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41 results for Medical Administrative Assistant in San Francisco, CA

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply. Key Responsibilities<ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
2026-06-02T00:00:00Z

Legal Administrative Assistant

Santa Rosa, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
A small civil litigation law office in Santa Rosa is seeking a Temporary Legal Administrative Assistant to provide coverage during a medical leave beginning in mid-June and continuing through early August. This position requires candidates to report onsite Monday through Thursday from 8:30 AM to 4:00 PM, making it an excellent fit for legal support professionals seeking a reduced-hour schedule. The ideal candidate will have prior law firm experience, hands-on e-filing experience, and the ability to step into an active practice with minimal training.Responsibilities:<ul><li>E-file court documents using One Legal</li><li>Scan, upload, and organize documents</li><li>Process service requests</li><li>Answer and route incoming phone calls</li><li>Handle mailings and correspondence</li><li>Maintain electronic and physical case files</li><li>Provide front desk coverage and general administrative support</li><li>Assist with calendaring and scheduling activities as needed</li></ul>
2026-06-03T00:00:00Z

Medical Scheduler

Palo Alto, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a Patient Admin Specialist (PAS)/Medical Scheduler to support front-office operations for an outpatient clinic in Palo Alto, California. This short-term Contract position focuses on delivering a welcoming patient experience while coordinating registration, scheduling, and essential administrative support. The ideal candidate is organized, responsive, and comfortable managing a high-volume environment with professionalism and accuracy. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced, high-volume healthcare environment while providing excellent patient service. Key Responsibilities<ul><li>Review Epic scheduling reports and work queues to identify patients requiring pre-anesthesia appointments </li><li>Contact patients via phone to schedule appointments in a timely, professional manner </li><li>Determine appropriate appointment types (in-person vs. virtual) based on established guidelines </li><li>Accurately document all scheduling activities within Epic </li><li>Request and track medical records, ensuring proper documentation in the system </li><li>Collaborate with schedulers, patient care coordinators, and clinical teams to optimize workflows </li><li>Maintain high standards of customer service and patient communication </li><li>Follow clinic workflows, standard operating procedures, and escalation protocols </li></ul>
2026-05-29T00:00:00Z

Administrative Assistant

Santa Rosa, CA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
The Back Office Administrator supports internal operations by processing, organizing, and safeguarding a high volume of confidential documentation. This role requires exceptional attention to detail, discretion, and the ability to manage competing priorities in a fast‑paced, compliance‑driven environment.•Key Responsibilities<ul><li>Process, review, and file high volumes of confidential documents with accuracy and timeliness</li><li>Maintain organized electronic and physical filing systems in accordance with company policies and regulatory requirements</li><li>Perform data entry, document indexing, and records management with strict attention to detail</li><li>Handle sensitive information discreetly, ensuring confidentiality and data security at all times</li><li>Support internal departments with administrative tasks such as document preparation, scanning, archiving, and retrieval</li><li>Monitor document workflows to ensure completeness, accuracy, and adherence to established procedures</li><li>Identify discrepancies or missing information and follow up to resolve issues promptly</li><li>Assist with audits, compliance reviews, or records requests as needed</li><li>Adhere to retention schedules and destruction protocols for sensitive materials</li><li>Provide general back‑office administrative support to ensure smooth daily operations</li></ul>
2026-05-07T00:00:00Z

Administrative Assistant

Berkeley, CA
onsite
Temporary / Contract
27 - 29 USD / Hourly
We are looking for an Administrative Assistant to provide hands-on coordination and administrative support for a planned office relocation in Berkeley, California. This Contract position is ideal for someone who thrives in fast-moving environments and can keep logistics, communication, and documentation organized across multiple workstreams. The role will partner with leadership, vendors, and internal teams to help the move progress smoothly and ensure the new workspace is ready for day-to-day operations. Responsibilities: • Coordinate administrative activities tied to the office relocation, ensuring plans, schedules, and follow-up items remain organized and up to date. • Monitor key milestones and outstanding tasks so that move-related deliverables are completed within expected timeframes. • Support workspace readiness by assisting with furniture arrangements, cubicle planning, and other site logistics connected to the new office setup. • Maintain project records, meeting notes, status reports, and other documentation needed to keep stakeholders informed. • Schedule meetings, prepare materials, and communicate progress updates to leadership and cross-functional partners involved in the relocation. • Work with external vendors and internal contacts to help manage purchasing steps, service coordination, and relocation-related requests. • Provide general administrative support, including data entry, phone coverage, and front-office assistance as needed during the transition period. • Contribute to operational planning efforts that support a smooth move into the new office environment and continued business continuity.
2026-05-29T00:00:00Z

Administrative Assistant

Union City, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
<ul><li>Provide general administrative support to the department</li><li>Process and submit invoices</li><li>Set up purchase orders and support finance-related administrative tasks</li><li>Manage vendor setup and communicate with vendors as needed</li><li>Receive checks and assist with related documentation and tracking</li><li>Assist with planning activities, coordination, and logistics</li><li>Support permit processing and maintain related documentation</li><li>Help with records, correspondence, and other departmental administrative needs</li></ul>
2026-05-28T00:00:00Z

Administrative Assistant

Santa Clara, CA
onsite
Permanent / Full Time
48000 - 50000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded properly. • Participate in training to learn additional responsibilities and enhance skills. • Maintain administrative records and provide general office support as needed.
2026-05-27T00:00:00Z

Administrative Assistant

Berkeley, CA
onsite
Temporary / Contract
25.65 - 29.7 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support an education-focused organization. This contract position will play a key role in organizing records, converting physical materials into digital formats, and helping maintain accessible documentation. The assignment is expected to last approximately one month and requires someone who is comfortable handling administrative work with a strong level of accuracy and technical confidence. Responsibilities: • Organize and file a wide range of office documents to improve record accessibility and maintain orderly administrative systems. • Scan and digitize paper-based materials, ensuring electronic files are saved accurately and consistently. • Review documents during processing and flag any building plans or similar records that should be retained carefully. • Perform data entry and basic record updates to support day-to-day administrative operations. • Provide general office assistance as needed, including support for front-desk and reception-related tasks. • Help maintain a clean and efficient document management workflow while meeting deadlines for the contract assignment.
2026-05-26T00:00:00Z

Administrative Assistant

Pleasant Hill, CA
onsite
Temporary to Hire
23 - 24 USD / Hourly
Robert Half client is looking for an organized Administrative Assistant to support daily operations for a laboratory team in Pleasant Hill, CA. This contract opportunity with permanent potential is ideal for someone who enjoys balancing administrative coordination, client communication, and report distribution in a fast-paced healthcare setting. The person in this role will help maintain smooth workflow by partnering with laboratory staff, couriers, and external medical offices while ensuring documentation and support tasks are handled accurately and efficiently. Administrative Assistant Responsibilities:• Coordinate administrative support for the Administration Manager and laboratory personnel to help keep daily workflow running smoothly.• Review documents for completeness and accuracy before distribution, filing, or follow-up action.• Manage communication between the laboratory, physician offices, surgery centers, couriers, and sales representatives to support timely service and client satisfaction.• Prepare, print, and distribute daily reports, including sending materials to couriers and delivering reports to clients by fax or mail when needed.• Arrange specimen-related logistics such as slide and block send-outs for testing or external departmental review.• Track requisition inventory and general office supplies, and replenish materials before stock levels become too low.• Produce client-specific requisition forms and coordinate delivery through courier routes or the Territory Sales Manager.• Use office systems and equipment, including the pathology platform and standard administrative tools, to complete support tasks efficiently.• Follow organizational procedures and complete additional administrative duties assigned by the Administration Manager. If you are interested in this Administrative Assistant position, please submit your resume today!
2026-06-03T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
27 - 27 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily operations for a Long-term Contract opportunity in California. This role is ideal for someone who combines strong computer proficiency with a customer-focused approach and is comfortable handling in-person errands throughout the surrounding neighborhood. The position will help keep office and tenant-related administrative activities organized while supporting responsive service and smooth day-to-day coordination. Responsibilities: • Provide administrative support for daily office activities, including document handling, record upkeep, and general coordination of routine tasks. • Deliver attentive customer service when assisting tenants, staff, and visitors, ensuring questions and requests are addressed promptly and courteously. • Complete local operational errands such as mail pickup and delivery runs within the area while maintaining awareness of surroundings. • Maintain organized files and accurate service documentation, including creating, updating, and archiving records as needed. • Assist with scheduling, meeting coordination, and preparation of materials to support team communication and workflow. • Help coordinate rent-related paperwork, benefits-related documentation, and other administrative processes tied to tenant support services. • Support building operations by helping track unit concerns, inspection follow-up items, and other property-related administrative needs. • Respond calmly during urgent tenant situations by relaying information quickly, supporting de-escalation efforts, and connecting staff with needed resources. • Work closely with internal teams and external service providers to ensure requests, referrals, and follow-up actions are completed in a timely manner.
2026-06-01T00:00:00Z

Administrative Assistant

San Ramon, CA
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for two organized Administrative Assistants to support daily office operations in the Santa Maria and San Luis Obispo, California offices. This contract-to-permanent opportunity is ideal for someone who enjoys keeping workflows on track, assisting visitors and callers, and maintaining accurate administrative records. The person in this role will contribute to a detail-oriented front-office environment while handling a variety of clerical and coordination tasks with care and efficiency. Responsibilities:• Manage front-desk and office support activities to help maintain an efficient and welcoming workplace.• Respond to incoming calls, direct inquiries appropriately, and relay messages in a timely manner.• Enter, update, and maintain records with a high level of accuracy and attention to detail.• Assist with general clerical duties such as filing, document preparation, scanning, and correspondence support.• Welcome guests and provide receptionist coverage while ensuring a detail-oriented first point of contact.• Coordinate administrative tasks across the office to support day-to-day operations and team needs.
2026-06-01T00:00:00Z

Administrative Assistant

Menlo Park, CA
onsite
Temporary / Contract
28 - 38 USD / Hourly
Administrative Assistant Job DescriptionWe’re seeking a highly organized Administrative Assistant to support daily operations and ensure efficient workflow across the team. This role serves as a key point of coordination, handling administrative tasks, communication, and scheduling in a fast-paced environment. Key Responsibilities:<ul><li>Manage calendars, meetings, and travel arrangements for leadership</li><li>Handle correspondence, including emails, calls, and internal communications</li><li>Prepare reports, presentations, and maintain accurate records</li><li>Coordinate office logistics, supplies, and vendor interactions</li><li>Support special projects and team initiatives as needed</li></ul>
2026-05-15T00:00:00Z

Medical Front Desk Specialist

Palo Alto, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Job SummaryWe are seeking a friendly, organized, and detail-oriented Medical Front Desk / Patient Scheduling candidates to join our client's healthcare team. This role is responsible for providing excellent customer service while managing patient scheduling, registration, and front office operations in a fast-paced medical environment. Most positions are onsite in Palo Alto, CA. Responsibilities<ul><li>Answer high-volume inbound calls and assist patients with scheduling appointments</li><li>Check patients in and out for appointments</li><li>Verify insurance information and update patient demographics</li><li>Maintain accurate patient records in the electronic medical record (EMR) system</li><li>Provide patients with information regarding appointments, referrals, and office policies</li><li>Coordinate schedules for providers and ensure efficient patient flow</li><li>Handle front desk administrative duties including scanning, filing, faxing, and data entry</li><li>Maintain HIPAA compliance and patient confidentiality at all times</li><li>Deliver professional and compassionate customer service to patients, families, and staff</li></ul>
2026-05-26T00:00:00Z

Healthcare Data Management Specialist

Palo Alto, CA
onsite
Temporary / Contract
25 - 29 USD / Hourly
Our client, a leading healthcare organization in Palo Alto, is hiring a Healthcare Data Management Specialist to support their blood center operations. This is a detail-heavy, data entry-focused healthcare role working with confidential medical records and imaging systems. Healthcare Data Management & Imaging Specialist<ul><li>Accurately enter, update, and maintain donor and medical data within electronic databases and record systems </li><li>Review and correct discrepancies in medical history records and blood product documentation </li><li>Scan and image confidential medical records and donor charts into electronic imaging systems </li><li>Maintain organized filing systems and prepare records for off-site storage </li><li>Run reports, perform data audits, and ensure accuracy of donor information and documentation </li><li>Support DonorID (DID) system setup, maintenance, and data transfers between systems </li><li>Perform clerical duties including filing, record maintenance, answering phones, and document processing </li><li>Maintain confidentiality and compliance with HIPAA, safety regulations, and medical documentation standards </li><li>Work closely with clinical and laboratory staff to resolve documentation and data issues </li><li>Flexible schedule required, including evenings and weekends based on operational needs </li><li>Shift: Tuesday–Friday, 11:00AM–9:30PM (but need to be flexible based on the above)</li></ul>
2026-06-02T00:00:00Z

Patient Admin Specialist (PAS)

Redwood City, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a Patient Admin Specialist (PAS) to support front-office operations in an outpatient clinic in Redwood City, California. This Long-term Contract position focuses on delivering a smooth patient experience through registration, appointment coordination, surgery scheduling support, and day-to-day administrative assistance. The ideal candidate is organized, service-focused, and comfortable managing multiple priorities while communicating effectively with patients, providers, and internal teams. Responsibilities: • Welcome patients at the front desk, manage check-in and check-out activities, and address routine questions related to appointments, payments, and scheduling. • Coordinate new patient intake and assist with arranging appointments and surgical visits based on provider availability and clinic guidelines. • Communicate with physicians and clinic staff to align scheduling needs and help address time-sensitive patient situations appropriately. • Support patient and provider interactions by using approved reference materials, office tools, and established administrative procedures. • Respond to non-clinical inquiries received through phone messages or CRM systems, and route complex matters to the appropriate team when needed. • Maintain accurate clinic records by updating databases, processing internal documentation, and organizing patient-related administrative forms. • Handle incoming and outgoing office correspondence, including fax distribution, mail processing, and filing of clinic-specific documents. • Contribute to daily clinic efficiency by meeting service expectations and completing administrative duties in a timely and thorough manner.
2026-06-01T00:00:00Z

Patient Admin Specialist (PAS)

Palo Alto, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
We are looking for a Patient Admin Specialist (PAS) to support front-desk and patient registration activities in an outpatient clinic in Palo Alto, California. This Long-term Contract position focuses on creating a smooth patient experience by coordinating appointments, assisting with surgery scheduling, handling routine administrative work, and responding to non-clinical inquiries with professionalism and care. The role also helps keep daily clinic operations organized through accurate documentation, communication with providers, and timely management of records, messages, and office correspondence. Responsibilities: • Welcome patients at the front desk, guide them through check-in and check-out, and address routine questions related to appointments, schedules, and payments. • Coordinate new patient intake and assist with scheduling needs, including surgical appointments and time-sensitive requests from care teams. • Work closely with providers and clinic staff to align appointment availability with patient needs and urgent scheduling priorities. • Support patient and physician communication by using approved reference materials, office tools, and established workflows. • Maintain clinic administrative systems by updating databases, processing internal documents, and keeping information accurate and organized. • Respond to non-clinical messages received through CRM platforms and patient communication channels, escalating issues when follow-up is needed. • Manage incoming and outgoing office materials such as faxes, mail, and clinic documentation while ensuring proper filing and distribution. • Deliver attentive service that supports departmental expectations for quality, responsiveness, and patient satisfaction.
2026-05-20T00:00:00Z

Patient Admin Specialist (PAS)

Redwood City, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a Patient Administrative Specialist to join our team in Redwood City, California. In this role, you will manage patient registration and provide administrative support for an outpatient clinical setting. As part of this long-term contract position, you will play a key role in ensuring smooth daily operations while delivering excellent service to patients and providers. Responsibilities:• Oversee patient check-in and check-out processes at the front desk, ensuring a welcoming and organized experience.• Greet and assist patients with questions regarding appointments, payments, and schedules.• Coordinate with healthcare providers to manage scheduling preferences and respond promptly to urgent patient needs.• Utilize reference materials and tools to provide support to both doctors and patients.• Perform administrative tasks such as maintaining directories, processing internal forms, and managing clinic documentation.• Respond to non-clinical inquiries and escalate issues as needed for resolution.• Handle and distribute faxes, mail, and other clinic-specific communications efficiently.• Ensure compliance with organizational and departmental service standards.• Support surgery scheduling and coordination for new patients.• Use electronic medical records systems to document and update patient information accurately.
2026-06-01T00:00:00Z

Patient Admin Specialist (PAS)

Palo Alto, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
We are looking for a Patient Admin Specialist (PAS) to support front-office operations in an outpatient clinic in California. This Long-term Contract position focuses on patient registration, appointment coordination, surgery scheduling support, and day-to-day administrative service for a busy clinical environment. The ideal candidate brings strong customer service skills, comfort with medical office systems, and the ability to stay organized while responding to changing patient and provider needs. Responsibilities: • Welcome patients at the front desk, guide them through check-in and check-out, and address routine questions related to appointments, schedules, and payments. • Coordinate new patient intake and assist with surgery scheduling and other appointment-related activities to keep clinic operations running smoothly. • Work closely with providers and clinic staff to align scheduling priorities and help address urgent administrative patient needs in a timely manner. • Support non-clinical patient and provider communication by responding to messages in CRM and related systems, escalating issues when further follow-up is needed. • Maintain accurate records by updating databases, processing internal documents, and managing clinic information used for daily operations. • Handle incoming and outgoing administrative materials, including faxes, mail, and filing, while ensuring documentation is organized and accessible. • Use reference materials and office tools to assist with patient administrative support and reinforce service quality standards across the clinic. • Contribute to a positive patient experience by delivering attentive service, managing multiple tasks efficiently, and supporting overall front-office workflow.
2026-05-29T00:00:00Z

Patient Admin Specialist (PAS)

Redwood City, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a Patient Admin Specialist (PAS) to support front-desk and patient registration activities in an outpatient clinic in California. This long-term contract position is ideal for someone who combines strong customer service skills with the ability to manage scheduling, documentation, and patient communications in a fast-paced healthcare setting. The role focuses on creating a smooth experience for patients while helping the clinic stay organized, responsive, and efficient during daily operations. Responsibilities: • Welcome patients upon arrival, guide them through check-in and check-out steps, and address routine questions related to appointments, billing, and visit logistics. • Coordinate new patient intake and assist with arranging procedures and surgery appointments based on provider availability and clinic priorities. • Work closely with physicians and clinic staff to align scheduling needs and help address time-sensitive patient concerns promptly. • Support patient and provider interactions by using approved reference materials, office tools, and established administrative procedures. • Maintain accurate clinic records by updating databases, processing internal documentation, and organizing front-office information. • Respond to non-clinical inquiries received through phone, messaging, or CRM systems, and escalate issues when they require additional review. • Handle incoming and outgoing administrative materials, including faxes, mail, and clinic documentation, while ensuring proper distribution and filing. • Contribute to high service standards by managing multiple front-office tasks efficiently and maintaining a thorough, patient-focused approach throughout the day.
2026-05-29T00:00:00Z

Sr. Administrative Assistant

Fremont, CA
onsite
Temporary / Contract
36.1 - 41.8 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to provide high-level operational and scheduling support for a busy team in Fremont, California. This Long-term Contract position is ideal for someone who excels at managing priorities, coordinating logistics, and keeping administrative processes running smoothly. The successful candidate will bring strong organizational judgment, clear communication skills, and the ability to handle multiple tasks with accuracy and consistency. Responsibilities: • Coordinate complex calendars, schedule meetings, and align appointments across multiple stakeholders while resolving conflicts efficiently. • Provide day-to-day administrative support by preparing materials, organizing documents, and maintaining accurate records for team activities. • Arrange domestic and international travel, including itineraries, transportation, lodging, and related logistics based on business needs. • Support the preparation, review, and organization of export and import documentation to help ensure timely and compliant shipment processing. • Set up and manage conference calls, virtual meetings, and related meeting logistics to ensure smooth communication and participation. • Track action items, follow up on deadlines, and help maintain workflow continuity for leadership and cross-functional partners. • Assist with correspondence, reports, and presentation materials while ensuring a consistent and detail-focused standard. • Handle shifting priorities with discretion and sound judgment in a fast-paced administrative environment.
2026-05-28T00:00:00Z

Sr. Legal Administrative Assistant

San Jose, CA
onsite
Permanent / Full Time
70000 - 95000 USD / Yearly
An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week • Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence • Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering • Answer phones, take and relay messages • Coordinate and schedule travel • Prepare and submit expense reports and reconcile credit card transactions • Assist with submitting conflict checks and opening new matters • Enter time charges • Assist with onboarding tasks for new hires • Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository • Actively contribute to team meetings and other team related activities • Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues • Perform other related duties and projects as assigned
2026-05-05T00:00:00Z

Senior Administrative Assistant

Menlo Park, CA
onsite
Temporary / Contract
28 - 42 USD / Hourly
Senior Administrative Assistant Job DescriptionWe’re seeking a highly experienced Senior Administrative Assistant to provide advanced support to leadership and ensure seamless day-to-day operations. This role acts as a trusted partner, managing complex administrative functions and driving efficiency across the organization. Key Responsibilities:<ul><li>Manage complex calendars, executive meetings, and travel coordination</li><li>Prepare reports, presentations, and confidential correspondence</li><li>Serve as liaison between leadership, internal teams, and external partners</li><li>Oversee office operations, vendors, and administrative processes</li><li>Support special projects, events, and strategic initiatives</li></ul>
2026-05-15T00:00:00Z

Medical Eligibility and Payment Posting Specialist

Pleasanton, CA
onsite
Temporary / Contract
27 - 33 USD / Hourly
We are looking for a Medical Eligibility and Payment Posting Specialist to support healthcare revenue cycle operations in Pleasanton, California. This Long-term Contract position focuses on verifying coverage, reviewing coding-related information, posting payments accurately, and helping ensure patient accounts are updated correctly. The ideal candidate brings strong knowledge of outpatient coding standards, insurance and Medicaid eligibility processes, and patient billing support within a medical environment. Responsibilities:• Verify insurance, Medicaid, and patient coverage details to confirm benefits and eligibility before services are processed.• Post payments to patient accounts with accuracy, reconcile transactions, and investigate discrepancies that affect account balances.• Review medical coding information using ICD-10 and CPT guidelines to support clean claim and billing workflows.• Prepare and distribute patient statements while helping resolve account questions related to charges, payments, and coverage.• Maintain complete and accurate documentation within billing and coding records to support compliance and audit readiness.• Coordinate with internal teams to address claim issues, eligibility questions, and payment posting exceptions in a timely manner.• Assist with updates to workflows or systems when needed as part of ongoing operational support responsibilities. If you are interested in this role, please apply today and call us at (510) 470-7450
2026-05-21T00:00:00Z

Legal Assistant

Berkeley, CA
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Assistant to join our team in Berkeley, California. This role offers an exciting opportunity to contribute to a dynamic plaintiff IP firm by supporting various administrative, legal, and organizational tasks. The ideal candidate will thrive in a fast-paced environment and bring versatility to a team-oriented office setting. Responsibilities: • Manage reception duties, including answering phones and greeting visitors with professionalism. • Coordinate court filings and handle e-filing processes accurately and efficiently. • Support civil litigation tasks through calendar management and scheduling. • Assist with administrative responsibilities such as document organization and office setup. • Perform light paralegal duties as required, including aiding in litigation preparation. • Maintain organized records and ensure timely updates to legal documents. • Collaborate with attorneys and staff to meet deadlines and client needs. • Provide general office support to ensure smooth daily operations. • Handle correspondence and communication with courts and clients. • Adapt to a variety of tasks, combining administrative, secretarial, and paralegal work.
2026-05-05T00:00:00Z

Legal Assistant

Burlingame, CA
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
We are looking for a dependable Legal Assistant to support a trusts and estates practice in Burlingame, California. This position plays an important role in keeping client files, correspondence, and administrative workflows organized for a group of paralegals. The right candidate is comfortable handling recurring processes, communicating clearly, and maintaining a high level of accuracy in a structured office environment. Responsibilities: • Manage daily incoming and outgoing mail by sorting materials, preparing correspondence, and ensuring timely distribution to the appropriate team members. • Create, update, and maintain organized paper and digital client files, including document intake, scanning, indexing, and ongoing records upkeep. • Prepare documents for signature by reviewing formatting, completeness, and supporting materials before circulation. • Draft transmittal letters and other client-facing correspondence to send completed documents and related information. • Monitor certified mail activity, including receipt tracking and confirmation of delivery for important legal communications. • Support legal and administrative filings by coordinating check requests, lodging wills, recording deeds, and preparing proofs of service. • Assemble exhibits and backup documentation for petitions, tax filings, and other matters handled by the trusts and estates team. • Assist with post-recording follow-up by attaching confirmations, updating files, and sending final transmittal materials as needed.
2026-05-27T00:00:00Z