We are looking for an experienced Family Law Paralegal to join our team in Menlo Park, California. This role offers the chance to work on a variety of complex legal matters while contributing to a dynamic and collaborative environment. The position follows a hybrid schedule, requiring in-office presence two days per week.<br><br>Responsibilities:<br>• Provide attorneys with support in family law cases, including divorce proceedings, child custody disputes, property division, and marital agreements.<br>• Maintain and organize client records in electronic formats, ensuring accuracy and accessibility.<br>• Conduct legal research, manage attorney calendars, monitor court deadlines, and act as a point of contact between clients and attorneys.<br>• Draft legal documents such as pleadings, forms, and discovery materials, as well as coordinate court filings and process serving.<br>• Assist attorneys in trial preparation by creating pleadings, trial notes, and exhibit binders.<br>• Compile and serve discovery requests and responses in a timely manner.<br>• Arrange and oversee the preparation of materials for hearings, mediation sessions, and settlement conferences.<br>• Ensure compliance with local court rules and deadlines while managing administrative tasks efficiently.
<p>Reputable firm is seeking a legal admin assistant for their office in San Rafael, California. As a legal admin assistant, you will assist attorneys with a variety of secretarial tasks, manage client files, answer phones, and maintain the Confidentiality Agreement program. </p><p><br></p><p>Responsibilities:</p><p>• Assist in document revisions, formatting, and finalizing</p><p>• Prepare and manage engagement letters</p><p>• Manage and organize client files efficiently</p><p>• Answer phone calls professionally and promptly</p><p>• Circulate letters and other legal documents via email and physical mail</p><p>• Circulate documents for execution via DocuSign</p><p>• Handle the administrative management of the Confidentiality Agreement program</p><p>• Utilize management systems and Microsoft Office Suites effectively</p><p>• Perform billing functions and calendar management</p><p>• Format documents using ProLaw and PDF</p><p>• Proofread and draft legal documents as required.</p>
<p>Robert Half is recruiting a Litigation Paralegal for the East Bay office of a leading national trial law firm. The Litigation Paralegal is responsible for managing the firm's casework. This is a wonderful opportunity to work in a FRIENDLY office with a VERY COLLEGIAL TEAM and have great hands-on litigation and substantive discovery experience.</p><p><br></p><p>The following are the responsibilities for the position:</p><p>• Open and maintain case files containing medical records, case activity, list of court dates, settlement information, etc.;</p><p>• Summarize and upload medical records, radiology films, medical billing, pathology results into database;</p><p>• Handle requests for medical, employment, military, Social Security, autopsy, and other records and prepare draft of objections to release;</p><p>• Draft responses to interrogatories, discovery requests, and meet and confer letters;</p><p>• Obtain authorizations from plaintiffs and provide records to opposing counsel and medical experts;</p><p>• Contact physicians and hospitals to get and draft declarations for deposition and trial preference motions for terminally ill plaintiffs;</p><p>• Prepare depo notices, book court reporters/videographers, draft and serve subpoenas for witnesses and documents;</p><p>• Enter court appearances and discovery / motion due dates into Master Calendar and apprise attorneys of upcoming deadlines;</p><p>• Draft pleadings including ex parte applications, noticed motions (e.g., preference, consolidate), offers to compromise, case management conference (CMC) statements, etc.;</p><p>• Prepare correspondence with clients, referring counsel, opposing counsel for supervising attorneys’ signature;</p><p>• Phone clients and treaters to update status reports;</p><p>• Significant trial preparation (and even war room coordination and trial attendance for senior paralegal) work for busy trial calendar.</p><p><br></p><p>The following are the qualifications for the role:</p><p>• 2+ years of experience as a paralegal working with plaintiffs and their families and reviewing medical and personnel records in a tort/personal injury practice (need for sensitivity and compassion!);</p><p>• High attention to detail, very organized (understand the flow of civil litigation and the motion calendar and the due dates), sound decision making and creative problem solving abilities;</p><p>• Excellent communication skills, team player but can also work independently, able to work fast under pressure to meet multiple deadlines, and manage numerous tasks for heavy caseload; and</p><p>• IT literate, experience with preparing tables of contents and tables of authorities (TOCs/TOAs), proficiency with Microsoft Word (good formatting skills needed) and litigation support software; and</p><p>• Trial preparation experience is a plus.</p><p><br></p><p>This is a direct-hire opportunity. Our well-regarded law firm client pays a base salary of $75,000 - 95,000+/yr, DOE, and great benefits (e.g., 100% of medical insurance premium covered for employee and family and 401(k) Plan with Firm match)! For confidential consideration, please email your resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com. Thank you!</p>
We are looking for a skilled Trust and Estate Paralegal to join our team in Orinda, California. In this role, you will play a vital part in assisting attorneys with estate planning, trust administration, and litigation matters. This position requires a high level of attention to detail, excellent organizational skills, and a commitment to providing exceptional service.<br><br>Responsibilities:<br>• Assist attorneys with drafting and reviewing estate planning documents, including wills and trusts.<br>• Support litigation efforts related to trust disputes and estate matters by managing discovery processes and preparing case files.<br>• Coordinate and manage trust administration tasks, ensuring compliance with legal requirements.<br>• Serve as a licensed Notary Public to notarize essential legal documents as needed.<br>• Conduct legal research to provide accurate information and recommendations to attorneys.<br>• Maintain and organize case files, ensuring all documentation is up-to-date and accessible.<br>• Communicate with clients to gather necessary information and provide updates on case progress.<br>• Collaborate with the legal team to prepare for hearings, trials, and other court proceedings.<br>• Monitor deadlines and ensure timely submission of required filings and documentation.<br>• Contribute to the development and implementation of efficient workflows for estate planning and litigation processes.
<p>We are partnering with an AMLAW 100 litigation firm to source a Litigation Legal Secretary with proven expertise in state and federal e-filing, litigation calendaring, and trial preparation to join their team on a long-term contract basis. This fully remote role requires a California-based candidate who can provide critical support across a wide range of civil litigation matters. It is a long-term, open-ended contract position that offers both stability and meaningful, ongoing work with one of the country’s leading litigation firms. While there is potential for full-time conversion depending on headcount, the immediate priority is to bring on a skilled legal secretary who can begin contributing right away.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Manage state and federal e-filing processes for diverse litigation cases.</li><li>Maintain and organize litigation calendars, ensuring deadlines are met for various case types.</li><li>Assist attorneys with trial preparation, including exhibits, binders, and witness coordination.</li><li>Draft, proofread, and edit legal documents, correspondence, pleadings, and TOCs/TOAs.</li><li>Collaborate with legal teams on different cases, adapting to the unique requirements of each.</li><li>Handle administrative tasks associated with diverse litigation matters.</li></ul><p><br></p>
<p>A well-established law firm specializing in <strong>Real Estate/Landlord-Tenant</strong> is seeking a motivated and experienced <strong>Paralegal</strong> to join their dynamic team. This is a full-time, hybrid or remote flexible opportunity where you'll play a vital role in assisting attorneys with all stages of litigation while working alongside seasoned legal professionals.</p><p><br></p><p>Responsibilities</p><p>• Conducting legal fact finding and basic legal research as needed</p><p>• Draft legal documents</p><p>• Assisting in managing cases, ensuring all details are handled in a timely manner</p><p>• Organizing pleadings and filing them electronically</p><p>• Coordinating and scheduling calendars to ensure all important dates and deadlines are accounted for</p><p>• Assisting attorneys in trial preparation to ensure all necessary documents and information are in order</p><p>• Maintaining case files, ensuring they are up to date and easily accessible</p><p>• Responding to ad-hoc requests and completing them as necessary</p>
<p>A well-regarded San Francisco-based litigation firm is seeking an experienced Litigation Legal Secretary to support a busy team of 5–6 attorneys on a remote, long-term, contract-to-hire basis. This position is open due to the current secretary being on intermittent leave, with the potential to transition to full-time employment based on performance and fit.</p><p>The firm handles a wide range of complex civil litigation matters, including high-profile work for public and private clients such as the City of San Francisco and PG& E. The ideal candidate will be technically strong, highly organized, and experienced with Filevine, and must be comfortable stepping into a high-volume desk with limited onboarding and supporting multiple attorneys simultaneously.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare, revise, and finalize litigation documents, including pleadings, motions, discovery, and appellate briefs</li><li>E-file documents in California state, federal, and appellate courts</li><li>Format filings in compliance with court-specific rules and procedures</li><li>Create and finalize TOAs/TOCs; perform cite checking and proofreading</li><li>Manage complex litigation calendars and court deadlines using Filevine </li><li>Monitor incoming case communications and intake new assignments via Filevine</li><li>Organize and maintain electronic case files; support ongoing trial preparation</li><li>Collaborate with attorneys across multiple litigation matters in a remote environment</li><li>No billing, transcription, or dictation required</li></ul><p> </p>
<p>We are looking for an experienced Legal Secretary to join our team on a Contract basis in Santa Clara, California. The ideal candidate will have a strong background in bankruptcy law, particularly Chapter 7 and 11 cases, and be comfortable managing legal filings, client interactions, and case documentation. This position is 100% on-site and requires someone who is detail oriented and adept at handling sensitive client situations with care and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and file bankruptcy petitions, with a focus on Chapter 7 and 11 cases, using BestCase and Jubilee software.</p><p>• Manage federal court filings, ensuring accuracy and compliance with deadlines and legal standards.</p><p>• Organize and maintain client case files, utilizing case management tools such as Clio and Dropbox.</p><p>• Communicate with clients, including those in emotionally charged situations, to provide updates and address concerns.</p><p>• Draft and review legal documents, such as petitions and other court-related paperwork.</p><p>• Coordinate schedules and deadlines through effective calendar management.</p><p>• Collaborate with attorneys and other staff to ensure smooth case progression and resolution.</p><p>• Utilize Excel for tracking case data and managing related documentation.</p><p>• Handle filings with the appropriate courts and agencies, including electronic submissions.</p><p>• Provide administrative support to ensure the office operates efficiently and meets client expectations.</p>
<p>National law firm has an immediate opening for a skilled IP Litigation Paralegal to join our team in Redwood City, California. This Litigation Paralegal role offers an opportunity to contribute to high-profile intellectual property litigation cases. The ideal candidate will bring expertise in litigation support, organizational excellence, and a proactive approach to managing complex projects. As a Litigation Paralegal, you'll support the full litigation lifecycle including a focus on discovery, cite checking, and preparing court filing. This position requires full-time on-site work in Redwood City, CA. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Provide comprehensive support to the litigation team across multiple cases, ensuring smooth progression through all stages of litigation.</p><p>• Prepare, review, and cite-check court filings with accuracy and attention to detail.</p><p>• Assist with the filing, service of documents, and coordination of all discovery-related activities.</p><p>• Organize case materials, including maintaining production and deposition indexes.</p><p>• Update production databases and contribute to the preparation of document productions.</p><p>• Support trial preparation efforts and attend trials as needed.</p><p>• Collaborate closely with senior paralegals and attorneys to deliver high-quality results.</p><p>• Manage and prioritize workload effectively, including working overtime when required.</p>
<p>We are looking for a Paralegal to join our team in San Rafael or Oakland, CA. Minimum 3 days/ week in office. </p><p><br></p><p>Responsibilities:</p><p>• Prepare and process a variety of legal documents including deeds, transfer letters, and affidavits of death</p><p>• Carry out thorough legal research on various issues related to Business Law and Real Estate</p><p>• Assist in the preparation of Business Formation documents, applying for EINs from the IRS, and handling designation of Registered Agent for Service of Process</p>
We are looking for an experienced Paralegal to join our team in San Francisco, California. In this role, you will play a key part in supporting plaintiff employment litigation cases, handling complex legal processes, and ensuring smooth case management from start to finish. This position is ideal for someone with over five years of experience in litigation and a strong grasp of trial preparation and discovery.<br><br>Responsibilities:<br>• Coordinate and manage all aspects of discovery, including document review, production, and organization.<br>• Assist attorneys with trial preparation, including drafting legal documents and organizing exhibits.<br>• Conduct legal research and compile findings to support case strategies.<br>• File legal documents electronically and ensure compliance with court requirements.<br>• Maintain and update case files using litigation-specific software.<br>• Communicate with clients and witnesses to gather information and provide case updates.<br>• Track deadlines and ensure timely submission of all legal filings.<br>• Support attorneys during depositions and hearings by preparing relevant materials.<br>• Draft and proofread correspondence, pleadings, and other legal documents.<br>• Organize and oversee administrative tasks related to ongoing litigation cases.
<p>Mid-sized law firm located in the Financial District in San Francisco is seeking a skilled Litigation Paralegal to join their team. The ideal candidate will be responsible for a wide range of duties, including but not limited to:</p><ul><li>Providing assistance to attorneys throughout all stages of litigation cases</li><li>Managing case-related tasks such as calendaring deadlines, scheduling appointments, and arranging meetings and depositions</li><li>Drafting and preparing litigation documents with meticulous attention to detail</li><li>Ensuring legal documents adhere to prescribed citation standards</li><li>Conducting factual investigations and legal research as required</li><li>Preparing for depositions, hearings, and trials by organizing exhibits and relevant materials</li><li>Assisting with case discovery, including document management and review</li><li>Handling the filing and service of legal documents, both electronically and in hard copy format</li></ul><p><br></p>
We are seeking a skilled Paralegal to join our team in our San Jose, California branch. The role involves working closely with attorneys in handling various aspects of litigation within the industry that requires a high level of attention to detail. This position offers an exciting opportunity to apply your skills in Civil Litigation, Motions, Briefs, and Trial Preparation.<br><br>Responsibilities:<br>• Assisting attorneys with the management and preparation of legal documents, including motions, complaints, and briefs.<br>• Handling client and witness interviews for hearing, deposition, and trial.<br>• Conducting thorough and accurate legal support work as permitted by the rules of the California State Bar.<br>• Utilizing exceptional communication and analytical skills to resolve complex legal issues.<br>• Working independently and collaboratively with the team to ensure legal tasks are completed efficiently.<br>• Managing evidence in an organized manner to assist attorneys in the litigation process.<br>• Utilizing creative thinking and problem-solving skills to tackle legal challenges.<br>• Maintaining a high level of performance and delivering measurable results.
<p>Growing boutique firm is seeking a paralegal to join their team. This role is key to our operations in the litigation industry, and involves tasks such as preparing and submitting filings, managing case schedules, maintaining case files, assisting with legal and factual research, and much more. </p><p><br></p><p>Responsibilities:</p><p>• Assist attorneys with comprehensive legal and factual research, including the preparation of case timelines and the analysis and synthesis of facts.</p><p>• Organize and manage case files, client information, and records to ensure accuracy and easy retrieval.</p><p>• Prepare and submit filings to State and Federal Courts and arbitration tribunals, adhering to all relevant guidelines and procedures.</p><p>• Provide support in all aspects of litigation, from investigations and discovery to trial preparation, including the creation and maintenance of document databases and logs, document production, and on-site trial support.</p><p>• Facilitate effective case management by maintaining organized schedules and providing timely reminders of hearings, appointments, and deadlines.</p><p>• Help in the preparation of discovery requests and responses, subpoenas, pleadings, motions, correspondence, spreadsheets, and declarations.</p><p>• Ensure accurate formatting, proofreading, cite-checking, and blue-book documentation.</p><p>• Record time in line with ABA litigation guidelines, ensuring all case-related administrative and billable duties are performed.</p><p>• Utilize skills in e-filing and e-service across multiple jurisdictions, using online file and serve portals such as PACER, CM/ECF, and File & ServeXpress.B</p>
<p>Robert Half is working with a respected <strong>insurance defense firm in Emeryville</strong> seeking an experienced <strong>Litigation Paralegal</strong> to join their team on a <strong>contract-to-hire</strong> basis. This is a fantastic opportunity for a skilled paralegal to contribute to complex defense cases while building a long-term career with a dynamic legal team.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Draft, review, and respond to discovery requests</li><li>Assist with trial preparation, including exhibit binders, witness coordination, and trial notebooks</li><li>Conduct legal and factual research to support defense strategies</li><li>Summarize depositions, medical records, and expert reports</li><li>Manage case calendars, deadlines, and filings (state and federal courts)</li><li>Provide comprehensive litigation support through trial and resolution</li></ul><p><br></p>
<p>Our client, a highly-regarded litigation firm in Oakland, is seeking a contract-to-hire litigation paralegal to support attorneys on a hybrid basis in their office (2 days on-site, 3 days remote).</p><p><br></p><p>Job Summary:</p><p>The firm is seeking a talented Litigation Paralegal to provide critical support to three busy attorneys working on construction defect matters. The ideal candidate will be proficient in eDiscovery, trial preparation, and expert/witness preparation.</p><p><br></p><p>Key Responsibilities:</p><ul><li>eDiscovery: Manage all aspects of electronic discovery, from initial collection and processing to review and production, ensuring compliance with legal standards and deadlines.</li><li>Trial Preparation: Organize trial materials, prepare exhibits, draft subpoenas, and handle logistics to assist attorneys in seamless litigation readiness.</li><li>Expert and Witness Preparation: Coordinate communication, organize deposition materials, and prepare witness binders to support attorney strategy and case development.</li><li>Case Management: Handle case calendars, monitor court deadlines, and help organize pleadings, motions, and other critical case documents.</li><li>Client Communication: Assist with client correspondence and maintain regular updates on case progress.</li></ul>
<p>Robert Half is partnering with a well-respected <strong>personal injury law firm in Walnut Creek</strong> seeking a skilled contract-to-hire <strong>Litigation Paralegal</strong> to join their team. This role offers a hybrid schedule and the chance to work on complex, high-value cases alongside experienced trial attorneys.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Draft, review, and respond to discovery requests</li><li>Assist with trial preparation, including exhibit binders, witness files, and jury instructions</li><li>Conduct legal and factual research to support case strategy</li><li>Summarize depositions, medical records, and expert reports</li><li>Manage case calendars, deadlines, and filings</li><li>Provide end-to-end litigation support from pre-trial through verdict</li></ul><p><br></p>
<p>Robert Half Legal is recruiting a Trusts, Estates & Probate Paralegal for its well-regarded estate and tax planning law firm client in downtown San Francisco (close to BART/MUNI). The firm services the estates of many of the Bay Area's high net worth and ultra-high net worth families.</p><p><br></p><p>The following are the responsibilities of the Paralegal position:</p><p>- Help the attorneys draft, revise, and finalize trusts, wills, and other estate planning and real estate transaction documents (e.g., purchase & sale agreements);</p><p>- Perform online research (on LexisNexis) and County records research with the various Recorders Offices to gather information on asset transfers, prepare real estate conveyance documents and the transfer of stocks and bonds, partnership and corporate interests, and other assets;</p><p>- Handle filings with the Probate Courts per court procedures and manage those petitions through final distribution;</p><p>- Conduct business entity formation, filings, and maintenance; and</p><p>- Assist with court supervised trust & estate administrations, as well as accountings.</p><p><br></p><p>The following are the qualifications for the Paralegal position:</p><p>- 3++ years of paralegal experience doing estate planning work, and ideally has expertise in Probate Code, Probate Court proceedings, and Heggstad petitions;</p><p>- Paralegal Certificate, Attorney Attestation of Paralegal Work, or otherwise qualified under California Business & Professions Code §6450 et seq.;</p><p>- Software proficiency: MS Word for word processing, Excel (preferred), and Adobe;</p><p>- Notary Public commission is preferred, but can become active once hired; and</p><p>- Flexible work style, able to work independently and complete projects on time, comfortable working on rush assignments, and dedicated to providing high quality legal work product to law firm clientele.</p><p><br></p><p>This is an excellent direct-hire (perm) opportunity with a boutique wealth planning practice that has done very well. The office is very familial-like (good team of paralegals) and is a fairly laid-back atmosphere with very little need for overtime. The base salary range is $80,000-110,000+/yr, DOE, and the employment benefits package is competitive. For confidential consideration, please email your resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
<p>We are on the lookout for a diligent and high energy Litigation Secretary to join a growing law firm in San Francisco, California. As a Legal Secretary, your role will involve providing comprehensive administrative and clerical support to litigation attorneys, facilitating meetings, managing attorneys' calendars and handling court filings. This role operates within the legal industry and offers an exciting opportunity to engage with various aspects of the legal process.</p><p><br></p><p>Responsibilities include:</p><p><br></p><p>• Traveling to and attending trials with the Partner.</p><p>• Providing administrative and clerical support to Litigation Attorneys in relation to their cases and clients</p><p>• Drafting and editing correspondence, memos, and other legal documents</p><p>• Handling court filings and e-filings</p><p>• Facilitating meetings, depositions, and client calls</p><p>• Maintaining attorneys' calendars and coordinating with the records and conflicts departments in the opening and closing of matters</p><p>• Entering and editing attorney time as necessary</p><p>• Utilizing strong organizational skills to manage various tasks and deadlines</p><p>• Demonstrating excellent verbal and written skills in communication with clients, attorneys, and courts</p><p>• Displaying strong word processing and formatting skills, including experience generating tables of contents and tables of authorities</p><p>• Independently e-filing in accordance with court rules</p><p>• Leveraging civil litigation experience and knowledge of state and federal court rules, procedures, and calendaring requirements.</p><p><br></p><p>Skills required for this role include Civil Litigation, Civil Litigation Experience, e-Filing, Court Filing, Courts - Federal, Courts - State, and Managing Calendar.</p>
<p>Robert Half Legal is recruiting a Litigation Secretary for our international law firm client in the Silicon Valley (hybrid telecommute) with a leading intellectual property (IP) and commercial litigation practice. </p><p><br></p><p>To qualify, candidates should have at least 2 years of experience formatting and finalizing pleadings for e-filing (or manual) in Federal & state courts, tables of contents (TOC's) and tables of authorities (TOA's), case management, trial preparation and procedure, discovery and large document productions, and calendaring. Experience supporting IP litigators in patent infringement lawsuits is preferred. Technically, candidates should ideally be proficient in MS Office Suite (Word, Outlook, and Excel), PC Docs, and PDF/Adobe. Soft skills required include detail-oriented, very organized, excellent verbal/written communication, dependable, timely, efficient, and team player.</p><p><br></p><p>This is a direct-hire opportunity and hours are 37.5 per week (sometimes overtime). Our prestigious client is offering a base salary of $85,000 - 125,000+/yr, DOE, employment benefits (including 401k Plan with Firm contributions), and 20 days PTO and 10 firm holidays. For confidential consideration, please email resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
<p>We are looking for a Legal Operations Manager to join our team in the Silicon Valley. In this role, you will oversee key aspects of legal and investment operations, ensuring seamless management of equity and debt portfolios, vendor contracts, and compliance processes. The ideal candidate thrives in a fast-paced environment, is detail-oriented, and is eager to contribute to process optimization and technology implementation.</p><p><br></p><p>Responsibilities:</p><p>• Collaborate with legal and finance teams to support investment and exit transactions, including compliance checks, document preparation, due diligence, and post-closing administration.</p><p>• Manage portfolio-related requests, such as processing stockholder consents, audit confirmations, and due diligence tasks.</p><p>• Coordinate vendor and contract management processes, including negotiation, onboarding, and payment processing for various contract types.</p><p>• Oversee the operation and management of key programs, such as external consultant initiatives and workflow optimization.</p><p>• Maintain and optimize legal technology solutions, including platforms like Ironclad, SimpleLegal, DocuSign, and AODocs.</p><p>• Drive process improvement initiatives to enhance efficiency and effectiveness within legal operations.</p><p>• Compile, organize, and analyze data to support internal and external reporting requirements, including public filings.</p><p>• Perform administrative tasks, such as document filing, data organization, and tracking daily activities to ensure smooth legal operations.</p>
<p>Established San Francisco law firm is seeking an Intellectual Property Litigation Secretary to support their growing practice. This role requires an experienced individual with a deep understanding of litigation processes and filing procedures across multiple patent venues. Join a dynamic team that values precision, efficiency, and collaboration.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative and legal support to attorneys specializing in Intellectual Property litigation.</p><p>• Prepare, edit, and proofread legal documents, including correspondence, pleadings, and patent filings.</p><p>• File legal documents in various patent venues, such as NDCal, CDCal, WDTex, EDTex, and DDel, ensuring accuracy and compliance.</p><p>• Manage attorney calendars, schedule meetings, and coordinate travel arrangements.</p><p>• Maintain organized case files and track deadlines to ensure timely submissions.</p><p>• Handle time entries and billing processes with attention to detail.</p><p>• Liaise with clients and external parties to facilitate communication and case progress.</p><p>• Conduct research and gather information relevant to ongoing cases.</p><p>• Assist with administrative tasks, including notary public services and document management.</p><p>• Support partners in building and expanding their Intellectual Property practice.</p>
We are looking for a skilled Legal Secretary to join our team in San Jose, California. In this role, you will provide essential administrative and legal support to attorneys, ensuring smooth operations and efficient case management. This position offers the opportunity to work in a dynamic legal environment, contributing to the success of the team.<br><br>Responsibilities:<br>• Prepare, proofread, and format legal documents, including pleadings, correspondence, and other filings.<br>• Manage attorneys' calendars, ensuring deadlines, court dates, and appointments are accurately scheduled.<br>• Coordinate the filing and service of legal documents, both electronically and physically, in compliance with court requirements.<br>• Organize and maintain client files in both electronic and paper formats for easy access and retrieval.<br>• Schedule meetings, hearings, and mediations, ensuring all logistics are arranged.<br>• Perform general administrative tasks, such as handling mail, scanning documents, and maintaining accurate data records.<br>• Assist attorneys and staff with additional administrative support as needed to facilitate day-to-day operations.
