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11 results for Front Desk Coordinator in San Francisco, CA

Front Desk Coordinator

Berkeley, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
A law firm in Berkeley is seeking a reliable and detail-oriented Front Desk Coordinator to provide short-term administrative coverage. This fully onsite role will support daily front desk operations in a busy legal environment and is ideal for someone who has prior experience working within a law firm and understands the pace and professionalism required. Responsibilities<ul><li>Manage front desk operations, including answering and routing incoming calls in a professional manner</li><li>Handle incoming and outgoing mail, including sorting, scanning, and distributing to both onsite and remote staff</li><li>Coordinate correspondence via email and ensure timely and accurate delivery of documents</li><li>Scan, organize, and maintain files and records in accordance with firm practices</li><li>Support a hybrid office by coordinating needs between onsite attorneys/staff and remote team members</li><li>Maintain a polished, professional front office presence</li><li>Assist with general administrative and clerical tasks as needed during the coverage period</li></ul>
2026-06-19T00:00:00Z

Front Desk / Ticketing

Mountain View, CA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for a welcoming and detail-oriented Front Desk / Ticketing team member to support daily guest services in Mountain View, California. This Contract position is ideal for someone who enjoys assisting visitors, handling ticket transactions accurately, and keeping front desk records organized. The role combines customer-facing responsibilities with administrative support, requiring strong communication skills, careful data entry, and confidence using Microsoft Office tools. Responsibilities: • Greet visitors courteously, answer general questions, and create a positive first impression at the front desk. • Process ticket sales, admissions, and related transactions with a high level of accuracy and efficiency. • Enter numeric and alphanumeric information into internal records while maintaining consistent data quality. • Organize, review, and manage documents to support orderly recordkeeping and daily administrative operations. • Assist with customer service inquiries in person and through standard communication channels, resolving routine issues promptly. • Use Microsoft Word and Excel to prepare reports, update logs, and maintain operational documents. • Handle documentation associated with materials, shipments, or related records when needed, ensuring information is complete and properly filed.
2026-06-22T00:00:00Z

Guest Services Coordinator

Portola Valley, CA
onsite
Temporary to Hire
25.65 - 29.7 USD / Hourly
We are looking for a Guest Services Coordinator to support resident life programming in California. This contract opportunity with potential for a permanent role focuses on creating meaningful experiences that enhance residents’ social, emotional, physical, and spiritual well-being while ensuring activities are delivered in accordance with community standards and applicable guidelines. The ideal candidate brings compassion, organization, and strong coordination skills to help residents stay engaged through well-planned events, personalized interaction, and consistent communication with families and staff. Responsibilities: • Lead both group programs and individual engagement opportunities designed around each resident’s interests, preferences, and level of support needed. • Organize activity materials and program supplies, ensuring resources are available, orderly, and ready for scheduled events. • Prepare and share monthly calendars while keeping residents and families informed about upcoming programs and community updates. • Track participation, complete program documentation, and maintain accurate records related to resident engagement and activity outcomes. • Arrange rooms and equipment for events, including seating layouts and audiovisual setup, and restore spaces afterward. • Plan and coordinate seasonal displays and cultural decorations that reflect a wide variety of celebrations and community events. • Provide reminders and hands-on encouragement to help residents, including those needing additional care, participate comfortably in activities. • Support outings and special events by coordinating schedules, transportation details, and communication with outside partners, volunteers, and vendors.
2026-06-25T00:00:00Z

Office Coordinator

Oakland, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
Job Description:We are looking for an Office Coordinator to oversee front-office activities, support staff, and help maintain a productive and organized workplace.Responsibilities:<ul><li>Greet visitors and manage incoming calls and mail</li><li>Coordinate office supplies, equipment, and maintenance requests</li><li>Schedule meetings and support event logistics</li><li>Maintain office policies and procedures</li><li>Assist with onboarding and administrative projects</li></ul>
2026-06-15T00:00:00Z

Receptionist

Oakland, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a welcoming and dependable Receptionist to support front desk operations in Oakland, California. This Long-term Contract opportunity is ideal for someone who enjoys helping visitors, providing accurate information, and creating a positive first impression. The role is scheduled for Mondays and requires strong communication, organization, and customer service skills in a detail-oriented setting. Responsibilities: • Welcome visitors and serve as the first point of contact for guests, clients, and members of the public. • Provide clear guidance and direct individuals to the appropriate department, service, or resource based on their needs. • Manage incoming calls through a multi-line phone system and relay messages accurately and courteously. • Assist with routine clerical support such as data entry, email communication, and maintaining organized records. • Schedule appointments and help coordinate front desk activities to support daily office flow. • Use Microsoft Word, Excel, and Outlook to complete administrative tasks and maintain basic documentation. • Communicate clearly with a diverse population, including Spanish-speaking visitors when applicable. • Maintain a courteous and service-focused front office environment during the assigned Monday shift.
2026-06-25T00:00:00Z

Receptionist

Oakland, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Key Responsibilities<ul><li>Greet visitors, clients, and staff in a professional and friendly manner</li><li>Answer, screen, and route incoming calls</li><li>Manage mail, packages, deliveries, and courier services</li><li>Maintain the front desk and reception area to ensure a professional appearance</li><li>Schedule appointments and support meeting room coordination</li><li>Assist with data entry, filing, and general administrative tasks</li><li>Support office operations and provide assistance to various departments as needed</li></ul>
2026-06-16T00:00:00Z

Receptionist

Oakland, CA
onsite
Permanent / Full Time
40600 - 41600 USD / Yearly
We are looking for a dependable Receptionist to support a small law firm. This permanent, in-office position is well suited to someone who enjoys creating a welcoming environment while keeping daily office operations organized and on track. The ideal candidate brings strong judgment and a hands-on approach to administrative support in a fast-paced legal setting. Responsibilities:• Welcome clients, guests, and service providers with a courteous and attentive presence at the front desk.• Manage a multi-line phone system, screen incoming calls, and route messages to the appropriate team members promptly.• Sort incoming mail, accept deliveries, and distribute correspondence to maintain smooth daily office flow.• Keep the reception area and shared office spaces neat, presentable, and ready for visitors throughout the day.• Provide refreshments and general hosting support to help create a positive experience for clients and guests.• Assist with administrative duties such as filing, document organization, tracking assignments, and completing routine office tasks.• Support attorneys and office staff with day-to-day operational needs and special projects as priorities arise.• Help handle legal and procedural administrative work, including navigating court-related systems and processing documents accurately.
2026-06-16T00:00:00Z

Medical Front Desk Specialist

Palo Alto, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Job SummaryWe are seeking a friendly, organized, and detail-oriented Medical Front Desk / Patient Scheduling candidates to join our client's healthcare team. This role is responsible for providing excellent customer service while managing patient scheduling, registration, and front office operations in a fast-paced medical environment. Most positions are onsite in Palo Alto, CA. Responsibilities<ul><li>Answer high-volume inbound calls and assist patients with scheduling appointments</li><li>Check patients in and out for appointments</li><li>Verify insurance information and update patient demographics</li><li>Maintain accurate patient records in the electronic medical record (EMR) system</li><li>Provide patients with information regarding appointments, referrals, and office policies</li><li>Coordinate schedules for providers and ensure efficient patient flow</li><li>Handle front desk administrative duties including scanning, filing, faxing, and data entry</li><li>Maintain HIPAA compliance and patient confidentiality at all times</li><li>Deliver professional and compassionate customer service to patients, families, and staff</li></ul>
2026-06-12T00:00:00Z

Facilities Coordinator

Oakland, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
Job Title: Facilities CoordinatorJob Summary:The Facilities Coordinator supports the day-to-day operations of a company’s facilities and office environment. This role helps ensure the workplace is safe, clean, organized, and functioning efficiently by coordinating maintenance, vendor services, office moves, supplies, and building-related requests.Key Responsibilities:<ul><li>Coordinate daily facility operations across office or building locations</li><li>Submit and track maintenance and repair requests</li><li>Serve as a point of contact for building management, vendors, and service providers</li><li>Monitor office space, equipment, and common areas to ensure they are well maintained</li><li>Assist with office moves, workstation setups, and space planning</li><li>Manage inventory and ordering of office, kitchen, and facility supplies</li><li>Support health, safety, and security procedures and compliance requirements</li><li>Maintain records related to maintenance, service contracts, inspections, and facility requests</li><li>Help coordinate preventative maintenance schedules</li><li>Respond to employee facility-related questions and service requests</li><li>Assist with event setup, conference room readiness, and general office support</li></ul>
2026-06-15T00:00:00Z

Bilingual Spanish Receptionist

Oakland, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
Job Title: Bilingual Spanish ReceptionistJob Summary:The Bilingual Spanish Receptionist serves as the first point of contact for visitors, clients, and callers while providing front desk and administrative support in both English and Spanish. This role helps create a professional and welcoming environment by managing communications, greeting guests, handling office tasks, and directing inquiries efficiently.Key Responsibilities:<ul><li>Greet and assist visitors, clients, and employees in a professional and friendly manner</li><li>Answer, screen, and direct incoming phone calls in both English and Spanish</li><li>Respond to general inquiries and provide accurate information to callers and guests</li><li>Manage front desk operations, including visitor check-in and badge procedures</li><li>Schedule appointments, meetings, and conference rooms as needed</li><li>Receive, sort, and distribute mail, packages, and deliveries</li><li>Maintain a clean, organized, and professional reception area</li><li>Assist with data entry, filing, scanning, and other administrative support tasks</li><li>Support office operations such as ordering supplies and coordinating basic office needs</li><li>Communicate effectively with internal teams and external contacts in both English and Spanish</li><li>Handle sensitive information with professionalism and confidentiality</li></ul>
2026-06-15T00:00:00Z

Client Service Coordinator | 1 day Onsite

Concord, CA
onsite
Permanent / Full Time
90000 - 120000 USD / Yearly
For additional information or questions about this opportunity, feel free to reach out to Jennifer Fukumae via email or LinkedIn. Robert Half is partnering with a well-established and growing Registered Investment Advisory (RIA) firm in Walnut Creek that is expanding its team due to continued growth and success. Conveniently located just steps from BART, this is an excellent opportunity for a Client Service Associate who enjoys building client relationships, supporting advisors, and being part of a collaborative, client-focused culture. Key responsibilities include:• Partner closely with Wealth Advisors to provide exceptional service to high-net-worth clients and their families• Lead client onboarding, account opening, and account maintenance activities across a variety of account types, including retirement and trust accounts• Manage ACAT transfers, money movement requests, Required Minimum Distributions (RMDs), and Qualified Charitable Distributions (QCDs)• Prepare and process custodian paperwork, client documentation, and account-related transactions with a high degree of accuracy• Coordinate client communications and serve as a primary point of contact for service-related requests• Assist with portfolio review preparation, performance reporting, and quarter-end client deliverables• Maintain accurate client records within Salesforce and support ongoing data integrity initiatives• Collaborate with advisors, custodians, and internal teams to ensure a seamless client experience
2026-06-18T00:00:00Z