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52 results for Human Resources Hr Assistant in San Francisco, CA

Human Resources (HR) Assistant
  • Fremont, CA
  • onsite
  • Temporary
  • 26.6 - 30.8 USD / Hourly
  • We are looking for a Compensation and Benefits Administrator to join an established client in the South Bay. This is a direct permanent offering an excellent opportunity to support key HR functions and enhance your skills. The role involves working closely with the HR Management team and being point of contact for Compensation and Benefits Administration. <br> Responsibilities: • Coordinate and manage Employee Compensation and Benefits • Assist in maintaining and updating Human Resources Information Systems (HRIS) to reflect current employee data. • Provide administrative support for various HR functions, including record-keeping and policy updates. • Collaborate with team members - HRIS system recording all Compensation and Benefit changes • Ensure adherence to company policies and employment regulations in all HR practices. • Prepare reports and summaries related to HR activities for management review. • Support the implementation of new HR initiatives to improve operational efficiency
  • 2026-03-20T00:00:00Z
HR Assistant
  • Mountain View, CA
  • onsite
  • Temporary
  • 28 - 35 USD / Hourly
  • <p><strong>HR Assistant – Job Description</strong></p><p>The HR Assistant provides essential administrative support to the human resources department, helping facilitate HR processes and maintaining accurate employee records. This role supports hiring, onboarding, benefits, and general HR inquiries to ensure a positive employee experience.</p><p><strong>Day-to-Day Responsibilities:</strong></p><ul><li>Assist with recruitment tasks, such as scheduling interviews and communicating with candidates</li><li>Maintain and update employee records and HR databases</li><li>Support the onboarding and offboarding process for employees</li><li>Respond to routine HR inquiries from staff and management</li><li>Help coordinate employee benefits, training, and events</li><li>Prepare HR documentation, reports, and correspondence as needed</li><li>Ensure confidentiality and accuracy of all HR-related information</li></ul><p><br></p>
  • 2026-03-31T00:00:00Z
Human Resources (HR) Manager
  • Sunnyvale, CA
  • onsite
  • Permanent
  • 130000 - 160000 USD / Yearly
  • We are looking for an experienced Human Resources (HR) Manager to oversee and refine HR operations for a manufacturing organization with multiple locations. This role involves implementing policies and procedures, ensuring compliance with labor laws, and managing employee relations to foster a positive workplace environment. The ideal candidate will bring strategic expertise in benefits, compensation, and compliance.<br><br>Responsibilities:<br>• Develop, implement, and maintain HR policies and procedures to align with organizational goals and legal requirements.<br>• Oversee employee relations and provide guidance to resolve workplace conflicts effectively.<br>• Conduct compensation benchmarking and analysis to ensure competitive and equitable pay practices.<br>• Ensure compliance with labor laws and regulations, including overseeing audits and reporting.<br>• Manage benefits administration, including onboarding, leave of absence programs, and workers&#39; compensation.<br>• Collaborate with leadership to support strategic planning and workforce development initiatives.<br>• Lead performance review processes to enhance employee engagement and productivity.<br>• Analyze HR metrics and utilize HRIS systems to inform decision-making.<br>• Provide training and development programs to improve employee skills and retention.<br>• Support organizational growth by driving HR strategies that align with business objectives.
  • 2026-03-24T00:00:00Z
Human Resources (HR) Manager
  • Sunnyvale, CA
  • onsite
  • Permanent
  • 119000 - 180000 USD / Yearly
  • <p>We are looking for an experienced Human Resources (HR) Manager to lead our HR clients&#39; operations in San Jose, California. This role requires a strategic thinker who can design and implement initiatives that foster employee engagement, ensure compliance with labor laws, and support career development. The ideal candidate will bring a strong background in HR management, a passion for organizational growth, and a collaborative approach to partnering with leadership.</p><p><br></p><p>Responsibilities:</p><p>• Develop and execute HR strategies that align with organizational goals and promote employee satisfaction.</p><p>• Oversee payroll operations and ensure accurate reporting and compliance with federal and state regulations.</p><p>• Manage benefits programs, including equitable compensation, competitive benefits packages, and related analyses.</p><p>• Collaborate with leadership to support employee career development and initiatives focused on attention to detail and growth.</p><p>• Update, communicate, and enforce HR policies and procedures to maintain a consistent and compliant workplace.</p><p>• Provide guidance on employee relations, fostering a positive and inclusive work environment.</p><p>• Ensure compliance with federal and state employment laws and regulations.</p><p>• Utilize HRIS systems to streamline processes and improve data management.</p><p>• Support onboarding efforts to ensure a seamless integration of new employees into the organization.</p><p>• Monitor and analyze HR metrics to identify trends and recommend improvements</p>
  • 2026-04-02T00:00:00Z
Human Resources Coordinator
  • San Rafael, CA
  • onsite
  • Contract / Temporary to Hire
  • 32 - 38 USD / Hourly
  • We are looking for an experienced Human Resources Coordinator to join our team in San Rafael, California. In this pivotal role, you will oversee essential HR functions, including onboarding, employee lifecycle management, and compliance with California labor laws. This is a Contract to long-term position, offering the opportunity for ongoing growth and collaboration within a dynamic organization.<br><br>Responsibilities:<br>• Manage the full onboarding and offboarding process, ensuring accurate documentation for new team members and terminations.<br>• Maintain and update employee records to ensure compliance with company policies and state labor laws.<br>• Oversee HR operations across multiple locations, ensuring consistency and adherence to California employment regulations.<br>• Collaborate with the payroll team to guarantee accurate and timely processing of employee payments.<br>• Support employee relations initiatives by addressing concerns and fostering a positive workplace environment.<br>• Conduct background checks and ensure all pre-employment requirements are met.<br>• Utilize HRIS systems to streamline administrative tasks and improve data management.<br>• Provide guidance and support on HR policies and procedures to employees and managers.<br>• Assist in training and cross-functional support to enhance team effectiveness.<br>• Ensure adherence to legal standards and best practices in all HR functions.
  • 2026-04-01T00:00:00Z
HR Coordinator
  • Sunnyvale, CA
  • onsite
  • Temporary
  • 23.75 - 27.5 USD / Hourly
  • We are looking for a detail-oriented HR Coordinator to join our team on a Contract basis in Sunnyvale, California. In this role, you will provide essential support to the Human Resources department, ensuring smooth day-to-day operations and an exceptional experience for employees and candidates. This position offers an opportunity to contribute to a variety of HR functions, including recruitment, onboarding, and compliance.<br><br>Responsibilities:<br>• Post job openings on various platforms and coordinate candidate interviews to support the recruitment process.<br>• Manage the onboarding process by preparing and collecting necessary documentation, arranging background checks, and conducting orientation sessions.<br>• Oversee employee offboarding by preparing exit paperwork, scheduling interviews, and coordinating with payroll and IT to finalize system and account updates.<br>• Maintain accurate and up-to-date employee records within HR systems and respond to inquiries related to company policies and benefits.<br>• Assist with payroll and compliance tasks, ensuring adherence to HR standards and regulations.<br>• Support special HR-related projects and provide administrative assistance as needed.
  • 2026-04-03T00:00:00Z
HR Coordinator
  • Union City, CA
  • onsite
  • Temporary
  • 25 - 27 USD / Hourly
  • <p>· Works with hiring manager to fill vacant positions. Prepares recruitment plans and announcements, develops and implements recruitment strategies, examination components and other related material for vacant positions.</p><p><br></p><p>· Responsible for full cycle of recruitment including reviewing applications for examinations; conducting job analyses for the validation of examinations; developing and conducting examinations; analyzing and interpreting exam results.</p><p><br></p><p>· Reviews and revises job descriptions to ensure they are current and accurate.</p><p><br></p><p>· Prepares written and oral reports including recommendations for actions.</p><p><br></p><p>· Interprets and applies relevant laws, rules, policies, procedures, MOU’s and ordinances for managers, supervisors, employees.</p><p><br></p><p>· Organizes and maintains automated and manual personnel record systems.</p><p><br></p><p>· Develops and maintains forms as needed.</p><p><br></p><p>· Performs onboarding and off boarding duties as needed.</p><p><br></p><p>· Composes letters, reports, memoranda and other written material as directed or on own initiative.</p><p><br></p>
  • 2026-03-23T00:00:00Z
HR Coordinator
  • Oakland, CA
  • onsite
  • Temporary
  • 20 - 25 USD / Hourly
  • <p><strong>Summary:</strong></p><p>The HR Coordinator provides administrative support to the HR department, assisting with recruitment, onboarding, compliance, and employee relations. This role ensures accurate documentation and helps maintain smooth HR operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Schedule interviews, coordinate calendars, and communicate with candidates.</li><li>Prepare and process new-hire paperwork, onboarding materials, and I-9/E-Verify.</li><li>Maintain employee records, HRIS updates, and compliance files.</li><li>Assist with benefits enrollment, trainings, and HR programs.</li><li>Support employee inquiries and provide general HR administrative support.</li><li>Track HR metrics, prepare reports, and assist with audits as needed.</li></ul><p><strong>Qualifications:</strong></p><ul><li>1–2 years of HR or administrative support experience.</li><li>Knowledge of HR processes, documentation, and compliance preferred.</li><li>Strong organizational and communication skills.</li><li>Proficiency with MS Office and HRIS systems (preferred).</li></ul><p><br></p>
  • 2026-04-02T00:00:00Z
Accounting Assistant
  • Richmond, CA
  • onsite
  • Temporary
  • 25 - 30 USD / Hourly
  • <p>We are seeking an organized and detail-oriented <strong>Accounting Assistant</strong> to support the accounting team in handling <strong>accounts payable (AP)</strong> and <strong>accounts receivable (AR)</strong> functions. This role is ideal for early-career professionals or recent graduates looking to grow their experience in accounting and finance while contributing to the smooth operation of our organization&#39;s financial processes. </p><p><strong>Key Responsibilities:</strong> </p><ul><li>Assist with the <strong>processing, verification, and reconciliation of invoices</strong> in accounts payable. </li><li>Support accounts receivable by tracking incoming payments, issuing invoices, and managing customer account records. </li><li>Perform <strong>data entry</strong> into accounting systems to ensure the accuracy of financial records. </li><li>Help resolve discrepancies, including research and communication with vendors and clients. </li><li>Prepare and review <strong>weekly reports</strong> related to AP and AR activities. </li><li>Maintain proper documentation of financial transactions in compliance with company policies. </li><li>Partner with team members to ensure timely month-end and year-end close processes. </li><li>Provide administrative support to accountants and finance staff as needed. </li><li>Learn and work within various accounting software systems. </li></ul>
  • 2026-03-20T00:00:00Z
Accounting Assistant
  • San Francisco, CA
  • onsite
  • Permanent
  • 70000 - 71000 USD / Yearly
  • <p>We are looking for an organized and detail-oriented Accounting Assistant to join our team in San Francisco, California. In this role, you will support essential financial operations such as accounts payable, accounts receivable, and invoice management. The ideal candidate will have a strong background in accounting processes and proficiency in QuickBooks.</p><p><br></p><p>Responsibilities:</p><p>• Apply GAAP standards across all accounting tasks and ensure accuracy.</p><p>• Work closely with accounting leadership to resolve issues and meet deadlines.</p><p>• Support timely and accurate month‑end close activities.</p><p>• Assist with accounts receivable by preparing property invoices, posting payments, and maintaining records.</p><p>• Support accounts payable by setting up vendors, reviewing requests, processing payments, responding to inquiries, managing petty cash, and handling employee reimbursements.</p><p>• Prepare and issue internal chargebacks and maintain vendor documentation.</p><p>• Manage corporate credit card activity, including reconciliations, monitoring submissions, resolving issues, and enforcing usage policies.</p><p>• Perform bank-related tasks such as posting interest and fees and supporting monthly reconciliations.</p><p>• Maintain organized financial records and assist with additional projects or duties as needed.</p>
  • 2026-03-25T00:00:00Z
HR Business Partner
  • Dublin, CA
  • onsite
  • Temporary
  • 45 - 48 USD / Hourly
  • <p>We are looking for a skilled HR Business Partner in the SF Bay Area to assist our client on this long-term contract position. This role will require travel once a week around the Bay Area to various client locations. You will collaborate with business leaders and employees to drive organizational success while ensuring adherence to company policies, employment laws, and union agreements. This position offers an exciting opportunity to provide strategic HR guidance in a unionized environment while supporting performance management and employee relations.</p><p><br></p><p>Responsibilities:</p><p>• Collaborate with managers and leaders to align workforce planning and organizational development initiatives with business goals.</p><p>• Offer expert advice on employee engagement, performance management, and organizational effectiveness.</p><p>• Interpret and administer collective bargaining agreements to ensure compliance with union contract provisions.</p><p>• Foster strong labor-management relationships by serving as a liaison between management and union representatives.</p><p>• Investigate and support the resolution of employee grievances in accordance with company policies and union agreements.</p><p>• Implement HR programs and policies that enhance employee relations and support compliance with employment laws.</p><p>• Provide training and guidance to leaders on HR best practices and labor law requirements.</p><p>• Assist in developing strategies to improve overall employee satisfaction and organizational culture.</p><p>• Monitor and ensure adherence to HR compliance standards across all levels of the organization.</p>
  • 2026-03-24T00:00:00Z
Legal Administrative Assistant
  • San Jose, CA
  • onsite
  • Permanent
  • 60000 - 70000 USD / Yearly
  • We are looking for a detail-oriented Legal Administrative Assistant to support the daily operations of a dynamic legal office in San Jose, California. This role involves managing administrative tasks, ensuring smooth communication, and maintaining organized workflows. The ideal candidate will bring exceptional organizational skills and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Handle incoming calls with professionalism, addressing inquiries and directing them appropriately.<br>• Perform data entry tasks to maintain accurate and up-to-date records.<br>• Manage receptionist duties, including greeting visitors and ensuring a welcoming office environment.<br>• Process invoices and ensure timely payment of bills.<br>• Organize and maintain office files, ensuring easy access to important documents.<br>• Provide administrative support to legal staff, including scheduling meetings and appointments.<br>• Coordinate office supplies and ensure inventory is adequately stocked.<br>• Assist in drafting correspondence and reports as needed.<br>• Maintain confidentiality while handling sensitive legal documents and information.<br>• Collaborate with team members to streamline office procedures and workflows.
  • 2026-03-19T00:00:00Z
Facilities Assistant
  • Alameda, CA
  • onsite
  • Contract / Temporary to Hire
  • 32 - 37 USD / Hourly
  • We are looking for a Facilities Assistant to join our team in Alameda, California. In this role, you will play a key part in maintaining a safe, organized, and efficient workplace environment. Reporting to the Facilities Manager, you will work closely with other team members to ensure seamless daily operations. This is a contract-to-permanent position, offering an excellent opportunity for growth within our organization.<br><br>Responsibilities:<br>• Conduct regular inspections of the office to identify and address facility-related issues, such as lighting, temperature, and cleanliness.<br>• Coordinate with external vendors for cleaning services, repairs, and scheduled maintenance tasks.<br>• Monitor and manage office supply inventory, placing orders to ensure adequate stock levels.<br>• Prepare meeting rooms by arranging furniture, setting up AV equipment, and providing refreshments as needed.<br>• Assist with office relocations and workspace adjustments, including logistics and vendor coordination.<br>• Ensure adherence to health, safety, and security procedures throughout the facility.<br>• Handle incoming and outgoing mail and deliveries, ensuring timely distribution.<br>• Provide support for special projects, office events, and reconfiguration efforts as required.<br>• Maintain accurate facility records, including vendor contracts and maintenance logs.
  • 2026-03-17T00:00:00Z
Administrative Assistant
  • San Jose, CA
  • onsite
  • Temporary
  • 22.8 - 26.4 USD / Hourly
  • We are looking for an organized and proactive Administrative Assistant to join our team in San Jose, California. This long-term contract position offers the opportunity to support key operations and contribute to the success of our organization. The ideal candidate will bring a detail-oriented mindset and exceptional communication skills to ensure smooth day-to-day administrative functions.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to the estimating and production teams.<br>• Manage incoming calls and direct them appropriately while maintaining a detail-oriented approach.<br>• Perform accurate data entry tasks to support documentation and reporting processes.<br>• Coordinate contracts and subcontractor documentation to ensure compliance and organization.<br>• Maintain and update office systems and records for seamless workflow.<br>• Act as the first point of contact for visitors and clients, delivering excellent customer service.<br>• Assist in preparing reports, presentations, and correspondence as needed.<br>• Organize and schedule meetings, appointments, and travel arrangements for staff.<br>• Collaborate with various departments to streamline communication and operational efficiency.<br>• Handle general office tasks, including ordering supplies and maintaining a clean workspace.
  • 2026-04-03T00:00:00Z
Administrative Assistant
  • Palo Alto, CA
  • onsite
  • Temporary
  • 25 - 35 USD / Hourly
  • We are looking for an Administrative Assistant to join our team on a contract basis in Palo Alto, California. In this role, you will support essential patient registration processes, ensuring compliance with legal and organizational standards. Your contributions will be pivotal in maintaining smooth operations and delivering exceptional customer service.<br><br>Responsibilities:<br>• Accurately complete patient registration and admission processes in compliance with organizational policies and legal requirements.<br>• Collect and document co-payments, deductibles, and other patient payments during registration.<br>• Obtain and process patient signatures on required legal and registration documents.<br>• Maintain and secure patient valuables in accordance with department policies.<br>• Scan and upload registration-related documentation into the system by the end of each shift.<br>• Access and utilize online tools to verify insurance and patient demographic information.<br>• Collaborate with clinical staff to provide necessary materials such as wristbands, plates, and documentation in a timely manner.<br>• Respond to high-volume registration periods by prioritizing tasks to optimize efficiency and customer satisfaction.<br>• Provide courteous and attentive customer service to patients, visitors, and staff, ensuring a positive experience.<br>• Participate in team meetings, workshops, and training sessions to stay updated on policies and procedures.
  • 2026-03-28T00:00:00Z
Administrative Assistant
  • Santa Clara, CA
  • onsite
  • Permanent
  • 48000 - 50000 USD / Yearly
  • We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams.<br><br>Responsibilities:<br>• Prepare and send invoices accurately and in a timely manner.<br>• Match purchase orders to invoices to ensure proper documentation and billing.<br>• Collaborate with the sales and management teams to support billing-related processes.<br>• Assist with bookkeeping tasks and maintain organized financial records.<br>• Manage customer billing inquiries and provide resolution promptly.<br>• Use QuickBooks or similar software for billing and record-keeping purposes.<br>• Generate billing statements and ensure all payments are recorded properly.<br>• Participate in training to learn additional responsibilities and enhance skills.<br>• Maintain administrative records and provide general office support as needed.
  • 2026-03-20T00:00:00Z
Administrative Assistant
  • Half Moon Bay, CA
  • onsite
  • Temporary
  • 26.6 - 30.8 USD / Hourly
  • <p>Robert Half has an exciting long term contract opportunity with a local government entity in Half Moon Bay. We are seeking a highly organized and service-oriented Municipal Administrative Assistant to support Community Development including both the Building &amp; Permits Department and the Public Works team. This role serves as a key point of contact for residents, contractors, and internal staff, ensuring efficient administrative operations and exceptional customer service across departments.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide front-line administrative support for Building &amp; Permits and Public Works operations, including answering phones, responding to emails, and assisting walk-in inquiries</li><li>Assist with the intake, processing, and tracking of building permit applications, ensuring accuracy and completeness of documentation</li><li>Coordinate inspections, maintain scheduling calendars, and communicate updates with inspectors, contractors, and residents</li><li>Maintain and update records, databases, and filing systems in compliance with municipal regulations and retention policies</li><li>Prepare correspondence, reports, and public notices related to permits, projects, and public works activities</li><li>Support Public Works functions such as work order tracking, service requests, and project documentation</li><li>Process payments, fees, and invoices related to permits and municipal services</li><li>Liaise with internal departments to facilitate cross-functional communication and project coordination</li><li>Assist with public information requests and ensure transparency and responsiveness to community needs</li><li>Ensure compliance with local ordinances, policies, and procedures</li></ul><p><br></p>
  • 2026-04-02T00:00:00Z
Administrative Assistant
  • Mountain View, CA
  • onsite
  • Temporary
  • 25 - 35 USD / Hourly
  • <p>Looking for a sharp, organized Administrative Assistant to keep daily operations running smoothly. This role supports the team with scheduling, coordination, and administrative tasks that keep everything moving.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Manage calendars, meetings, and travel coordination</li><li>Handle email correspondence, document prep, and data entry</li><li>Support office operations and assist with special projects</li><li>Serve as a reliable, resourceful point of contact for the team</li></ul><p><br></p>
  • 2026-03-09T00:00:00Z
Administrative Assistant
  • Oakland, CA
  • onsite
  • Temporary
  • 25 - 27 USD / Hourly
  • <p>We are seeking a detail‑oriented <strong>Administrative Assistant</strong> to support daily office operations. The ideal candidate is organized, proactive, and able to manage multiple tasks in a fast‑paced environment.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide general administrative support (filing, scheduling, data entry)</li><li>Manage calendars and coordinate meetings</li><li>Handle emails, calls, and inquiries professionally</li><li>Prepare reports, documents, and presentations</li><li>Maintain office supply inventory</li><li>Support special projects as needed</li></ul><p><br></p>
  • 2026-03-11T00:00:00Z
Administrative Assistant
  • Santa Clara, CA
  • onsite
  • Temporary
  • 25.3365 - 29.337 USD / Hourly
  • We are looking for an Administrative Assistant to join our team on a contract basis in Santa Clara, California. In this role, you will provide vital support to the Human Resources department, ensuring smooth operations and exceptional service. This position offers an exciting opportunity to contribute to a dynamic and collaborative work environment.<br><br>Responsibilities:<br>• Deliver high-quality customer service by responding promptly to inquiries and requests.<br>• Manage service desk operations, including call logging and inquiry tracking.<br>• Assist visitors, handle HR-related documentation, and support onboarding procedures.<br>• Verify the completion of required employment paperwork, including I-9 and W-4 forms.<br>• Provide administrative support to the VP of Human Resources and HR leadership team, including calendar management and travel coordination.<br>• Prepare reports, presentations, and communications for departmental use.<br>• Maintain personnel records and ensure adherence to retention policies.<br>• Oversee office management tasks, including facilities coordination and supply inventory.<br>• Support HR projects and initiatives, identifying areas for process improvement.<br>• Supervise student assistants and ensure adequate staffing for service desk operations.
  • 2026-04-01T00:00:00Z
Administrative Assistant
  • Palo Alto, CA
  • onsite
  • Temporary
  • 25 - 35 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team in Palo Alto, California. In this role, you will play a critical part in ensuring smooth and accurate patient registration processes, while maintaining high standards of customer service and compliance with legal and organizational policies. This is a long-term contract position, ideal for someone who thrives in a dynamic environment and is committed to delivering exceptional administrative support.<br><br>Responsibilities:<br>• Accurately register and process various patient types, ensuring all demographic and insurance information is obtained and documented.<br>• Collect and document patient co-pays, deductibles, and signatures on legal documents in compliance with policies.<br>• Scan and upload all relevant documentation into the organization&#39;s systems before the end of each shift.<br>• Maintain patient valuables and update notifications from clinical staff promptly, following department policies.<br>• Utilize online systems and payer websites to verify insurance eligibility and demographic information.<br>• Provide timely and appropriate customer service to patients, visitors, and clinical staff, ensuring a positive experience.<br>• Distribute notices of privacy practices and obtain visitor authorizations as required.<br>• Collaborate effectively with internal and external stakeholders, including clinical staff, law enforcement, and ambulance agencies.<br>• Attend department meetings, workshops, and training sessions to stay informed of updates and procedures.<br>• Ensure office equipment is operational and follow downtime procedures when necessary.
  • 2026-04-02T00:00:00Z
Administrative Assistant
  • Mountain View, CA
  • onsite
  • Temporary
  • 28 - 35 USD / Hourly
  • <p><strong>Day-to-Day Responsibilities:</strong></p><ul><li>Manage schedules and coordinate meetings or appointments for staff.</li><li>Answer and direct phone calls, emails, and other communications.</li><li>Prepare, edit, and distribute correspondence, reports, and presentations.</li><li>Organize and maintain electronic and paper filing systems.</li><li>Greet and assist visitors in a professional manner.</li><li>Order office supplies and handle other purchasing tasks as needed.</li><li>Assist with travel arrangements and event planning.</li><li>Support other administrative and operational projects as assigned.</li></ul><p><br></p>
  • 2026-03-31T00:00:00Z
Administrative Assistant
  • San Francisco, CA
  • onsite
  • Temporary
  • 27 - 27 USD / Hourly
  • <p>The Development Associate reports to the Director of Advancement. Performing duties critical to the fundraising functions, the Development Associate will support the Development Team, act as a contact for donation stewardship, liaise with prospects/donors, manage donation intake and recordkeeping, support events run by the Development Team, perform administrative tasks, and support special projects as needed. The ideal candidate will be eager to take initiative on development-related projects, have prior experience with development or customer relations, excited to interact with students, and have a passion for college access. </p><p><br></p><p>Primary Responsibilities</p><p>● Manage gift entry and logging in a timely manner</p><p>● Lead the donation follow up, including sending receipts, acknowledgements, and thank</p><p>yous</p><p>● Ensure accurate entry in the database through a monthly reconciliation between the</p><p>finance team records and the donor database</p><p>● Act as a steward for our work through communications with prospects/donors</p><p>● Support event planning for Development Team events and oversee event execution in</p><p>collaboration with the Director of Advancement</p><p>● Conduct donor research</p><p>● Support donor and foundation site visits as needed</p><p>● Draft notes during donor meetings and board fundraising committee meetings</p><p>● Prepare development items for monthly board update and quarterly board packet</p><p>● Oversee the mailing list for the organization and assist with database maintenance</p><p>● Oversee the organization of the development team collateral, electronic filing of</p><p>documents, and management of departmental materials/supplies</p><p>● Assist the Development Team with donor communications related to stewardship, such</p><p>as donor letters and mailings</p><p>● Assist with fundraising event tasks as needed, such as assembling press kits, and event</p><p>set up/clean up</p><p>● Perform all other duties and tasks as assigned; “all-hands-on-deck” mindset</p>
  • 2026-03-30T00:00:00Z
Administrative Assistant
  • Oakland, CA
  • onsite
  • Temporary
  • 22 - 25 USD / Hourly
  • <p><strong>Administrative Assistant</strong></p><p><strong>About the Role:</strong></p><p>Our team seeks an Administrative Assistant to ensure efficient office operations and support a variety of departments.</p><p><strong>Responsibilities:</strong></p><ul><li>Answer phones and greet visitors</li><li>Maintain files and records</li><li>Schedule meetings and manage correspondence</li><li>Assist with data entry and basic reporting</li></ul>
  • 2026-04-01T00:00:00Z
Administrative Assistant
  • Los Altos, CA
  • onsite
  • Temporary
  • 28 - 35 USD / Hourly
  • <p><strong>Administrative Assistant – Job Description</strong></p><p>The Administrative Assistant provides essential support to ensure smooth office operations by handling a wide range of administrative and clerical tasks. This role maintains organization, communicates with internal and external contacts, and assists with daily office needs.</p><p><strong>Day-to-Day Responsibilities:</strong></p><ul><li>Manage schedules and coordinate meetings or appointments for staff.</li><li>Answer and direct phone calls, emails, and other communications.</li><li>Prepare, edit, and distribute correspondence, reports, and presentations.</li><li>Organize and maintain electronic and paper filing systems.</li><li>Greet and assist visitors in a professional manner.</li><li>Order office supplies and handle other purchasing tasks as needed.</li><li>Assist with travel arrangements and event planning.</li><li>Support other administrative and operational projects as assigned.</li></ul><p><br></p>
  • 2026-03-31T00:00:00Z
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