25 results for Sr Executive Assistant in San Francisco, CA

Executive Assistant An Executive Assistant (EA) at Robert Half provides high-level administrative support to senior executives, such as Executive Directors (EDs) or other leadership team members. EAs play a critical role in ensuring the smooth day-to-day operations of the executive’s office by managing schedules, coordinating communication, and handling sensitive information with professionalism and confidentiality.Typical Responsibilities:Calendar and Schedule Management:<ul><li>Manage and organize executives’ calendars, ensuring efficient time management and prioritization of critical tasks.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li></ul>Communication:<ul><li>Act as a point of contact between the executives and internal/external stakeholders.</li><li>Draft, proofread, and manage emails, reports, presentations, and other correspondence.</li><li>Screen phone calls and handle inquiries where possible.</li></ul>Event and Meeting Coordination:<ul><li>Organize executive meetings, including preparing agendas, note-taking, and following up on action items.</li><li>Plan and coordinate events, travel, and other engagements as required.</li></ul>Administrative Support:<ul><li>Maintain filing systems, databases, and records for the executive office.</li><li>Assist with expense reporting, handling invoices, and budget tracking.</li><li>Ensure compliance with company policies, confidentiality requirements, and data protection standards.</li></ul>Project Support:<ul><li>Support executives in managing and tracking progress of key projects and initiatives.</li><li>Perform ad hoc research, data gathering, and analysis to support decision-making.</li></ul>

Executive Assistant We are looking for an experienced Executive Assistant to provide comprehensive administrative support to senior leadership in a fast-paced environment. This Contract-to-Permanent position is based in Menlo Park, California, and offers an opportunity to contribute to the seamless operation of organizational activities. The ideal candidate will excel in managing schedules, coordinating communications, and handling sensitive information with the utmost discretion. Responsibilities: • Oversee and maintain executive calendars, including scheduling meetings, appointments, and events. • Coordinate travel arrangements, including booking flights, accommodations, and preparing detailed itineraries. • Prepare and edit detailed correspondence, reports, and presentations to support executive activities. • Act as a liaison between departments, ensuring smooth internal and external communications. • Handle confidential information with discretion and professionalism. • Manage special projects, ensuring timely completion and adherence to deadlines. • Organize and facilitate conference calls and virtual meetings using tools such as Cisco Webex. • Process expense reports and manage financial systems such as Concur and ADP. • Utilize CRM platforms to track and manage communications effectively. • Monitor and manage timekeeping systems, ensuring accuracy and compliance.

Executive Assistant We are in search of an Executive Assistant to join our team located in Oakland, California, 94607, United States. This role is essential in supporting our operations across various departments and will be responsible for a wide range of administrative duties. The position offers a short term contract employment opportunity and is crucial for ensuring smooth, efficient running of the office. Responsibilities: • Facilitate a welcoming environment by managing phone calls, assisting visitors, and organizing networking receptions. • Oversee project specialists, including organizing work-plans, setting key priorities, and ensuring quality of work. • Manage complex appointment scheduling for busy parties and maintain the office calendar. • Coordinate communications, including maintaining contact lists, assisting in the preparation of regular reports, and completing basic website updates. • Ensure organized, efficient office operations by developing and maintaining an electronic filing system. • Oversee and implement office policies regarding booking travel arrangements, submitting and reconciling expense reports. • Manage the operation of equipment, including maintenance and evaluation of new equipment and techniques. • Handle annual calendar management, including sending invitations, making food orders, and managing event set up and take down. • Ensure high functioning meetings by providing copying and meeting set up support and creating thorough and accurate meeting minutes. • Oversee the submission of contracts, including collecting and entering scopes of work from program staff, reviewing scopes of work to ensure they are detailed and deliverables are clear, and managing entry into the computer system. • Maintain office, including managing relationship with landlord and annual lease agreements as needed. • Proofread and distribute correspondence memos, letters, newsletters, faxes, and forms to ensure detail oriented communications. • Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and verifying receipt of supplies. If you are interested in this role, please call me immediately at (510)470-7450

Executive Assistant At Robert Half, we specialize in connecting skilled talent with great companies to build successful businesses and rewarding careers. As the world’s largest specialized talent solutions and business consulting firm, we work across industries to meet hiring needs with innovation and strong ethics.Position: Executive Assistant Are you a highly organized professional with exceptional problem-solving and communication skills? Robert Half is actively recruiting experienced Executive Assistants to support our clients across industries. These roles offer a chance to work with top executives and contribute to the efficiency and overall success of dynamic organizations. Key Responsibilities:<ul><li>Provide comprehensive administrative support to executives, including managing schedules, calendars, travel arrangements, and emails.</li><li>Prepare reports, presentations, and correspondence on behalf of leadership teams.</li><li>Act as the primary point of contact between executives and internal/external stakeholders.</li><li>Manage confidential information with professionalism and discretion.</li><li>Coordinate logistics for meetings, events, and special projects.</li><li>Monitor and ensure deadlines are met for projects or tasks assigned by executives.</li></ul>

Sr. Legal Administrative Assistant We are offering an opportunity for a Sr. Legal Administrative Assistant in San Jose, California. In this role, you will be responsible for managing and coordinating work tasks within the department, serving as the primary point of contact for clients and staff, and handling a range of administrative duties. Responsibilities• Manage and filter daily communications with internal and external clients.• Act as the first point of contact for clients and staff, answering telephone calls, taking messages, and directing calls as needed.• Compose, proofread, and edit correspondence, presentations, and other documents.• Coordinate and schedule travel reservations, both domestic and international.• Prepare and submit expense reports, and reconcile credit card transactions.• Manage multiple calendars to ensure meetings and appointments are scheduled accurately.• Arrange and schedule internal and external meetings.• Handle confidential information with discretion and diplomacy.• Perform general office management tasks, such as handling inbound and outbound mail, ordering catering for meetings and events, ordering general office supplies, maintaining reception area, conference rooms and resource rooms, and liaising with building management for facility-related issues.• Maintain files, both physical and electronic, ensuring that client-related documents and correspondence are filed correctly.

Executive Assistant to CEO SUMMARYWe are seeking a dynamic and highly organized Executive Assistant to directly support the Chief Executive Officer (CEO). The individual in this role will serve as the hub of the organization, ensuring smooth operations, efficient coordination among team members, and alignment with the CEO’s vision. This position provides a unique opportunity for a hands-on contributor with strong problem-solving capabilities and a proactive mindset to thrive in a fast-paced, multifaceted environment. RESPONSIBILITIES<ul><li>Operational Coordination: Assist the CEO in overseeing company operations, including scheduling, maintenance coordination, and managing activities with contractors and handymen.</li><li>Strategic Support: Track, understand, and organize key dates, commitments, business unit milestones, and complex project timelines to ensure timely execution.</li><li>Administrative Organization: Filing, scanning, and managing CEO emails and documentation, ensuring accurate organization and less than 500 emails in the inbox at any time.</li><li>Meeting Management: Facilitate meetings, including scheduling, preparation, and note-taking. Run weekly Work Order Status and staff meetings.</li><li>Internal and External Communication: Serve as the communication liaison for the CEO, reflecting the company's mission and the CEO's vision in all correspondences. May require technical or industry knowledge.</li><li>Team Leadership: Rally the team, ensuring alignment, morale, and proactive collaboration between owners, leasing managers, site managers, and bookkeepers.</li><li>Project Research and Support: Research technical and non-technical topics to identify solutions, and assist with project activities and progress monitoring.</li><li>Event Coordination: Handle catering, travel arrangements, and event planning logistics. Provide support during company events when needed.</li><li>Emergency Accountability: Be available for resolving emergencies after hours or on weekends, including occasional property visits within San Mateo County.</li><li>Tenant and Contractor Management: Foster proactive communication and resolve issues both professionally and expediently.</li><li>Maintain Property Ware Accounts: Regularly review contractor ledgers and accounts within the Property Ware application.</li><li>Optimize SOPs: Learn and execute existing operational procedures while proactively developing new standard operating procedures (SOPs) to improve efficiency</li></ul>WORKING CONDITIONSThis role requires the ability to travel within San Mateo County for site visits and emergencies. Candidates must be comfortable with occasional after-hours or weekend availability to support urgent matters.

Executive Assistant We are seeking an Executive Assistant for an exciting contract-to-permanent employment opportunity in Los Altos, California. The role involves assisting in the commercial real estate industry, where you will utilize your skills in ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, and the Kronos Timekeeping System. You will be responsible for managing multiple executives' schedules, organizing conference calls, and providing exceptional customer service. Responsibilities: • Facilitate communication and correspondence between various executives and clients • Handle the scheduling and calendar management for multiple executives to ensure smooth operations • Utilize the ADP - Financial Services system to manage financial tasks related to commercial real estate • Use the Cisco Webex Meetings platform to organize and manage virtual meetings and conferences • Handle the Concur system for efficient expense management • Employ CRM to maintain accurate client records and optimize customer interactions • Operate the Kronos Timekeeping System to manage and track employee time and attendance • Provide exceptional customer service, addressing and resolving customer inquiries in a timely manner • Coordinate conference calls, ensuring all participants are adequately prepared and informed • Manage and monitor customer accounts, taking appropriate actions when necessary.

Property Administrator We are a property management company overseeing a diverse portfolio of residential and commercial properties in the Bay Area. We are seeking a highly organized, proactive, and detail-oriented Property Manager / Executive Assistant to manage day-to-day operations and support executive leadership. This unique hybrid role is ideal for someone who thrives in a fast-paced environment and is skilled in both property management and executive-level administrative support.Property Management Duties:<ul><li>Oversee daily operations of assigned residential and/or commercial properties</li><li>Coordinate maintenance requests, repairs, and vendor relationships</li><li>Manage lease agreements, renewals, and tenant move-ins/move-outs</li><li>Conduct regular property inspections and ensure compliance with local regulations</li><li>Track rent payments, manage property budgets, and collaborate with the accounting team</li><li>Respond promptly and professionally to tenant inquiries and concerns</li></ul>Executive Assistant / Chief of Staff Support:<ul><li>Manage CEO’s schedule, meetings, travel, and action items</li><li>Provide research support on technical and non-technical topics to inform executive decisions</li><li>Assist with business-related events, errands, and coordination tasks</li><li>Handle confidential documents and maintain organized administrative records</li><li>Prepare reports, manage expenses, and assist with ad hoc projects as needed</li><li>Be available for occasional on-call situations, including after-hours emergencies or urgent tenant needs</li></ul>

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in Oakland, California. The individual will be working in a dynamic environment, supporting the administration and board committee. The role involves a blend of administrative tasks, from arranging meeting rooms and coordinating food orders to ensuring compliance with regulatory and legislative requirements. Responsibilities:• Facilitate general administrative support to governing bodies, boards, committees, and ad-hoc meetings as assigned.• Manage the public hearing process for board and committee meetings, including the development of public hearing agenda packets and public notices.• Record all official proceedings and prepare minutes, ensuring compliance with regulatory and legislative requirements.• Monitor and support work related to board and committee meetings and actions, providing guidance and collaboratively resolving problems.• Conduct detail-oriented research, administrative, operational, and analytical duties in support of assigned projects, programs, and activities.• Assist in resolving operational and administrative problems, identifying problem areas and issues.• Develop, organize, and direct the maintenance of assigned records maintenance systems and databases.• Screen incoming telephone calls, take and deliver accurate messages, and respond to requests by gathering and providing information.• Manage and organize complex calendars and schedules, resolving any scheduling issues.• Prepare presentations, agendas, reports, special projects and other documents in support of objectives for the organization using Microsoft Word, Excel, PowerPoint.

Administrative Assistant Job Description Summary Contract/Contract to Hire Opportunity The Procurement Officer provides expert purchasing support to company, a Department of Defense (DoD) sponsored bioindustrial Manufacturing Innovation Institute (MII). The Procurement Officer is responsible sourcing suppliers for goods and services, negotiating contracts and managing vendor relationships from generation of Requests for Information, Request for Proposals, Competitive Sourcing, negotiation of contract terms and management of procurements through the entire lifecycle.

Receptionist- Administrative Assistant We are offering a contract opportunity for an Administrative Assistant with front desk support duties in Union City, California. This role is in the public utilities industry and will be based in a busy, dynamic workplace. As an Administrative Assistant, you will be tasked with a range of duties, including data entry, customer service, and maintaining organized records of customer interactions. This is for a public agency so professionalism at all times is critical. Job Title: Administrative Receptionist Location: Union City, California Employment Type: Contract with an anticipated duration of 3 months, with the potential for extension of up to 6 months.Schedule: Monday - Friday, 9:00 AM - 5:00 PM 100% onsite Key Responsibilities:<ul><li>Data entry, printing, and filing within Microsoft Office Applications such as Excel and SharePoint along with other database systems</li><li>Responsible for accurate and efficient processing of administrative tasks</li><li>Handle inbound and outbound calls, providing excellent customer service and answering inquiries</li><li>Directing customers to appropriate team member based on request type</li><li>Receive and direct visitors professionally, ensuring a positive first impression</li><li>Sort and distribute incoming mail, accept and process credit payments Provide letter preparation and mailing, as needed</li><li>Properly receive and forward plans received over the counter</li><li>Understand and operate work room equipment</li></ul>

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant with a boutique litigation firm, based in Oakland, California. This role involves supporting our team by managing various administrative tasks, playing a crucial role in maintaining the smooth running of our office. Responsibilities:• Managing specific tasks and responsibilities to support the Office Manager• Handling office supplies and inventory, and placing orders when necessary• Ensuring efficient filing systems and records management• Distributing incoming mail and packages appropriately• Coordinating maintenance and repairs for office equipment and suite with building management• Scheduling meetings and managing calendars for the team• Assisting with accounts receivable, billing, and invoicing tasks• Assisting with accounts payable when required• Supporting the onboarding and training of new employees• Assisting with staff performance reviews and implementation of office policies and procedures• Participating in office-wide events and projects• Assisting with firm operational expenses alongside the bookkeeper• Addressing employee concerns and conflicts effectively.

Administrative Assistant We are currently seeking an organized and proactive Administrative Assistant on a contract basis with a non-profit client in Oakland. The successful candidate will play a critical role in ensuring efficient and smooth day-to-day operations of our office.Responsibilities:· Answering and directing phone calls to relevant staff.· Organizing and scheduling appointments with admin software.· Booking meeting rooms and conference facilities.· Data entry and maintaining records and files.· Liaising with staff, suppliers, and clients.· Preparing documents and reports.· Assisting with special projects as needed.

Administrative Assistant We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support in day-to-day administrative tasks, ensuring efficient operations and excellent customer service. This role requires strong communication skills, proficiency in data entry, and the ability to manage multiple priorities within a fast-paced environment.

Administrative Assistant We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support in day-to-day administrative tasks, ensuring efficient operations and excellent customer service. This role requires strong communication skills, proficiency in data entry, and the ability to manage multiple priorities within a fast-paced environment.

Admin Assistant We are in search of an Admin with Photography skills to join our team based in Oakland, California. Here are more details: Job DescriptionPosition Title: Product Photographer & Administrative CoordinatorLocation: Oakland, CAEmployment Type: Full-Time, Temp-to-HirePay Rate: Starting at ~$25 per hour (flexible based on experience)Position Summary:We are seeking a dynamic and detail-oriented individual to join our team as a Product Photographer & Administrative Coordinator. This is a full-time, temp-to-hire position perfect for someone with a creative eye for photography and the technical skills needed to maintain our online presence.Key Responsibilities:<ol><li>Photography and Photo Editing:</li></ol><ul><li>Capture high-quality product images that reflect the brand’s aesthetic.</li><li>Edit photos using Photoshop to ensure consistency and professional presentation.</li></ul><ol><li>Website Content Management:</li></ol><ul><li>Upload and organize product images and descriptions on the company website.</li><li>Maintain accuracy and attention to detail in product-related content.</li></ul><ol><li>Order Management and Administrative Support:</li></ol><ul><li>Enter and manage customer orders using Shopify or other e-commerce platforms.</li><li>Provide general administrative support as needed to ensure smooth workflows.</li></ul>

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in San Francisco, California. This role involves supporting various housing programs and administrative functions to ensure smooth operations and excellent tenant services. The ideal candidate will bring strong organizational skills, proficiency in office software, and a commitment to delivering high-quality assistance. Responsibilities: • Facilitate interim and annual recertifications for housing sites, including mailing notices, tracking completions, calculating rent adjustments, and maintaining accurate database records. • Prepare and manage correspondence related to annual recertifications for specific housing properties, ensuring timely completion. • Assist with housing lotteries and lease-up processes by organizing documentation and coordinating activities. • Draft and edit documents, create reports, and handle administrative tasks such as photocopying, faxing, filing, and sorting checks. • Support housing programs by efficiently managing tasks related to Check Day, Quick Check, and rental payment periods, ensuring effective service delivery to tenants. • Respond to inbound calls and provide excellent customer service to tenants and clients. • Coordinate schedules and appointments to optimize time management and resource allocation. • Perform data entry and maintain accurate records for various housing-related processes. • Manage email correspondence and address inquiries promptly and professionally.

Nonprofit Admin Assistant Are you passionate about nonprofits? Do you have what it takes to contribute directly to the success of an organization? Do you want to have fun while doing it? Look no further! Apply today to be an Administrative Assistant with Robert Half! We work with top clients in the Oakland area and we have multiple opportunities. We are seeking candidates with administrative experience who are available immediately to take the next step in their careers. Responsibilities:<ul><li>Provide administrative support to ensure efficient operation of office</li><li>Answer phone calls, schedules meetings and greet visitors</li><li>Carry out administrative duties such as filing, typing, copying, binding, scanning etc.</li><li>Polite and professional communication via phone, e-mail, and mail</li><li>Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies</li></ul>

Assistant Controller We are offering an exciting opportunity in the accounting industry, based in SAN FRANCISCO, California. We are in need of an Assistant Controller who will be involved in a variety of accounting functions, including handling Accounting Software Systems, ADP - Financial Services, Concur, Crystal Reports, and DCAA. For immediate consideration, please contact Tra Nguyen directly via Linked-In. Responsibilities:<ul><li>Support the senior controller in preparing monthly financial statements and maintaining internal controls</li><li>Research accounting standards and tax issues for compliance and accuracy</li><li>Reconcile and analyze specific general ledger accounts as assigned</li><li>Monitor aging and transactions of designated balance sheet accounts</li><li>Handle invoicing and tracking of agency-wide expenses</li><li>Contribute to financial forecasting and projections</li><li>Work with CFO, senior controller, and affiliate accounting manager to manage affiliate financial reports</li><li>Prepare audit documentation for annual external reviews</li><li>Conduct petty cash counts and resolve discrepancies across the agency</li><li>Assist with weekly bank deposits and monitor monthly insurance and benefit payments</li><li>Lead and support ad hoc projects as assigned by leadership</li><li>Aid in training and development of finance staff</li><li>Partner with the senior controller to develop departmental strategies and performance benchmarks</li><li>Collaborate with HR on payroll and union-related processes</li><li>Supervise and mentor the affiliate accounting manager and senior accountant</li></ul>

Administrative Assistant We are seeking a proactive and detail-oriented Administrative Support Specialist to join our team at the Home Office. This on-site role will support our operations by completing various administrative, clerical, filing, and scanning tasks. While prior HR experience is not required, candidates must bring strong organizational skills, attention to detail, and proficiency in office-related tasks. Key Responsibilities:Administrative Assistance:<ul><li>Perform general clerical duties, including data entry, document organization, and handling administrative requests.</li><li>Provide support to team members by managing schedules, tracking tasks, and assisting in routine office operations.</li></ul>Document Management:<ul><li>File, organize, and maintain physical and electronic records to ensure easy accessibility and compliance with internal protocols.</li><li>Scan documents and maintain integrity and confidentiality while digitizing and organizing files into the system.</li></ul>Office Support:<ul><li>Help maintain an orderly workspace by managing office supplies and ensuring essential materials are stocked and ready for use.</li><li>Respond to email or in-person inquiries and direct them to the appropriate team members when necessary.</li></ul>

Office Coordinator We’re looking for a highly organized and proactive Office Administrative Assistant to help keep our daily operations running smoothly while creating a warm and professional atmosphere for clients and staff alike. This role is key to maintaining office efficiency, delivering top-tier front desk service, and supporting various administrative functions across departments.Responsibilities include:<ul><li>Answer and direct incoming calls, providing helpful assistance to callers</li><li>Welcome and assist visitors, delivering a positive and professional first impression</li><li>Sort and distribute incoming mail; prepare and coordinate outgoing mail and packages</li><li>Manage inventory and restock office and kitchen supplies as needed</li><li>Ensure common areas, including the kitchen/café and conference rooms, are clean, tidy, and client-ready</li><li>Offer general administrative support to various teams, including executive and administrative staff</li><li>Maintain and coordinate shared calendars and scheduling using Microsoft Outlook</li><li>Perform routine office tasks to support overall daily operations</li></ul>

HUD Property Assistant Robert Half has an immediate need recruiting for a Property Administrator for a Senior Living Center in Pacifica. As a Property Administrator, your primary role will be to serve as the main point of contact for senior residents, respond to their inquiries and concerns, manage eligibility processes, and ensure compliance with all HUD regulations, among other duties. If you are looking for an immediate job opportunity and can start work right away, apply now. Do not wait. We are looking to fill the role today! Responsibilities:<ul><li>Act as the primary contact for senior residents, addressing their inquiries, concerns, and service requests professionally.</li><li>Facilitate the process of move-ins, move-outs, and lease renewals, ensuring they comply with HUD guidelines.</li><li>Create a supportive and inclusive environment for residents, fostering positive communication and engagement within the community.</li><li>Ensure strict adherence to all HUD regulations and local, state, and federal housing laws.</li><li>Oversee eligibility and recertification procedures for HUD-assisted residents, ensuring timely completion of all required documentation.</li><li>Stay updated on changes to HUD policies, rules, and guidelines to maintain ongoing compliance.</li><li>Prepare, review, and manage tenant leases and rental agreements, ensuring they meet HUD requirements.</li><li>Assist in the preparation of property budgets, manage expenses, and ensure financial targets are met.</li><li>Coordinate repair requests, routine maintenance, and service calls, ensuring efficient response times and resolution.</li><li>Schedule and oversee inspections of the property and common areas to ensure compliance with safety codes and regulations.</li><li>Act as a bridge between residents and property management, resolving conflicts or issues professionally and empathetically.</li><li>Ensure a positive, accessible living environment for residents, addressing any issues that may arise and providing assistance as needed.</li><li>Maintain accurate tenant files, lease documentation, and other property-related records in compliance with HUD standards.</li></ul>

Office Assistant Robert Half is working with a reputable Tax Firm in Foster City looking for a temp to hire Office Assistant. This is an on-site position Monday through Friday. The reason this role is open is because the current Office Assistant is getting a promotion. There is most certainly room for growth within the company. We are looking to start someone ASAP! Please find the description below and if interested, please apply immediately. Do not wait! Apply now! Job Description<ul><li>Greeting Clients and Multi-Line Phone Management</li><li>Preparing financial documents such as invoices and tax filings</li><li>Maintaining files on account receivables and updating records as required.</li><li>Organizing files, invoices, purchase orders and receipts</li><li>Ensuring all calendars are accurate and organized</li><li>Scheduling and organizing meetings and events</li><li>Booking travel arrangements for executives</li><li>Greeting clients and visitors when they arrive at the office</li><li>Ensuring the office remains clean and organized</li><li>Operating and maintaining office equipment such as computers and copiers</li><li>Checking and maintaining office supply inventory, ordering new supplies as needed</li><li>Customer Service attitude meets the needs of those you serve</li><li>Willingness to be a team player & work in a team environment</li><li>Dependability and Independent Motivation</li></ul>

Legal Assistant National immigration law firm has an immediate opening for an entry level Legal Assistant! This Legal Assistant will perform challenging, substantive legal work with a focus on preparing immigration applications. The firm provides comprehensive training and support to ensure your success, including ongoing workshops, legal practice meetings, and a client service team structure that facilitates mentoring from senior professionals. This is a great opportunity for individuals looking to build a rewarding career in immigration law and the legal field. This Legal Assistant must be able to work on-site full-time in San Jose, CA. The ideal candidate will be a recent college graduate with office experience or have 1-2+ years of experience working in the legal field. Responsibilities: <ul><li>Perform high volume data entry accurately and efficiently.</li><li>Organize and maintain legal documents detailing eligibility for visa classification.</li><li>Handle clerical tasks such as copying, printing, and scanning documents.</li><li>Create electronic and physical client files for efficient case management.</li><li>Track and monitor the status of immigration cases, ensuring timely updates.</li><li>Circulate incoming mail according to specified procedures.</li><li>Learn to analyze case documents and prepare immigration applications for filing.</li><li>Draft specialized support letters detailing eligibility for visa classification and other immigration benefits.</li><li>Interface with corporate representatives and foreign nationals.</li><li>Participate in legal practice meetings and alerts for updates on current events, advanced topics, and client relationship building skills.</li><li>Projects as assigned.</li></ul>

Payroll Manager We are seeking a skilled Payroll Manager to join our team at our location in San Francisco, California. As a Payroll Manager, you will be tasked with overseeing ADP financial services, managing the ADP Workforce Now, and handling ATS. This role is crucial in maintaining accurate payroll records and ensuring all financial transactions are processed accurately and timely. For immediate consideration, please contact Tra Nguyen directly via Linked-In. Responsibilities:<ul><li>Serve as the primary administrator for payroll systems, with extensive use of Paycom and regular liaison with Paycom representatives</li><li>Accurately manage and process bi-weekly payroll, including direct deposit requests and payroll record maintenance</li><li>Recommend and help implement process improvements to optimize payroll operations</li><li>Oversee year-end tasks such as W-2 distribution, accrual calculations (vacation, sick, and floating holidays), and record purges</li><li>Ensure compliance and proper retention of timesheets and payroll-related documents</li><li>Process manual checks, ensuring accuracy and appropriate approvals</li><li>Conduct bi-weekly audits to ensure correct pay practices and contract interpretations, collaborating with HR as needed</li><li>Manage quarterly payroll tax filings, tax reconciliation spreadsheets, and resolve tax-related issues</li><li>Handle FSA enrollments, reports, and deductions</li><li>Administer wage garnishments, salary verifications, and recurring payroll reports</li><li>Initiate and monitor benefit and union dues deductions and invoicing</li><li>Supervise payroll assistants or temporary help as assigned</li><li>Support payroll, 403(b), and financial audit processes</li></ul>