75 results for Payroll Specialist in San Francisco Ca
Payroll Specialist<p>We are offering a contract for a Payroll Specialist role in Hayward, California. This role will be primarily focused on managing various payroll responsibilities for a dynamic workforce, including both union and non-union personnel. The position requires maintaining confidentiality and ensuring compliance with all relevant regulations. The workplace is an office environment.</p><p><strong>** For immediate consideration, apply and contact Julian Sanchez on LinkedIn **</strong></p><p>Key responsibilities: </p><p><br></p><p>• Oversee the processing of weekly payroll for a diverse workforce, ensuring accurate and timely issuance of checks and direct deposits.</p><p>• Manage the maintenance of employee profiles and payroll information, such as union rates & fringes and payroll tax rates.</p><p>• Handle weekly payroll tax, garnishment, and 401k payments with precision.</p><p>• Prepare and submit weekly, quarterly, and annual payroll tax reports to the relevant governmental agencies.</p><p>• Oversee unemployment claims, union reporting, and audits, including OCIP and other payroll forms.</p><p>• Ensure strict compliance with union, state, and local agency requirements, including the processing of certified payroll reports.</p><p>• Collaborate with the accounting department to ensure the accuracy of payroll invoicing and reconciliation.</p><p>• Maintain confidentiality of employee data and protect payroll operations.</p><p>• Assist in resolving employee benefit issues as needed.</p>Payroll SpecialistWe are offering a short term contract employment opportunity for a Payroll Specialist in San Francisco, California. This role is within the industry of finance and requires the specialist to ensure the accuracy and efficiency of payroll processing and related tasks. The successful candidate will be based at our San Francisco office.<br><br>Responsibilities:<br><br>• Oversee payroll setup to guarantee its accuracy and compliance with regulations.<br>• Regularly review and analyze payroll reports to identify discrepancies and errors.<br>• Ensure accurate record-keeping of employee time and attendance.<br>• Manage and resolve any payroll related issues or discrepancies.<br>• Utilize ADP Workforce Now for payroll processing and management.<br>• Handle changes to employee information in the payroll system.<br>• Carry out auditing tasks related to payroll to ensure accuracy.<br>• Develop and implement procedures for stipend processing.<br>• Manage and maintain accurate records of part-time, hourly, non-exempt, and exempt employees.<br>• Focus on continuous improvement of payroll processes.Payroll Specialist<p>We are offering contract to hire employment opportunity for a Payroll Specialist in Walnut Creek, California. This role is pivotal in our accounting department, focusing on processing Union and Certified payroll with a team. The Payroll Specialist will be responsible for handling union payroll, tracking and posting certified payroll, auditing both, and handling a variety of accounting functions. </p><p><br></p><p>Responsibilities:</p><p>• Administering union payroll and generating relevant reports</p><p>• Tracking and posting of certified payroll</p><p>• Handling multiple projects which can vary in number</p><p>• Dealing with multiple unions across different states, primarily in California</p><p>• Utilizing Excel for various tasks including pivot table functions</p><p>• Auditing of payroll and accounting functions</p><p>• Administering benefits and 401k - RRSP</p><p>• Utilising payroll systems, with a preference for those familiar with LCP Tracker or DIR systems/portals</p><p>• Working cooperatively within a team of five, including a Payroll Manager</p><p><br></p>Payroll Administrator<p>Robert Half is in search for a Payroll/ HR Specialist! Are you an experienced Payroll detail oriented looking for a stable opportunity onsite in Concord? Our construction supply client is seeking a Payroll Specialist with a minimum of 3 years of experience to join their team. In this role, you will play a crucial part in ensuring accurate and efficient payroll processing, managing various accounting functions, and supporting onboarding/offboarding-related activities.</p><p> </p><p><strong style="">Payroll Processing and Management: </strong></p><p>• Handle end-to-end payroll processing for approximately 200 nonunion employees in California and Washington State.</p><p>• Manage payroll data entry, adjustments, and deductions accurately and on time.</p><p>• Ensure compliance with relevant laws, regulations, and company policies.</p><p>• Oversee post-to-GL procedures to maintain accurate financial records.</p><p>• Manage 401(k) and cafeteria plan administration, including employee enrollments and plan compliance.</p><p>• Coordinate annual benefits enrollment and communications to employees.</p><p><br></p><p><strong>HR and Compliance:</strong></p><p>• Facilitate drug testing processes and ensure compliance with related policies.</p><p>• Process and manage LOA and Workers Compensation requests.</p><p>• Maintain accurate and organized employee records.</p><p>• Utilize ADP Workforce Now for payroll processing and reporting.</p><p>• Ensure data accuracy within the ADP system.</p>Accounts Payable/Payroll Specialist<p>We are offering an exciting opportunity for an Accounts Payable/Payroll Specialist in Pittsburg, California. The selected candidate will be part of a team dedicated to managing the company's accounts payable and payroll processes. This role involves handling account reconciliations, processing checks, coding invoices, and data entry. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process A/P invoices and checks accurately, ensuring approvals, correct calculations, and matching checks.</li><li>Monitor discount opportunities, verify federal IDs, and resolve discrepancies in purchase orders, invoices, or payments.</li><li>Address vendor inquiries and collaborate with internal departments to resolve issues.</li><li>Process employee expense reports, ensuring proper approvals and receipts.</li><li>Reconcile vendor statements, investigating and correcting discrepancies.</li><li>Properly code invoices/expense reports with accurate GL entries.</li><li>Set up and maintain accurate vendor information, including W-9s.</li><li>Produce annual 1099 tax filings.</li><li>Assist with month-end/year-end close for accruals and reconciliation.</li><li>Assist with payroll data entry and other payroll-related tasks.</li><li>Perform other duties as assigned.</li></ul><p><br></p>Payroll Specialist<p>We are seeking a detail-oriented and organized <strong>Payroll & Accounts Payable Specialist</strong> to manage in-house payroll processing and support our accounts payable operations. This role ensures accurate and timely payroll for all employees while assisting in the verification and reconciliation of invoices and purchase orders. The ideal candidate will have strong analytical skills, attention to detail, and the ability to work collaboratively across departments.</p><p><br></p><p>This position is contract to hire with a employee centric family run business. They put their employees first!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><br></p><p><strong>Payroll Processing:</strong></p><ul><li>Process in-house payroll for approximately <strong>90 employees</strong>, including both salaried and hourly staff, ensuring compliance with company policies and labor regulations.</li><li>Review, verify, and audit timecards for accuracy before payroll submission.</li><li>Investigate and resolve any payroll discrepancies in a timely manner.</li><li>Assist employees with payroll-related inquiries, including timecard corrections and policy clarifications.</li><li>Maintain payroll records, ensuring confidentiality and compliance with state and federal regulations.</li></ul><p><strong>Accounts Payable Support:</strong></p><ul><li>Assist the <strong>Accounts Payable</strong> team by reviewing, verifying, and matching <strong>approximately 200 invoices per week</strong> with corresponding purchase orders.</li><li>Reconcile discrepancies between invoices and purchase orders, collaborating with vendors and internal departments to resolve issues.</li><li>Ensure timely and accurate invoice approvals and processing in the accounting system.</li></ul><p><strong>Qualifications & Skills:</strong></p><p>Teamwork and collaboration is the name of the game. Are you motivated to learn and support a team of hard workers?</p>Payroll AdministratorWe are offering an exciting opportunity in Santa Clara, California for a Payroll Administrator. The chosen candidate will be part of a team where they will handle vital tasks such as processing customer applications, maintaining accurate customer records, and resolving customer inquiries. Your role will also include monitoring customer accounts and taking appropriate action.<br><br>Responsibilities<br>• Handle bi-weekly payroll processing with accuracy and efficiency<br>• Preparation and timely submission of payroll journals for recording transactions<br>• Conduct monthly and quarterly reconciliation of payroll related accounts<br>• Ensure accurate W-2 preparation at the end of each calendar year<br>• Timely and accurate processing of retirement loan repayments<br>• Lead and implement process improvement projects related to payroll<br>• Conduct reconciliation of selected balance sheet accounts<br>• Preparation of grant invoices as directed by the Grants Accounting Manager<br>• Review and reconcile grants receivables monthly and actively follow up on outstanding payments<br>• Prepare the annual retirement contribution list as instructed by the CFO<br>• Assist with the annual audit and government compliance audit when required<br>• Support continuous system enhancement in Sage Intacct.Payroll AdministratorWe are offering an exciting opportunity for a Payroll Administrator to join our team in the legal industry located in Walnut Creek, California. In this role, you will be responsible for managing payroll processes, maintaining records, and ensuring compliance with firm policies. This job involves a high level of interaction with various departments, requiring strong communication skills and attention to detail.<br><br>Responsibilities:<br><br>• Efficiently manage the processing of partner and staff bi-weekly payroll using ADP Vantage<br>• Ensure the accuracy of payroll data entry and compliance with firm policies<br>• Maintain and manage payroll service reports, time records, tax filing, and other payroll records<br>• Calculate termination paychecks and other out-of-cycle payroll checks<br>• Provide payroll related information regarding employee leave of absence calculations<br>• Act as a liaison with payroll service and coordinate with the Human Resources and Benefit Departments<br>• Organize and manage multiple tasks under tight time constraints<br>• Monitor and respond to inquiries in the Payroll Department email inbox, including researching complex matters<br>• Assist with special projects such as upgrades to ADP Vantage<br>• Develop ADP Vantage training materials and perform other duties as assigned.Payroll Manager<p>We are offering an exciting opportunity for a Payroll Manager in the financial services industry, based in San Francisco, California. The Payroll Manager will be responsible for overseeing the payroll functions, ensuring accurate and timely processing of payroll activities. This role will also involve managing customer inquiries, maintaining customer records and implementing necessary actions.</p><p><strong>For immediate consideration, please contact Tejay Segundino directly via Linked-In.</strong></p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Overseeing the complete processing of payroll activities, ensuring they are conducted accurately and within the set timelines.</p><p>• Utilizing the ADP Workforce Now and other relevant software for efficient payroll management.</p><p>• Conducting regular audits on payroll activities to ensure compliance with the company's policies and regulatory requirements.</p><p>• Managing the administration of the company's 401k - RRSP programs.</p><p>• Utilizing Ceridian and Crystal Reports for generating insightful reports related to payroll and employee benefits.</p><p>• Managing customer inquiries, resolving issues and providing necessary support in a timely manner.</p><p>• Implementing necessary actions on customer accounts based on monitoring results.</p><p>• Overseeing the accounting functions related to payroll and benefits.</p><p>• Ensuring accurate maintenance of all customer records.</p><p>• Managing and overseeing all benefit functions within the organization.</p>Payroll Manager<p>One of our clients is looking to bring on a Payroll Consultant to help support the team. As a Payroll Consultant, you will oversee payroll operations, ensure compliance with local, state, and federal regulations, and manage end-to-end processes to ensure accurate and timely employee compensation. </p><p><br></p><p>Responsibilities:</p><p>• Oversee and ensure the accurate and timely processing of bi-weekly payroll for multiple entities.</p><p>• Supervise and develop payroll operations staff.</p><p>• Collaborate with Operations, Finance and Accounting, HR, and Management to review cross-department opportunities and reconcile data.</p><p>• Coordinate with new practice acquisition teams to ensure smooth onboarding and payroll processing for new staff.</p><p>• Manage and audit payroll internal controls and processes for compliance with company policies and union agreement terms.</p><p>• Act as the system administrator for ADP Workforce Now payroll products, coordinating system changes with ADP Customer Support for earnings, benefit deduction updates, and custom report creation.</p><p>• Lead the preparation and submission of disbursements for bi-weekly payrolls, including garnishments, benefits, union payments, and taxes.</p><p>• Oversee the collection, accounting, and timely remittance of federal and state taxes, ensuring accuracy of W-2 reporting for employees.</p><p>• Interface with auditors to provide support and documentation, providing reports and analysis for management and/or corporate income tax returns.</p>Payroll Manager<p><strong>Employment Type:</strong> Full-Time</p><p>We are seeking an experienced and detail-oriented Payroll Manager to oversee weekly payroll for our team off 150 including both union and non-union personnel. This role requires ensuring payroll accuracy, compliance with regulations, and maintaining confidentiality. Candidates with payroll experience in construction or similar industries are highly encouraged to apply. Pay: $32.00 - $40.00 (depending on experience).</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage full-cycle payroll for a diverse workforce, ensuring accuracy and timeliness.</li><li>Maintain employee payroll records, including union rates and payroll tax information.</li><li>Handle payroll tax filings, garnishments, and benefit deductions.</li><li>Ensure compliance with union agreements and labor regulations, including certified payroll reporting.</li><li>Collaborate with other departments to address discrepancies and ensure smooth payroll operations.</li><li>Assist with audits, reporting, and other payroll-related tasks as needed.</li></ul><p><br></p>Payroll Supervisor/Manager/Director<p><strong>Sr. Manager - Payroll & Equity </strong></p><p>This will be responsible for the full payroll function, including equity-based compensation, as well as developing and strengthening internal controls and processes related to payroll and equity. This role will be responsible for managing the Company’s equity compensation process, including option grants and the ESPP plan. The candidate will be responsible for the day-to-day operations and transactions as well as month-end accounting close as related to payroll and equity. Ideal candidates will have a background working on both payroll and equity management in industry and the ability and desire to work in a fast paced and dynamic environment. This individual will work closely to support all employees and across various functions including HR, Legal, payroll/benefits provider, transfer agent, broker, and financial auditors.</p><p><br></p><p><strong><u> Responsibilities</u></strong></p><p>· Responsible for ensuring accuracy, compliance, and timely processing of semi-monthly and monthly payrolls for employees located in multi-state locations.</p><p>· Review and process transactions including benefit changes, special compensation, other adjustments.</p><p>· Ensure compliance with internal controls, federal/state/local requirements, deadlines.</p><p>· Manage regulatory filings, notices, audits, and other communications from federal and state agencies.</p><p>· Work with payroll vendor on system administration, maintenance, reporting needs.</p><p>· Manage, reconcile, and report on employee benefit programs, including 401(k) and FSA, and work with service providers to resolve inquiries and/or provide employee training.</p><p>· Prepare journal entries, payroll and benefit reconciliations, and assist with quarterly reporting and external financial audits.</p><p>· Ad hoc projects including compensation research for annual compensation process and employee changes, board reports.</p><p>· Prepare and process new equity awards, exercises, cancellations and releases promptly, including off-cycle payrolls for tax withholdings.</p><p>· Track and report W-2 income from stock exercises and dispositions</p><p>· Execute trading blackout periods and enforcement of insider trading policy restrictions.</p><p>· Manage open enrollment process and purchases for ESPP including monitoring limits.</p><p>· Interact with transfer agent to ensure that trades are settled timely.</p><p>· Prepare journal entries related to equity and stock-based compensation expense, reconciliations, and assist with quarterly reporting and external audits.</p><p><br></p>Payroll and HR Specialist<p>We are initiating the search for a Payroll and HR Specialist to become a part of our team in Richmond, California. The role revolves around the administration of payroll and human resources tasks with a strong emphasis on utilizing various accounting software systems. The role is integral to our operations, providing a vital link between financial services and workforce management.</p><p><br></p><p>Responsibilities:</p><ul><li>Process bi-weekly payroll accurately for exempt and non-exempt employees across multiple states using Paycom or similar HRIS platforms, including overtime, wage garnishments, bonuses, manual payments, rate adjustments, and tax filings.</li><li>Conduct timecard audits to ensure payroll accuracy.</li><li>Manage benefits enrollment and assist employees with claims or escalations.</li><li>Administer pay structures, benefits programs, and 401(k) plans, ensuring compliance with company policies and legal regulations.</li><li>Process and monitor employee leaves of absence.</li><li>Foster a positive workplace culture by addressing employee concerns and promoting overall well-being.</li><li>Provide guidance to employees on HR policies and procedures.</li><li>Stay informed about California labor laws, tax regulations, and standards for payroll, benefits, and leaves.</li><li>Maintain accurate employee records and complete personnel transactions.</li><li>Update and manage HRIS systems for reporting and analysis.</li><li>Analyze HR data, compare with market trends, and recommend improvements for payroll and benefits practices.</li><li>Continuously drive improvements in payroll processes.</li></ul>Payroll Supervisor/Manager/Director<p>This role is 100% onsite in Mountain View </p><p><br></p><p>We are in search of a Payroll Supervisor/Manager/Director to join our team located in Mountain View, California. In this role, you will be tasked with overseeing a high volume, multi-state payroll environment utilizing UKG. This position is within a rapidly developing company and will involve managing a team of four, dealing with a large non-exempt employee population.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage a team of 4 in the payroll department</p><p>• Handle a high volume, multi-state payroll environment using ADP Workforce Now</p><p>• Manage payroll for a large non-exempt employee population</p><p>• Ensure the accuracy and efficiency of processing customer credit applications</p><p>• Maintain accurate customer credit records</p><p>• Effectively handle additions and terminations each bi-weekly pay period</p><p>• Manage a workforce of over 1000 employees across multiple states</p><p>• Handle complex commissions</p><p>• Apply effective payroll management strategies.</p>Human Resources (HR) Manager<p>We are inviting applications for a Human Resources / Inclusion Manager position in the heart of SAN FRANCISCO, California. You will be instrumental in developing and implementing diversity and inclusion strategies, maintaining a culturally competent work environment, and aligning workforce practices with our organization's values.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Designing and implementing organization-wide diversity and inclusion strategies in collaboration with key stakeholders.</p><p>• Working closely with the Director of Human Resources and EDI to integrate inclusive practices across all departments.</p><p>• Ensuring compliance with HR policies and laws.</p><p>• Overseeing employee relations and resolving any arising issues.</p><p>• Managing all aspects of the hiring process, from job posting to onboarding.</p><p>• Developing and implementing performance management systems.</p><p>• Utilizing ADP - Payroll for effective payroll management.</p><p>• Communicating effectively with all levels of the organization to promote a positive work environment.</p>Office SpecialistWe are providing a long-term contract employment opportunity for an Administrative Assistant in Oakland, California. In this role, you will be working in a fast-paced environment, handling various administrative and clerical tasks, and assisting department directors with administrative issues and procedures. <br><br>Responsibilities:<br><br>• Assist in the preparation of administrative reports and conduct special studies as required<br>• Effectively communicate information on established agency programs and procedures<br>• Handle reception duties, including greeting, screening visitors, and handling telephone calls<br>• Aid in the installation of new programs and procedures after evaluating operating ones<br>• Conduct independent analysis of data as necessary<br>• Assist in budget preparation and monitor attendance records<br>• Compose correspondence, procedural memoranda, and prepare reports<br>• Maintain both confidential and administrative files<br>• Process industrial claims and handle certain aspects of payroll<br>• Schedule appointments and coordinate schedules as necessary.Project Manager/Sr. Consultant<p>Robert Half's enterprise client is seeking a dynamic and driven Program Manager to join their team. This individual will partner with internal and external cross-functional teams to manage the full lifecycle of initiatives, including schedule, cost, scope, and quality. The Program Manager will be responsible for reporting on schedules, identifying risks, and recommending action steps, all while leveraging data to make informed decisions and drive process improvements. If you thrive in a fast-paced environment, have a strong bias for action, and are comfortable with ambiguity, we’d love to hear from you!</p><p><br></p><p>Key Responsibilities:</p><ul><li>Oversee complex initiatives from start to finish by developing actionable roadmaps and ensuring the successful execution of plans across all aspects of the initiative.</li><li>Create and manage project plans, ensuring alignment with business goals and maintaining high-quality standards.</li><li>Collaborate with leadership and business systems teams to manage and execute a portfolio of projects, ensuring measurable and repeatable success.</li><li>Use an agile-like approach to deliver agreed-upon business outcomes, working effectively within a matrixed environment.</li><li>Work hands-on to drive project success, including system implementation, user support, and scripting.</li></ul><p>Preferred Experience:</p><ul><li>Familiarity with statutory filing, tax structures, payroll, and vendor management, with the ability to ask the right questions for legal and regulatory compliance.</li><li>Experience working in a fast-paced, high-growth environment with the ability to quickly adapt and move initiatives forward.</li><li>Comfort with group calls (15+ participants) and ability to navigate cross-cultural communication.</li><li>Experience with GitHub for project tracking, automation, and workflows; or the ability to learn quickly.</li></ul><p><br></p>Accounting Manager<p>· Hands on accounting experience with G/L, A/P, A/R and Payroll </p><p>· Must have inventory accounting experience – have anywhere form $5M to $6M at any time</p><p>· Attention to detail is key here </p><p>· Mas90 experience is a huge plus. Use Paychex for Payroll </p><p><br></p><p><strong>Essential Duties and Responsibilities:</strong> </p><p>o Hands-on and oversees the day-to-day accounting operations, including accounts payable, accounts receivable, inventory, bank reconciliations and general ledger entries. </p><p>o Hands-on involvement in inventory valuation and price management, including sales rep training on how to best use the system. </p><p>o Prepare and file all sales tax returns across multiple states. </p><p>o Prepare monthly financial statements, including balance sheets, income statements, and sales reports. </p><p>o Prepare financial reports for outside CPA to file annual income tax and property tax returns. </p><p>o Lead bi-annual physical inventory process across all locations. </p><p>o Ensure compliance with all applicable accounting standards. </p><p>o Assist with the audit process, as necessary. </p><p>o Analyze financial data to identify trends, variances, and areas for improvement. </p><p>o Implement and maintain strong internal controls over cash, inventory, and other assets. </p><p>o Implement and maintain appropriate controls within accounting systems. </p><p><br></p>Compensation Manager<p>We are looking for a Compensation Manager to join our team in the Amusement/Recreation Service/Entertainment industry based in Marin, California. In this role, you will lead and implement our total rewards initiative, manage compensation systems, and contribute significantly to our employee value proposition. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Act as the key expert on compensation and benefits within the organization, providing resources and data to HR Business Partners and advising employees and managers on related matters.</p><p>• Develop and manage compensation tools, processes, and procedures, including job level structuring, salary structures, salary review procedures, and increase processes.</p><p>• Conduct annual compensation benchmarking surveys and use software to capture relevant data, shaping our compensation philosophy to attract and retain talent across all jobs and disciplines.</p><p>• Stay up-to-date with local, state, and federal wage regulations, implementing necessary changes in collaboration with HR Business Partners and Legal.</p><p>• Create and disseminate annual communication that helps employees understand the value of their total compensation package.</p><p>• Collaborate with vendors, brokers, partners, and providers for planning and execution of benefits selection process, budgeting, and decision-making.</p><p>• Assess annual benefit offerings, conduct competitive market benchmarking and research, and lead transitions or changes.</p><p>• Support various employee benefits programs including 401(k), health insurance, dental, vision, life including annual open enrollment, and lead wellness efforts. </p><p>• Serve as the primary liaison with Finance and Payroll departments.</p>Accounts Receivable Specialist<p><strong>Job Title:</strong> Accounts Receivable Specialist</p><p><strong>Location:</strong> Burlingame, Onsite Full Time </p><p><br></p><p>An esteemed<strong> Non-Profit based in Burlingame</strong> is seeking a detail-oriented and proactive <strong>Accounts Receivable (AR) Specialist</strong> to join their finance team. This position will play a critical role in submitting invoices and managing receivables for multiple agencies, ensuring accuracy, compliance, and timely processing to maintain smooth cash flow. The ideal candidate will be able to handle high-volume transactional work, collaborate with county billing representatives, and manage invoice submissions and supporting documentation. This role reports directly to Accounting Manager and is integral to improving and streamlining our AR processes.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Submit a variety of invoices, along with supporting documentation (e.g., labor reports, expense receipts), to multiple agencies on time each month, ensuring accuracy and completeness.</li><li>Work closely with county billing representatives to ensure smooth communication and timely submission of invoices, utilizing available portals (preferred method) and email for submission of scanned PDFs.</li><li>Track progress of submitted invoices and follow up with the agencies to ensure proper processing and payments.</li><li>Manage a volume of approximately 10-15 invoices per week, including high-complexity invoices with significant backup documentation (100+ pages).</li><li>Process $1-1.5M in monthly contract billings, ensuring compliance with contract terms and billing guidelines.</li><li>Support the transition to SAGE Intacct by contributing to the adoption of more efficient, automated billing practices.</li><li>Collaborate with internal teams to gather required backup documentation, ensuring completeness and accuracy of invoices before submission.</li><li>Report to the AR supervisor/manager, providing regular updates on the status of outstanding receivables, aging reports, and any issues encountered with billing processes.</li></ul><p><br></p>Accounts Payable Specialist<p><strong>Robert Half</strong>, a leading global staffing firm, is excited to hire an <strong>Accounts Payable Specialist</strong> to join our team in <strong>Tri-Valley and CC County!</strong></p><p><br></p><p>This is your chance to gain hands-on experience across multiple industries while working with a variety of software. Are you ready to take on career-building challenges, dive into impactful projects, and grow your professional skills? If so, we want to hear from you!</p><p> </p><p>For more information on this unique career position offered exclusively through Robert Half - please find my email on LinkedIn (Tawnia Kirshen) and email your resume directly.</p><p> </p><p>Accounts Payable Specialist Job Duties - will vary upon each engagement:</p><ul><li>Review all invoices for appropriate documentation and approval prior to payment</li><li>Process two and 3 way match</li><li>Prioritize invoices according to discounts and payment terms</li><li>Process expense reports and maintain vendor accounts</li><li>Reconcile vendor statements, research and correct discrepancies</li><li>Respond to vendor inquiries</li><li>Audit and process credit card bills</li><li>Match invoices to checks, obtain all signatures for checks </li><li>1099 maintenance</li><li>Assist in month end closing</li><li>Perform special projects as needed</li></ul>AP Specialist<p>We are seeking a detail-oriented and highly organized <strong>Accounts Payable Specialist</strong> to join our team. In this role, you will be responsible for efficiently managing the accounts payable process, including processing invoices, cutting checks, resolving discrepancies, and collaborating with various internal departments. The ideal candidate has a strong accounting background, excellent problem-solving skills, and the ability to handle a high volume of transactions in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process approximately 50–100 invoices weekly, ensuring accuracy and compliance with company policies.</li><li>Prepare, cut, and distribute checks in a timely manner.</li><li>Manage incoming checks from the mail for proper documentation and processing.</li><li>Communicate and collaborate with the Accounts Receivable (AR) Billing Department to resolve any discrepancies or issues.</li><li>Research and resolve any invoicing problems or payment discrepancies.</li><li>Perform general administrative tasks, particularly on Wednesdays, as assigned by management.</li></ul><p><br></p>Accounts Payable Specialist<p><strong>Robert Half</strong>, a rapidly growing global staffing powerhouse, is on the hunt for an <strong>Accounts Payable Specialist</strong> to join our Full-Time Engagement Professionals Team.</p><p>This is a chance to immerse yourself in a variety of industries, working with diverse software tools and gaining invaluable experience. If you're ready for career-building opportunities, thrive on tackling challenges, and enjoy diving into hands-on projects, this is the perfect role for you!</p><p> </p><p>For more information on this unique career position offered exclusively through Robert Half - please find my email on LinkedIn (Tawnia Kirshen) and email your resume directly.</p><p> </p><p>Accounts Payable Specialist Job Duties - will vary upon each engagement:</p><ul><li>Review all invoices for appropriate documentation and approval prior to payment</li><li>Process two and 3 way match</li><li>Prioritize invoices according to discounts and payment terms</li><li>Process expense reports and maintain vendor accounts</li><li>Reconcile vendor statements, research and correct discrepancies</li><li>Respond to vendor inquiries</li><li>Audit and process credit card bills</li><li>Match invoices to checks, obtain all signatures for checks </li><li>1099 maintenance</li><li>Assist in month end closing</li><li>Perform special projects as needed</li></ul>Accounts Payable SpecialistWe are offering a permanent employment opportunity for an Accounts Payable Specialist in Mountain View, California. As an Accounts Payable Specialist, you will be working in the financial services industry, utilizing your skills in account coding, accounting software systems, and ERP. You will be responsible for managing and improving financial processes and systems.<br><br>Responsibilities:<br>• Oversee and manage the processing of bill payments, credit card transactions, and reimbursements.<br>• Utilize Accounting Software Systems and ADP - Financial Services for efficient financial management.<br>• Employ your skills in Concur and ERP - Enterprise Resource Planning to improve process efficiencies.<br>• Constantly review and improve existing systems and processes for stronger controls.<br>• Apply your knowledge of Accrual Accounting and Automated Clearing House (ACH) in daily tasks.<br>• Ensure accurate coding of accounts using your proficiency in Account Coding.<br>• Perform regular audits to ensure the accuracy of financial transactions.<br>• Maintain and update the Accounts Payable (AP) and other accounting functions.Accounts Payable SpecialistWe are on the lookout for a diligent Accounts Payable Specialist, based in Napa, California. As an Accounts Payable Specialist, your main role will be to manage and maintain our accounts payable operations, including processing invoices, managing vendor relations, and handling various accounting tasks.<br><br>Responsibilities:<br>• Accurately manage and process invoices through our accounts payable system<br>• Oversee the email management for the payables inbox, where most invoices are received<br>• Maintain proper vendor records, including new vendor setup, managing W-9 forms, and insurance requirements<br>• Handle the assembling of check run packages with reports for CEO approval<br>• Record and manage various bank entries that have cleared<br>• Execute credit card reconciliation for the corporate card used by all departments<br>• Handle accounts receivable tasks, such as sending invoices to trade partners and recording deposits<br>• Upload trade orders to the SOVOS/ShipCompliant website on the shipment date<br>• Update Standard Operating Procedures (SOPs) as needed<br>• Utilize relevant accounting software, such as Microsoft Dynamics Navision (NAV), and demonstrate strong Excel skills, including the use of pivot tables.