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12 results for Facilities Coordinatorassistant in San Jose, CA

Facilities Coordinator

Richmond, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Position: Facilities CoordinatorLocation: Richmond, CACompensation: $25-30/hour (DOE)Job Type: Contract About the RoleWe are seeking a proactive and detail-oriented Facilities Coordinator to support the day-to-day operations of a busy Richmond facility. This role serves as the primary point of contact for facilities requests, vendor coordination, maintenance scheduling, and workplace support, helping to ensure a safe, efficient, and well-maintained environment for employees and visitors. The ideal candidate is highly organized, customer-focused, and comfortable managing multiple priorities in a fast-paced setting. This contract opportunity is ideal for someone with facilities, office operations, property management, or workplace services experience who enjoys solving problems and improving the employee experience.Responsibilities<ul><li>Serve as the primary contact for facilities requests, work orders, and building-related issues, ensuring timely follow-up and resolution for employees, vendors, and stakeholders.</li><li>Coordinate vendors, contractors, and service providers for maintenance, repairs, janitorial services, HVAC, security, and other facility-related projects.</li><li>Schedule and track preventative maintenance, facility inspections, repairs, and workplace services to ensure building operations remain efficient and compliant.</li><li>Support office operations by managing supplies, conference room readiness, mail services, space planning, workplace moves, and employee events.</li><li>Maintain facilities records, invoices, service agreements, work order systems, and vendor documentation while providing regular status updates to management.</li></ul>
2026-07-02T00:00:00Z

Facilities Manager

Belmont, CA
onsite
Temporary / Contract
42.75 - 49.5 USD / Hourly
Robert Half is working with a Ai company in Belmont in need of an experience Site Manager to oversee daily operations at the company's Belmont facility. The facility is massive! It has shifted hands over the years and there is a lot of updates, maintenance needed. This role is the go to for anything and everything in office. Please find the details below and if interested, apply now! The ideal candidate has experience managing a technical, industrial, warehouse, manufacturing, laboratory, or engineering environment and is comfortable working in a fast-paced startup setting. Responsibilities<ul><li>Oversee daily operations of the Belmont robotics and hardware facility.</li><li>Manage facility maintenance, repairs, building services, security, utilities, and vendors.</li><li>Coordinate deliveries, shipping and receiving, site logistics, and facility access.</li><li>Manage the organization, tracking, and storage of equipment, tools, robotics components, and supplies.</li><li>Support engineering and hardware teams with facility, equipment, and operational needs.</li><li>Coordinate facility readiness for assembly, testing, shipping, and field deployment activities.</li><li>Develop and maintain processes for inventory, equipment, safety, site operations, and facility organization.</li><li>Partner with building management, contractors, vendors, and internal teams to resolve operational issues.</li><li>Support workplace safety, emergency preparedness, and incident reporting procedures.</li><li>Assist with purchasing, procurement, and tracking of site-related goods and services.</li><li>Identify opportunities to improve facility efficiency, organization, and operational workflows.</li><li>Take ownership of day-to-day site issues and drive them through resolution.</li></ul>
2026-07-17T00:00:00Z

Guest Services Coordinator

Portola Valley, CA
onsite
Temporary to Hire
25.65 - 29.7 USD / Hourly
We are looking for a Guest Services Coordinator to support resident life programming in California. This contract opportunity with potential for a permanent role focuses on creating meaningful experiences that enhance residents’ social, emotional, physical, and spiritual well-being while ensuring activities are delivered in accordance with community standards and applicable guidelines. The ideal candidate brings compassion, organization, and strong coordination skills to help residents stay engaged through well-planned events, personalized interaction, and consistent communication with families and staff. Responsibilities: • Lead both group programs and individual engagement opportunities designed around each resident’s interests, preferences, and level of support needed. • Organize activity materials and program supplies, ensuring resources are available, orderly, and ready for scheduled events. • Prepare and share monthly calendars while keeping residents and families informed about upcoming programs and community updates. • Track participation, complete program documentation, and maintain accurate records related to resident engagement and activity outcomes. • Arrange rooms and equipment for events, including seating layouts and audiovisual setup, and restore spaces afterward. • Plan and coordinate seasonal displays and cultural decorations that reflect a wide variety of celebrations and community events. • Provide reminders and hands-on encouragement to help residents, including those needing additional care, participate comfortably in activities. • Support outings and special events by coordinating schedules, transportation details, and communication with outside partners, volunteers, and vendors.
2026-07-17T00:00:00Z

Front Desk Coordinator

Redwood City, CA
onsite
Temporary / Contract
23 - 24 USD / Hourly
Robert Half has a very exciting temp to hire Concierge opening for our client that manages the Oracle Campus in Belmont. Great opportunity to get your foot in the door with one of the largest Real Estate Services companies globally. They have over 100,000 employes in over 80 countries. Please find the details below and if interested, reply with an updated resume and a time to connect. We are looking to submit profiles ASAP! Responsibilities:<ul><li>Welcome employees, guests, and vendors with a courteous presence and ensure each interaction creates a positive first impression.</li><li>Manage incoming phone traffic, respond promptly to calls routed to the front desk, and connect inquiries to the appropriate teams or individuals.</li><li>Issue and track visitor and employee badges while following site access and security procedures.</li><li>Receive, sort, and distribute mail, packages, and courier deliveries, and help resolve delivery issues when they arise.</li><li>Enter, monitor, and assign service requests and work orders to support smooth facility operations.</li><li>Provide general clerical assistance, including handling correspondence, ordering office supplies, and supporting administrative needs for the site team.</li><li>Answer routine questions from clients and staff, and escalate more complex concerns to the appropriate contact for resolution.</li><li>Maintain an orderly, clean, and safe reception and front office environment in alignment with workplace standards.</li><li>Assist with conference room and basic audiovisual support as needed to help meetings run efficiently.</li></ul>
2026-07-17T00:00:00Z

Front Desk Coordinator

San Mateo, CA
onsite
Temporary / Contract
20.5865 - 23.837 USD / Hourly
Our client is seeking a Front Desk Coordinator in San Mateo CA to support a busy, patient-focused healthcare office. This contract opportunity is ideal for a detail oriented, customer-service-oriented individual who enjoys creating a welcoming experience while ensuring efficient front office operations. Key Responsibilities: Greet and welcome patients, families, visitors, and staff, providing a positive first impression and outstanding customer service. Check/schedule in patients, confirm appointments, and direct guests to the appropriate department or appointment location. Answer and route incoming calls through the main phone line while providing detail oriented and courteous support. Maintain reception and waiting areas to ensure cleanliness, organization, and adequate supplies throughout the day. Assist with new patient scheduling and intake-related calls in coordination with the intake team. Support office opening, closing, and workplace safety procedures to help ensure smooth daily operations. Perform administrative duties including printing, scanning, filing, and organizing patient documentation. Maintain accurate records while handling confidential information in accordance with HIPAA and privacy guidelines. Monitor front desk workflows and assist with a variety of administrative and operational tasks as needed. Collaborate with internal teams to support an efficient, patient-centered office environment.
2026-07-18T00:00:00Z

Front Office Coordinator

Mountain View, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
Key Responsibilities<ul><li>Greet visitors and manage front desk reception.</li><li>Answer and direct phone calls, emails, and inquiries.</li><li>Schedule appointments and meeting rooms.</li><li>Manage incoming and outgoing mail and deliveries.</li><li>Maintain office supplies and ensure common areas are organized.</li><li>Provide administrative support to staff and assist with special projects as needed.</li></ul>
2026-07-17T00:00:00Z

Front Office Coordinator

Menlo Park, CA
onsite
Temporary / Contract
23 - 30 USD / Hourly
Key Responsibilities<ul><li>Greet visitors and manage front desk reception.</li><li>Answer and direct phone calls, emails, and inquiries.</li><li>Schedule appointments and meeting rooms.</li><li>Manage incoming and outgoing mail and deliveries.</li><li>Maintain office supplies and ensure common areas are organized.</li><li>Provide administrative support to staff and assist with special projects as needed.</li></ul>
2026-07-17T00:00:00Z

Enablement Operations Coordinator

San Francisco, CA
onsite
Temporary / Contract
30 - 30 USD / Hourly
We are looking for an Operations Coordinator to help deliver a smooth and well-organized onboarding and training experience for a sales organization in San Francisco, California. This Long-term Contract position is ideal for someone who enjoys coordinating people, schedules, and program details in a fast-moving environment. The person in this role will support enablement operations, keep onboarding activities on track, and contribute to a positive experience for new team members from the start. Responsibilities:• Organize onboarding activities and enablement support for incoming sales team members to ensure a strong start.• Arrange training sessions, manage meeting logistics, and confirm the details needed for each program to run smoothly.• Oversee calendars, scheduling requests, stakeholder communications, and day-to-day coordination across multiple priorities.• Monitor onboarding completion, certification status, and milestone progress while keeping accurate records.• Update internal guides, onboarding documents, and training materials so resources remain current and easy to access.• Work with cross-functional partners to deliver a consistent and seamless onboarding experience for new hires.• Assist with operational initiatives and recommend process improvements that strengthen program execution.• Provide administrative and coordination support that helps expand onboarding programs effectively as the team grows.
2026-07-17T00:00:00Z

Medical Front Desk Coordinator

San Leandro, CA
onsite
Temporary / Contract
25 - 31 USD / Hourly
Position: Medical Front Desk CoordinatorLocation: San Leandro, CACompensation: $25–$35/hour (DOE)Job Type: Contract About the RoleWe are seeking a friendly, organized, and patient-focused Medical Front Desk Coordinator to support the daily operations of a busy healthcare practice in San Leandro. This role serves as the first point of contact for patients and visitors, helping create a positive experience while ensuring the smooth flow of appointments, registrations, and administrative processes. The ideal candidate has prior medical office experience, strong customer service skills, and the ability to multitask in a fast-paced environment. This contract opportunity is ideal for someone who enjoys working directly with patients and contributing to high-quality care delivery.Responsibilities<ul><li>Greet patients, visitors, and vendors while providing professional and compassionate customer service in person and over the phone.</li><li>Schedule, confirm, and manage patient appointments while maintaining provider calendars and coordinating patient flow.</li><li>Verify insurance eligibility, collect patient demographics, obtain required documentation, and accurately update electronic medical records.</li><li>Answer incoming calls, respond to patient inquiries, route messages appropriately, and assist with referrals, authorizations, and follow-up appointments.</li><li>Process patient check-in and check-out procedures, collect copays, maintain accurate records, and support daily front office operations.</li></ul>
2026-07-02T00:00:00Z

Assistant Property Manager

Livermore, CA
onsite
Temporary to Hire
26 - 27 USD / Hourly
We are looking for an organized and service-focused Assistant Property Manager to support daily office and property administration activities in Livermore, CA. This contract opportunity with potential for a permanent role is ideal for someone who enjoys balancing front-office coordination with resident, vendor, and visitor support in a detail-oriented property management environment. The role requires strong communication skills, sound judgment, and the ability to keep office operations running smoothly while assisting with a range of administrative tasks. Assistant Property Manager Responsibilities:• Oversee front office activities to maintain an efficient, welcoming, and well-organized administrative environment.• Direct incoming digital and physical correspondence to the appropriate recipients and assist with outbound shipping and mailing needs.• Accept and organize deliveries for office materials and equipment, ensuring items are received and distributed properly.• Serve as a primary point of contact for visitors, vendors, and callers by answering questions and connecting them with the appropriate housing or organizational resources.• Monitor entry access using the building communication system and admit only approved employees and screened guests.• Coordinate support for shared office needs, including meal orders and replenishment of refreshments and common-area supplies.• Provide administrative assistance for meetings, community activities, and special projects as requested by management.• Handle additional operational and clerical duties that contribute to effective property and office support. If you are interested in this Assistant Property Manager role, please submit your resume today!
2026-07-15T00:00:00Z

Assistant Property Manager

Cupertino, CA
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for an Assistant Property Manager to help oversee daily residential property operations in Cupertino, California. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys balancing resident support, administrative coordination, and property upkeep in a hands-on, on-site environment. The person in this role will work closely with the Property Manager to maintain a well-run community, respond to tenant needs, and keep records and processes organized. Responsibilities: • Serve as a key point of contact for residents by sharing community updates, responding to routine questions, and communicating notices related to leases and property policies. • Support adherence to community guidelines by addressing concerns professionally and helping maintain a respectful and well-managed living environment. • Coordinate service requests, repairs, and preventative maintenance activities to keep the property operating safely and efficiently. • Perform regular inspections of common areas, amenities, and building conditions to identify maintenance needs and uphold cleanliness and safety standards. • Work with vendors, contractors, and service partners to schedule work, follow up on completion, and promote dependable service delivery. • Assist with lease renewals by preparing documentation, tracking timelines, and helping residents through the renewal process. • Review rental application materials, help process background-related documentation, and maintain accurate applicant records. • Support rent administration by tracking payments, updating records, and helping maintain organized financial and tenant files. • Respond to urgent property issues and coordinate timely action for matters involving building systems, safety, or security, escalating complex situations when necessary. • Contribute to a positive resident experience by helping resolve tenant concerns and supporting community engagement efforts.
2026-07-15T00:00:00Z

Assistant Property Manager

Oakland, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Assistant Property ManagerJob Description:We are hiring an Assistant Property Manager to support daily operations for residential or commercial properties. This role will assist with tenant relations, leasing support, vendor coordination, and administrative functions. Property management assistant roles are seeing demand in 2026. (Source: Q1 2026_The Demand for Skilled Talent.pdf)Responsibilities:<ul><li>Assist with tenant communication and service request follow-up</li><li>Support rent collection, lease administration, and occupancy reporting</li><li>Coordinate maintenance requests and vendor services</li><li>Help prepare notices, reports, and property records</li><li>Conduct property inspections and assist with leasing activities</li></ul>
2026-07-02T00:00:00Z