63 results for Entry Level Office Support in San Marcos, CA

Office Specialist

San Marcos, CA
onsite
Temporary
23.00 - 27.00 USD / Hourly
Organization and efficiency are the backbone of any successful office. Robert Half is working with a growing organization in San Marcos that is seeking an experienced Office Specialist to help maintain smooth day-to-day operations while supporting multiple departments with administrative coordination. This role is ideal for someone who thrives in a structured office environment and enjoys keeping things organized, on schedule, and running efficiently. The Office Specialist will help ensure that administrative systems remain organized, documentation is maintained accurately, and internal teams have the support they need to stay focused on their core responsibilities. Our client is looking for a professional who brings strong attention to detail, reliability, and a proactive mindset to the workplace. Candidates who enjoy supporting teams, managing office tasks, and maintaining organized systems will find this role to be a great opportunity to contribute to a collaborative and productive work environment. Key Responsibilities<ul><li>Provide administrative support to multiple departments</li><li>Maintain organized office records and documentation</li><li>Coordinate schedules, meetings, and internal communications</li><li>Assist with data entry, reporting, and general office tasks</li><li>Manage incoming calls and correspondence</li><li>Help maintain an organized and efficient office environment</li></ul>
2026-03-13T23:08:42Z

Office Assistant

San Diego, CA
remote
Temporary
21.00 - 24.00 USD / Hourly
About the Role Robert Half is partnering with a growing real estate organization seeking a reliable and detail-oriented Office Assistant to support daily office operations. This role is ideal for someone who enjoys administrative work, thrives in a fast-paced environment, and takes pride in keeping an office organized and running smoothly.The Office Assistant will support the team with a variety of administrative tasks, client coordination, and general office support.Key Responsibilities<ul><li>Provide general administrative support to the office and leadership team</li><li>Answer and direct incoming phone calls and emails in a professional manner</li><li>Maintain and organize office files, documents, and databases</li><li>Assist with preparing contracts, reports, and client documents</li><li>Schedule meetings, appointments, and assist with calendar management</li><li>Support the team with data entry, document preparation, and filing</li><li>Order office supplies and assist with general office coordination</li><li>Greet clients and visitors and help maintain a welcoming office environment</li><li>Assist with special projects and additional administrative tasks as needed</li></ul>
2026-03-06T17:33:42Z

Administrative Assistant

San Diego, CA
onsite
Temporary
23.00 - 25.00 USD / Hourly
Our client is seeking a skilled Administrative Assistant to support daily operations and provide organizational efficiency across their team. This is an excellent opportunity for someone who is detail-oriented, proactive, and passionate about contributing to a collaborative environment. Key Responsibilities:<ul><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare and edit documents, presentations, and reports for staff and management.</li><li>Handle incoming calls, emails, and correspondence, directing inquiries to the appropriate parties.</li><li>Perform general office duties, including filing, data entry, and supply management.</li><li>Support event planning, project coordination, and team communications.</li><li>Uphold confidentiality and company policies in all tasks.</li></ul>
2026-03-06T17:48:41Z

Administrative Assistant

San Diego, CA
onsite
Temporary
22.50 - 25.00 USD / Hourly
At Robert Half, we connect talented professionals with leading organizations seeking operational excellence. Our client is seeking a proactive and detail-oriented Administrative Assistant to provide comprehensive support and help keep their office running smoothly. Key Responsibilities:<ul><li>Perform general clerical duties, including filing, data entry, and managing correspondence</li><li>Schedule meetings, maintain calendars, and coordinate appointments</li><li>Prepare and edit documents, reports, and presentations</li><li>Answer and direct phone calls; greet and assist visitors</li><li>Manage office supplies and inventory</li><li>Support various departments with administrative tasks as needed</li><li>Maintain confidentiality and ensure accuracy in all work performed</li></ul>
2026-03-05T22:48:48Z

Administrative Assistant

San Diego, CA
onsite
Temporary
20.00 - 23.00 USD / Hourly
We are seeking a highly organized and detail oriented Administrative Coordinator to support daily office operations and serve as the welcoming presence at the front desk. This role requires strong administrative skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is proactive, customer-service oriented, and comfortable working both independently and collaboratively with team members across all levels of the organization. Greet and assist clients, guests, and employees with a detail oriented and welcoming presence at the front desk Answer, screen, and route incoming phone calls to the appropriate staff members Coordinate meetings and office events including scheduling calendars, reserving conference rooms, sending invitations, arranging catering, and assisting with setup and cleanup Coordinate weekly office events or meetings, including ordering food, arranging catering, and ensuring materials and spaces are prepared Process and distribute incoming and outgoing mail, packages, and deliveries Perform data entry and maintain accurate administrative records and databases Monitor and replenish office supplies and kitchen/snack inventory Maintain cleanliness and organization of the office kitchen and shared spaces, including ensuring the kitchen remains stocked, tidy, and presentable throughout the week Coordinate office equipment maintenance, including scheduling service calls, ordering supplies, and basic troubleshooting Manage company vehicle reservations, maintenance schedules, and service appointments Prepare, proofread, and finalize correspondence, reports, memos, and other administrative documents Provide administrative support to office leadership and project teams as needed Assist with additional administrative, HR, or accounting-related tasks as assigned by the Office Manager or leadership team
2026-03-12T19:18:43Z

Receptionist

La Jolla, CA
onsite
Temporary
22.00 - 25.00 USD / Hourly
At Robert Half, we connect talented professionals with organizations committed to excellence and growth. Our client is seeking a professional and welcoming Receptionist to serve as the initial point of contact and support daily front office operations. Key Responsibilities:<ul><li>Greet and assist visitors, clients, and vendors in a friendly and professional manner</li><li>Answer and direct incoming calls, taking messages as needed</li><li>Manage appointment schedules and maintain meeting rooms</li><li>Process incoming and outgoing mail and deliveries</li><li>Perform general administrative and clerical tasks such as filing, data entry, and ordering supplies</li><li>Support office staff with various tasks to ensure smooth workflow</li><li>Maintain the reception area, ensuring a tidy and organized appearance</li></ul>
2026-03-05T22:54:01Z

Administrative Assistant

Vista, CA
onsite
Contract / Temporary to Hire
24.00 - 26.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Vista, California. In this Contract to permanent position, you will play a vital role in supporting the Benefits and Credentialing teams through efficient data management and administrative tasks. This opportunity is ideal for someone who thrives in a healthcare-related environment and is dedicated to maintaining accuracy and organization. Responsibilities: • Provide comprehensive administrative support to the Benefits and Credentialing departments. • Manage and track documentation for Leave of Absences and Workers’ Compensation processes. • Perform high-volume data entry tasks while ensuring accuracy in employee records and files. • Create, update, and review Excel reports related to benefits and credentialing activities. • Maintain internal reports and tracking logs to ensure efficient operations. • Assist in the credentialing process by organizing required documentation and keeping records current. • Utilize Excel and Word for preparing reports, documents, and communications. • Collaborate with managers to review and finalize reports and ensure documentation accuracy.
2026-03-10T00:53:44Z

Front Desk Coordinator

San Diego, CA
onsite
Temporary
23.00 - 26.00 USD / Hourly
At Robert Half, we partner with leading organizations experiencing above-average demand for Front Desk Coordinators, a vital role for business operations and office efficiency. Our client is seeking a personable, organized, and proactive Front Desk Coordinator to create positive first impressions and support daily administrative functions. Key Responsibilities:<ul><li>Greet and assist visitors and clients professionally, directing them appropriately</li><li>Answer and route incoming calls; take messages as needed</li><li>Manage appointment schedules and coordinate meeting room usage</li><li>Perform general administrative and clerical tasks such as filing, mail handling, and data entry</li><li>Maintain an organized, tidy reception area</li><li>Support office staff with various tasks to ensure smooth workflow</li><li>Uphold confidentiality and high standards of customer service</li></ul>
2026-03-06T17:43:41Z

Receptionist

Irvine, CA
onsite
Temporary
21.00 - 23.00 USD / Hourly
We are looking for a detail-oriented Receptionist to join our team in Irvine, California. In this contract position, you will serve as the first point of contact, ensuring smooth communication and efficient handling of administrative tasks. This role requires excellent organizational skills and the ability to manage multiple priorities effectively. Responsibilities:• Greet visitors and clients warmly, ensuring a welcoming atmosphere.• Answer and manage a multi-line phone system, directing calls to the appropriate departments.• Handle sensitive and confidential documents with discretion and accuracy.• Coordinate with managers and clients to address any issues related to deadlines or tasks.• Assist in completing assigned projects and administrative duties as needed.• Manage inbound calls efficiently, providing accurate information and support.• Maintain the reception area, ensuring it is clean and organized.• Support the team with general office services and operational needs.• Record and relay messages accurately to the respective recipients.• Provide assistance with scheduling and appointment management when required.• Set up and break down conference rooms• Manage inventory and supply stocking• Answer phones and book conference rooms• Support frequent onsite events
2026-02-20T20:14:12Z

Office Administrator

San Diego, CA
remote
Temporary
21.00 - 24.00 USD / Hourly
About the Role Robert Half is partnering with an innovative biotechnology company seeking a proactive and highly organized Office Administrator to support daily office operations and administrative functions. This role is ideal for someone who enjoys wearing multiple hats, supporting leadership and teams, and ensuring the office runs efficiently in a fast-paced, professional environment.The Office Administrator will play a key role in coordinating office logistics, supporting internal teams, and maintaining an organized and productive workplace.Key Responsibilities<ul><li>Manage day-to-day office operations, ensuring the office runs smoothly and efficiently</li><li>Provide administrative support to leadership and cross-functional teams</li><li>Coordinate meetings, calendars, and conference room scheduling</li><li>Assist with preparing reports, presentations, and internal documentation</li><li>Order and manage office supplies, equipment, and vendor relationships</li><li>Coordinate visitor access, office logistics, and employee onboarding support</li><li>Maintain organized filing systems, databases, and internal records</li><li>Assist with expense tracking, invoices, and basic office budgeting tasks</li><li>Support internal events, team meetings, and office initiatives</li><li>Handle general administrative tasks and special projects as needed</li></ul>
2026-03-06T17:38:41Z

Office Operations Coordinator

San Marcos, CA
onsite
Temporary
25.00 - 27.00 USD / Hourly
The Office Operations Coordinator position is ideal for someone who enjoys creating systems, supporting teams, and ensuring that day-to-day office operations run with precision and consistency.This role is far more strategic than a traditional office support position. The Operations Coordinator will act as a central hub for internal coordination, helping departments communicate effectively, ensuring administrative processes run smoothly, and maintaining an organized and productive office environment. Successful candidates understand that operational excellence requires both structure and adaptability. They enjoy working behind the scenes to create processes that allow others to perform at their best. This position requires someone who is naturally organized, proactive in solving problems, and capable of balancing multiple responsibilities at once. The company is seeking a professional who takes pride in maintaining a well-run workplace and understands the impact that strong administrative infrastructure has on organizational success. If you enjoy supporting teams and improving processes, this role offers a rewarding opportunity to contribute meaningfully to a growing organization.Key Responsibilities<ul><li>Coordinate daily office operations and administrative functions</li><li>Manage vendor relationships and office services</li><li>Support internal meetings, projects, and team initiatives</li><li>Maintain office policies, documentation, and procedures</li><li>Assist leadership with operational reporting and planning</li></ul>
2026-03-05T19:48:44Z

Administrative Assistant

Irvine, CA
onsite
Contract / Temporary to Hire
23.75 - 27.50 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Irvine, California. This is a Contract to permanent position, offering a dynamic opportunity to support office operations and ensure smooth day-to-day functionality. In this role, you will handle a variety of administrative tasks while collaborating with different departments to maintain organizational efficiency. Responsibilities: • Oversee daily office operations, including ordering supplies, organizing shared spaces, and maintaining meeting rooms. • Perform clerical tasks such as data entry, document management, filing, and record keeping. • Provide administrative support to project managers and engineers by coordinating forms, ordering materials, and ensuring timely task completion. • Schedule meetings, arrange catering, and organize logistics for office events. • Research and reserve venues for company-wide events, ensuring seamless coordination and execution. • Assist the Accounting team by preparing invoices, tracking receipts, and organizing financial documents. • Manage monthly credit card statements by collecting receipts and organizing them within shared folders. • Coordinate employee travel arrangements, including booking flights and accommodations. • Support recruitment processes by posting job openings, conducting initial screening calls, and scheduling interviews. • Organize and facilitate company volunteer projects and team-building activities to enhance employee engagement.
2026-03-10T18:38:43Z

Litigation Associate

Irvine, CA
onsite
Permanent
125000.00 - 180000.00 USD / Yearly
Robert Half Legal has partnered with a multi office plaintiff law firm in Irvine looking for a full time Litigation Associate. The firm has roughly 20 attorneys across California, Hawaii, Arizona and New Mexico and their main practice areas include construction defect, class action and consumer law. They represent individuals, not big corporations, and take pride in that. This is truly a family-oriented environment where the partners care about their employees. They are open to any type of background (plaintiff, defense, or entry level) as they are willing to train. The role will have a hybrid work model with a few days remote possible after training. Responsibilities:<ul><li>Independently work with a partner to manage a heavy caseload</li><li>Draft pleadings, motions, and discovery</li><li>Prepare for trial</li><li>Regularly attend court appearances, depositions, and meetings</li><li>Communicate with clients and draft status reports</li></ul>Perks of Company:<ul><li>Firm brings in lunch once or twice a week (this week they had a Bastille Day breakfast, the office manager brought in French food)</li><li>“We are doing something to help people! These are homeowners who have put a big deposit on a house… it’s very rewarding in that matter, rather than working for a corporation to make more money.” – office manager</li><li>Everyone who works here is very smart! The attorneys are very experienced… In the end, you’ve learned and helped society to build better homes.” – office manager</li><li>Rainy day tradition: cater lunch and let people go home early.</li><li>Birthday/anniversary lunch once a month – those with celebrations pick the food!</li><li>Business casual, except for mediations/hearings [via Zoom]</li><li>The legal assistant we placed there two years ago is still there. He’s gotten two raises in two years!</li></ul>
2026-03-10T00:33:48Z

General Office Clerk

Irvine, CA
onsite
Temporary
20.90 - 22.00 USD / Hourly
We are looking for a dedicated General Office Clerk to join our team in Irvine, California. This long-term contract position offers the opportunity to work in a dynamic environment, supporting essential office operations. The role requires strong organizational skills, adaptability, and a commitment to ensuring smooth office workflows. Responsibilities: • Scan and organize tax documents to maintain accurate and accessible records. • Utilize office technology efficiently, adapting quickly to new systems as necessary. • Stand for extended periods while operating office equipment, such as copiers. • Restock supplies in the lunchroom and throughout the office to ensure availability. • Refill copiers with paper and other necessary materials to support office operations. • Collect mail from the building’s mailroom and distribute it to appropriate recipients. • Perform general office tasks and assist with additional duties as assigned.
2026-02-20T15:34:08Z

Office Administrator

Vista, CA
onsite
Temporary
23.50 - 25.50 USD / Hourly
Robert Half is recruiting an Office Administrator for a manufacturing/engineering firm in Vista. You’ll own front‑office operations, executive support, vendor coordination, and light accounting tasks—perfect for a do‑it‑all admin who loves variety and operational polish.What You’ll Do<ul><li>Run day‑to‑day front office: reception, mail/shipments, vendor coordination, supplies, and facilities tickets.</li><li>Support leadership with calendar, travel, meeting logistics, and presentation prep.</li><li>Assist AP/AR: invoice intake/coding, approvals routing, check runs support, deposits, and basic collections.</li><li>Maintain tidy digital filing, SOPs, training logs, and compliance documentation (safety/visitors).</li><li>Coordinate onboarding logistics (badges, desks, IT tickets, handbook acknowledgements).</li><li>Plan team events, all‑hands, and communications; keep the culture organized and upbeat.</li><li>Track expenses, reconcile cards, and prepare simple reports for Operations and Finance.</li><li>Jump into special projects—process clean‑ups, form templates, and light HR admin.</li></ul>
2026-03-02T18:52:48Z

Administrative Assistant

San Diego, CA
onsite
Temporary
23.00 - 25.00 USD / Hourly
Our client, an innovative and fast-growing biotechnology company, is seeking a proactive and organized Administrative Assistant to support daily operations and help drive scientific advancement. This is an excellent opportunity to join a collaborative team in a cutting-edge scientific environment. Key Responsibilities:<ul><li>Provide comprehensive administrative support, including scheduling meetings, managing correspondence, and maintaining organized filing systems.</li><li>Assist with document preparation, data entry, presentations, and report generation.</li><li>Support project coordination and event logistics as needed.</li><li>Greet and assist visitors, answer phone calls, and direct inquiries to appropriate team members.</li><li>Order and maintain office supplies and ensure the office environment runs efficiently.</li><li>Help uphold confidentiality and compliance with company standards and industry regulations.</li></ul>
2026-03-05T22:48:48Z

Receptionist

Tustin, CA
onsite
Temporary
21.85 - 25.30 USD / Hourly
We are looking for a friendly and organized Receptionist to join our team in Tustin, California. In this long-term contract role, you will play a key part in creating a welcoming environment for visitors while ensuring smooth day-to-day operations at the front desk. This position offers an excellent opportunity to showcase your customer service and administrative skills in a detail-oriented setting. Responsibilities: • Greet and check in visitors upon arrival, ensuring a positive first impression. • Manage incoming calls using a multi-line phone system, directing inquiries to the appropriate departments. • Sort, distribute, and deliver daily mail efficiently to maintain timely communication. • Handle outbound mail and coordinate deliveries as needed. • Assist visitors with inquiries and provide guidance to ensure their needs are met. • Maintain a tidy and detail-oriented front desk area to uphold the company’s image. • Support administrative tasks such as data entry and document organization. • Monitor and manage office supplies inventory to ensure adequate stock. • Collaborate with team members to address any operational challenges promptly. • Uphold confidentiality and integrity in all interactions and tasks.
2026-03-11T22:13:42Z

Bilingual Office Administrator (English/Japanese)

San Diego, CA
remote
Temporary
22.00 - 26.00 USD / Hourly
Position Overview We are seeking a highly organized and detail-oriented Bilingual Japanese Office Administrator to support daily office operations and facilitate communication between English- and Japanese-speaking teams. This role will be responsible for administrative coordination, document management, and providing bilingual support across departments to ensure smooth business operations.Key Responsibilities<ul><li>Provide administrative support to office leadership and cross-functional teams.</li><li>Translate and interpret communications between English and Japanese (written and verbal).</li><li>Manage calendars, schedule meetings, and coordinate appointments and travel arrangements.</li><li>Prepare and translate documents, reports, presentations, and correspondence.</li><li>Serve as a point of contact for Japanese-speaking clients, vendors, and internal stakeholders.</li><li>Maintain organized filing systems (digital and physical) for business documents and records.</li><li>Assist with office operations including supply management, vendor coordination, and expense tracking.</li><li>Support onboarding logistics for new employees and assist with general HR or operational tasks as needed.</li><li>Coordinate meetings, prepare agendas, and take meeting notes when required.</li><li>Ensure confidentiality and accuracy in handling sensitive company information.</li></ul>
2026-03-11T18:13:45Z

Administrative Assistant

Solana Beach, CA
onsite
Temporary
23.00 - 27.00 USD / Hourly
Robert Half is partnering with a fast‑growing real estate development and investment firm in San Diego that is looking to hire a polished, proactive Administrative Assistant to support executives, property teams, and project managers. This role is perfect for someone who thrives in a dynamic environment where each day brings new tasks related to property operations, investor communications, project milestones, and administrative coordination. You’ll be the organizational backbone for a highly collaborative team — managing calendars, preparing lease files, assisting with due diligence packets, coordinating property tours, and supporting both the office and field teams. If you enjoy a mix of corporate support and light real estate operations, this is a fantastic long-term home. What You’ll Do<ul><li>Manage calendars, meetings, and travel arrangements for executives and property leaders</li><li>Prepare and maintain lease files, tenant documents, vendor contracts, and compliance records</li><li>Support onboarding of new tenants, move-in packages, insurance documentation, and contact updates</li><li>Assist with project documentation, permitting files, and city/county submissions</li><li>Coordinate investor reports, meeting materials, and internal presentations</li><li>Help monitor key deadlines related to lease renewals, options, notices, and property milestones</li><li>Update and maintain CRM, tenant lists, and property management software</li><li>Support accounts payable tasks: invoice coding, approvals routing, and vendor onboarding</li><li>Greet visitors, manage reception duties, and assist with office operations</li></ul>
2026-03-03T17:33:42Z

Data Entry Clerk

El Cajon, CA
onsite
Temporary
23.00 - 24.00 USD / Hourly
A manufacturing company in El Cajon is seeking a reliable and detail-oriented Data Entry Clerk to support their team with back-end administrative tasks. This is a temporary assignment focused primarily on entering purchase order information into the company’s ERP system and assisting the sales team with administrative support.Responsibilities:<ul><li>Receive purchase orders via email in PDF format</li><li>Accurately enter purchase order information into the company’s ERP system (EPDS)</li><li>Perform high-volume data entry with strong attention to detail</li><li>Provide administrative support to the sales representative</li><li>Assist with backend order processing and documentation</li><li>Potentially assist with generating quotes as needed</li></ul>
2026-03-10T18:08:43Z

Office Administrator

Vista, CA
onsite
Temporary
25.00 - 27.00 USD / Hourly
A respected manufacturing/engineering company in Vista is adding a highly organized, hands‑on Office Administrator to keep front‑office operations running smoothly. You’ll blend reception, purchasing support, light AP/AR assistance, travel coordination, and executive admin tasks—perfect for someone who enjoys variety, ownership, and being the go‑to problem solver. What You’ll Do<ul><li>Lead front office operations: phones, visitor check‑in, mail/parcel handling, facilities coordination, supplies.</li><li>Support purchasing with vendor onboarding, quotes, PO creation, tracking deliveries, and resolving discrepancies.</li><li>Assist accounting with invoice coding, approvals routing, check runs support, deposits, and basic collections follow‑up.</li><li>Coordinate travel, calendars, meeting logistics, and on‑site events for leadership.</li><li>Maintain accurate digital filing, SOPs, and compliance documentation (safety logs, training files, visitor records).</li><li>Prepare reports and spreadsheets for leadership; help improve processes and forms.</li><li>Liaise with production floor managers to synchronize deliveries, job tickets, and priority orders.</li><li>Back up HR admin tasks: onboarding packets, I‑9 support, badge/keys, and training sign‑offs.</li></ul>
2026-02-27T00:48:45Z

Administrative Coordinator – Medical Building

Encinitas, CA
onsite
Temporary
25.00 - 30.00 USD / Hourly
Effective communication and strong organization are essential in healthcare environments where multiple teams rely on accurate information and coordinated operations. Robert Half is partnering with a professional medical facility in Encinitas that is seeking an Administrative Coordinator to help support office operations and ensure that administrative processes run smoothly across the building. The Administrative Coordinator will serve as a key point of communication between departments, helping ensure that information flows efficiently and that administrative tasks are completed with accuracy and attention to detail. This role requires someone who is comfortable coordinating schedules, maintaining documentation, and supporting operational tasks while communicating clearly with staff and external partners. Our client is seeking a highly organized professional who is confident in both written and verbal communication and who can support the administrative infrastructure of a busy medical environment. Candidates who enjoy problem solving, maintaining organized systems, and supporting team communication will thrive in this role.Key Responsibilities<ul><li>Coordinate administrative operations for the medical facility</li><li>Maintain records, reports, and internal documentation</li><li>Communicate with staff, vendors, and building tenants</li><li>Assist with scheduling, reporting, and operational coordination</li><li>Maintain spreadsheets and track administrative data</li><li>Support general office and operational tasks</li></ul>
2026-03-13T23:13:43Z

Accounting Clerk

Escondido, CA
onsite
Temporary
21.00 - 23.00 USD / Hourly
Robert Half is supporting a reputable construction/trades company in Escondido seeking a detail-focused, reliable Accounting Clerk to support daily AP/AR operations, job costing, vendor communication, and office coordination. This is a great fit for someone who enjoys a steady workflow, accuracy, and teamwork in a friendly office environment. What You’ll Do<ul><li>Code and enter invoices; verify job cost codes, POs, delivery slips, and approvals</li><li>Assist AR with billing packets, deposits, basic collections outreach, and reconciliations</li><li>Maintain vendor files, W‑9s, insurance certificates, and subcontractor compliance documents</li><li>Reconcile statements and research vendor discrepancies</li><li>Assist with check runs, ACH payments, and credit card expense tracking</li><li>Prepare job cost reports and support project managers with invoice status updates</li><li>Maintain organized filing systems (digital and physical) for audits and job records</li><li>Assist with front desk tasks, phones, and general admin support as needed</li><li>Support month-end close with simple JEs and basic reconciliations</li></ul>
2026-03-03T17:23:42Z

Customer Service Specialist

Vista, CA
onsite
Temporary
24.00 - 28.00 USD / Hourly
The Customer Service Specialist will assist customers with product questions, order support, and general service inquiries. This role requires someone who is patient, attentive, and capable of communicating clearly with customers while maintaining a high level of professionalism. The ability to resolve issues efficiently and provide thoughtful service is essential in helping the company maintain its reputation for strong customer satisfaction. Our client is looking for a candidate who enjoys interacting with people and helping customers find solutions. The ideal professional will be organized, adaptable, and able to maintain a positive attitude while managing multiple service requests throughout the day. Key Responsibilities<ul><li>Assist customers with product questions and order inquiries</li><li>Process returns, exchanges, and service requests</li><li>Maintain accurate records of customer communications</li><li>Work with internal teams to resolve customer issues</li><li>Provide updates regarding order status and delivery timelines</li><li>Support customer satisfaction initiatives and service improvements</li></ul>
2026-03-13T18:44:19Z

Receptionist / Front Desk Coordinator – Medical Office

Vista, CA
onsite
Temporary
21.00 - 25.00 USD / Hourly
First impressions matter, especially in healthcare environments where professionalism, organization, and patient communication are essential. Robert Half is assisting a medical office in Vista that is seeking a Receptionist / Front Desk Coordinator to manage front desk operations while supporting administrative and billing functions. This position plays an important role in creating a welcoming and organized environment for patients while ensuring that front desk processes run efficiently throughout the day. The Receptionist will greet patients, coordinate appointments, manage incoming calls, and assist with administrative tasks that support the office’s daily workflow. In addition to traditional front desk responsibilities, this role also includes assisting with medical billing tasks and ensuring patient information and billing documentation are handled accurately. Our client is seeking someone who is professional, organized, and comfortable interacting with patients while managing administrative responsibilities in a busy healthcare environment.Key Responsibilities<ul><li>Greet patients and manage front desk reception area</li><li>Answer and route incoming phone calls</li><li>Schedule appointments and coordinate patient visits</li><li>Assist with billing documentation and payment processing</li><li>Maintain patient records and administrative documentation</li><li>Support the medical office with general administrative tasks</li></ul>
2026-03-13T23:08:42Z