12 results for Workplace Service Coordinator in San Francisco, CA

Workplace Exp Coordinator

San Francisco, CA
onsite
Temporary
24 - 24.92 USD / Hourly
Responsibilities:• Arrange and confirm recreational, dining, and business activities as requested, ensuring seamless coordination.• Oversee janitorial and maintenance work orders, addressing needs promptly and effectively.• Manage workplace services such as mailroom operations, office supply inventory, and onboarding processes.• Respond to inquiries and complaints from employees, guests, and colleagues, providing attentive and thorough solutions.• Plan and execute on-site events, including securing event spaces, setting up and tearing down rooms, and delivering necessary supplies.• Follow established security and emergency procedures to ensure the safety of all building occupants.• Coordinate with vendors to ensure timely delivery of services and goods required for workplace operations.• Perform routine office upkeep tasks, such as resetting furniture and cleaning surfaces.• Communicate complex information clearly within the team while following manager directives.• Use existing procedures to address straightforward challenges with limited discretion.
2026-03-12T00:00:00Z

Benefits Coordinator

Palo Alto, CA
onsite
Temporary
28.5 - 33 USD / Hourly
We are looking for a dedicated Benefits Coordinator to join our team in Palo Alto, California. In this long-term contract position, you will play a key role in managing employee benefit programs, ensuring compliance, and providing exceptional support to staff. This opportunity allows you to contribute to a dynamic environment within the Hi Tech Engineering industry. Responsibilities: • Administer and manage employee benefit programs, including health insurance, retirement plans, and wellness initiatives. • Oversee COBRA administration processes to ensure compliance with regulatory requirements. • Coordinate and track leave of absence requests, ensuring accurate documentation and timely communication. • Provide guidance to employees on compensation and benefits policies, addressing inquiries and resolving issues effectively. • Collaborate with HR teams to refine and improve benefits-related processes. • Ensure adherence to legal and organizational standards in all benefits-related activities. • Maintain accurate records and documentation to support audits and reporting. • Monitor updates in benefits regulations and implement necessary changes to stay compliant. • Support the development and delivery of training sessions related to employee benefits. • Serve as a liaison between employees, third-party vendors, and insurance providers to address benefits-related matters.
2026-03-24T00:00:00Z

Payroll and Accounting Coordinator

Richmond, CA
onsite
Temporary
28 - 30 USD / Hourly
OverviewA well‑established industrial services organization is seeking a Payroll/Accounting Coordinator to support active projects. This role is responsible for tracking labor, costs, payroll hours, and project financial data while partnering closely with field leadership and project teams. The position is hands‑on, detail‑driven, and critical to accurate project cost control and reporting. Location: On‑site – Richmond, CA- must be able to commute to other nearby project sites as neededSchedule: Full Time | 40+ hoursContract: Contract‑to‑Hire On‑site role supporting active construction projectsExtended hours, weekends, and holidays may be required depending on project needs Key Responsibilities<ul><li>Collect, review, and submit daily field time for construction crews</li><li>Coordinate weekly payroll hours and ensure accuracy of reported time</li><li>Enter project data into customer‑specific and internal systems</li><li>Maintain and update Excel‑based labor and cost tracking reports</li><li>Develop invoices using labor, material, and equipment timesheets</li><li>Support Project Managers and Project Engineers with financial reporting</li><li>Prepare cost tracking, forecasting, and project status reports</li><li>Track project costs including labor, materials, equipment, and subcontractors</li><li>Interface with field supervision, office staff, and external stakeholders</li></ul>
2026-03-18T00:00:00Z

Workplace Specialist

Palo Alto, CA
onsite
Temporary
25 - 40 USD / Hourly
Seeking a proactive Workplace Specialist to elevate the employee experience and keep daily operations running seamlessly. This role is the heartbeat of the office—supporting facilities, coordinating logistics, and ensuring the workspace is welcoming, efficient, and set up for success. What You’ll Own<ul><li>Support day‑to‑day workplace operations and employee requests</li><li>Coordinate vendor visits, facilities needs, and office supplies</li><li>Ensure the office environment stays organized, functional, and visitor‑ready</li><li>Assist with onboarding, events, and workspace setups</li><li>Troubleshoot issues and keep everything moving smoothly</li></ul>
2026-03-09T00:00:00Z

Workplace Specialist

Mountain View, CA
onsite
Temporary
25 - 40 USD / Hourly
Seeking a proactive Workplace Specialist to elevate the employee experience and keep daily operations running seamlessly. This role is the heartbeat of the office—supporting facilities, coordinating logistics, and ensuring the workspace is welcoming, efficient, and set up for success. What You’ll Own<ul><li>Support day‑to‑day workplace operations and employee requests</li><li>Coordinate vendor visits, facilities needs, and office supplies</li><li>Ensure the office environment stays organized, functional, and visitor‑ready</li><li>Assist with onboarding, events, and workspace setups</li><li>Troubleshoot issues and keep everything moving smoothly</li></ul>
2026-03-09T00:00:00Z

HR Coordinator

Union City, CA
onsite
Temporary
25 - 27 USD / Hourly
· Works with hiring manager to fill vacant positions. Prepares recruitment plans and announcements, develops and implements recruitment strategies, examination components and other related material for vacant positions. · Responsible for full cycle of recruitment including reviewing applications for examinations; conducting job analyses for the validation of examinations; developing and conducting examinations; analyzing and interpreting exam results. · Reviews and revises job descriptions to ensure they are current and accurate. · Prepares written and oral reports including recommendations for actions. · Interprets and applies relevant laws, rules, policies, procedures, MOU’s and ordinances for managers, supervisors, employees. · Organizes and maintains automated and manual personnel record systems. · Develops and maintains forms as needed. · Performs onboarding and off boarding duties as needed. · Composes letters, reports, memoranda and other written material as directed or on own initiative.
2026-03-23T00:00:00Z

HR Coordinator

Palo Alto, CA
onsite
Temporary
35 - 50 USD / Hourly
We’re seeking an experienced HR Coordinator/Recruiter who brings a strong background in HR operations, full‑cycle recruiting, and Fleet/Department of Transportation (DOT) compliance. This role supports both people operations and driver‑related compliance, ensuring our workforce is fully staffed, compliant, and operating safely.You’ll partner closely with HR, Operations, and Fleet leadership to manage hiring, onboarding, records management, and ongoing DOT requirements. If you thrive in a fast‑paced environment and enjoy balancing compliance with candidate experience, this is a great fit. Key ResponsibilitiesRecruiting & Talent Acquisition<ul><li>Manage full‑cycle recruiting for drivers, warehouse staff, mechanics, and administrative roles.</li><li>Screen, interview, and assess candidates while maintaining a strong pipeline for high‑volume positions.</li><li>Coordinate pre‑employment requirements including background checks, MVRs, drug tests, physicals, and DOT-related screenings.</li><li>Schedule interviews, conduct reference checks, and ensure smooth, timely onboarding.</li></ul>HR Coordination & Employee Support<ul><li>Maintain employee records in HRIS, ensuring accuracy of certifications, licenses, medical cards, and training logs.</li><li>Support new‑hire onboarding, orientation, and documentation compliance.</li><li>Assist with benefits administration, payroll updates, and general HR inquiries.</li><li>Prepare and track HR documentation such as status changes, warnings, and training acknowledgments.</li></ul>Fleet & DOT Compliance<ul><li>Oversee and track DOT requirements including driver qualification files (DQFs), medical certificates, MVR monitoring, and annual reviews.</li><li>Maintain compliance logs for vehicle inspections, safety training, drug/alcohol testing, and incident reporting.</li><li>Coordinate with Safety and Fleet teams to ensure drivers and vehicles meet federal, state, and local standards.</li><li>Support audits and prepare documentation for DOT, CHP, and internal compliance reviews.</li></ul>HR Reporting & Administration<ul><li>Maintain trackers for licenses, certifications, expirations, and training requirements.</li><li>Prepare HR metrics and recruiting dashboards for leadership.</li><li>Support policy updates, safety communications, and internal HR projects as needed.</li></ul>
2026-03-12T00:00:00Z

Front Desk Coordinator

Hayward, CA
onsite
Temporary
23 - 24 USD / Hourly
Robert Half is looking for an on-site temporary front desk coordinator for our community management client in Hayward! This individual would serve as the primary point of contact for homeowners, vendors, and maintenance staff at a quiet residential community. This role focuses on delivering exceptional customer service, handling requests, and supporting daily office operations independently. Front Desk Coordinator Responsibilities: Greet and assist visitors, answer phone calls, texts, and emails with professionalismSubmit, track, and follow up on maintenance work ordersSupport the General Manager with administrative tasks, documentation, and reportingAccept and process checks for clubhouse usageAddress homeowner account questions, escalating complex issues as neededWork independently as the sole office representative Key Qualities & Software: Patient and customer-focusedExcellent communication skillsStrong problem-solving abilitiesAble to work independentlyPositive, approachable, and responsiveMS Office SuiteZoome If you are interested in this front desk coordinator position, please apply today!
2026-03-27T00:00:00Z

Front Desk Coordinator

San Francisco, CA
onsite
Temporary
25 - 25 USD / Hourly
We are looking for an organized and efficient Front Desk Coordinator to join our team on a contract basis in San Francisco, California. In this role, you will serve as the first point of contact for visitors and employees, ensuring the office runs smoothly and efficiently. This position is ideal for someone with prior corporate experience who thrives in fast-paced environments and enjoys multitasking with professionalism. Responsibilities:• Manage the receipt and dispatch of shipments, including handling a virtual mailbox.• Use Freshservice to prioritize and address internal ticketing requests effectively.• Coordinate daily food and beverage logistics with vendors to support office operations.• Assist in planning and supporting in-office and offsite events, collaborating with the Executive Assistant team.• Respond to employee inquiries and provide general administrative support as needed.• Supervise logistics related to an upcoming office relocation scheduled for next year.• Utilize tools like Slack, Envoy, Notion, and Freshservice to streamline communication and workflows. ** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-0013394776 **
2026-03-13T00:00:00Z

Accounting and Compliance Coordinator

Oakland, CA
onsite
Permanent
78000 - 82000 USD / Yearly
We are looking for a detail-oriented Accounting and Compliance Coordinator to join our team in Oakland, California. In this role, you will manage essential accounting tasks, ensuring accuracy in financial transactions and compliance with organizational policies. The ideal candidate will have strong organizational skills and experience in accounts payable, accounts receivable, and data entry. Responsibilities:<ul><li>Process invoices by collecting PODs/receipts, obtaining field approvals, verifying contract compliance and project completion, coding invoices, and routing for final approval and payment.</li><li>Maintain vendor records, including credit status, authorized purchasers, contacts, and required shipping documentation.</li><li>Prepare and manage contract packages, ensure required compliance documents are current, coordinate with consultants, track pre-liens, and prepare and execute change orders.</li><li>Enter and review all construction transactions in the CCR database with Construction staff.</li><li>Track, value, and record construction-related Gifts in Kind and warehouse inventory, and prepare annual inventory and valuation reports for Finance.</li></ul>
2026-03-13T00:00:00Z

Data Coordinator

Oakland, CA
onsite
Temporary
30 - 35 USD / Hourly
The Data Specialist supports efficient program delivery through accurate data tracking, invoice processing, payment reconciliation, reporting, and database management. Collaborating with finance and program teams, this role ensures seamless operations and strong participant support.Key Responsibilities:<ul><li>Process vendor invoices, student reimbursements, and payments using Sage, Concur, and Salesforce.</li><li>Route and troubleshoot invoices; manage vendor information and relationships in Sage.</li><li>Query databases, reconcile payment data, and prepare financial/program reports using advanced Excel.</li><li>Manage Ramp-related support inbox and provide phone support for learner inquiries.</li><li>Support account setup by monitoring progress and following up on missing documentation.</li><li>Create and maintain user guides and training content (e.g., Scribe How, YouTube).</li><li>Flag aging invoice requests and resolve bottlenecks.</li></ul>
2026-03-21T00:00:00Z

Recruiting Coordinator

San Francisco, CA
onsite
Temporary
27 - 30 USD / Hourly
We are looking for a Recruiting Coordinator to join our team on a contract basis in San Francisco, California. In this role, you will be responsible for managing key aspects of the recruitment process, ensuring smooth and efficient operations for both candidates and hiring teams. This position requires excellent organizational skills, a strong ability to prioritize tasks, and a commitment to delivering an exceptional candidate experience. Responsibilities: • Schedule interviews for engineering candidates using tools such as Ashby, ensuring all details are accurately coordinated. • Facilitate virtual interview stages, managing logistics and communication throughout the process. • Organize onsite interview logistics, including creating detailed schedules and adhering to established protocols. • Support candidates in coordinating their travel needs, including issuing travel cards when applicable. • Serve as the primary coordinator for multiple open positions and actively manage a pipeline of over 150 candidates. • Handle up to 10 onsite interviews per week, ensuring all logistics are clear and communication is seamless. • Maintain comprehensive records of candidate interactions, scheduling updates, and travel arrangements. • Collaborate with recruiters to ensure all standard operating procedures are followed effectively. • Provide empathetic and thorough support to both candidates and hiring managers throughout the recruitment process.
2026-03-30T00:00:00Z