process improvement initiatives, audit support, and special accounting projects as needed.· Adapt quickly to new client environments, systems, and workflows while maintaining high service levels.
2026-07-31T00:00:00Z

Accounts Payable Specialist

Fremont, CA
onsite
Temporary to Hire
27.7115 - 32.087 USD / Hourly
We are looking for an Accounts Payable Specialist to join a healthcare organization in Fremont, California on a contract basis with the potential for a permanent position. This position is ideal for someone who is comfortable managing a large invoice volume in a hands-on environment and takes pride in accuracy, organization, and dependable follow-through. The role will support core payment operations, vendor communication, and month-end activities while helping keep accounts payable records current and well maintained. Responsibilities: • Handle the end-to-end processing of a high monthly volume of invoices, ensuring entries are completed accurately and within established timelines. • Review invoices for proper support, assign appropriate accounting codes, and enter payment details into the financial system. • Investigate billing issues, respond to supplier questions, and work with internal teams to correct discrepancies promptly. • Coordinate weekly payment activity, including printed checks and ACH or other electronic disbursements. • Compare vendor statements against internal records and resolve outstanding items to keep accounts current. • Contribute to month-end close by preparing accounts payable support and completing assigned reconciliations. • Maintain organized digital and physical documentation for invoices, approvals, and vendor records. • Monitor vendor information for completeness and accuracy, updating files as needed to support smooth payment processing.
2026-08-05T00:00:00Z

Accounts Payable Specialist

Menlo Park, CA
onsite
Temporary / Contract
32 - 42 USD / Hourly
Accounts Payable Specialist – AI-Enabled ProcessesThe Accounts Payable Specialist is responsible for managing invoice and payment processing while supporting AI-enabled tools that improve workflow efficiency, accuracy, and reporting. In a mid-sized company, this role may help oversee automated invoice capture, exception handling, and data validation while partnering with accounting and operations teams to maintain effective AP processes. Finance and accounting leaders report that AI adoption increases the need for critical thinking, adaptability, creativity, communication, and emotional intelligence. Critical thinking and problem solving were cited by 64% of leaders, adaptability and continuous learning by 58%, creativity and innovation by 55%, communication by 31%, and emotional intelligence by 27%. Key Responsibilities<ul><li>Process and review vendor invoices using automated or AI-assisted AP tools. Based on general knowledge.</li><li>Monitor invoice capture, coding suggestions, approval routing, and exception queues. Based on general knowledge.</li><li>Validate invoice data and resolve discrepancies that require manual review. Based on general knowledge.</li><li>Support timely execution of payments and maintain vendor account accuracy. Based on general knowledge.</li><li>Partner with internal stakeholders to improve AP workflows and automation results. Based on general knowledge.</li><li>Assist with reporting, reconciliations, audit support, and month-end close activities. Based on general knowledge.</li><li>Help identify process improvement opportunities using AI and automation tools. Based on general knowledge.</li><li>Maintain compliance with internal controls and documentation standards. Based on general knowledge.</li></ul>
2026-08-03T00:00:00Z

Accountant

Concord, CA
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
We are looking for a detail-oriented Accountant to support daily accounting operations and maintain accurate financial records for the organization. This role is well suited for someone who can manage the full bookkeeping cycle, oversee core transactional processes, and help ensure timely month-end reporting. The ideal candidate brings strong QuickBooks expertise, sound judgment, and the ability to keep financial activities organized and compliant. Responsibilities:<ul><li>Extensive experience overseeing complete bookkeeping functions and maintaining accurate financial records.</li><li>Strong foundation in accounting operations, reporting, and financial controls.</li><li>Skilled in using accounting systems, including QuickBooks, Sage, and Xero.</li><li>Proven ability to manage priorities, meet deadlines, and maintain organized workflows.</li><li>Exceptional accuracy, attention to detail, and problem-solving skills.</li><li>Capable of working both autonomously and in a collaborative team environment.</li><li>Degree in Accounting or a related discipline preferred.</li><li>Understanding of tax regulations, filings, and compliance requirements is beneficial</li></ul>
2026-07-28T00:00:00Z

Accounts Receivable Specialist

Oakland, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Consumer Packaged Goods (CPG)We are seeking a detail-oriented and highly organized Accounts Receivable Specialist to join our team in the CPG industry. This role requires a candidate with strong attention to detail, analytical skills, and the ability to manage customer deductions, short payments, chargebacks, and account reconciliations in a fast-paced environment. The ideal candidate will work closely with customers, sales, customer service, and internal finance teams to ensure timely cash application, accurate collections activity, and resolution of complex discrepancies.Given the high transaction volume and deduction-heavy nature of receivables in the CPG space, we are looking for an individual who can manage intricate AR processes efficiently while maintaining a high degree of accuracy and professionalism.
2026-08-06T00:00:00Z

Accounts Receivable Specialist

Pleasanton, CA
onsite
Permanent / Full Time
0 - 0 USD / Hourly
Robert Half is seeking an Accounts Receivable Clerk who also has experience in A/P to join our Full-Time Engagement Professionals team. In this role, you will support client projects by handling invoicing, cash applications, collections, payment processing, vendor invoices, and other day-to-day accounting operations. This opportunity offers the stability of full-time employment, exposure to a variety of client environments, and the chance to contribute to critical projects and interim needs. For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. Key Responsibilities:<ul><li>Process customer invoices, post payments, and apply cash accurately</li><li>Monitor aging reports and assist with collections follow-up</li><li>Reconcile accounts receivable transactions and resolve discrepancies</li><li>Support accounts payable functions, including invoice processing and vendor payments</li><li>Maintain accurate financial records and assist with month-end close activities</li><li>Provide general accounting and administrative support for client engagements</li></ul>
2026-07-31T00:00:00Z

Accounts Receivable Specialist

Benicia, CA
onsite
Permanent / Full Time
50000 - 57000 USD / Yearly
We are looking for an Accounts Receivable Specialist to join a wholesale distribution organization in Benicia, California. In this role, you will help keep receivables accurate and current by overseeing invoicing, payment application, collections follow-up, and account review. This position is well suited for someone who combines strong financial accuracy with a service-oriented approach when working with customers and internal teams. You will contribute to dependable cash flow, sound account management, and the overall effectiveness of the finance function. Responsibilities: • Prepare and issue customer invoices with accuracy, ensuring charges align with company guidelines and customer agreements. • Record and apply incoming payments from multiple sources, including checks, electronic transfers, and card transactions, while maintaining complete documentation. • Review customer ledgers regularly to identify discrepancies, investigate unapplied cash, and resolve balance differences in a timely manner. • Work closely with sales, customer service, operations, and accounting partners to address billing questions and clear outstanding issues. • Monitor past-due balances, follow up on collection activity, and provide clear status updates through aging analysis and account reporting. • Maintain current and accurate customer account records in support of internal controls and financial policy compliance. • Assess customer credit information to help determine appropriate account terms and recommend credit limits when needed. • Escalate seriously delinquent or high-risk accounts to external collection or legal resources in coordination with leadership. • Assist with month-end accounts receivable close activities by supporting reconciliations and ensuring records are complete and accurate. • Suggest practical improvements to accounts receivable workflows that strengthen efficiency, accuracy, and customer experience.
2026-07-23T00:00:00Z

Accounts Receivable Specialist

Concord, CA
onsite
Permanent / Full Time
0 - 0 USD / Hourly
Robert Half is seeking an Accounts Receivable Clerk with some Accounts Payable experience to join our Full-Time Engagement Professionals team. In this role, you will support client projects by handling invoicing, cash applications, collections, payment processing, vendor invoices, and other day-to-day accounting operations. This opportunity offers the stability of full-time employment, exposure to a variety of client environments, and the chance to contribute to critical projects and interim needs. For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. Key Responsibilities:<ul><li>Process customer invoices, post payments, and apply cash accurately</li><li>Monitor aging reports and assist with collections follow-up</li><li>Reconcile accounts receivable transactions and resolve discrepancies</li><li>Support accounts payable functions, including invoice processing and vendor payments</li><li>Maintain accurate financial records and assist with month-end close activities</li><li>Provide general accounting and administrative support for client engagements</li></ul>
2026-08-05T00:00:00Z

Accounts Receivable Specialist

Mountain View, CA
onsite
Temporary / Contract
32 - 42 USD / Hourly
The Accounts Receivable Specialist is responsible for managing incoming payments, invoicing, collections, and account reconciliation activities to help ensure accurate and timely cash application. In a mid-sized company, this role often works closely with customers, sales teams, and accounting staff to maintain accurate receivables records and support healthy cash flow. Based on general knowledge.Key Responsibilities<ul><li>Prepare and issue customer invoices accurately and on time. Based on general knowledge.</li><li>Post payments received by check, ACH, wire, credit card, or other methods. Based on general knowledge.</li><li>Reconcile customer accounts and investigate payment discrepancies. Based on general knowledge.</li><li>Monitor aging reports and follow up on past-due balances. Based on general knowledge.</li><li>Communicate with customers regarding billing questions, account status, and payment arrangements. Based on general knowledge.</li><li>Maintain accurate customer records, credit information, and supporting documentation. Based on general knowledge.</li><li>Assist with cash application, account adjustments, and month-end closing activities. Based on general knowledge.</li><li>Support reporting, audit requests, and process improvement efforts related to accounts receivable. Based on general knowledge.</li></ul>
2026-08-03T00:00:00Z

Accounts Receivable Specialist

Benicia, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
Our client is seeking a detail-oriented Accounts Receivable Specialist for a hybrid, temp-to-hire opportunity. This role is ideal for someone who thrives in a fast-paced environment, enjoys collaborating across departments, and brings strong experience in billing, cash application, collections, reconciliation, and credit analysis. The Accounts Receivable Specialist will play a key role in supporting the company’s financial operations by ensuring timely invoicing, accurate payment application, proactive collections efforts, and effective resolution of account discrepancies. Key Responsibilities:<ul><li>Generate and distribute accurate customer invoices in accordance with contract terms and internal billing guidelines.</li><li>Process and apply incoming payments, including checks, ACH, wire transfers, and credit card payments, to the appropriate customer accounts.</li><li>Monitor aging reports and proactively follow up on past-due balances through professional phone and email outreach.</li><li>Reconcile accounts receivable subledger activity to the general ledger and research discrepancies or unapplied cash.</li><li>Investigate and resolve billing disputes by partnering with sales, accounting, operations, and customer service teams.</li><li>Prepare aging reports and provide regular updates to management on collection efforts and account status.</li><li>Maintain accurate customer account records and ensure compliance with internal financial policies and procedures.</li><li>Evaluate the creditworthiness of new and existing customers by reviewing financial data and credit reports to recommend appropriate credit limits.</li><li>Identify at-risk accounts and assist with bad debt mitigation efforts, including coordination with third-party collection agencies or legal resources when necessary.</li><li>Support special projects and other fun finance-related duties as assigned.</li></ul>
2026-08-05T00:00:00Z

Events Coordinator

Portola Valley, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
Key Responsibilities<ul><li>Plan and coordinate corporate, client, and internal events from start to finish.</li><li>Develop event timelines, budgets, and logistics plans.</li><li>Source and manage venues, vendors, and suppliers.</li><li>Coordinate event registration, invitations, and attendee communications.</li><li>Ensure all event materials and equipment are prepared and delivered on time.</li><li>Oversee event setup, execution, and breakdown.</li><li>Monitor event budgets and track expenses.</li><li>Resolve issues that arise before or during events.</li><li>Gather attendee feedback and prepare post-event reports.</li><li>Maintain relationships with vendors and negotiate contracts when needed.</li></ul>
2026-07-30T00:00:00Z

Project Coordinator

Newark, CA
onsite
Temporary / Contract
50 - 60 USD / Hourly
We are looking for a Project Coordinator to support departmental initiatives and help keep projects organized, on schedule, and well documented in Newark, California. This Long-term Contract position works closely with leadership to coordinate reporting, administrative workflows, staffing support, inventory activities, and cross-functional communication. The ideal candidate brings strong organizational judgment, follows through on multiple priorities, and builds effective working relationships with internal teams, customers, and vendors. Responsibilities: • Coordinate project timelines, status updates, and documentation to help ensure work progresses efficiently and resources are used appropriately. • Prepare and maintain reports, track key activities, and communicate project information clearly to department leadership and stakeholders. • Support managers with day-to-day operational coordination, including administrative processes, paperwork flow, and follow-up on action items. • Partner with internal departments, customers, and external vendors to facilitate communication, resolve issues, and keep initiatives moving forward. • Assist with recruitment-related activities such as coordinating hiring steps, onboarding logistics, and orientation support for new team members. • Monitor compliance-related administrative tasks, including timely collection of evaluations, required documentation, and departmental training follow-up. • Oversee supply and equipment tracking, help organize inventory reviews, and contribute to cost-monitoring updates for staff and leadership meetings. • Plan and coordinate meetings, workshops, and departmental events, including scheduling, materials preparation, and onsite support as needed. • Take ownership of assigned special projects, provide progress updates, and complete additional related duties within established deadlines.
2026-07-29T00:00:00Z

Project Coordinator

Palo Alto, CA
onsite
Temporary / Contract
50 - 60 USD / Hourly
We are looking for a Project Coordinator to support departmental initiatives in Palo Alto, California. This Long-term Contract position will work closely with leadership to organize projects, oversee operational workflows, and help keep administrative, financial, and personnel-related activities on track. The role requires strong communication, sound judgment, and the ability to coordinate across internal teams and external partners in a fast-paced environment. Responsibilities: • Coordinate project timelines, track progress, and maintain clear documentation for each phase to support successful completion of departmental initiatives. • Prepare reports and monitor resource usage to help ensure staff, materials, and budgets are aligned with project and operational needs. • Lead or support special projects, facilitate meetings or workshops, and present updates, findings, and recommendations to stakeholders. • Serve as a central point of contact between the department, internal service teams, customers, and vendors to promote effective collaboration and timely follow-through. • Guide administrative workflows by improving process organization, managing documentation, and helping maintain efficient handling of departmental paperwork. • Support human resources activities by coordinating hiring steps, assisting with onboarding, tracking required evaluations, and monitoring compliance-related training completion. • Oversee supplies and equipment coordination, conduct periodic inventory reviews, and provide reports on usage, availability, and cost control efforts. • Plan and coordinate department events and carry out additional assignments within established deadlines as business needs evolve.
2026-07-29T00:00:00Z