<p>We are looking for an experienced Accounts Payable Specialist to join our team in Stockton, California. In this long-term contract role, you will play a key part in ensuring the accuracy and efficiency of vendor payments and financial record-keeping. This position offers an excellent opportunity to contribute to a government organization and work collaboratively with vendors and internal staff.</p><p><br></p><p>Responsibilities:</p><p>• Process vendor invoices and payments in adherence to organizational policies and procedures.</p><p>• Reconcile accounts and address discrepancies with vendors to ensure accurate financial records.</p><p>• Maintain up-to-date and organized payment documentation within financial systems.</p><p>• Respond to vendor and departmental inquiries regarding payment statuses and resolve issues as needed.</p><p>• Assist with payroll processing tasks and general accounting duties when required.</p><p>• Prepare financial reports and perform data entry into accounting software.</p><p>• Conduct check runs and manage automated clearing house (ACH) transactions.</p><p>• Ensure compliance with account coding and invoice processing standards.</p><p><br></p><p>For immediate consideration please contact Cortney at 209-225-2014</p><p><br></p>
We are looking for an experienced Accounts Payable Specialist to join our team in Concord, California. This is a Contract to permanent position, offering an excellent opportunity to leverage your skills in a dynamic and fast-paced environment. The ideal candidate will have a strong background in managing a high volume of invoices and resolving vendor-related issues efficiently.<br><br>Responsibilities:<br>• Process full-cycle accounts payable, including matching, batching, coding, and posting invoices.<br>• Audit, scan, and verify invoices to ensure accuracy and compliance with company policies.<br>• Manage and resolve vendor inquiries and discrepancies in a timely and detail-oriented manner.<br>• Collaborate with departments to address issues related to invoices and purchase orders.<br>• Handle high-volume invoice processing, managing 300-400 invoices weekly.<br>• Perform AP accruals and ensure proper documentation and reporting.<br>• Utilize Microsoft Excel for data analysis, including pivot tables and VLOOKUP functions.<br>• Operate 10-key efficiently for accurate and timely data entry.<br>• Maintain organized records and assist in clerical duties related to accounts payable.<br>• Ensure compliance with financial regulations and internal procedures.
<p><strong>Job Posting: Accounts Payable Clerk </strong></p><p><strong>Employment Type:</strong> Contract</p><p><strong>Pay Rate:</strong> $24 - $ 30 hourly</p><p> </p><p><strong>About the Role:</strong></p><p>Are you detail-oriented, organized, and experienced in managing accounts payable processes? Robert Half is seeking an experienced <strong>Accounts Payable Clerk</strong> with proficiency in <strong>QuickBooks</strong> and/or <strong>Sage</strong> to join our client's accounting team. In this role, you will be responsible for ensuring accurate and timely processing of vendor invoices and payments while supporting the smooth operations of the accounting department.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage accounts payable transactions, including processing invoices and verifying supporting documentation.</li><li>Complete weekly payment runs (check, ACH, and wire payments).</li><li>Reconcile vendor accounts and resolve discrepancies in a timely manner.</li><li>Enter and maintain accurate records in <strong>QuickBooks</strong> and/or <strong>Sage</strong> accounting software.</li><li>Monitor and follow up on any outstanding accounts payable issues or unpaid invoices.</li><li>Assist in maintaining proper documentation by filing invoices, approval forms, and payment records.</li><li>Ensure compliance with company policies, procedures, and relevant regulations related to accounts payable.</li><li>Assist with month-end closing processes, including accounts reconciliation.</li><li>Respond to vendor inquiries and build strong relationships with suppliers</li></ul><p><br></p>
<p>e’re seeking an <strong>Accounts Payable Clerk</strong> to bring your AP expertise to new heights. In this full-time role, you’ll handle outgoing payments, process high-volume invoices, reconcile vendor accounts, and support accurate financial reporting—all while working with diverse clients across industries. This unique opportunity combines meaningful accounting work with the stability and benefits of permanent employment at Robert Half.</p><p><br></p><p><strong>For more information on this unique career position offered exclusively through Robert Half - please find my email on LinkedIn (Tawnia Kirshen) and email your resume directly. </strong></p><p><br></p><p>Job Duties:</p><ul><li>Process and verify invoices for accuracy and proper authorization</li><li>Match purchase orders, receipts, and invoices</li><li>Ensure timely and accurate payment of vendor bills</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Maintain organized and up-to-date financial records</li><li>Assist with month-end closing and reporting</li><li>Communicate with vendors regarding payment status or issues</li><li>Prepare and process electronic transfers and payments</li><li>Support audits by providing necessary documentation</li><li>Follow internal controls and company policies for AP procedures</li></ul>
<p><strong>Job Overview:</strong></p><p>We are seeking an experienced <strong>Accounts Payable (AP) Analyst</strong> to join our team at a leading medical company. This is a fully remote, full-time position that requires working in the Pacific Standard Time (PST) zone. The ideal candidate will possess strong expertise in <strong>Workday Financials</strong>, <strong>Power Automate</strong>, and <strong>advanced Excel</strong>, along with a proven track record of automating AP processes. If you're detail-oriented, analytical, and excel at streamlining workflows, we want to hear from you!</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>AP Process Management:</strong> Handle full-cycle accounts payable processing, including posting invoices, verifying transactions, reconciling accounts, and ensuring accurate and timely payments.</li><li><strong>Process Automation:</strong> Spearhead the automation of AP workflows using <strong>Power Automate</strong> and other tools, improving operational efficiency and reducing manual workload.</li><li><strong>Workday Expertise:</strong> Leverage extensive experience with <strong>Workday Financials </strong>to<strong> </strong>manage AP processes, reporting, and integrations effectively.</li><li><strong>Data Analysis and Reporting:</strong> Utilize <strong>advanced Excel skills</strong>, including pivot tables, VLOOKUPs, and macros, to analyze and report AP data to stakeholders.</li><li><strong>Vendor Management:</strong> Communicate with vendors to resolve invoice discrepancies, process payments, and maintain strong relationships.</li><li><strong>Compliance and Accuracy:</strong> Adhere to regulatory standards, internal controls, and company policies to ensure financial accuracy and data integrity.</li><li><strong>Collaboration:</strong> Work cross-functionally with finance, procurement, and other departments to align processes and procedures.</li></ul><p><br></p>
<p>e’re seeking an <strong>Accounts Payable Clerk</strong> to bring your AP expertise to new heights. In this full-time role, you’ll handle outgoing payments, process high-volume invoices, reconcile vendor accounts, and support accurate financial reporting—all while working with diverse clients across industries. This unique opportunity combines meaningful accounting work with the stability and benefits of permanent employment at Robert Half.</p><p><br></p><p><strong>For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. </strong></p><p><br></p><p>Job Duties:</p><ul><li>Process and verify invoices for accuracy and proper authorization</li><li>Match purchase orders, receipts, and invoices</li><li>Ensure timely and accurate payment of vendor bills</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Maintain organized and up-to-date financial records</li><li>Assist with month-end closing and reporting</li><li>Communicate with vendors regarding payment status or issues</li><li>Prepare and process electronic transfers and payments</li><li>Support audits by providing necessary documentation</li><li>Follow internal controls and company policies for AP procedures</li></ul>
<p><strong>Job Posting: Accounts Payable Clerk </strong></p><p><strong>Employment Type:</strong> Contract</p><p><strong>Pay Rate:</strong> $24 - $ 30 hourly</p><p> </p><p><strong>About the Role:</strong></p><p>Are you detail-oriented, organized, and experienced in managing accounts payable processes? Robert Half is seeking an experienced <strong>Accounts Payable Clerk</strong> with proficiency in <strong>QuickBooks</strong> and/or <strong>Sage</strong> to join our client's accounting team. In this role, you will be responsible for ensuring accurate and timely processing of vendor invoices and payments while supporting the smooth operations of the accounting department.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage accounts payable transactions, including processing invoices and verifying supporting documentation.</li><li>Complete weekly payment runs (check, ACH, and wire payments).</li><li>Reconcile vendor accounts and resolve discrepancies in a timely manner.</li><li>Enter and maintain accurate records in <strong>QuickBooks</strong> and/or <strong>Sage</strong> accounting software.</li><li>Monitor and follow up on any outstanding accounts payable issues or unpaid invoices.</li><li>Assist in maintaining proper documentation by filing invoices, approval forms, and payment records.</li><li>Ensure compliance with company policies, procedures, and relevant regulations related to accounts payable.</li><li>Assist with month-end closing processes, including accounts reconciliation.</li><li>Respond to vendor inquiries and build strong relationships with suppliers.</li></ul><p><br></p>
<p>We are seeking a highly organized Accounts Payable Specialist to support our client in the construction industry. This is a <strong>temp-to-hire opportunity</strong>, ideal for a professional who thrives in a fast-paced environment and has strong attention to detail. The role offers the chance to gain valuable industry experience while transitioning into a long-term position.</p><p><br></p><p>Key Responsibilities</p><p><br></p><ul><li>Process a high volume of vendor invoices accurately and efficiently</li><li>Review invoices for proper coding, approvals, and compliance with company policies</li><li>Handle subcontractor payments, lien releases, and prevailing wage documentation as required</li><li>Reconcile vendor statements and resolve discrepancies in a timely manner</li><li>Assist with weekly check runs, ACH/wire payments, and expense reports</li><li>Maintain organized AP files and support month-end closing activities</li><li>Collaborate with project managers and operations teams to address billing and payment inquiries</li></ul><p><br></p>
<p>Part-time AP Clerk</p><p>$40-$41/hour</p><p>18 - 20 hours per week</p><p>● Set up new vendors in the financial system and ensure the W9 information is accurately entered into the system to process 1099 forms at year-end properly. </p><p>● Match all purchase orders to invoices. </p><p>● Review all invoices/expense reports for proper documentation, GL account coding, and approval before payment processing. </p><p>● Prepare all checks and ACH bank drafts, match invoices to checks, obtain all check signatures, and distribute checks. </p><p>● Prepare analysis of vendor accounts, as required. </p><p>● Reconcile vendor statements and research and correct discrepancies. </p><p>● Maintain good relationships with vendors, answer all vendor inquiries, and ensure our accounts are in good standing. </p><p>● Maintain all accounts payable reports and respective vendor payable files. </p><p>● Review the AP aging report monthly and follow up on all outstanding payables over 30 days. </p><p>● Match the AP aging report to the accounts payable general ledger balance monthly. </p><p>● Prepare and report 1099s to IRS and vendors at year-end. </p><p>● Manage and reconcile school credit card balances and payments. </p><p>● Work with facilities on maintaining school vehicle registrations, gas & maintenance receipts. </p><p>● Review and follow up with outstanding checks and report unclaimed property. </p><p>● Maintain office supply inventory and order as needed. </p><p>● Manage postage & coffee/water machines and staff coffee/tea supplies. </p><p>● Obtain ABC License (Alcoholic Beverage Control) for fundraising events. </p><p>● Ensure all reporting deadlines are met. </p><p>● Assist in the annual audit, prepare all required AP schedules, and pull files for the auditors.</p>
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Emeryville, California. In this long-term contract role, you will play a critical part in maintaining accurate financial records and resolving invoice-related issues. The ideal candidate will have strong analytical skills and the ability to collaborate effectively with vendors and internal teams.<br><br>Responsibilities:<br>• Investigate and resolve discrepancies, disputes, and missing information related to inbound invoices.<br>• Compile and maintain comprehensive documentation for past due accounts, including all necessary paperwork and data.<br>• Partner with vendors and internal stakeholders to gather information required for resolving outstanding invoices.<br>• Propose and implement process improvements to enhance efficiency in handling invoice issues and collections.<br>• Ensure timely and accurate record-keeping for all accounts payable activities.<br>• Monitor incoming invoices to identify and address potential issues proactively.<br>• Provide clear communication and updates to stakeholders regarding the status and resolution of invoice-related matters.<br>• Support the team in adhering to company policies and compliance standards for accounts payable processes.
<p>Join Robert Half’s <strong>Full-Time Engagement Professionals (FTEP)</strong> team as an <strong>Entry-Level Accountant</strong> and gain hands-on experience supporting diverse clients across industries, from startups to established organizations. This role offers a unique chance to build foundational skills, work on impactful projects, and grow your professional network—all with the stability and benefits of a full-time position.</p><p><br></p><p><strong>For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. </strong></p><p><br></p><p><strong>Job Duties:</strong></p><p>· Process and verify invoices for accuracy and proper authorization</p><p>· Match purchase orders, receipts, and invoices</p><p>· Ensure timely and accurate payment of vendor bills</p><p>· Reconcile vendor statements and resolve discrepancies</p><p>· Maintain organized and up-to-date financial records</p><p>· Assist with month-end closing and reporting</p><p>· Communicate with vendors regarding payment status or issues</p><p>· Prepare and process electronic transfers and payments</p><p>· Support audits by providing necessary documentation</p><p>· Follow internal controls and company policies for AP procedures</p>
<p>Join Robert Half’s <strong>Full-Time Engagement Professionals (FTEP)</strong> team as an <strong>Entry-Level Accountant</strong> and gain hands-on experience supporting diverse clients across industries, from startups to established organizations. This role offers a unique chance to build foundational skills, work on impactful projects, and grow your professional network—all with the stability and benefits of a full-time position.</p><p><br></p><p><strong>For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. </strong></p><p><br></p><p><strong>Job Duties:</strong></p><p>· Process and verify invoices for accuracy and proper authorization</p><p>· Match purchase orders, receipts, and invoices</p><p>· Ensure timely and accurate payment of vendor bills</p><p>· Reconcile vendor statements and resolve discrepancies</p><p>· Maintain organized and up-to-date financial records</p><p>· Assist with month-end closing and reporting</p><p>· Communicate with vendors regarding payment status or issues</p><p>· Prepare and process electronic transfers and payments</p><p>· Support audits by providing necessary documentation</p><p>· Follow internal controls and company policies for AP procedures</p>
<p>We are looking for a meticulous and organized Accounts Payable Clerk to join our team in Seaside, California. As part of a non-profit organization dedicated to supporting education, you will play a vital role in managing financial transactions and ensuring accurate vendor disbursements. This position offers an opportunity to contribute to a collaborative and mission-driven environment.</p><p><br></p><p>Responsibilities:</p><p>• Process vendor payments, reimbursements, and disbursements for staff, faculty, and students in accordance with organizational policies.</p><p>• Verify and match purchase orders with invoices, ensuring accuracy before entering them into accounting software.</p><p>• Maintain detailed records of all accounts payable transactions, adhering to departmental deadlines.</p><p>• Review and code invoices appropriately to ensure proper allocation of expenses.</p><p>• Prepare and execute check runs, ensuring timely payments to vendors and other stakeholders.</p><p>• Collaborate with internal departments to resolve discrepancies and clarify invoice issues.</p><p>• Assist in month-end closing activities related to accounts payable.</p><p>• Ensure compliance with financial regulations and organizational procedures in all aspects of accounts payable.</p><p>• Contribute to process improvement initiatives to enhance the efficiency of the accounts payable function.</p><p>• Perform additional administrative tasks as needed to support the accounting team.</p><p><br></p><p>Posted by Staffing Director Scott Moore</p>
<p><strong>Jennifer Fukumae</strong> is partnering with a long-standing venture capital firm in Silicon Valley. They are seeking an <strong>Accounts Payable Supervisor</strong> to join their finance team. This individual will oversee the accounts payable function across both the venture capital firm.</p><p> This is an excellent opportunity for someone who thrives in a dynamic environment, enjoys collaborating across teams, and brings a high level of professionalism and attention to detail to their work.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Supervise the accounts payable process for both the firm and family office.</li><li>Manage ACH, wire transfers, and check payments, ensuring accuracy and timeliness.</li><li>Record transactions in the ledger and maintain proper documentation.</li><li>Oversee 1099 reporting and related compliance.</li><li>Review and process physical checks as needed.</li><li>Collaborate with internal teams and external vendors to resolve AP inquiries.</li><li>Support ongoing improvements to AP systems and processes, including system implementation projects.</li></ul>
<p><strong>Jennifer Fukumae</strong> is partnering with a long-standing venture capital firm in Silicon Valley. They are seeking an <strong>Accounts Payable Supervisor</strong> to join their finance team on <strong>hybrid basis in Palo Alto.</strong> This individual will oversee the accounts payable function across both the venture capital firm. This is an excellent opportunity for someone who thrives in a dynamic environment, enjoys collaborating across teams, and brings a high level of professionalism and attention to detail to their work.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Supervise the accounts payable process for both the firm and family office.</li><li>Manage ACH, wire transfers, and check payments, ensuring accuracy and timeliness.</li><li>Record transactions in the ledger and maintain proper documentation.</li><li>Oversee 1099 reporting and related compliance.</li><li>Review and process physical checks as needed.</li><li>Collaborate with internal teams and external vendors to resolve AP inquiries.</li><li>Support ongoing improvements to AP systems and processes, including system implementation projects.</li></ul>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS</strong></p><p><br></p><p><strong>AP SPECIALIST</strong></p><p>The Accounts Payable (AP) Specialist will be responsible for managing the accounts payable function including processing a high volume </p><p>of invoices, reconciling vendor accounts, and working closely with and vendors to ensure timely and accurate payments. </p><p><br></p><p>Responsibilities:</p><p>-Process full cycle AP for over 500 invoices per month</p><p>-Match invoices to purchase orders to verify accuracy before processing payments </p><p>-Track and manage invoice approvals across multiple entities </p><p>-Ensure vendor invoices are coded accurately to the general ledger account</p><p>-Maintain vendor records and ensure all required documentation (e.g., W-9s, insurance </p><p>certificates, service contracts) is current </p><p>-Reconcile vendor statements and resolve any discrepancies or billing issues promptly </p><p>-Process weekly payments via check, ACH, or wire transfer in accordance with payment terms. </p><p>-Review invoice dashboard daily to move invoices through appropriate workflows and follow up </p><p>internally to ensure payments are made on time </p><p>-Process intercompany payments on monthly basis </p><p><br></p><p><br></p>
We are looking for an Accounts Payable Tech to join our team in Seaside, California. This Contract-to-Permanent role offers an opportunity to contribute to the financial operations of a non-profit organization. The ideal candidate will have a strong attention to detail and a proactive approach to managing accounts payable processes.<br><br>Responsibilities:<br>• Audit vouchers and financial documents to ensure accuracy, compliance, and adherence to established policies.<br>• Generate, review, and correct financial reports as needed to maintain accurate records.<br>• Process and distribute checks, including handling voids and reissues when necessary.<br>• Develop and evaluate disbursement policies and collaborate with system analysts to enhance financial systems.<br>• Investigate and resolve outstanding balances on account statements, maintaining clear communication with vendors and departments.<br>• Compile data for financial reporting and assist with month-end tasks, including reconciliation and analysis of accounts payable.<br>• Provide quarterly and year-end accrual information to support accurate financial reporting.<br>• Conduct workshops to educate campus personnel on accounts payable processes.<br>• Organize and maintain documents in a virtual storage environment to ensure accessibility and compliance.<br>• Streamline and improve payment processes to enhance efficiency.
<p><strong>Accounts Payable Specialist</strong></p><p><strong>Position Overview:</strong></p><p>We are seeking a meticulous and detail-oriented <strong>Accounts Payable Specialist</strong> to join our growing team. This role is responsible for ensuring the accuracy, timeliness, and efficiency of the accounts payable process while maintaining adherence to organizational policies and standards. The successful candidate will manage a variety of financial disbursement and reporting functions while providing critical support for month-end and year-end financial closings.</p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Auditing and Compliance:</strong> Review and audit vouchers and documents to ensure accuracy, completeness, validity, and compliance with established standards and policies. Generate necessary reports and apply corrections as required.</li><li><strong>Payment Processing:</strong> Process and distribute checks securely via mail or pickup. Handle voided or canceled checks and manage reissuances when needed.</li><li><strong>Policy Development:</strong> Plan, develop, and evaluate disbursement policies and procedures to optimize efficiency. Collaborate with systems analysts to enhance on-campus financial systems.</li><li><strong>Vendor Management:</strong> Research and resolve outstanding balances on account statements. Communicate with vendors and internal departments to ensure timely resolutions.</li><li><strong>Data Compilation and Reporting:</strong> Assist in the preparation of data for financial reports and analyses. Support month-end processes by reconciling accounts payable against the general ledger, analyzing vendor withholding balances, and generating month-end reports.</li><li><strong>Accrual Reporting:</strong> Provide crucial support for quarterly and year-end accrual reporting efforts.</li><li><strong>Training and Workshops:</strong> Conduct accounts payable workshops and training sessions for campus personnel to ensure compliance and process improvement.</li><li><strong>Document Management:</strong> Maintain, store, and archive records in a virtual document management system, ensuring easy accessibility and organization.</li><li><strong>Process Improvement:</strong> Identify opportunities to refine and improve the payment process, ensuring greater efficiency and accuracy.</li><li><strong>Workflow Management:</strong> Coordinate and route documents and e-signature collection efficiently via workflow management systems.</li></ul><p><br></p>
<p><strong>Accounts Payable Supervisor</strong></p><p><strong>Location:</strong> Palo Alto, CA (Hybrid or Onsite)</p><p><strong>Industry:</strong> Venture Capital / Family Office Finance</p><p><br></p><p>A well-established investment firm with deep roots in Silicon Valley is seeking a proactive and detail-oriented <strong>Accounts Payable Supervisor</strong> to join its finance team. This role offers the opportunity to work across both venture capital and family office operations, supporting a dynamic and high-performing environment.</p><p><br></p><p><strong>Position Overview</strong></p><p>The Accounts Payable Supervisor will oversee the full AP function, manage workflows, and collaborate with internal teams to ensure timely and accurate processing. This role is ideal for someone who thrives in a fast-paced, service-oriented setting and enjoys improving processes while maintaining precision and confidentiality.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Supervise AP operations and team calendar</li><li>Oversee invoice processing for both the firm and 6–10 family office clients</li><li>Coordinate payments via Ramp, Concur, ACH, wire, and manual checks</li><li>Manage “positive pay” confirmations and banking inquiries</li><li>Set up tax payments via IRS and FTB portals</li><li>Maintain vendor records and coordinate additions</li><li>Record AP entries and collaborate with the General Ledger team for quarterly journal entries</li><li>Support transition and implementation of Ramp software</li><li>Coordinate property tax payments for family office clients</li><li>Provide additional AP support as needed</li><li>Make weekly bank deposits and record entries</li><li>Roll over quarterly “cash sheets” and add new entities as needed</li><li>Assist with ad hoc finance and accounting projects as requested</li></ul><p><strong>Why Join This Team?</strong></p><ul><li>Work with a respected firm known for its long-standing success and collaborative culture</li><li>Gain exposure to both venture capital and family office finance</li><li>Be part of a finance team that values precision, service, and continuous improvement</li><li>Opportunity to contribute to process enhancements and software transitions</li></ul><p><strong>Excited about this opportunity?</strong> Apply today and send your resume via LinkedIn to <strong>Jonathan Christian (JC) del Rosario</strong> — I’d love to connect!</p>
We are looking for an Accounting Assistant to join our team in Santa Clara, California. This Contract-to-permanent position offers an excellent opportunity to contribute to vital financial operations while gaining hands-on experience in a dynamic environment. The ideal candidate will play a key role in ensuring accurate records, processing transactions, and supporting compliance with accounting standards.<br><br>Responsibilities:<br>• Record and maintain accurate journal entries and account transactions.<br>• Reconcile bank and general ledger accounts, investigating and resolving any discrepancies.<br>• Prepare and process accounts payable transactions, including coding invoices and matching supporting documents.<br>• Address and resolve invoice discrepancies with vendors to ensure smooth operations.<br>• Assist with collections and follow up with vendors and customers when needed.<br>• Track and organize necessary documents to maintain complete and accurate accounting records.<br>• Ensure adherence to established accounting policies, procedures, and internal controls.<br>• Provide support for audits and compile required documentation.<br>• Contribute to administrative and financial tasks in ad hoc projects.
<p>We’re looking for an Accounts Receivable Specialist to support a fast-growing company in Mountain View on a contract-to-hire basis. This role is perfect for someone who is highly detail-oriented, communicative, and comfortable managing invoicing, collections, and reconciliations in a high-volume setting. You’ll work closely with finance and operations teams to ensure timely and accurate revenue tracking and cash flow.</p><p><strong> </strong></p><p><strong>Key Responsibilities</strong></p><ul><li>Generate and issue accurate invoices to customers based on contracts and service agreements</li><li>Monitor accounts to identify outstanding balances and follow up on overdue payments</li><li>Apply customer payments and reconcile discrepancies between payments and invoices</li><li>Communicate professionally with clients regarding billing questions or disputes</li><li>Maintain aging reports and provide regular updates on AR status to management</li><li>Support cash application and assist with revenue recognition as needed</li><li>Assist with month-end close, AR reporting, and audit preparation</li><li>Help improve AR processes and documentation for internal controls</li></ul><p><br></p>
<p>Seeking a part time or full time Administrative Assistant who has experience performing Accounts Payable in QuickBooks. Work in a fast paced small office environment in beautiful downtown Walnut Creek.</p><p>Long term contract for 3-6 months. </p><p><br></p><p>Job Duties:</p><ul><li>Perform full cycle accounts payable - matching, batching and coding invoices</li><li>Support office staff with a variety of administrative tasks</li><li>Prepare daily logs for checks received</li><li>Stamp checks for deposit and prepare bank deposits </li><li>Sort Vendor invoices between one retail property and management company and prepare for coding</li><li>Stamp and code payables and obtain approval from Property Manager or Owner</li><li>Run checks (50-60 per month) on or about 10th of month and 25th of month</li><li>Assemble and mail checks</li><li>Order supplies, contact vendor for equipment malfunctions</li><li>Review, track and Maintain current Vendor insurance certificates</li></ul>
We are looking for a detail-oriented Auditing Clerk to join our team on a long-term contract basis in San Francisco, California. In this role, you will play a vital part in ensuring accurate financial records and smooth auditing processes. This position is ideal for someone with a strong background in accounting systems and data processing.<br><br>Responsibilities:<br>• Perform auditing tasks to ensure compliance with financial guidelines and company policies.<br>• Utilize accounting software systems to manage and analyze financial data.<br>• Process accounts payable (AP) transactions, ensuring accuracy and timeliness.<br>• Monitor cash activity and reconcile discrepancies as needed.<br>• Handle check processing efficiently and securely.<br>• Work with Concur to manage expense reporting and approvals.<br>• Apply expertise in Adobe Acrobat to create and review financial documents.<br>• Collaborate with team members to streamline data processing workflows.<br>• Support auditing functions by analyzing and verifying financial records.<br>• Use ADP Workforce Now to assist with payroll-related auditing tasks.
<p>We are looking for an experienced Bookkeeper to join our client on a long-term contract basis in Pleasanton, California. This part-time position offers an opportunity to contribute to a small investment company with both domestic and international ventures. The role is ideal for individuals seeking a consistent schedule and the chance to work on-site alongside a dynamic team.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage accounts payable and accounts receivable processes, ensuring accuracy and timeliness.</p><p>• Perform frequent reconciliation of bank accounts and monitor balances to maintain financial stability.</p><p>• Prepare detailed accounting calculations and Excel worksheets to support cash flow reporting and other financial analyses.</p><p>• Assist with month-end close procedures, including journal entries and general ledger reconciliations.</p><p>• Conduct online research to support business operations and decision-making.</p><p>• Handle interactions with commercial property tenants, addressing inquiries and maintaining positive relationships.</p><p>• Oversee day-to-day office operations, ensuring smooth workflow and organization.</p><p>• Maintain accurate financial records using QuickBooks and other accounting tools.</p><p>• Provide administrative support to the President and in-house team as needed.</p><p>• Ensure compliance with company policies, procedures, and regulatory requirements.</p>
<p><strong>About the Company</strong></p><p>We are a leading services provider committed to delivering exceptional solutions to our clients while fostering a culture of innovation, collaboration, and professional growth. Our dynamic team is seeking a dedicated and detail-oriented Accounts Payable (AP) Accountant to join us in an onsite role in Hayward.</p><p><br></p><p><strong>Position Summary</strong></p><p>As an Accounts Payable Accountant, you will manage and oversee the company’s payables and ensure all accounting processes are compliant with corporate policies and regulations. You will play a critical role in supporting our financial operations and ensuring vendor payments are accurate and timely. This role is ideal for a highly organized professional who thrives in fast-paced environments, demonstrates strong problem-solving abilities, and possesses excellent communication skills.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Accounts Payable Process Management</strong>: Process vendor invoices in a timely and accurate manner, including coding, matching, and data entry.</li><li><strong>Payment Execution</strong>: Prepare checks, ACH payments, wire transfers, and resolve payment discrepancies promptly.</li><li><strong>Vendor Relations</strong>: Build and maintain positive relationships with suppliers and vendors, ensuring proper record management and responding to inquiries regarding payment statuses.</li><li><strong>Reconciliation</strong>: Perform regular reconciliations of vendor accounts, credit card statements, and AP ledger to ensure accuracy and resolve discrepancies.</li><li><strong>Compliance</strong>: Ensure compliance with company policies, procedures, and regulatory requirements, including proper handling of sensitive financial data.</li><li><strong>Reporting</strong>: Assist with generating reports on expense trends, AP aging, cash flow forecasts, and other financial metrics required by management.</li><li><strong>Support Month-End Close</strong>: Collaborate with other teams to support month-end and year-end closing activities, including journal entries and accruals related to AP.</li><li><strong>Process Improvement</strong>: Identify opportunities to streamline and enhance AP procedures for greater efficiency and accuracy.</li></ul>
