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99 results for Sr Accounts Payable Accountant Tech in San Francisco, CA

Accounts Payable Staff Accountant

San Francisco, CA
onsite
Permanent / Full Time
85000 - 95000 USD / Yearly
Anisa is a Direct-Hire Recruiter with Robert Half Financial Services, specializing in roles within Finance & Accounting across the Bay Area. Happy to connect with professionals in the space, even if you’re just curious about the market. ✨ Accounts Payable Staff Accountant📍 San Francisco, CA (4-5 days/week in office)🏢 Established Real Estate Investment & Development Firm💰 Base + Bonus + Career Growth Opportunity Join a high-growth real estate investment and operating platform with a diverse portfolio of development projects and infrastructure-related assets across multiple markets. The organization is known for its entrepreneurial culture, operational excellence, and forward-thinking approach to technology. This is an exciting opportunity to contribute to a sophisticated and rapidly expanding business. About the RoleWe are seeking an AP / Staff Accountant to join a collaborative and dynamic accounting team. This role will support accounts payable, construction accounting, and day-to-day financial operations while partnering closely with cross-functional teams across the organization. The ideal candidate is detail-oriented, proactive, and eager to grow within a fast-paced environment. This position offers broad exposure to real estate development accounting, vendor management, and financial processes, making it an excellent opportunity for someone looking to expand their accounting career. Key Responsibilities:<ul><li>Process ~250 invoices a month</li><li>Manage all cash disbursements via BillPay</li><li>Manage credit card transactions for management company</li><li>Prepare draws and manage job cost module.</li><li>Prepare and process internal fee arrangements and bill-backs for the management companies.</li><li>Open to work with AI tools including custom AP AI software</li><li>Prepare month end close procedures and reconciliations. </li></ul>Additional Responsibilities:<ul><li>Support accounts payable, vendor payments, expense management, and transaction processing while ensuring accuracy, compliance, and timely resolution of discrepancies.</li><li>Maintain financial records, process intercompany billings, prepare reconciliations and reports, and assist with ongoing accounting operations and month-end activities.</li><li>Utilize accounting and ERP systems to manage transaction coding, generate reports, improve data integrity, and support process enhancements that increase operational efficiency.</li><li>Partner with cross-functional teams to support financial operations, documentation management, reporting requirements, and other ad hoc accounting and administrative initiatives.</li></ul>For fastest consideration, reach out to Anisa Henry via email or LinkedIn.
2026-09-16T00:00:00Z

Sr. Accountant

Berkeley, CA
onsite
Permanent / Full Time
130000 - 150000 USD / Yearly
We are looking for an experienced Sr. Accountant to support core accounting operations for a mission-driven non-profit organization in Berkeley, California. This role is responsible for maintaining accurate financial records, overseeing key close activities, and ensuring the integrity of general ledger transactions. The ideal candidate brings strong technical accounting knowledge, attention to detail, and the ability to manage reconciliations and reporting deadlines effectively. Responsibilities:<ul><li>Lead month-end and year-end accounting activities, including journal entries, reconciliations, financial reporting, and variance analysis.</li><li>Maintain accurate general ledger records, support audits, and help uphold accounting policies, controls, and reporting standards.</li><li>Oversee cash management, bank reconciliations, cash flow tracking, and treasury-related activities.</li><li>Manage invoicing and revenue recognition for contracts, grants, and service agreements while maintaining billing schedules and contract records.</li><li>Coordinate with operational teams to ensure accurate billing data, contract compliance, and timely collections.</li><li>Administer government grants and contracts, including revenue tracking, reimbursements, fund accounting, cost allocations, and compliance with funding requirements.</li><li>Review expenses for proper coding and allowability under grant and contract guidelines.</li><li>Monitor accounts receivable, resolve billing discrepancies, and report collection performance metrics.</li><li>Drive process improvements, automation initiatives, and workflow efficiencies within accounting and billing functions.</li></ul>
2026-08-21T00:00:00Z

Sr. Accountant

Menlo Park, CA
onsite
Permanent / Full Time
120000 - 150000 USD / Yearly
Jeff Abrams is looking for an experienced Senior Accountant for his client to support fund accounting, valuation analysis, and quarterly reporting for a venture capital environment in California. This position plays a key role in reviewing financial activity, maintaining accurate records, and helping deliver timely reporting to internal stakeholders, investors, and auditors. The ideal candidate brings strong technical accounting knowledge, sound judgment, and the ability to communicate complex financial information clearly. Responsibilities:• Conduct quarterly fair value assessments for portfolio investments by applying accepted venture capital valuation approaches and preparing clear supporting documentation.• Analyze the assumptions, market factors, legal considerations, and company-specific data that influence valuation models, and summarize their effect on reported results.• Present valuation conclusions and related observations to auditors, investment leadership, and valuation governance groups in a concise and credible manner.• Support the quarterly close process through review of financial statements, partner reporting, and other recurring fund deliverables for accuracy and completeness.• Contribute to the preparation of annual and interim audited financial statements and compile schedules requested during the audit process.• Examine capital call and distribution allocation calculations to help ensure transactions are recorded and allocated correctly.• Oversee cash activity by reviewing reconciliations, evaluating funding requirements, and assisting with capital planning.• Provide guidance and day-to-day coaching to fund accounting team members to strengthen performance and support ongoing development.• Respond promptly to limited partner questions and prepare documentation needed to address external auditor requests and other ad hoc reporting needs. If you are interested the role, please reach out to Jeff Abrams via LinkedIn
2026-09-03T00:00:00Z

Sr. Accountant

Concord, CA
remote
Temporary / Contract
45 - 65 USD / Hourly
Our client in Concord is seeking an experienced Sr. Accountant to support complex accounting operations and financial reporting. This Long-term Contract position is ideal for someone who can manage month-end close tasks, analyze financial data, and help ensure accurate regulatory and management reporting. The role also offers the opportunity to collaborate with leadership, assist with audits, and provide guidance to accounting staff while maintaining high standards of accuracy and timeliness. The role can be 100% remote and is expected to pay $45-$65/hr. DOE and location. Responsibilities:• Oversee core accounting activities across multiple entities, including journal entry preparation, general ledger review, and timely completion of month-end close procedures• Prepare and reconcile balance sheet, bank, and other key accounts, investigating variances and resolving discrepancies to maintain reliable financial records• Produce monthly, quarterly, and annual financial reports, including supporting schedules, disclosures, and narrative analysis for leadership and governing committees• Compile financial and statistical information required for external filings and regulatory submissions, ensuring deadlines and reporting standards are met• Evaluate accounting treatment for significant transactions and agreements, identifying financial statement impacts and escalating issues when needed• Partner with auditors by assembling documentation, preparing workpapers, and responding to requests during audits, reviews, and tax-related support activities• Contribute to the improvement and ongoing effectiveness of accounting systems and reporting tools to support accurate, efficient financial operations• Review financial results, identify trends or unusual activity, and communicate risks, root causes, and recommended next steps to management• Provide day-to-day guidance to staff accountants, answer technical questions, and support training or oversight of team members as needed
2026-09-17T00:00:00Z

Sr. Accountant

San Ramon, CA
remote
Permanent / Full Time
90000 - 110000 USD / Yearly
We are looking for an experienced Sr. Accountant to support core accounting operations in San Ramon, California. This position will play a key role in maintaining accurate financial records, managing close activities, and ensuring balance sheet integrity through thorough reconciliations. The ideal candidate brings strong knowledge of general ledger accounting and a disciplined approach to journal entries, month-end processes, and cash account oversight. Responsibilities:<ul><li>Partner with accounting and business groups to support financial operations, ensure compliance with company policies, and maintain strong internal control practices across global processes and systems.</li><li>Work closely with cross-functional teams to support business objectives, drive collaboration, and contribute to organizational success.</li><li>Recommend and implement efficiencies through reporting enhancements, dashboards, process improvements, and automation initiatives.</li><li>Help foster a results-driven environment that balances operational excellence with financial stewardship.</li><li>Record and review journal entries for accruals, prepaid expenses, reserves, and other accounting transactions in accordance with GAAP.</li><li>Validate financial activity recorded in subledgers and ensure accurate integration into the general ledger.</li><li>Perform financial analysis, identify key variances and trends, and prepare insights for management review.</li><li>Investigate unusual accounting activity, determine root causes, assess impacts, and communicate findings to leadership.</li><li>Assist with month-end, quarter-end, and year-end close activities, including routine entries, reconciliations, and data requests.</li><li>Support external audits by providing schedules, documentation, and financial analysis as requested.</li><li>Coordinate with international business units to promote consistent application of accounting policies and procedures.</li><li>Maintain accurate supporting documentation and ensure the integrity of financial close data.</li><li>Complete balance sheet reconciliations and resolve discrepancies between subsidiary ledgers and the general ledger.</li><li>Communicate with departments to investigate outstanding reconciling items and ensure timely resolution.</li><li>Create, update, and maintain accounting procedures and process documentation.</li><li>Evaluate reconciliation and reporting workflows and recommend opportunities for continuous improvement.</li><li>Research technical accounting matters, develop recommendations, and present findings to management.</li></ul>
2026-09-03T00:00:00Z

Sr. Accountant

San Francisco, CA
onsite
Permanent / Full Time
110000 - 120000 USD / Yearly
PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS SENIOR PROPRETY ACCOUNTANT Well established real estate investment company with over 6Bil AUM is expanding its accounting team. We are looking for a Senior Accountant to join a growing dynamic team. In this role, you will oversee property-related financial operations, ensure the accuracy and compliance of reporting while driving strategic insights through financial analysis. This position requires expertise in managing full-cycle accounting processes and collaborating with cross-functional teams to maintain the integrity of financial data. Responsibilities:• Manage the month-end close process, ensuring accurate and timely financial reporting.• Prepare and record journal entries, verifying documentation and reconciling financial accounts.• Conduct bank reconciliations to ensure compliance and accuracy.• Oversee general ledger activities, including intercompany allocations, loan schedules, and asset tracking.• Assist with liquidity management, including fund transfer requests and investor distribution coordination.• Prepare financial reports to meet lender and investor requirements.• Support budget preparation and provide recommendations based on financial trends and forecasts.• Ensure compliance with tax regulations, business license renewals, and property tax filings.• Collaborate with property management and regional teams to align financial operations with business goals.• Identify opportunities for process improvements to enhance efficiency and reporting accuracy.
2026-09-16T00:00:00Z

Sr. Accountant

San Francisco, CA
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
We are looking for an experienced Sr. Accountant to support core accounting operations in San Francisco, California. This role is responsible for maintaining accurate financial records, managing close activities, and ensuring the integrity of balance sheet and cash-related accounts. The ideal candidate brings strong technical accounting knowledge, a detail-oriented mindset, and the ability to work effectively in a fast-paced environment. Responsibilities:<ul><li>Manage fixed assets, CIP accounts, depreciation, capital projects, and asset reconciliations.</li><li>Apply GAAP and capitalization policies for asset accounting and reporting.</li><li>Track project costs, asset transfers, disposals, write-offs, and inventory activities.</li><li>Perform fund and foundation accounting, including grants, donations, endowments, and restricted funds.</li><li>Allocate investment income and ensure compliance with donor requirements and accounting standards.</li><li>Prepare journal entries, reconciliations, financial analyses, and month-end/year-end close activities.</li><li>Support audits, regulatory filings, Form 990 reporting, and capital expenditure reviews.</li><li>Improve processes, internal controls, reporting systems, and accounting procedures.</li><li>Provide accounting guidance and assist with special projects as needed.</li></ul>
2026-09-08T00:00:00Z

Sr. Accountant

Menlo Park, CA
onsite
Permanent / Full Time
125000 - 145000 USD / Yearly
PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS SENIOR ACCOUNTANT125K -145k+ BONUS, EXCELLENT BENEFITS Well established investment organization (ranked top 15 in the US) with over 15B in AUM is seeing a strong Senior Accountant to join their expanding team. This is a newly created position due to growth. This position is responsible for managing general ledger and reporting, overseeing treasury relations with banking partners, participating in the annual financial statement audit, managing the budget process, and providing analytical support to senior staff for strategic planning. Responsibilities· Manage general ledger operations and ensure accurate financial reporting· Prepare journal entries, reconciliations to confirm transactions are properly classified. · Support the annual financial statement audit by preparing documentation and schedules for auditors.· Support the annual budget preparation process in collaboration with senior staff. · Monitor budget performance, undertake benchmarking and variance analysis, provide financial insights to support decision-making. · Manage banking relationships and coordinate with external banking partners for foundation's treasury needs. · Oversee the chart of accounts and general ledger and administer financial reporting to ensure accuracy and adherence to accounting standards and regulations. · Supports the annual budget preparation process in collaboration with senior staff. · Join cross-functional project teams, contributing to the assessment, evaluation, and improvement of existing processes and business controls.· Make recommendations on accounting for complex transactions and determining accounting treatments for new activities.· Participate in knowledge sharing and cross-train in the responsibilities of other Finance roles to enhance team collaboration and support. Required Skills· CPA license or successful completion of the Uniform CPA exam is required.· Bachelor’s Degree with a minimum of four years of increasingly responsible accounting and/or auditing experience required.· Proficient in accounting, including journal entries, account reconciliation, general ledger, financial statements preparation.· Strong analytical and problem-solving skills with attention to detail and accuracy.· Strong communication skills, both written and verbal
2026-09-11T00:00:00Z

Sr. Accountant

San Ramon, CA
onsite
Permanent / Full Time
34 - 45 USD / Hourly
Are you a seasoned Senior Accountant ready for more variety and career stability? Join Robert Half’s Full-Time Engagement Professionals program and enjoy the best of both worlds: full-time employment with the opportunity to work on diverse, high-impact assignments at leading East Bay organizations. This on-site role offers exposure to a range of industries, continuous professional growth, and the chance to expand your expertise while enjoying the security of a full-time position. To apply, connect with me on LinkedIn (Tawnia Kirshen) and send your resume directly. I look forward to connecting! Key Responsibilities:· Manage and oversee month-end and year-end close processes.· Prepare, analyze, and present financial statements in accordance with GAAP.· Support budgeting, forecasting, and variance analysis initiatives.· Reconcile complex accounts, consolidate financial data, and maintain the general ledger.· Assist with audits, process improvements, and special financial projects.· Provide mentorship to entry level accounting staff as needed.
2026-09-16T00:00:00Z

Sr. Accountant

Concord, CA
onsite
Permanent / Full Time
35.5 - 45 USD / Hourly
Are you a seasoned Senior Accountant looking for a role with variety? Join Robert Half as a Senior Accountant in our Full-Time Engagement Professionals program. This full-time, on-site East Bay Area opportunity offers the stability of employment and the chance to work with top-tier clients across diverse assignments. To apply, connect with me on LinkedIn (Tawnia Kirshen) and send your resume directly. I look forward to connecting! Key Responsibilities:· Manage and oversee month-end and year-end close processes.· Prepare, analyze, and present financial statements in accordance with GAAP.· Support budgeting, forecasting, and variance analysis initiatives.· Reconcile complex accounts, consolidate financial data, and maintain the general ledger.· Assist with audits, process improvements, and special financial projects.· Provide mentorship to entry level accounting staff as needed.
2026-09-16T00:00:00Z

Sr. Accountant

Hayward, CA
onsite
Permanent / Full Time
35.5 - 45 USD / Hourly
Are you a seasoned Senior Accountant ready for more variety and career stability? Join Robert Half’s Full-Time Engagement Professionals program and enjoy the best of both worlds: full-time employment with the opportunity to work on diverse, high-impact assignments at leading East Bay organizations. This on-site role offers exposure to a range of industries, continuous professional growth, and the chance to expand your expertise while enjoying the security of a full-time position. To apply, connect with me on LinkedIn (Tawnia Kirshen) and send your resume directly. I look forward to connecting! Key Responsibilities:· Manage and oversee month-end and year-end close processes.· Prepare, analyze, and present financial statements in accordance with GAAP.· Support budgeting, forecasting, and variance analysis initiatives.· Reconcile complex accounts, consolidate financial data, and maintain the general ledger.· Assist with audits, process improvements, and special financial projects.· Provide mentorship to entry level accounting staff as needed.
2026-09-16T00:00:00Z

Sr. Accountant

Pleasanton, CA
onsite
Permanent / Full Time
35.5 - 45 USD / Hourly
Are you a seasoned Senior Accountant seeking a role that offers challenging, diverse assignments? Join Robert Half's Full-Time Engagement Professionals (FTEP) program and enjoy the stability of full-time employment while working on a variety of high-impact projects with leading organizations across the East Bay. To apply, connect with me on LinkedIn (Tawnia Kirshen) and send your resume directly. I look forward to connecting! Key Responsibilities:· Manage and oversee month-end and year-end close processes.· Prepare, analyze, and present financial statements in accordance with GAAP.· Support budgeting, forecasting, and variance analysis initiatives.· Reconcile complex accounts, consolidate financial data, and maintain the general ledger.· Assist with audits, process improvements, and special financial projects.· Provide mentorship to entry level accounting staff as needed.
2026-09-16T00:00:00Z

Sr. Accountant

Foster City, CA
onsite
Permanent / Full Time
100000 - 105000 USD / Yearly
PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS SENIOR ACCOUNTANT RESPONSIBILITIES- Responsible for analyzing and interpreting financial information as well as accurately compiling and reporting this information for corporate entities. • Performing month‐end, quarterly and annual closing activities in compliance with GAAP and Company accounting policies, including the preparation and review of journal entries, account reconciliations, ad hoc analysis, and reporting.• Prepare complex account reconciliation, analysis and journal entries and perform on‐going analytical review in support of the monthly close process.• Maintain and understand documentation related to various inter‐entity billings to calculate, invoice and record earned fee revenue and receivable. • Perform allocation of expenses to other entities and request reimbursement from those entities on a timely basis.• Pro‐actively research and document conclusions on accounting issues with appropriate knowledge and interpretation of relevant GAAP pronouncements. • Maintain, establish, and improve documentation relating to internal accounting controls. • Prepare annual audit schedules and interact with auditors to complete the audit, consolidation, and tax returns. • Monitor adherence to audit requirements and ensure full compliance in accordance with regulatory agencies. • Serve as a financial resource, answer questions, and provide ad‐hoc financial support as requested. • Develop recommendations for effective and efficient business processes and participate in cross‐ functional projects.
2026-09-02T00:00:00Z

Sr. Accountant

Lafayette, CA
onsite
Permanent / Full Time
35.5 - 45 USD / Hourly
Are you a seasoned Senior Accountant ready for more variety and career stability? Join Robert Half’s Full-Time Engagement Professionals program and enjoy the best of both worlds: full-time employment with the opportunity to work on diverse, high-impact assignments at leading East Bay organizations. This on-site role offers exposure to a range of industries, continuous professional growth, and the chance to expand your expertise while enjoying the security of a full-time position. To apply, connect with me on LinkedIn (Tawnia Kirshen) and send your resume directly. I look forward to connecting! Key Responsibilities:· Manage and oversee month-end and year-end close processes.· Prepare, analyze, and present financial statements in accordance with GAAP.· Support budgeting, forecasting, and variance analysis initiatives.· Reconcile complex accounts, consolidate financial data, and maintain the general ledger.· Assist with audits, process improvements, and special financial projects.· Provide mentorship to entry level accounting staff as needed.
2026-09-16T00:00:00Z

Sr. Accountant

Danville, CA
onsite
Permanent / Full Time
120000 - 130000 USD / Yearly
We are looking for an experienced Sr. Accountant to join a financial services organization in Danville, California. This role will oversee core accounting activities for the management company and related entities, while supporting accurate reporting, liquidity planning, and cross-entity financial coordination. The position also contributes to budgeting, forecasting, payroll support, and other finance initiatives that help leadership make informed business decisions. Responsibilities: • Produce and maintain financial reports for the management company and affiliated entities in accordance with U.S. accounting standards. • Support the annual audit process by preparing schedules, organizing documentation, and responding to auditor requests. • Perform daily cash reconciliations and develop weekly projections to monitor short-term liquidity needs. • Oversee invoice processing and payment activities to ensure the accounts payable cycle runs accurately and on time. • Review employee reimbursement submissions each month and record approved expenses in the general ledger. • Coordinate with international affiliate teams and prepare consolidated financial information across entities. • Create quarterly capital account statements for general partners and administer related capital activity, including contributions and distributions. • Assist with financial modeling, budgeting, forecasting, and variance review to strengthen planning and performance analysis. • Provide support for payroll and other finance or administrative projects as needed across the management company and its affiliates.
2026-08-28T00:00:00Z

Senior Accounts Payable Specialist

Hayward, CA
onsite
Temporary to Hire
27.7115 - 32.087 USD / Hourly
We are looking for a Senior Accounts Payable Specialist to join our client in Hayward, California in a contract capacity with the potential to become permanent. This position will oversee a high-volume payables environment with a strong emphasis on manufacturing purchases, inventory-related invoices, and supplier account accuracy. Responsibilities: • Process a large volume of invoices for both inventory and operating expenses while ensuring each transaction is properly matched to purchasing and receiving records.• Investigate pricing, quantity, and receipt differences by working closely with procurement, warehouse, and quality teams to clear exceptions quickly and accurately.• Coordinate accounts payable close activities, including preparing receipt-based accruals, reconciling subledger balances to the general ledger, and monitoring manufacturing-related variances.• Manage vendor accounts for raw materials and production components by reviewing statements, addressing overdue items, and supporting effective payment scheduling.• Help maximize payment efficiency by identifying discount opportunities and assisting with ACH payments and check run processing. Please reach out to John Miller for immediate consideration.
2026-09-14T00:00:00Z

Accounts Payable Specialist

Walnut Creek, CA
onsite
Temporary to Hire
21 - 26 USD / Hourly
We are looking for an Accounts Payable Specialist to support day-to-day invoice processing and payment operations for a growing team. This contract opportunity with permanent potential is ideal for someone with strong accounts payable experience who can work accurately, stay organized, and manage multiple deadlines in a fast-paced environment. The role focuses on maintaining timely vendor payments, ensuring proper invoice coding, and helping keep financial records accurate and up to date. Responsibilities:• Enter and review vendor invoices in NetSuite with close attention to accuracy and completeness.• Assign correct general ledger coding to invoices and verify supporting documentation before processing.• Coordinate three payment cycles each week, including both check and ACH disbursements.• Reconcile payment details and resolve invoice discrepancies by working with vendors and internal stakeholders.• Maintain organized accounts payable records and ensure transactions are documented for audit readiness.• Monitor outstanding payables and help prioritize payments according to due dates and business needs.• Support improvements to accounts payable workflows and assist with system-related tasks within NetSuite as needed.
2026-09-18T00:00:00Z

Accounts Payable Specialist

Danville, CA
onsite
Permanent / Full Time
25.5 - 32.5 USD / Hourly
Put your accounting skills to work with Robert Half’s Full-Time Engagement Professionals (FTEP) practice as an Accounts Payable Specialist. Support diverse client projects, manage daily AP/AR activities, maintain accurate financial records, and ensure timely vendor payments—all while gaining experience across different business environments. For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. Key Responsibilities<ul><li>Process a high volume of vendor invoices accurately and in a timely manner.</li><li>Review invoices for proper approval, coding, and supporting documentation.</li><li>Prepare and assist with weekly and monthly payment runs, including checks, ACH, and wire payments.</li><li>Reconcile vendor statements and resolve invoice, purchase order, and payment discrepancies.</li><li>Maintain vendor records, including W-9s, payment instructions, and account updates.</li><li>Respond to vendor and internal stakeholder inquiries in a professional and timely manner.</li><li>Support month-end close by preparing AP accruals, reconciliations, and related reports.</li><li>Assist with process improvement initiatives, audit support, and special accounting projects as needed.</li><li>Adapt quickly to new client environments, systems, and workflows while maintaining high service levels.</li></ul>
2026-09-18T00:00:00Z

Accounts Payable Specialist

Daly City, CA
onsite
Temporary / Contract
40 - 45 USD / Hourly
A local city government agency is seeking an experienced Accounts Payable Specialist to support a busy finance department during a period of process improvement and operational enhancement. This role offers the opportunity to play a key part in strengthening AP workflows, improving vendor onboarding processes, enhancing documentation standards, and supporting automation initiatives. The position may be two months contract with possibilities of extending. If you enjoy improving processes, partnering with multiple departments, and working in a mission-driven environment that serves the community, this could be an excellent opportunity. Key Responsibilities<ul><li>Perform full-cycle accounts payable processing, including invoice review, coding, and payment processing.</li><li>Review invoices for accuracy, proper approvals, and compliance with established municipal policies and procedures.</li><li>Process purchase order (PO) and non-PO invoices while ensuring appropriate supporting documentation is maintained.</li><li>Manage the AP inbox and respond to vendor and internal department inquiries in a timely manner.</li><li>Prepare and process weekly vendor payments via check, ACH, and electronic payment methods.</li><li>Maintain vendor records and oversee vendor onboarding, including W-9 collection, validation, and setup.</li><li>Identify opportunities to improve vendor onboarding, W-9 compliance, and AP workflows.</li><li>Assist with workflow automation initiatives, electronic approval routing, and process optimization projects.</li><li>Develop and maintain AP procedures, process documentation, and desk manuals to support operational consistency.</li><li>Monitor outstanding liabilities and ensure timely payment of obligations.</li><li>Support annual 1099 reporting and filing activities.</li><li>Reconcile AP-related accounts and assist with month-end and year-end close activities.</li><li>Collaborate with procurement, public works, utilities, administration, and department managers to resolve invoice and payment issues.</li><li>Support audit requests by preparing schedules and gathering requested documentation.</li><li>Participate in special projects related to finance modernization and continuous process improvement.</li></ul>
2026-09-12T00:00:00Z

Accounts Payable Specialist

Hayward, CA
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
We are looking for an Accounts Payable Specialist to support daily financial operations in Hayward, California. This role is ideal for someone who is detail-oriented, organized, and confident handling payment activity and accounting records. The person in this position will help maintain accurate bookkeeping data, process transactions efficiently, and contribute to the smooth flow of accounts payable and related clerical functions. Responsibilities:<ul><li>Process and code invoices accurately for timely payment.</li><li>Resolve duplicate invoices, billing issues, coding errors, and discrepancies.</li><li>Validate project details, cost codes, POs, approvals, and supporting documents.</li><li>Track approvals and follow up on missing information.</li><li>Reconcile vendor statements and address outstanding balances or credits.</li><li>Partner with project teams to resolve invoice and payment issues.</li><li>Maintain vendor records and AP documentation in Viewpoint Vista.</li><li>Process weekly payments, check runs, ACH transactions, and AP reports.</li><li>Assist with month-end AP reconciliations and issue resolution.</li><li>Keep accounting records organized and audit-ready.</li><li>Support accounting projects and other departmental needs.</li></ul>
2026-09-08T00:00:00Z

Accounts Payable Specialist

Pleasanton, CA
onsite
Permanent / Full Time
28.5 - 32.5 USD / Hourly
Our team is hiring an Accounts Payable Specialist for our Full-Time Engagement Professionals practice. This role supports client projects and interim staffing needs while providing continuity and the option to re-engage talent for future needs. You will handle daily accounts payable/receivable tasks, maintain accurate financial records, and ensure vendors are paid on time. For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. Key Responsibilities<ul><li>Process a high volume of vendor invoices accurately and in a timely manner.</li><li>Review invoices for proper approval, coding, and supporting documentation.</li><li>Prepare and assist with weekly and monthly payment runs, including checks, ACH, and wire payments.</li><li>Reconcile vendor statements and resolve invoice, purchase order, and payment discrepancies.</li><li>Maintain vendor records, including W-9s, payment instructions, and account updates.</li><li>Respond to vendor and internal stakeholder inquiries in a professional and timely manner.</li><li>Support month-end close by preparing AP accruals, reconciliations, and related reports.</li><li>Assist with process improvement initiatives, audit support, and special accounting projects as needed.</li><li>Adapt quickly to new client environments, systems, and workflows while maintaining high service levels.</li></ul>
2026-09-16T00:00:00Z

Accounts Payable Specialist

Pittsburg, CA
onsite
Temporary / Contract
27 - 35 USD / Hourly
We are looking for an Accounts Payable Specialist to support daily finance operations for a contract, part-time, on-site assignment. This role will focus on invoice management, payment processing, account reconciliation, and related accounting activities that help maintain accurate records and steady cash flow. The assignment is expected to run for 6-8 weeks and is well suited for someone who can work independently while communicating effectively with vendors, customers, and internal teams. The schedule is Monday to Friday from 9:00am to 2:00pm. Responsibilities:• Manage the full accounts payable cycle, including reviewing submitted invoices, confirming accuracy, and entering transactions in a timely manner.• Match invoices to purchase orders and receiving documentation through both two-way and three-way reconciliation processes before approval for payment.• Assign appropriate general ledger codes to invoices and expense items, and prepare journal-related entries when needed to support accurate financial reporting.• Respond to payment questions, billing issues, and account discrepancies by partnering with internal departments as well as external vendors and customers.• Process employee travel and expense reimbursements while ensuring documentation is complete and aligned with company policies.• Maintain vendor and customer records, including onboarding new profiles, collecting tax documentation, and supporting W-9 and 1099 compliance requirements.• Issue customer invoices, record incoming payments, and apply cash accurately to the appropriate accounts.• Reconcile statements and account balances on a regular basis, investigate variances, and help resolve outstanding items efficiently.• Assist with month-end activities, aging reports, audit support, and upkeep of organized financial documentation while safeguarding confidential information.• Support payment execution activities such as ACH processing and check runs, along with other assigned finance tasks as needed.
2026-09-18T00:00:00Z

Accounts Payable Specialist

Newark, CA
onsite
Temporary to Hire
33.25 - 38.5 USD / Hourly
We are looking for an Accounts Payable Specialist to join a team in Newark, California in a contract-to-permanent capacity. This role is ideal for someone who can manage invoice processing with accuracy, maintain organized financial records, and work across departments to resolve payment-related issues. The position supports daily accounts payable operations while helping ensure timely payments, strong documentation practices, and smooth month-end completion. Responsibilities: • Review incoming invoices, validate supporting details, and process payments accurately while maintaining expense controls. • Reconcile completed transactions by checking accounting entries against system activity and account balances. • Allocate charges to the appropriate general ledger accounts and cost centers based on invoice and expense documentation. • Coordinate vendor payments by confirming required information, preparing disbursements, and addressing mismatches involving purchase orders, contracts, or billing records. • Investigate payment variances and partner with internal teams to resolve outstanding issues efficiently. • Track open credits and memos to ensure appropriate offsets are applied to vendor accounts. • Process stop-payment requests and update purchasing documentation when changes are needed. • Audit employee expense submissions and advance requests, then prepare reimbursements in accordance with company procedures. • Maintain ledgers, reconcile vendor statements, preserve financial records through filing and scanning, and support month-end close activities as needed.
2026-09-18T00:00:00Z

Accounts Payable Specialist

San Jose, CA
onsite
Temporary to Hire
27.7115 - 32.087 USD / Hourly
We are looking for an Accounts Payable Specialist to support the daily financial operations of a school in California. This contract-to-permanent opportunity is ideal for someone who brings strong accuracy, sound judgment, and the ability to manage multiple payment priorities in a structured accounting environment. The person in this role will help ensure vendors are paid on time, records are maintained properly, and accounts payable activities align with internal policies and month-end deadlines. Responsibilities:• Oversee the complete accounts payable cycle, from entering invoices and assigning proper accounting codes to preparing payments for release.• Examine incoming invoices for accuracy, required approvals, and adherence to established financial procedures before processing.• Match purchase orders, invoices, and receiving support when applicable to confirm that charges are valid and properly documented.• Apply expenses to the correct general ledger accounts and departmental budgets to support accurate financial reporting.• Reconcile vendor statements, research payment differences, and resolve outstanding issues in a timely and thorough manner.• Prepare check runs, ACH transactions, and other approved disbursements while maintaining payment schedules for recurring obligations.• Maintain organized vendor files and respond to questions related to invoice status, payment timing, and account details.• Support month-end activities by assisting with accrual entries, account reconciliations, and documentation needed for closing procedures.• Work closely with faculty, staff, and department administrators to secure approvals and clarify discrepancies tied to purchases and invoices.• Preserve complete financial documentation for audit readiness and assist with related accounting or administrative duties as business needs evolve.
2026-09-17T00:00:00Z

Accounts Payable Specialist

Fremont, CA
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for an Accounts Payable Specialist to support a local organization in Fremont, California through a Long-term Contract assignment. This part-time opportunity is well suited for an experienced, detail-oriented accounting specialist who can independently manage daily payables activity with accuracy and consistency. The role focuses on maintaining smooth invoice and payment operations while keeping financial records organized and up to date. Responsibilities: • Review, code, and enter vendor invoices accurately in the accounts payable system. • Prepare and process payments through ACH transactions and scheduled check runs in a timely manner. • Maintain organized payable records and supporting documentation to ensure audit-ready files. • Reconcile invoice details, payment activity, and vendor information to resolve discrepancies promptly. • Monitor the day-to-day accounts payable workflow and follow through on outstanding items independently. • Communicate with internal stakeholders and vendors regarding invoice status, payment questions, and account issues.
2026-09-17T00:00:00Z