<p><strong>Office Manager / Workplace Coordinator</strong></p><p>The operational heartbeat of the workplace — ensuring daily office functions, vendor coordination, and employee support run seamlessly. This role keeps everything organized, efficient, and welcoming while solving problems before they surface.</p><p><br></p><p><strong>Top 3 Skills</strong></p><ul><li><strong>Office & Facilities Operations</strong> — Manages vendors, supplies, maintenance needs, and smooth day‑to‑day workflow.</li><li><strong>Communication & People Support</strong> — Serves as the go‑to contact for employees, leadership, and visitors with clear, professional communication.</li><li><strong>Organization & Problem‑Solving</strong> — Anticipates needs, resolves issues quickly, and maintains structure in a fast‑paced environment.</li></ul><p><br></p>
<p>The operational heartbeat of the workplace — ensuring daily office functions, vendor coordination, and employee support run seamlessly. This role keeps everything organized, efficient, and welcoming while solving problems before they surface.</p><p><br></p><p><strong>Top 3 Skills</strong></p><ul><li><strong>Office & Facilities Operations</strong> — Manages vendors, supplies, maintenance needs, and smooth day‑to‑day workflow.</li><li><strong>Communication & People Support</strong> — Serves as the go‑to contact for employees, leadership, and visitors with clear, professional communication.</li><li><strong>Organization & Problem‑Solving</strong> — Anticipates needs, resolves issues quickly, and maintains structure in a fast‑paced environment.</li></ul><p><br></p>
<p><strong>Workplace Manager — Startup Environment (Bilingual Portuguese Required)</strong></p><p><strong>Daily Duties</strong></p><ul><li>Oversee daily office operations, including facilities coordination, vendor management, and ensuring a seamless workplace experience in a fast‑paced startup environment.</li><li>Manage space planning, office moves, onboarding logistics, security access, and health/safety protocols.</li><li>Serve as the primary point of contact for employees and leadership, resolving issues quickly and maintaining a high‑functioning workspace.</li><li>Support cross‑functional teams by streamlining processes, improving operational efficiency, and implementing scalable workplace programs.</li></ul><p><br></p>
<p>Position Summary</p><p><br></p><p>Colleen McAuliffe from Robert Half is seeking an Office Coordinator/ Administrator for a Consumer Products business </p><p><br></p><p>The Office Coordinator plays a key role in ensuring smooth day-to-day office operations while providing critical administrative and sales support. This position serves as a central point of coordination between internal teams, new hires, and the sales organization. The ideal candidate is highly organized, proactive, and thrives in a fast-paced, collaborative environment.</p><p><br></p><p>Key Responsibilities</p><p><strong>Office & Administrative Operations</strong></p><ul><li>Manage front office operations, including phones, mail, office supplies, and vendor coordination</li><li>Maintain organized digital and physical filing systems</li><li>Support leadership with scheduling, meeting coordination, and general administrative tasks</li><li>Assist with internal communications and office-wide initiatives</li></ul><p><strong>Sales & Internal Support</strong></p><ul><li>Provide administrative support to the sales team, including order processing, documentation, and CRM updates</li><li>Prepare sales materials, presentations, proposals, and internal reports</li><li>Act as a liaison between sales, operations, and customer service to ensure timely follow-up and execution</li><li>Track sales requests and ensure deadlines are met</li></ul><p><strong>Sample Program Management</strong></p><ul><li>Manage the company’s sample inventory, including tracking, replenishment, and organization</li><li>Coordinate sample requests, shipments, returns, and documentation</li><li>Maintain accurate records of sample usage and availability</li><li>Partner with sales and operations to ensure samples are delivered on time and in alignment with sales priorities</li></ul><p><strong>New Employee Onboarding</strong></p><ul><li>Coordinate onboarding logistics for new hires, including workspace setup, equipment, system access, and welcome materials</li><li>Partner with HR and hiring managers to ensure a smooth and consistent onboarding experience</li><li>Serve as a point of contact for new employees during their first weeks</li></ul>
<p>We are looking for a proactive part-time Office Manager to oversee daily operations and maintain a well-organized workspace in San Francisco, California. This role combines administrative, operational, and visitor support responsibilities to ensure smooth office functions and an exceptional experience for staff and guests. As a long-term contract position, this opportunity is ideal for someone who thrives in a dynamic environment and is passionate about creating structure and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Manage document workflows for executives, including printing, preparation, mailing, and coordinating services such as notary and apostille.</p><p>• Oversee visitor schedules, office reservations, and access card distribution while ensuring meeting spaces are properly prepared.</p><p>• Maintain a clean and organized office environment, including common areas, conference rooms, and kitchens.</p><p>• Monitor and manage office supplies, snacks, beverages, and storage areas to ensure availability and tidiness.</p><p>• Act as the primary point of contact for vendors, building management, and service providers, handling deliveries and coordinating facilities-related requests.</p><p>• Track office spending, manage recurring orders, and support purchasing decisions with basic budgeting knowledge.</p><p>• Assist with meetings and events by setting up rooms, arranging catering, and managing A/V equipment.</p><p>• Facilitate onboarding and offboarding processes, including desk setup, badge collection, and collaboration with HR and IT.</p><p>• Coordinate weekly breakfast and lunch programs while supporting office culture initiatives and social events.</p><p>• Respond promptly to employee and client requests, providing attentive and discreet assistance.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Allison at allison.jacques - at - roberthalf - .com with your word resume and reference job ID#00410-0013380307*</p>
<p><strong>Administrative Coordinator</strong></p><p>The organizational backbone of the team — ensuring daily operations, scheduling, and documentation run smoothly. This role supports internal teams, streamlines workflows, and keeps projects moving with accuracy, efficiency, and a proactive mindset.</p><p><br></p><p><strong>Top 3 Skills</strong></p><ul><li><strong>Administrative & Operational Support</strong> — Manages calendars, coordinates meetings, organizes documents, and keeps workflows on track.</li><li><strong>Communication & Cross‑Team Coordination</strong> — Clear, professional communicator who supports multiple stakeholders and keeps everyone aligned.</li><li><strong>Organization & Attention to Detail</strong> — Ensures accuracy, manages competing priorities, and keeps information structured and accessible.</li></ul><p><br></p>
<p><strong>Administrative Coordinator </strong></p><p>The organizational backbone of the team — ensuring daily operations, scheduling, and documentation run smoothly. This role supports internal teams, streamlines workflows, and keeps projects moving with accuracy, efficiency, and a proactive mindset.</p><p><br></p><p><strong>Top 3 Skills</strong></p><ul><li><strong>Administrative & Operational Support</strong> — Manages calendars, coordinates meetings, organizes documents, and keeps workflows on track.</li><li><strong>Communication & Cross‑Team Coordination</strong> — Clear, professional communicator who supports multiple stakeholders and keeps everyone aligned.</li><li><strong>Organization & Attention to Detail</strong> — Ensures accuracy, manages competing priorities, and keeps information structured and accessible.</li></ul><p><br></p>
<p>We are seeking a Web Content Coordinator to support a new project focused on moving a high volume of digital content into our website. This contractor will work closely with our content, design, and operations teams to publish content directly on-site - transitioning assets that were previously provided as PDFs into fully web-based pages. The ideal candidate is highly proficient in modern CMS platforms and has a strong eye for clean formatting, visual layout, and basic SEO best practices.</p><p><br></p><p>Key Responsibilities</p><ul><li>Publish various types of content to the website using our CMS (primarily Contentful).</li><li>Manage a large backlog of content and work toward a steady publishing cadence (target: updates every 2–3 days).</li><li>Build and update new pages including landing pages, resource pages, marketing assets, and other digital content.</li><li>Format page layouts to ensure content is visually engaging and easy to navigate.</li><li>Apply light SEO best practices (metadata, alt text, formatting structures, URL slugs, etc.).</li><li>Perform QA on published pages to ensure accuracy, functionality, and brand consistency.</li><li>Work from finalized content (copywriting and editing will be completed prior to handoff).</li><li>Organize and source assets from our DAM (Brandfolder) and other internal libraries.</li><li>Collaborate using internal tools including project management tool, Google Workspace, and Canva.</li></ul>
<p>A well‑established law firm in Berkeley is seeking an Executive Assistant/Office Manager to support their Managing Partner on a contract‑to‑hire basis. This fully on‑site role is ideal for candidates who are proactive, organized, and thrive in a position where they can take ownership and be the key support person for a busy leader. While prior experience in a law firm is a plus, the firm is equally open to candidates who are passionate about executive support and office operations, whether they are looking to grow within legal or simply advance in an EA/Office Manager career path. Training will be provided for the right go‑getter who brings strong initiative and follow‑through.</p><p> </p><p>In this role, you’ll work closely with the Managing Partner to anticipate needs, assist with billing, coordinate travel, and ensure day‑to‑day operations run smoothly. You will also support HR‑focused tasks, including interview coordination and onboarding assistance. This position offers long‑term potential for someone who enjoys being at the center of firm operations.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive executive support to the Managing Partner, including calendar management, meeting prep, task tracking, and follow‑up</li><li>Assist with billing tasks such as time entry, expense tracking, and proofreading invoices (training provided)</li><li>Coordinate domestic travel, logistics, and itineraries</li><li>Manage everyday office operations, including supplies, vendors, and general administrative needs</li><li>Proactively anticipate the Managing Partner’s needs and address issues before they arise</li><li>Support HR‑related coordination, including scheduling interviews and assisting with onboarding</li><li>Handle sensitive and confidential information with discretion</li><li>Step in across various administrative functions to ensure smooth office operations</li></ul>
<p><strong>Ready to Take the Next Step? Let’s Connect!</strong></p><p>If this opportunity feels like the right fit, apply today and send your resume to JC del Rosario via LinkedIn—I’d love to connect and learn more about you!</p><p><br></p><p><strong>Real Estate Accounting Manager – Private Family Office</strong></p><p>A large, multi‑generational family office is seeking an experienced <strong>Real Estate Accounting Manager</strong> to oversee the accounting and financial operations for a portfolio of residential properties and construction projects. This role offers end‑to‑end ownership, variety, and exposure within a highly trusted, relationship‑driven environment.</p><p><br></p><p><strong>About the Organization</strong></p><p>This well‑established family office manages a diverse portfolio spanning public markets, private investments, real estate, and alternative assets. The team works closely with leading advisors, auditors, and investment partners to uphold strong governance, stewardship, and long‑term wealth preservation.</p><p><br></p><p><strong>Position Overview</strong></p><p>The Accounting Manager will handle full‑cycle accounting for residential properties while overseeing construction project accounting, vendor coordination, budgeting, and financial reporting. This role is ideal for a hands‑on professional who values autonomy, visibility, and working in a stable, non‑corporate setting.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Residential Property Accounting</strong></p><ul><li>Manage full‑cycle accounting, including journal entries and monthly close</li><li>Handle AP, vendor management, and property‑level expense allocations</li><li>Prepare monthly/annual financial statements</li><li>Reconcile bank accounts, credit cards, and intercompany activity</li><li>Support budgeting and cash flow planning</li></ul><p><strong>Construction Project Accounting</strong></p><ul><li>Track construction‑in‑progress (CIP) for renovation and development projects</li><li>Review budgets, contracts, and change orders</li><li>Monitor project costs and coordinate with project managers and external partners</li><li>Capitalize completed projects and transition assets to in‑service</li></ul><p><strong>General Accounting & Family Office Support</strong></p><ul><li>Maintain strong internal controls and accounting processes</li><li>Collaborate with CPAs, tax advisors, and other external partners</li><li>Support year‑end close, audits, and tax preparation</li><li>Handle confidential financial information with discretion</li></ul><p><strong>Why This Opportunity Stands Out</strong></p><ul><li>High visibility and trust within a stable family office</li><li>Broad, meaningful scope with ownership over key assets and projects</li><li>Long‑term, relationship‑oriented environment</li><li>Opportunity to work closely with senior leadership in a low‑turnover setting</li></ul>
<p>Join a growing company in Foster City, CA! This onsite role is contract to full-time hire and offers great perks. If you have 2-3+ years of experience with experience with Applicant Tracking Systems, this could be a great option for you. The client is open to administrative assistants or executive assistants seeking to grow skills in human resources or talent acquisition. Apply today! Do not miss out.</p><p><br></p><p>Duties:</p><ul><li>Collaborate with the Human Resources & Talent team to advance recruitment strategies and objectives</li><li>Deliver a best-in-class experience to all job applicants</li><li>Arrange interview schedules, book meeting spaces, manage candidate travel logistics, and draft offer letters</li><li>Oversee the accuracy and completeness of Applicant Tracking System entries; generate custom recruiting reports upon request</li><li>Publish and update job advertisements on internal and external channels</li><li>Track and manage recruitment efforts across email, social media, and other campaigns</li><li>Conduct background screening of candidates</li></ul><p><br></p>
<p>Our company is seeking an onsite HR professional to support day-to-day HR operations, with a focus on employee relations, leave administration, and accommodation requests. You will act as a key point of contact for employees and leaders, ensuring timely, people-facing support and helping maintain a positive, compliant workplace.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the primary contact for employee HR inquiries</li><li>Address and resolve employee relations issues confidentially</li><li>Administer and track employee leave and accommodation requests</li><li>Support employee communications on HR policies and programs</li><li>Maintain accurate HR documentation and records</li><li>Collaborate with HR team to manage complex matters</li></ul><p><br></p>
<p><strong>Ready to Take the Next Step? Let’s Connect!</strong></p><p>If this opportunity feels like the right fit, apply today and send your resume to JC del Rosario via LinkedIn—I’d love to connect and learn more about you!</p><p><br></p><p><strong>Real Estate Accounting Manager (Residential)</strong></p><p>A privately held, multi‑generational family office is seeking an experienced <strong>Real Estate Accounting Manager</strong> to oversee accounting and financial operations for a portfolio of residential properties and ongoing construction projects. This role offers meaningful visibility, autonomy, and the opportunity to work in a trusted, relationship‑driven environment.</p><p><br></p><p><strong>About the Organization</strong></p><p>This established family office manages a diverse mix of investments, including public markets, private equity, real estate, and alternative assets. The team works closely with top-tier advisors and maintains a long-term, stewardship-focused approach to wealth management. The environment is collaborative, high‑trust, and built for stability and excellence.</p><p><br></p><p><strong>Role Overview</strong></p><p>You will take full ownership of property-level accounting, construction cost tracking, and financial reporting for residential real estate holdings. This role is ideal for someone who enjoys hands-on work, variety, and close partnership with internal stakeholders and external vendors.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><br></p><p><strong>Residential Property Accounting</strong></p><ul><li>Lead full‑cycle accounting for residential properties, including GL management, journal entries, and monthly close</li><li>Oversee AP, vendor management, and expense allocations</li><li>Prepare monthly/annual financial statements for property entities</li><li>Reconcile bank accounts, credit cards, and intercompany activity</li><li>Support budgeting and cash‑flow planning</li></ul><p><strong>Construction Project Accounting</strong></p><ul><li>Manage CIP accounting for development and renovation projects</li><li>Review contracts, budgets, and change orders; monitor spending vs. budget</li><li>Coordinate closely with project managers, contractors, and vendors</li><li>Capitalize completed projects and transition them to operational assets</li></ul><p><strong>General Family Office Support</strong></p><ul><li>Maintain strong internal controls and documentation</li><li>Liaise with external CPAs and tax advisors</li><li>Support year-end close, audit requests, and tax preparation</li><li>Handle sensitive financial information with discretion</li></ul><p><br></p><p><strong>Compensation & Benefits</strong></p><ul><li>Competitive base salary</li><li>Annual bonus (typically 6–15%)</li><li>401(k) match up to IRS maximum</li><li>Annual wellness stipend</li><li>Monthly commute benefit</li><li>Medical, dental, and vision insurance with high employer coverage</li></ul>
<p><strong>Front Desk Coordinator</strong></p><p><strong>Description:</strong></p><p>Be the first point of contact for visitors, providing a welcoming environment and supporting administrative functions at the front office.</p><p><strong>Responsibilities:</strong></p><ul><li>Greet and assist visitors and clients</li><li>Answer and direct incoming calls</li><li>Maintain an organized front office and reception area</li><li>Schedule appointments and update calendars</li><li>Handle mail and deliveries</li></ul>
We are looking for a skilled Strategic Sourcing Travel & Corporate Services Manager to join our team on a long-term contract basis in San Francisco, California. In this role, you will focus on optimizing travel and corporate service procurement strategies, as well as managing key supplier relationships to ensure cost-effective and high-quality outcomes. You will collaborate with cross-functional teams to drive impactful sourcing initiatives and negotiate favorable agreements across various categories, including HR, benefits, and workplace services.<br><br>Responsibilities:<br>• Act as a strategic sourcing advisor for internal stakeholders, ensuring alignment with business objectives and regular updates on progress.<br>• Provide data-driven insights to optimize supplier selection, program performance, and overall compliance.<br>• Lead and support sourcing events, including RFPs, for travel, meetings, and corporate services.<br>• Develop strategies to enhance supplier relationships, focusing on scalability, efficiency, and sustainability.<br>• Collaborate with various departments, including Finance, HR, Legal, and Workplace teams, to identify sourcing opportunities and align with company policies.<br>• Support the refinement of KPIs and leverage program data to drive actionable recommendations.<br>• Negotiate favorable terms with suppliers across categories such as travel, event services, and workplace needs.<br>• Ensure adherence to duty of care standards and procurement policies while achieving cost savings.<br>• Coordinate sourcing efforts globally to address procurement needs across multiple office locations.<br>• Drive strategic alignment between transient travel and enterprise-wide meetings and events.
<p>We are looking for a detail-oriented Accounting and Compliance Coordinator to join our team in Oakland, California. In this role, you will manage essential accounting tasks, ensuring accuracy in financial transactions and compliance with organizational policies. The ideal candidate will have strong organizational skills and experience in accounts payable, accounts receivable, and data entry.</p><p><br></p><p>Responsibilities:</p><ul><li>Process invoices by collecting PODs/receipts, obtaining field approvals, verifying contract compliance and project completion, coding invoices, and routing for final approval and payment.</li><li>Maintain vendor records, including credit status, authorized purchasers, contacts, and required shipping documentation.</li><li>Prepare and manage contract packages, ensure required compliance documents are current, coordinate with consultants, track pre-liens, and prepare and execute change orders.</li><li>Enter and review all construction transactions in the CCR database with Construction staff.</li><li>Track, value, and record construction-related Gifts in Kind and warehouse inventory, and prepare annual inventory and valuation reports for Finance.</li></ul>
<p><br></p><p><br></p><p>Responsibilities:</p><p>• Oversee daily office operations by coordinating with vendors and internal teams to ensure seamless functionality.</p><p>• Prepare and maintain conference rooms by arranging furniture, verifying equipment, and replenishing supplies before scheduled meetings.</p><p>• Manage incoming and outgoing mail, including the distribution of packages and coordination of shipments.</p><p>• Perform general administrative duties such as data entry, filing, document preparation, and maintaining supply inventories.</p><p>• Handle physical tasks like lifting, pushing, and pulling boxes or carts weighing up to 50 lbs as part of regular responsibilities.</p><p>• Collaborate with team members to address office needs and resolve operational challenges.</p><p>• Assist with maintaining an organized and welcoming environment for employees and visitors.</p><p>• Ensure compliance with safety protocols and proper handling of office equipment.</p><p>• Communicate effectively with stakeholders to provide updates on office service operations.</p><p>• Support ad hoc projects and tasks as assigned to meet organizational needs.</p>
<p>We are seeking a highly motivated and detail-oriented <strong>Accounting Manager</strong> to join our growing team. This stand-alone position is ideal for an experienced accounting professional who thrives in a dynamic startup environment and is eager to own the accounting function. The Accounting Manager will work closely with the CFO and play a critical role in establishing and managing the company’s financial processes, ensuring accurate reporting and compliance, and driving operational efficiency.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Accounting Operations:</strong></li><li>Manage and oversee all aspects of daily accounting operations, including accounts payable (AP), accounts receivable (AR), general ledger (GL), fixed assets, and payroll.</li><li>Maintain accurate and up-to-date financial records.</li><li>Ensure timely month-end and year-end close processes.</li><li><strong>Financial Reporting:</strong></li><li>Prepare monthly, quarterly, and annual financial statements in accordance with GAAP to present to the CFO and other stakeholders.</li><li>Generate management reports, dashboards, and key performance indicator (KPI) summaries for leadership review.</li><li><strong>Compliance and Audit:</strong></li><li>Ensure compliance with all applicable local, state, and federal tax regulations.</li><li>Coordinate audits and create audit-ready documentation.</li><li>Manage tax filings in partnership with external consultants as needed.</li><li><strong>Budgeting and Forecasting:</strong></li><li>Work with the CFO to develop and manage budgets, forecasts, and strategic financial plans.</li><li>Monitor variances and propose corrective actions to achieve financial targets.</li><li><strong>Process Improvements:</strong></li><li>Identify gaps in current systems and processes; design and implement accounting and reporting improvements to optimize efficiency.</li><li>Ensure effective use of ERP and financial software platforms.</li><li><strong>Cross-functional Collaboration:</strong></li><li>Partner with business and operations teams to ensure accurate cost accounting and inventory tracking.</li><li>Support teams with financial data and help develop decision-making frameworks.</li></ul>
<p>We are looking for a dedicated Health & Safety Manager to lead and enhance our Environmental Health & Safety initiatives in Milpitas, California. This role requires a proactive leader who is committed to ensuring regulatory compliance and implementing effective safety policies and procedures across all facilities. The ideal candidate will bring their expertise in manufacturing operations and safety management to drive organizational success.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the implementation of Environmental Health & Safety programs, ensuring adherence to federal, state, and local regulations.</p><p>• Develop and refine organizational policies and procedures to foster a safe and efficient work environment.</p><p>• Conduct regular audits and inspections to assess compliance with Occupational Safety and Health Administration (OSHA) standards.</p><p>• Lead initiatives to enhance safety culture and minimize risks across manufacturing operations.</p><p>• Collaborate with cross-functional teams to ensure environmental and safety goals align with overall business objectives.</p><p>• Manage and mentor staff to promote growth and operational excellence.</p><p>• Analyze operational processes and recommend improvements for efficiency and compliance.</p><p>• Stay updated on industry trends and regulatory changes to maintain best practices.</p><p>• Prepare detailed reports and documentation related to safety programs and compliance efforts.</p><p>• Respond to incidents promptly and implement corrective actions to prevent future occurrences</p>
<p>Proofreader (English & Malay) – Short-Term Remote Contract</p><p><br></p><p>Our company is seeking a detail-oriented Proofreader for a 1–3 day remote contract assignment. The successful candidate will review documents in both English and Malay for grammatical accuracy, clarity, and consistency. This role requires proficiency in Microsoft Word and the ability to access and review online content.</p><p><br></p><p>Responsibilities:</p><ul><li>Proofread and edit documents in English and Malay, ensuring accuracy and consistency.</li><li>Review content for grammar, punctuation, spelling, and formatting errors.</li><li>Provide feedback and corrections directly in Word Documents.</li><li>Access websites to verify and cross-reference information as needed.</li><li>Meet tight deadlines while maintaining high attention to detail.</li></ul><p><br></p>
<p>We’re partnering with a nationally recognized public higher education system to identify a Senior Procurement Contracts Manager to support complex, systemwide procurement activity. This role sits within Procurement Services (not Legal) and is well-suited for a contracts professional who enjoys working at the intersection of business, risk, and compliance. You’ll play a key role in negotiating and managing a high volume of agreements while serving as a strategic partner to procurement leaders, campuses, and suppliers. Collaboration with the Office of General Counsel will be ongoing for escalated or higher-risk matters.</p><p><br></p><p>This position is fully remote (U.S.), and work hours will be in PST.</p><p><br></p><p><strong><u>Responsibilities </u></strong></p><ul><li>Manage end-to-end review and negotiation of procurement contracts, amendments, and statements of work</li><li>Conduct detailed contract redlines, evaluating commercial, financial, operational, and compliance considerations</li><li>Independently negotiate core business terms, including pricing, payment structures, indemnification, liability, insurance, data security, IP, and termination provisions</li><li>Maintain an active portfolio of agreements, including frequent renewals and new contracts generated through competitive sourcing</li><li>Partner cross-functionally with Legal, Risk, Compliance, and Procurement stakeholders</li><li>Serve as a contracts subject matter expert for category managers and campus partners</li><li>Ensure agreements align with institutional policies, systemwide standards, and public-sector requirements</li><li>Maintain and refine contract templates, negotiation playbooks, and fallback positions</li><li>Track contract metrics and recommend process and efficiency improvements</li><li>Support audits, records requests, and contract lifecycle management (CLM) initiatives</li></ul>
<p>Michelle Espejo with Robert Half Financial Services is recruiting for an <strong>Accounting Manager </strong>at a Well-Established <strong>Real Estate firm</strong>. This is a full-time permanent role based in <strong>Berkeley </strong>with a <strong>Hybrid</strong> schedule.</p><p> </p><p>This is your chance to step into a <strong>high-impact role </strong>at a company known for turning complex sites into vibrant, mixed-use communities. Every project is different, offering variety, visibility, and the opportunity to shape real change. You’ll own the numbers on major developments, work alongside sharp, collaborative teams, and play a key role in driving process improvements. If you're looking for <strong>stability, and the chance to grow with a team that truly values your ideas, this is it.</strong></p><p> </p><p><strong>Responsibilities</strong></p><ul><li>Manage job cost accounting and enforce budget controls</li><li>Lead monthly cost meetings and support project cash flow planning</li><li>Collaborate with project teams to forecast funding needs and manage closeouts</li><li>Review contracts and ensure compliance with internal policies</li><li>Drive process improvements and improve reporting tools</li><li>Prepare audit materials and support annual budgets and forecasts</li><li>Handle vendor setup, accruals, and cost reallocations</li></ul><p> <strong>*Contact <u>Michelle Espejo via LinkedIn or email</u> for additional info and immediate consideration. </strong></p>
We are looking for an efficient and detail-oriented Office Manager to join our team in San Francisco, California. As part of this contract position, you will play a key role in ensuring the smooth day-to-day operations of our office, providing support to both staff and visitors. This role requires strong organizational skills, the ability to work independently, and a detail-oriented approach.<br><br>Responsibilities:<br>• Manage kitchen supplies by stocking items and placing food orders through Instacart.<br>• Welcome guests and candidates upon arrival, escorting them to designated areas and ensuring a positive experience.<br>• Coordinate with vendors to maintain office functionality and address service needs.<br>• Handle mail and package deliveries, ensuring timely distribution.<br>• Assist in planning and supporting team events or offsite activities.<br>• Maintain office supplies inventory and ensure timely replenishment.<br>• Serve as the main point of contact for reception duties, creating a welcoming environment.<br>• Monitor accounts payable and ensure accurate processing of invoices.
<p>Job Summary</p><p>Permanent Hire Opportunity</p><p>This position supports customer service, dispatch, and inside sales departments. It manages personnel and serves as the main contact for high-volume retail partners, specialized distributors, and contractors regarding inquiries, issues, order processing, and delivery scheduling. The ideal candidate ensures high-volume retail inventory remains in-stock, handles complex logistics, and resolves order discrepancies efficiently. This role is responsible for supporting and demonstrating core values such as integrity, safety, respect, customer focus, quality, innovation, and financial success.</p><ul><li><strong>Sales Partner Management</strong>: Manage the end-to-end order process for large, high-volume customers, utilizing electronic data interchange systems, vendor portals, and direct communication to ensure seamless order processing and compliance with customer requirements.</li><li>Oversee the entry, tracking, and fulfillment of high-volume orders. Coordinate with production and logistics teams to prioritize production and manage shipping schedules to meet scheduled delivery dates.</li><li>Proactively monitor inventory levels and work with sales/production teams to avoid stockouts at customer locations and job sites. Communicate potential delays or shortages immediately to customers, peers, and senior management.</li><li>Review and manage delivery notes to reflect loading changes and inventory shortages.</li><li>Manage, research, and resolve inquiries or complaints on products, orders, invoicing, and pricing.</li><li>Work with sales teams to coordinate customer requests and provide superior customer service.</li><li>Maintain customer complaints and regularly log information into customer relationship management systems.</li><li>Responsible for accurate setup and processing of customer rebates and royalties on a monthly, quarterly, and annual basis.</li><li>Assist with preparing pricing materials and managing location pricing structure with sales teams.</li><li>Prepare and enter yearly and off-cycle pricing increases into enterprise systems.</li><li>Maintain positive, long-term relationships with buyers and branch managers.</li><li>Assist in managing all processes including sales orders and change-orders received from customers, inside sales coordinators, and sales representatives.</li><li>Assist in setting up sales orders, terms, payers, and preliminary lien data in enterprise systems for initial orders.</li><li>Hire, train, and mentor a team of customer service representatives to handle high-volume inquiries, order entry, and customer complaints.</li><li>Set expectations, coach, train, instruct, discipline, hold accountable, and offer guidance to all direct reports.</li><li>Manage customer service, dispatch, and inside sales personnel across multiple locations.</li><li>Analyze, record, and assess customer service metrics (e.g., on-time in-full rates, order accuracy). Prepare weekly and monthly reports on performance to identify areas for improvement.</li><li>Conduct performance reviews for direct reports and advise on year-end performance reviews for all personnel via human resources information systems.</li><li>Monitor and approve employee actions in human resources systems in a timely manner.</li><li>Responsible for running time data audit reports of recorded time and errors, and track attendance via payroll systems.</li><li>Complete monthly audit packages for customer service.</li></ul>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS</strong></p><p><br></p><p><strong>PROPERTY ACCOUNTING MANAGER</strong></p><p>Responsibilities:</p><p>-Oversee the financial close process for all entities including review and reconciliation of property intercompany eliminations and reporting financial results to management.</p><p>-Work closely with the external auditors and Accounting Leadership to ensure thorough and accurate audits.</p><p>-Serve as the primary liaison between our internal accounting team and external (outsourced) accounting partners.</p><p>-Manage and produce monthly financials for timely and accurate reporting</p><p>-Manage daily operations of the property accounting function, ensuring accurate and timely financial reporting for assigned properties</p><p>-Responsible for reviewing work of staff including, but not limited to monthly account reconciliations, tax returns, and financial statements</p><p>-Present financial information and appropriately research and answer accounting questions to management</p><p>-Review audit schedules and work papers prepared by staff accountant</p><p>-Review or prepare footnotes to the financial statements</p><p>-Assist with the review of the audit reports to ensure audit adjustments are recorded properly and analysis/documentation is completed</p><p>-Collaborate with internal stakeholders to develop and implement process improvements to enhance efficiency and accuracy in property accounting operations</p><p><br></p>
