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14 results for Facilities Assistant in San Francisco, CA
- Mountain View, CA
- onsite
- Temporary / Contract
- 25 - 30 USD / Hourly
- <p>We're looking for a hands-on, proactive Facilities Assistant to help create an exceptional workplace experience in a fast-growing startup environment. This role is ideal for someone who enjoys wearing multiple hats, solving problems on the fly, and ensuring the office runs smoothly so employees can do their best work. Fast paced medical device company!</p><p><br></p><p>Key Responsibilities</p><ul><li>Support day-to-day office and facilities operations</li><li>Conduct office walkthroughs to maintain a clean, organized, and fully stocked workplace</li><li>Coordinate with vendors, building management, and service providers</li><li>Assist with office moves, workstation setups, and onboarding logistics</li><li>Manage office, kitchen, and facilities supplies and inventory</li><li>Support company events, all-hands meetings, and employee engagement activities</li><li>Respond to facility requests and troubleshoot workplace issues</li><li>Help maintain a safe, welcoming, and employee-focused office environment</li></ul>
- 2026-11-06T00:00:00Z
- Menlo Park, CA
- onsite
- Temporary / Contract
- 25 - 30 USD / Hourly
- <p>AI/Start-up Environment</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support daily office and facilities operations</li><li>Respond to employee facility requests and work orders</li><li>Coordinate with vendors, building management, and service providers</li><li>Assist with office moves, conference room setups, and event support</li><li>Monitor and replenish office, kitchen, and facilities supplies</li><li>Conduct routine office walkthroughs to ensure a clean and functional workplace</li><li>Support safety, security, and workplace standards</li></ul>
- 2026-11-06T00:00:00Z
- San Francisco, CA
- onsite
- Temporary / Contract
- 23 - 25 USD / Hourly
- <p>We are looking for a Facilities Technician/Office Coordinator to support daily workplace operations for an insurance organization in San Francisco, California. This Contract position combines hands-on facilities support with office coordination to help maintain a clean, organized, and well-equipped environment for employees, visitors, and vendors. The role will contribute to meeting readiness, seating coordination, supply management, and timely response to workplace service needs. Success in this position requires strong organization, sound judgment, and a proactive approach to resolving facility-related issues.</p><p><br></p><p>Responsibilities:</p><p>• Manage inventory levels for kitchen, coffee, and office materials, replenish shared areas promptly, and organize storage for efficient use of space.</p><p>• Arrange approved specialty purchases and coordinate deliveries to ensure needed items arrive accurately and on schedule.</p><p>• Prepare conference rooms, training spaces, and office events by setting up furniture, equipment, and room layouts to support business needs.</p><p>• Support visitor access by arranging short-term work areas and facilitating appropriate security badge availability when required.</p><p>• Conduct routine facility inspections, identify maintenance or compliance concerns, and recommend corrective actions in collaboration with the Facilities Manager.</p><p>• Perform basic upkeep tasks such as minor repairs, furniture moves, housekeeping oversight, and monitoring sanitation and overall office appearance.</p><p>• Respond to internal service requests and work with building management, janitorial teams, and external vendors to address lighting, plumbing, cleaning, carpet, and general maintenance needs.</p><p>• Oversee on-site vendor and contractor activity, confirm work is completed to expectations, coordinate dock or freight access when needed, and review facility-related work orders for accuracy.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013516428**</p>
- 2026-11-10T00:00:00Z
- Hayward, CA
- onsite
- Temporary / Contract
- 26 - 27 USD / Hourly
- <p>Robert Half's property management client is seeking a Temporary Assistant Community Manager to support the day-to-day operations of a residential community in Vallejo, CA. This position will assist with resident relations, maintenance coordination, administrative responsibilities, and compliance-related processes, while ensuring excellent customer service for residents and visitors.</p><p><br></p><p>Assistant Community Manager Key Responsibilities:</p><ul><li>Serve as a point of contact for residents, providing exceptional tenant relations and customer service.</li><li>Respond to and coordinate maintenance requests, ensuring timely follow-up and resolution.</li><li>Enter and maintain accurate resident, property, and leasing information in Yardi.</li><li>Answer and direct incoming phone calls and assist visitors at the front desk.</li><li>Support move-in and move-out processes, including preparation and management of required documentation.</li><li>Assist with resident recertifications and compliance-related paperwork.</li><li>Perform data entry, filing, document management, and other administrative duties as assigned.</li><li>Maintain accurate records and assist with general office operations.</li></ul><p>Qualifications:</p><ul><li>Previous property management experience required.</li><li>Experience with Tax Credit and/or HUD housing programs required.</li><li>Working knowledge of Yardi software.</li><li>Strong communication and interpersonal skills.</li><li>Excellent follow-up and organizational abilities.</li><li>Ability to take direction, prioritize tasks, and work effectively in a fast-paced environment.</li><li>Proficient with general administrative and office support functions.</li></ul><p>If you are interested in this Assistant Community Manager role, please submit your application today!</p>
- 2026-11-12T00:00:00Z
- Sunnyvale, CA
- onsite
- Temporary / Contract
- 33.25 - 38.5 USD / Hourly
- We are looking for a detail-oriented Human Resources (HR) Assistant to support core HR operations for a Contract position based in California. This role is ideal for someone who enjoys keeping employee processes organized, providing dependable administrative support, and helping create a smooth experience for new and current team members. The HR Assistant will contribute across onboarding, employee records, screening coordination, and day-to-day HR support while working closely with internal stakeholders.<br><br>Responsibilities:<br>• Coordinate onboarding activities by preparing onboarding materials, tracking required documentation, and helping ensure a positive start for employees.<br>• Maintain accurate employee records within HR information systems and support routine updates to personnel data.<br>• Assist with screening process coordination by initiating requests, monitoring progress, and following up on outstanding items.<br>• Provide administrative support for HR operations, including scheduling meetings, preparing correspondence, and organizing confidential files.<br>• Respond to employee questions related to HR processes and direct more complex matters to the appropriate team members.<br>• Support employee relations efforts by documenting inquiries, helping track case details, and maintaining professionalism when handling sensitive information.<br>• Help monitor onboarding and compliance tasks to ensure required forms and employment records are completed on time.<br>• Contribute to HRIS-related activities, including data entry, record audits, and support for system-based onboarding processes when needed.
- 2026-11-13T00:00:00Z
- Cupertino, CA
- onsite
- Temporary to Hire
- 28.5 - 33 USD / Hourly
- We are looking for an Assistant Property Manager to help oversee daily residential property operations in Cupertino, California. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys balancing resident support, administrative coordination, and property upkeep in a hands-on, on-site environment. The person in this role will work closely with the Property Manager to maintain a well-run community, respond to tenant needs, and keep records and processes organized.<br><br>Responsibilities:<br>• Serve as a key point of contact for residents by sharing community updates, responding to routine questions, and communicating notices related to leases and property policies.<br>• Support adherence to community guidelines by addressing concerns professionally and helping maintain a respectful and well-managed living environment.<br>• Coordinate service requests, repairs, and preventative maintenance activities to keep the property operating safely and efficiently.<br>• Perform regular inspections of common areas, amenities, and building conditions to identify maintenance needs and uphold cleanliness and safety standards.<br>• Work with vendors, contractors, and service partners to schedule work, follow up on completion, and promote dependable service delivery.<br>• Assist with lease renewals by preparing documentation, tracking timelines, and helping residents through the renewal process.<br>• Review rental application materials, help process background-related documentation, and maintain accurate applicant records.<br>• Support rent administration by tracking payments, updating records, and helping maintain organized financial and tenant files.<br>• Respond to urgent property issues and coordinate timely action for matters involving building systems, safety, or security, escalating complex situations when necessary.<br>• Contribute to a positive resident experience by helping resolve tenant concerns and supporting community engagement efforts.
- 2026-11-11T00:00:00Z
- Oakland, CA
- onsite
- Temporary / Contract
- 26 - 28 USD / Hourly
- <p><strong>Assistant Property Manager</strong></p><p><strong>Brief Job Description</strong></p><p>We are hiring an Assistant Property Manager to support daily property operations, tenant relations, leasing activities, and administrative functions.</p><p><strong>Responsibilities</strong></p><ul><li>Assist with day-to-day management of residential or commercial properties</li><li>Respond to tenant inquiries and help resolve service issues</li><li>Support rent collection, lease administration, and renewals</li><li>Coordinate maintenance requests with vendors and staff</li><li>Maintain accurate tenant and property records</li><li>Assist with inspections, move-ins, and move-outs</li></ul>
- 2026-11-06T00:00:00Z
- Oakland, CA
- onsite
- Temporary to Hire
- 25.65 - 29.7 USD / Hourly
- We are looking for a detail-oriented Assistant Property Manager to support daily property operations and administrative activities in Oakland, California. This contract position with permanent potential is ideal for someone who enjoys keeping processes organized, assisting with tenant and vendor coordination, and helping maintain efficient office workflows. The person in this role will contribute to smooth property administration by managing documentation, tracking requests, and supporting the overall needs of the management team.<br><br>Responsibilities:<br>• Support day-to-day administrative functions for the property management team to help maintain organized and efficient operations.<br>• Prepare, update, and file documents, reports, correspondence, and other records with a high level of accuracy.<br>• Process routine office tasks such as copying, scanning, data entry, and document preparation as needed.<br>• Monitor office and property supply levels, coordinate replenishment, and help keep materials readily available for staff use.<br>• Track maintenance requests, document updates, and help ensure service issues are communicated to the appropriate parties.<br>• Assist with tenant, vendor, and internal communications by responding to inquiries and directing requests promptly.<br>• Maintain orderly physical and digital records to support compliance, accessibility, and day-to-day property administration.
- 2026-10-30T00:00:00Z
- Mountain View, CA
- onsite
- Temporary / Contract
- 26 - 30 USD / Hourly
- We are looking for an organized Admin Assistant to support daily office operations in Mountain View, California. This Long-term Contract position is ideal for someone who can manage administrative tasks efficiently during a standard 8-hour weekday schedule, Monday through Friday. The ideal candidate brings prior exposure to healthcare environments and can contribute to a fast-paced team with strong attention to detail and dependable coordination skills.<br><br>Responsibilities:<br>• Coordinate calendars, meetings, and routine administrative activities to keep daily operations running smoothly.<br>• Prepare, organize, and maintain records, reports, and correspondence with accuracy and confidentiality.<br>• Provide front-line administrative support to team members, responding promptly to requests and follow-up items.<br>• Assist with data entry, document tracking, and system updates using internal tools and established processes.<br>• Support healthcare-related administrative workflows, including handling information with a high degree of care and compliance awareness.<br>• Use platforms such as HealthCare.gov and Epic Software to complete assigned tasks and maintain accurate information.<br>• Monitor priorities throughout the workday and help ensure deadlines and operational needs are met consistently.
- 2026-11-12T00:00:00Z
- Oakland, CA
- onsite
- Temporary / Contract
- 24 - 25 USD / Hourly
- <p>We are seeking a detail-oriented Administrative Assistant to support daily office operations. This role will provide administrative support to leadership and team members while ensuring the office runs efficiently.</p><p><strong>Responsibilities:</strong></p><ul><li>Manage calendars and schedules</li><li>Coordinate meetings and travel arrangements</li><li>Prepare reports, correspondence, and presentations</li><li>Maintain filing systems and databases</li><li>Answer and direct incoming calls and emails</li><li>Support special projects as assigned</li></ul><p><br></p>
- 2026-11-06T00:00:00Z
- San Carlos, CA
- onsite
- Temporary / Contract
- 23 - 25 USD / Hourly
- <p><strong>Help Power a Growing Company's Big Move</strong></p><p>Are you someone who takes pride in keeping things organized, accurate, and running smoothly?</p><p><br></p><p>Robert Half is partnering with a growing company preparing for an exciting office relocation and expansion. As they gear up for this next phase of growth, they're seeking a Cycle Count Warehouse Support professional to help ensure inventory is properly organized, tracked, and accounted for before the move.</p><p><br></p><p>This is not a traditional heavy-lifting warehouse role. Instead, it's ideal for someone who enjoys detail-oriented work, likes staying organized, and is comfortable combining light warehouse responsibilities with computer-based inventory tracking. If you've worked in a warehouse, stockroom, mailroom, shipping department, retail environment, or logistics setting, your experience could translate well into this opportunity.</p><p><br></p><p><strong>What You'll Be Doing</strong></p><ul><li>Break down pallets of incoming products and inventory</li><li>Verify box labels against manifests and inventory records</li><li>Use Epicor ERP software (training provided) to update inventory information</li><li>Conduct cycle counts and maintain inventory accuracy</li><li>Help ensure products are properly tracked and accounted for during the office transition</li><li>Support warehouse operations by identifying discrepancies and resolving inventory issues</li><li>Assist with organization and stocking of small parts and materials</li></ul><p><br></p>
- 2026-11-11T00:00:00Z
- San Mateo, CA
- onsite
- Temporary / Contract
- 23 - 28 USD / Hourly
- <p>Robert Half is seeking a dependable and detail-oriented Office Assistant to support daily administrative operations and help maintain an organized, efficient workplace. This role is ideal for someone who enjoys variety in their day, takes initiative, and thrives in a collaborative office environment. The Office Assistant will play a key role in supporting staff, managing administrative tasks, and ensuring day-to-day operations run smoothly.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer and direct incoming phone calls, emails, and inquiries</li><li>Greet visitors and provide a professional first impression</li><li>Perform data entry and maintain accurate records and databases</li><li>Organize and maintain electronic and physical filing systems</li><li>Assist with scheduling meetings, appointments, and conference rooms</li><li>Prepare, format, and distribute correspondence and documents</li><li>Manage office supplies and coordinate inventory replenishment</li><li>Process mail, shipments, and deliveries</li><li>Support various departments with administrative projects and tasks</li><li>Assist with scanning, copying, filing, and other general office duties</li><li>Maintain confidentiality of sensitive company information</li></ul><p><br></p><p><br></p>
- 2026-11-02T00:00:00Z
- Oakland, CA
- onsite
- Temporary / Contract
- 23 - 26 USD / Hourly
- <p><strong>Office Assistant</strong></p><p><strong>Brief Job Description</strong></p><p>We are seeking an Office Assistant to support daily administrative operations and help maintain an organized, efficient office environment.</p><p><strong>Responsibilities</strong></p><ul><li>Answer phones, greet visitors, and route communications</li><li>Manage filing, data entry, and office correspondence</li><li>Order office supplies and maintain inventory</li><li>Schedule meetings and assist with calendars</li><li>Support document preparation and record maintenance</li><li>Provide general administrative support to staff as needed</li></ul>
- 2026-11-06T00:00:00Z
- Oakland, CA
- onsite
- Temporary / Contract
- 30.4 - 35.2 USD / Hourly
- We are looking for a Housing Assistant Rep I to support administrative operations for a property-focused department in Oakland, California. This Contract position is ideal for someone who can manage multiple priorities, handle sensitive information with discretion, and provide dependable support to leadership. The role combines clerical coordination, reporting, scheduling, and program support in a fast-paced environment.<br><br>Responsibilities:<br>• Provide day-to-day administrative support to department leadership by organizing workflow, responding to inquiries, and directing matters to the appropriate contacts.<br>• Prepare a range of written materials, including correspondence, procedural documents, summaries, and formal reports for internal use.<br>• Coordinate calendars, schedule appointments, and help manage meetings and time-sensitive departmental activities.<br>• Research assigned issues, gather relevant information, and develop administrative reports or study findings to support decision-making.<br>• Explain established housing or agency procedures to staff, residents, and external partners in a clear and effective manner.<br>• Review operational practices, identify process improvement opportunities, and assist with the implementation of updated procedures when needed.<br>• Analyze departmental data independently and create reports that support planning, compliance, and operational tracking.<br>• Support budget-related tasks, attendance record monitoring, payroll-related administrative processing, and documentation associated with claims.<br>• Maintain organized and confidential files while ensuring records are accurate, current, and easily accessible to authorized personnel.
- 2026-11-11T00:00:00Z