<p>A respected nonprofit organization is seeking a Temporary Administrative Assistant to provide front desk coverage and administrative support at its San Francisco office. This is a 2–3 month assignment offering the opportunity to contribute to a mission-driven environment while ensuring smooth daily operations during a transitional period.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the first point of contact for visitors and callers in a busy nonprofit office</li><li>Greet and direct guests and staff, managing access to the office and maintaining a welcoming front desk area</li><li>Answer and route incoming phone calls and general inquiries</li><li>Maintain office supplies and snack inventory to support a positive, well-organized environment</li><li>Provide general administrative support to staff and management as needed</li></ul>
<p>We are looking for a highly organized and proactive Administrative Assistant to join a collegial law firm in San Francisco, California. This law firm values social and environmental responsibility and prides themselves on fostering a collaborative and detail-oriented work environment. This role is essential in ensuring the smooth operation of daily office activities while supporting the broader team with administrative and clerical tasks.</p><p><br></p><p>Responsibilities:</p><p>• Maintain office inventory by tracking and ordering supplies, including janitorial items and refreshments.</p><p>• Process incoming and outgoing mail, including postage and sorting duties.</p><p>• Coordinate and prepare conflict checks, ensuring timely distribution and reporting.</p><p>• Provide support for library updates, book distribution, and related library projects.</p><p>• Schedule and organize firm-wide meetings, including preparing minutes for monthly meetings.</p><p>• Assist with travel arrangements and hotel bookings for staff.</p><p>• Manage law clerk evaluations by creating forms, distributing them, and archiving completed evaluations.</p><p>• Ensure the kitchen remains organized and clean, including coffee preparation and dishwasher management.</p><p>• Set up and clean up for firm events, such as lunches and celebrations.</p><p>• Serve as a backup for the administrative assistant and operations coordinator when necessary.</p>
<p>Robert Half's client in Walnut Creek, CA is seeking a contract-to-hire Administrative Assistant. The Assistant will provide support for all programs by enforcing policies and assisting with implementation of the programs. This role will work collaboratively with Senior Programs Associate; Programs Associates and State Chairs. The focus will be on providing support to all stakeholders throughout the year. </p><p><br></p><p>Administrative Assistant Responsibilities:</p><p>• Knowledgeable on all company Programs Policies and Procedures </p><p>• Provide phone support to teachers, parents and students</p><p>• Provide customer support in Zendesk</p><p>• Provide back up to Administrative Assistant with materials sales</p><p>• Create technical documents and support tools</p><p>• Assist with certificate organization and distribution</p><p>• Assist with the facilitation of in person and online Certificate of Merit testing</p><p>• Review all program materials for Convention in hardcopy and digital forms</p><p>• Assist with membership renewals customer service (seasonally) </p><p>• Assist with Membership Department’s archiving project</p><p><br></p><p>Requirements:</p><p>• Travel to Certificate of Merit and other Program testing locations</p><p>• Travel to the annual Convention every year on or around Fourth of July</p><p>• Overtime required during the Convention Week</p><p>• Overtime required on weekends during the months of January, February and March</p><p>QUALIFICATIONS AND EDUCATION REQUIREMENTS</p><p>• BA in English, Business or related field a plus</p><p>• Excellent written and verbal communication skills</p><p>• Proficiency in Microsoft Office, Zendesk, and Google Docs</p><p>• Experience with databases</p><p>PREFERRED SKILLS</p><p>• Time management skills</p><p>• Experience with Project Management software</p><p>• Able to work collaboratively and independently</p><p><br></p><p>If you are interested in this Administrative Assistant position, please submit your resume today!</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in San Francisco, California. This role requires a proactive individual with strong customer service abilities. The ideal candidate will thrive in a dynamic environment and demonstrate a commitment to supporting operational and administrative needs.</p><p><br></p><p>Responsibilities:</p><p>• Supporting formerly homeless single adults with diverse needs, including mental health, substance abuse, and medical issues.</p><p>• Build rapport with tenants to support housing retention and improve overall quality of life through effective engagement strategies.</p><p>• Assist tenants in maintaining benefits, making rent payments, and addressing unit habitability concerns.</p><p>• Collaborate with hotel managers for pest control and unit inspections while ensuring tenant needs are met.</p><p>• Organize and host community events, tenant groups, and social activities to foster an environment of support and engagement.</p><p>• Refer tenants to job placement programs and other services based on individual needs, ensuring successful follow-through.</p><p>• Respond to tenant crises with de-escalation techniques and provide support to highly agitated individuals.</p><p>• Maintain accurate and confidential tenant records, including file creation, updates, and archival processes.</p><p>• Work closely with internal teams and external providers to advocate for tenant needs and ensure comprehensive support</p>
<p>A growing company is looking for a proactive <strong>Tech Savvy Administrative Assistant</strong> to provide digital and administrative support to its operational team. This role requires a tech-savvy individual with the ability to multitask and quickly adapt to changing priorities.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage schedules and appointments for teams and leadership staff.</li><li>Assist with procurement and inventory tracking for tech equipment and software.</li><li>Provide support for onboarding and communication of organization-wide technology updates.</li><li>Create and maintain digital folders, trackers, and archives for the technology department.</li><li>Handle correspondence and documentation related to technical teams and activities.</li></ul>
<p>We are looking for a highly organized and detail-oriented Office Assistant to join a dynamic team in Pleasant Hill, California! This long-term contract opportunity offers the chance to support daily office operations in a fast-paced environment, working closely with various departments to ensure smooth workflows. The role requires a proactive approach to multitasking and excellent communication skills to support the company's clients and internal teams.</p><p><br></p><p>Office Assistant Responsibilities Include:</p><p>• Provide comprehensive administrative support, including scheduling appointments and managing calendars.</p><p>• Operate and maintain office equipment such as scanners, copiers, and phones with 1-10 lines.</p><p>• Handle mail processing tasks, including sorting, distributing, and inter-office delivery.</p><p>• Maintain accurate records and ensure proper filing and scanning of documents.</p><p>• Assist with email correspondence and maintain clear and effective communication with clients and team members.</p><p>• Perform data entry and basic typing tasks with attention to detail and accuracy.</p><p>• Support workers’ compensation-related administrative processes as needed.</p><p>• Utilize Microsoft Office Suite, including Word, Excel, and Outlook, to complete office tasks efficiently.</p><p>• Manage and update records to ensure data accuracy and compliance.</p><p>• Assist in maintaining a clean and organized work environment.</p><p><br></p><p>If you are interested in this Office Assistant opportunity, please submit your resume today!</p>
<p>Robert Half's busiest season is upon us. During Q4, we tend to get a lot of coverage and project based work. We are proactively recruiting for <strong>Office Assistant</strong> to support daily administrative operations and ensure that our client's offices run smoothly when their employees are out of office. The ideal candidate will be a proactive problem-solver with excellent communication and multitasking skills. You are willing to assist where needed. If interested in being considered, please submit your resume through this job posting application.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and staff in a professional and courteous manner</li><li>Answer and direct incoming phone calls and emails</li><li>Manage incoming and outgoing mail, packages, and deliveries</li><li>Maintain and organize office supplies, ensuring stock is replenished as needed</li><li>Support scheduling of meetings, appointments, and conference rooms</li><li>Prepare and distribute memos, reports, and other correspondence</li><li>Assist with filing, data entry, record keeping, and other clerical duties</li><li>Maintain office cleanliness and coordinate with cleaning/janitorial staff</li><li>Support various departments with administrative tasks as assigned</li><li>Assist with onboarding new employees by preparing desks and office materials</li></ul><p><br></p>
<p>Are you a passionate property management professional with a drive to make a difference in communities? Do you have a proven track record of successfully managing affordable housing properties while ensuring regulatory compliance and tenant satisfaction? If so, we want to hear from you!</p><p><br></p><p><strong>Position Overview</strong></p><p>We are seeking an experienced and dedicated <strong>Property Administrative Assistant</strong> to oversee day-to-day operations at one or more affordable housing communities. The ideal candidate will bring exceptional management skills, a deep understanding of affordable housing regulations (e.g., LIHTC, HUD, Section 8), and a people-first approach to fostering vibrant and thriving communities.</p><p><br></p><p><strong>Preferred Experience:</strong></p><p><strong>Administrative Support:</strong></p><ul><li>Provide <strong>comprehensive administrative support</strong> to property managers and staff.</li><li>Manage documentation and correspondence efficiently, ensuring all required forms and records are accurately processed.</li><li>Resolve minor tenant inquiries via phone/email or route them to relevant departments.</li><li>Support lease renewals, affordable housing compliance forms, and other operational needs.</li></ul><p><strong>Tenant Relations:</strong></p><ul><li>Act as the <strong>primary point of contact</strong> for tenants, fostering positive relationships and addressing concerns professionally.</li><li>Assist with <strong>tenant onboarding</strong> processes, explaining lease agreements and compliance requirements for affordable housing units.</li></ul><p><strong>Record Keeping & Reporting:</strong></p><ul><li>Maintain <strong>accurate tenant files</strong>, including legal and financial records, ensuring compliance with housing regulations at federal, state, and local levels.</li><li>Prepare <strong>monthly reports</strong> for management, summarizing <strong>occupancy rates</strong>, <strong>rent collections</strong>, <strong>delinquencies</strong>, and <strong>maintenance requests</strong></li></ul>
<p>Robert Half's busiest season is upon us. During Q4, we tend to get a lot of coverage and project based work. We are proactively recruiting for <strong>Office Assistant</strong> to support daily administrative operations and ensure that our client's offices run smoothly when their employees are out of office. The ideal candidate will be a proactive problem-solver with excellent communication and multitasking skills. You are willing to assist where needed. If interested in being considered, please submit your resume through this job posting application. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and staff in a professional and courteous manner</li><li>Answer and direct incoming phone calls and emails</li><li>Manage incoming and outgoing mail, packages, and deliveries</li><li>Maintain and organize office supplies, ensuring stock is replenished as needed</li><li>Support scheduling of meetings, appointments, and conference rooms</li><li>Prepare and distribute memos, reports, and other correspondence</li><li>Assist with filing, data entry, record keeping, and other clerical duties</li><li>Maintain office cleanliness and coordinate with cleaning/janitorial staff</li><li>Support various departments with administrative tasks as assigned</li><li>Assist with onboarding new employees by preparing desks and office materials</li></ul><p><br></p><p><strong>Requirements:</strong></p><ul><li>High school diploma or equivalent; associate degree or relevant certification a plus</li><li>Proven experience in an administrative or office support role</li><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)</li><li>Excellent verbal and written communication skills</li><li>Strong organizational and time management abilities</li><li>Ability to handle sensitive information with discretion</li><li>Friendly, professional demeanor with a strong customer service orientation</li></ul><p><br></p>
<p>Robert Half's busiest season is upon us. During Q4, we tend to get a lot of coverage and project based work. We are proactively recruiting for <strong>Office Assistant</strong> to support daily administrative operations and ensure that our client's offices run smoothly when their employees are out of office. The ideal candidate will be a proactive problem-solver with excellent communication and multitasking skills. You are willing to assist where needed. If interested in being considered, please submit your resume through this job posting application.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and staff in a professional and courteous manner</li><li>Answer and direct incoming phone calls and emails</li><li>Manage incoming and outgoing mail, packages, and deliveries</li><li>Maintain and organize office supplies, ensuring stock is replenished as needed</li><li>Support scheduling of meetings, appointments, and conference rooms</li><li>Prepare and distribute memos, reports, and other correspondence</li><li>Assist with filing, data entry, record keeping, and other clerical duties</li><li>Maintain office cleanliness and coordinate with cleaning/janitorial staff</li><li>Support various departments with administrative tasks as assigned</li><li>Assist with onboarding new employees by preparing desks and office materials</li></ul><p><br></p><p><br></p><p><br></p>
<p><strong>**Mostly remote, but have to be able to commute to San Mateo**</strong></p><p><br></p><p>Robert Half is working with an Energy company who is looking for a candidate with experience in processing rebates / loans to assist them with their program. Our client offers clean energy solutions at affordable prices to support the communities they service. They are committed to putting people first - offering affordable rates to programs that are both accessible and meaningful.</p><p><br></p><p>Please find the description below and if interest apply now! Do not wait. We look to submit resumes ASAP. Apply now.</p><p><br></p><p><strong>Responsibilities</strong>:</p><ul><li>Become well-versed in program standards and guidelines to ensure compliance with company requirements.</li><li>Review and approve customer rebate applications with attention to accuracy and completeness.</li><li>Evaluate and finalize customer loan applications, ensuring proper documentation and adherence to protocols.</li><li>Communicate with customers to resolve issues related to incomplete or non-qualifying applications.</li><li>Gradually take on responsibilities for reviewing and approving contractor proposals as part of the full-service program.</li><li>Coordinate logistics between contractors and customers, including scheduling and addressing customer concerns, while escalating issues to appropriate teams when necessary.</li></ul>
<p>We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive leadership team. The ideal candidate will thrive in a fast-paced environment, demonstrate strong judgment and discretion, and act as a trusted partner in ensuring the smooth day-to-day operations of the executive office.</p><ul><li>Manage complex calendars, schedule meetings, and coordinate logistics across multiple time zones.</li><li>Arrange and oversee domestic and international travel, including itineraries, accommodations, and expense reporting.</li><li>Organize and coordinate on-site and off-site meetings, board meetings, and company events.</li><li>Support special projects and initiatives that require research, coordination, and cross-functional collaboration.</li></ul><p><br></p>
<p>We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive leadership team. The ideal candidate will thrive in a fast-paced environment, demonstrate strong judgment and discretion, and act as a trusted partner in ensuring the smooth day-to-day operations of the executive office.</p><ul><li>Manage complex calendars, schedule meetings, and coordinate logistics across multiple time zones.</li><li>Arrange and oversee domestic and international travel, including itineraries, accommodations, and expense reporting.</li><li>Organize and coordinate on-site and off-site meetings, board meetings, and company events.</li><li>Support special projects and initiatives that require research, coordination, and cross-functional collaboration.</li></ul><p><br></p>
<p><strong>Senior Administrative Assistant (Part-Time, 2-Month Assignment)</strong></p><p> <strong>Location:</strong> Oakland, CA (Onsite, Tuesday–Thursday, 8:30am–5:00pm)</p><p> <strong>Duration:</strong> November – December</p><p><br></p><p><strong>About the Role:</strong></p><p> The Robert Toigo Foundation is seeking a highly organized and proactive <strong>Senior Administrative Assistant</strong> to provide direct support to leadership during a busy two-month period. This role will focus on managing communications, preparing documents and presentations, and assisting with event production.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars, coordinate meetings, and schedule appointments.</li><li>Handle communication management including phone calls, email correspondence, and information distribution.</li><li>Prepare and edit documents, reports, and presentations (PowerPoint).</li><li>Make travel arrangements and handle related logistics.</li><li>Support planning and execution of upcoming events and special projects.</li><li>Maintain accurate records and ensure smooth administrative operations.</li></ul><p><br></p><p><br></p>
<p>We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive leadership team. The ideal candidate will thrive in a fast-paced environment, demonstrate strong judgment and discretion, and act as a trusted partner in ensuring the smooth day-to-day operations of the executive office.</p><ul><li>Manage complex calendars, schedule meetings, and coordinate logistics across multiple time zones.</li><li>Arrange and oversee domestic and international travel, including itineraries, accommodations, and expense reporting.</li><li>Organize and coordinate on-site and off-site meetings, board meetings, and company events.</li><li>Support special projects and initiatives that require research, coordination, and cross-functional collaboration.</li></ul><p><br></p>
<p>We are searching for a highly skilled <strong>Executive Assistant</strong> to provide comprehensive support to our senior executives. This is a dynamic role that involves managing day-to-day operations, scheduling, communications, and high-level administrative tasks.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Proactively manage the executive’s complex calendar, scheduling all meetings, travel, and appointments.</li><li>Coordinate travel arrangements and prepare expense reports.</li><li>Serve as a liaison between the executive and internal/external stakeholders.</li><li>Draft, proofread, and handle correspondence, presentations, and confidential documents.</li><li>Oversee special projects and tasks from idea to execution while ensuring deadlines are met.</li></ul><p><br></p>
We are looking for a motivated and detail-oriented Office Assistant to join our team on a contract basis in Richmond, California. This position is ideal for someone who enjoys hands-on tasks and working with digital and physical archiving processes. The role involves organizing, digitizing, and cataloging historical documents while maintaining accuracy and efficiency.<br><br>Responsibilities:<br>• Unpack, sort, and organize large-format historical plan sets to prepare them for digitization.<br>• Operate specialized equipment, such as a large-format plotter, to scan and digitize documents (training provided).<br>• Perform accurate data entry to catalog and index archived materials.<br>• Maintain and update spreadsheet indexes using beginner-level Microsoft Excel skills.<br>• Handle physical materials, including lifting up to 50 lbs and navigating stairs when necessary.<br>• Ensure the proper care and storage of documents throughout the archiving process.<br>• Communicate progress and report any challenges or issues encountered during tasks.<br>• Follow established procedures for the organization and digitization of materials.<br>• Collaborate with team members when needed to ensure project deadlines are met.
<p>An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week</p><p><br></p><p>• Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence </p><p>• Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering </p><p>• Answer phones, take and relay messages </p><p>• Coordinate and schedule travel </p><p>• Prepare and submit expense reports and reconcile credit card transactions </p><p>• Assist with submitting conflict checks and opening new matters </p><p>• Enter time charges </p><p>• Assist with onboarding tasks for new hires </p><p>• Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository </p><p>• Actively contribute to team meetings and other team related activities </p><p>• Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues </p><p>• Perform other related duties and projects as assigned </p>
<p>Seeking a part time or full time Administrative Assistant who has experience performing Accounts Payable in QuickBooks. Work in a fast paced small office environment in beautiful downtown Walnut Creek.</p><p>Long term contract for 3-6 months. </p><p><br></p><p>Job Duties:</p><ul><li>Perform full cycle accounts payable - matching, batching and coding invoices</li><li>Support office staff with a variety of administrative tasks</li><li>Prepare daily logs for checks received</li><li>Stamp checks for deposit and prepare bank deposits </li><li>Sort Vendor invoices between one retail property and management company and prepare for coding</li><li>Stamp and code payables and obtain approval from Property Manager or Owner</li><li>Run checks (50-60 per month) on or about 10th of month and 25th of month</li><li>Assemble and mail checks</li><li>Order supplies, contact vendor for equipment malfunctions</li><li>Review, track and Maintain current Vendor insurance certificates</li></ul>
<p>We are looking for a detail-oriented Administrative Property Management Assistant to play a pivotal role in supporting property operations. You'll provide administrative assistance to our team while directly supporting tenant records and compliance with affordable housing regulations.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Organize and process correspondence, contracts, and tenant documentation.</li><li>Resolve minor tenant inquiries via email or phone while routing complex issues to the appropriate department.</li><li>Assist in onboarding tenants and ensuring lease agreement compliance.</li><li>Maintain tenant files, including financial records, and prepare reports summarizing rent collections and occupancy.</li></ul>
<p>We are looking for a dynamic and highly organized Executive Assistant to join our team in San Francisco, California. This position offers a unique opportunity to contribute to the foundational operations of a venture capital firm focused on AI startups. If you excel in providing strategic support and thrive in a fast-paced, innovative environment, we invite you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Strategically manage the executive’s calendar to optimize time allocation and focus on high-impact activities.</p><p>• Oversee email systems, ensuring critical messages are prioritized and deadlines are consistently met.</p><p>• Coordinate and arrange travel plans, ensuring seamless logistics.</p><p>• Prepare, organize, and track essential investment documents to support decision-making processes.</p><p>• Foster strong relationships with investors and portfolio companies through effective communication and engagement.</p><p>• Organize events and updates for stakeholders, including blog posts, quarterly reports, and networking opportunities.</p><p>• Develop and implement operational systems to enhance efficiency and scalability within the firm.</p><p>• Maintain and optimize internal software platforms to meet evolving business needs.</p><p>• Manage administrative tasks such as insurance policies and operational logistics to support day-to-day activities.</p>
We are looking for a dedicated and organized Human Resources (HR) Assistant to join our team in Campbell, California. This long-term contract position offers an excellent opportunity to support HR and payroll functions, ensuring smooth operations and exceptional service to employees. The role will require both administrative expertise and effective interpersonal communication skills.<br><br>Responsibilities:<br>• Provide administrative support during benefits enrollment periods, assisting employees with updates and changes to their coverage.<br>• Collaborate with payroll and HR teams to ensure accurate processing of benefits adjustments and onboarding for new hires.<br>• Maintain detailed and up-to-date employee records, ensuring compliance with organizational policies.<br>• Address employee inquiries related to benefits and payroll, delivering prompt and thorough resolutions.<br>• Coordinate with various departments to streamline HR processes and support overall business operations.<br>• Conduct background checks and ensure proper documentation for onboarding.<br>• Assist in managing employee relations, including addressing concerns and escalating issues as needed.<br>• Support benefits administration tasks, such as coordinating dental and medical benefits.<br>• Utilize HRIS systems to manage employee data and generate reports.<br>• Ensure adherence to confidentiality standards when handling sensitive employee information.
<p>We are looking for an experienced Family Law Legal Assistant to join our team in San Jose, California. This role focuses primarily on supporting attorneys in family law cases and requires a high level of organization, communication skills, and attention to detail. The ideal candidate will thrive in a fast-paced environment and demonstrate proficiency in legal administrative tasks while delivering excellent client service.</p><p><br></p><p>Responsibilities:</p><p>• Draft and revise legal documents, correspondence, pleadings, and court forms specific to family law matters.</p><p>• File legal documents through e-filing systems, ensuring adherence to court deadlines and procedures.</p><p>• Manage attorneys’ calendars, including scheduling court appearances, client meetings, depositions, and case deadlines.</p><p>• Collect and organize case-related documents from clients, ensuring timely submission and compliance with case requirements.</p><p>• Maintain and organize both physical and electronic case files for quick and efficient access.</p><p>• Perform conflict checks and ensure compliance with firm policies and procedures.</p><p>• Collaborate with attorneys to develop case strategies and conduct legal research as needed.</p><p>• Work with colleagues across practice areas when cases intersect with other fields, such as litigation or estate planning.</p><p>• Assist with special projects related to family law or broader firm operations.</p>
<p>We are looking for a highly skilled Legal Assistant to join our team in San Jose, California. This role involves providing vital administrative support to attorneys and paralegals, primarily within the Intellectual Property litigation practice group. The ideal candidate will possess extensive litigation experience, particularly in Federal Court, and excel in managing case deadlines, preparing legal documents, and maintaining organized workflows.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and organize client and administrative files, ensuring timely opening and closing of matters in compliance with firm policies.</p><p>• Prepare, format, proofread, and edit litigation documents, including administrative correspondence and court filings, with precision and attention to detail.</p><p>• Schedule and monitor court appearances, depositions, and discovery deadlines, ensuring all associated dates are accurately recorded in attorney calendars.</p><p>• Coordinate the preparation of exhibits, evidence, briefs, and trial binders for hearings, trials, and meetings.</p><p>• Manage incoming mail by scanning, filing, and calendaring important dates, while determining appropriate next steps.</p><p>• Provide administrative support such as arranging attorney travel, booking accommodations, and organizing development events.</p><p>• Oversee document profiling and management in compliance with practice group guidelines throughout the course of engagements.</p><p>• Assist attorneys with timekeeping, invoice processing, and monitoring receivables to ensure financial tasks are handled efficiently.</p><p>• Coordinate with court reporters and handle scheduling for hearings and depositions.</p><p>• Greet and assist clients and visitors, manage conference room reservations, and ensure technical needs are met.</p>
<p>Reputable firm is seeking a legal admin assistant for their office in San Rafael, California. As a legal admin assistant, you will assist attorneys with a variety of secretarial tasks, manage client files, answer phones, and maintain the Confidentiality Agreement program. </p><p><br></p><p>Responsibilities:</p><p>• Assist in document revisions, formatting, and finalizing</p><p>• Prepare and manage engagement letters</p><p>• Manage and organize client files efficiently</p><p>• Answer phone calls professionally and promptly</p><p>• Circulate letters and other legal documents via email and physical mail</p><p>• Circulate documents for execution via DocuSign</p><p>• Handle the administrative management of the Confidentiality Agreement program</p><p>• Utilize management systems and Microsoft Office Suites effectively</p><p>• Perform billing functions and calendar management</p><p>• Format documents using ProLaw and PDF</p><p>• Proofread and draft legal documents as required.</p>
