25 results for Virtual Assistant in San Diego Ca

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in Costa Rica, Mesa, California, 92626, United States. The selected candidate will be an integral part of our team, ensuring the smooth and efficient operation of our office environment. This role encompasses a variety of administrative tasks, from handling customer inquiries to managing office supplies. Responsibilities: • Provide comprehensive administrative support to facilitate office operations • Handle and resolve customer inquiries in a timely and detail oriented manner • Use Microsoft Office and Microsoft Office 365 to maintain and manage customer records • Ensure the implementation of administrative policies and procedures • Order and manage office supplies to ensure an efficient workplace • Oversee the stocking of the kitchen and other common areas • Process and monitor customer credit applications, ensuring accuracy and efficiency • Perform various administrative tasks as required, demonstrating a 'can do' mentality.

Sr. Administrative Assistant HYBRID OPPORTUNITY! Join our clients innovative biotech company, where they are dedicated to driving scientific advancements and improving lives. They value collaboration, precision, and a commitment to excellence.We are seeking a skilled and proactive Sr. Administrative Assistant to support a team of five dynamic leaders. If you have a strong administrative background and thrive in fast-paced, high-performance environments, we encourage you to apply. Key Responsibilities:<ul><li>Provide comprehensive administrative support to five executives, ensuring seamless coordination of schedules, meetings, and communications.</li><li>Manage complex calendars, including scheduling, rescheduling, and prioritizing meetings across multiple time zones.</li><li>Coordinate travel arrangements (domestic and international) and prepare detailed itineraries.</li><li>Prepare, review, and edit correspondence, reports, presentations, and other documents.</li><li>Handle expense reporting and reconciliation.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Maintain confidentiality while managing sensitive information.</li><li>Support team meetings by preparing agendas, taking detailed minutes, and following up on action items.</li><li>Assist in planning and coordinating team events or offsite meetings.</li></ul>

Administrative Assistant We are offering a contract to permanent employment opportunity in the non-profit industry, located in San Diego, California. The position we're looking to fill is for an Administrative Assistant. As part of our team, you'll be tasked with a variety of administrative duties, including customer service and data management. Responsibilities: • Accurately and efficiently process customer credit applications • Maintain comprehensive and up-to-date customer credit records • Address customer inquiries promptly and professionally • Monitor customer accounts and take appropriate action when necessary • Handle inbound and outbound calls, providing excellent customer service • Manage email correspondence with accuracy and professionalism • Utilize Microsoft Excel, Word, Outlook, and PowerPoint to complete tasks • Schedule appointments and manage calendars effectively • Perform various office tasks, such as filing and faxing • Ensure the smooth running of the office on a daily basis.

Senior Administrative Assistant Job Description:Robert Half is seeking an experienced and detail-oriented Senior Administrator to join a leading biotech company. The ideal candidate will provide high-level administrative support to executives and teams, ensuring smooth day-to-day operations in a fast-paced, innovative environment. This role requires a proactive individual with excellent organizational skills, a strong sense of confidentiality, and the ability to manage multiple priorities.Responsibilities:<ul><li>Provide executive-level administrative support, including calendar management, meeting coordination, and travel arrangements.</li><li>Serve as a key point of contact between internal teams, external partners, and stakeholders.</li><li>Prepare and edit complex reports, presentations, and correspondence with accuracy and attention to detail.</li><li>Manage budgets, expense reporting, and purchasing processes to ensure compliance with company policies.</li><li>Coordinate and oversee office operations, including facility management, supply ordering, and vendor relationships.</li><li>Assist with planning and executing company events, conferences, and team-building activities.</li><li>Support the onboarding process for new employees and facilitate interdepartmental communication.</li><li>Handle confidential information with discretion and professionalism.</li><li>Streamline administrative processes and identify opportunities for increased efficiency.</li></ul>

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in La Mesa, California, within the Local Government/Healthcare sector. The selected candidate will provide crucial administrative support, handle a variety of tasks such as preparing agendas, assisting with internal meetings, managing special projects, and converting emails to PDF format. Responsibilities: • Assisting in the organization and preparation of agendas for internal meetings• Taking precise minutes during meetings for later reference• Handling inbound and outbound calls, providing excellent customer service• Engaging in email correspondence, ensuring effective and timely communication• Managing data entry tasks with accuracy and speed• Scheduling appointments efficiently, maintaining a well-organized calendar• Utilizing Microsoft Excel for special projects and data management• Converting Outlook emails to PDF as needed• Proficiently using Microsoft PowerPoint and Word to support administrative tasks• Monitoring customer accounts and taking necessary actions as per the situation.

Executive Assistant Calling all Executive Assistants ! Robert Half is always looking to speak to Executive Assistants looking for their next challenge on either a contract or contract to permanent basis ! As an Executive Assistant you are responsible for the following tasks : · Screening calls· Making travel and meeting arrangements· Preparing reports and financial data· Training and supervising other support staff and customer relations

Administrative Assistant We are offering a permanent employment opportunity for a Detail Oriented Administrative Assistant based in Irvine, California. As an integral part of our team, you will be responsible for various administrative tasks including data entry, customer service, and managing inbound and outbound calls. This role requires working onsite. Responsibilities: • Handle customer service inquiries and issues, ensuring prompt resolution. • Process and manage data entry tasks with precision. • Coordinate scheduling and appointment setting as required. • Manage email correspondence efficiently and professionally. • Operate Microsoft Office Suites, including Excel, Outlook, PowerPoint, and Word. • Organize and set up conference rooms for meetings and events. • Handle the procurement and management of office supplies. • Assist in tax preparation process as needed. • Compile and manage binders with relevant information and documents. • Answer inbound calls and make outbound calls as necessary.

Executive Assistant - Finacial Firm Our client's financial firm is a leader in providing innovative and strategic solutions to clients worldwide. With a commitment to excellence, precision, and integrity, we work at the forefront of the financial services industry. We are seeking a detail-oriented and highly professional Executive Assistant to provide top-tier support to our C-level executives. Key Responsibilities:<ul><li>Provide high-level administrative support to C-suite executives, ensuring their schedules, tasks, and priorities are seamlessly managed.</li><li>Manage complex calendars, including scheduling and coordinating meetings across multiple time zones.</li><li>Handle confidential communications, correspondence, and documentation with discretion.</li><li>Arrange domestic and international travel, including detailed itineraries and accommodations.</li><li>Prepare executive-level presentations, reports, and meeting materials.</li><li>Coordinate board meetings, including preparing agendas, taking minutes, and tracking follow-ups.</li><li>Manage expense reporting and budget tracking.</li><li>Serve as the primary liaison between the executives and internal/external stakeholders.</li><li>Proactively anticipate needs and resolve issues to enhance executive efficiency.</li><li>Support ad hoc projects and provide assistance with special events as required.</li></ul>

Administrative Assistant Our client is a leading construction company and is seeking a dedicated and detail-oriented Administrative Assistant to join their team and support the smooth operation of our business. Key ResponsibilitiesAs an Administrative Assistant, you will play a vital role in our company’s operations by performing various administrative and clerical tasks. Responsibilities include but are not limited to:<ul><li>Office Management: Maintain a well-organized office environment, including managing supplies, scheduling maintenance, and ensuring a professional workspace.</li><li>Documentation: Prepare, review, and distribute documents such as contracts, project proposals, and meeting minutes.</li><li>Communication: Act as the first point of contact for clients, vendors, and subcontractors by handling phone calls, emails, and inquiries.</li><li>Scheduling: Coordinate meetings, appointments, and project timelines for the team.</li><li>Data Entry: Update and maintain databases, including project schedules, budgets, and employee records.</li><li>Support: Assist in preparing presentations, reports, and correspondence for management and project teams.</li><li>Compliance: Track and file licenses, permits, and insurance documents to ensure compliance with regulatory requirements.</li></ul>

Administrative Assistant Job Description:Robert Half is partnering with a dynamic real estate company to find a highly organized and efficient Administrative Assistant. This position offers an excellent opportunity to support a fast-paced team and contribute to the success of real estate operations. If you thrive in a detail-oriented environment and excel at multitasking, we’d love to hear from you!Responsibilities:<ul><li>Provide administrative support to real estate agents, brokers, and management.</li><li>Manage calendars, schedule meetings, and coordinate property showings.</li><li>Prepare and edit documents, including contracts, reports, and presentations.</li><li>Maintain accurate client and property records in the company database.</li><li>Respond to inquiries from clients, vendors, and team members via phone and email.</li><li>Assist with marketing efforts, including creating flyers, updating property listings, and posting on social media.</li><li>Handle data entry, filing, and general office organization.</li><li>Track and order office supplies to ensure smooth daily operations.</li><li>Perform other administrative tasks as assigned to support the team.</li></ul>

Administrative Assistant Our client is a nonprofit organization dedicated to creating positive change, they work tirelessly to make a difference in the lives of those they serve. We are seeking a motivated and detail-oriented Administrative Assistant to provide critical support to the organization’s leadership and team. The ideal candidate will excel in organization, communication, and multitasking while embodying the nonprofit’s mission-driven values. Key Responsibilities<ul><li>Administrative Support:</li><li>Manage calendars, schedule appointments, and coordinate meetings for staff and leadership.</li><li>Prepare and organize documents, reports, and presentations.</li><li>Handle incoming and outgoing correspondence, including emails, calls, and mail.</li><li>Office Management:</li><li>Maintain office supplies and ensure equipment is in working order.</li><li>Organize and manage filing systems for digital and physical records.</li><li>Assist with maintaining a clean and functional office space.</li><li>Event Coordination:</li><li>Support the planning and execution of events, meetings, and workshops.</li><li>Coordinate logistics, prepare materials, and manage RSVPs.</li><li>Data Entry and Recordkeeping:</li><li>Input and maintain accurate data in organizational systems and databases.</li><li>Assist with generating reports for grants, projects, and operational needs.</li><li>Team Collaboration:</li><li>Act as a liaison between departments to ensure smooth communication and workflow.</li><li>Provide assistance on special projects and initiatives as needed.</li></ul>

Administrative Assistant Join a dynamic team at one of our highly respected clients as an Administrative Assistant. In this key role, you will execute a range of administrative tasks such as data entry, filing, scheduling, and coordinating meetings. This role is perfect for a detail-oriented multitasker who can handle a variety of assignments at once while maintaining a positive attitude. Responsibilities:<ul><li>Perform general office duties such as ordering supplies, maintaining records, and performing basic bookkeeping tasks.</li><li>Schedule and coordinate meetings and appointments.</li><li>Answer phone calls, provide information to callers, and route calls to appropriate personnel.</li><li>File and retrieve organizational documents, records, and reports.</li></ul>

Administrative Assistant We are seeking a highly organized and responsible Administrative Assistant to join our team. In this position, you will perform a variety of tasks, including managing office equipment, organizing meetings, and handling operations with accuracy and efficiency. Responsibilities:<ol><li>Manage office supplies stock and place orders when necessary.</li><li>Organize, schedule and prepare materials for meetings.</li><li>Maintain and update company databases.</li><li>Answer queries by employees and clients.</li><li>Update office policies and ensure compliance with them.</li><li>Support bookkeeping and budgeting procedures.</li><li>Act as the first point of contact for visitors and external vendors.</li></ol>

Administrative Assistant We are seeking an energetic and professional Administrative Assistant to join our client's fast-paced biotech company. The candidate will assist with the company's daily administrative operations and will play a pivotal role in the overall productivity and efficiency of our team. Responsibilities:<ol><li>Maintain organized, up-to-date files for department records and reports.</li><li>Coordinate schedule, meetings, and appointments of the team.</li><li>Manage correspondence via mail and email, answer phone calls, and relay messages.</li><li>Provide administrative support for various projects and assignments.</li><li>Organize travel arrangements and expense reports.</li><li>Assist in the preparation of regularly scheduled reports.</li><li>Coordinate with other departments to ensure compliance with established administrative policies and procedures.</li></ol>

Executive Assistant We are seeking a highly organized and detail-oriented Executive Assistant to provide critical support to the executive leadership team. The ideal candidate will be a proactive problem-solver with exceptional organizational and communication skills, capable of managing multiple priorities in a fast-paced nonprofit environment. Key Responsibilities<ul><li>Executive Support:</li><li>Manage and maintain the schedules of executive leaders, including calendar management, meeting coordination, and travel arrangements.</li><li>Prepare agendas, materials, and minutes for meetings, ensuring follow-up on action items.</li><li>Handle confidential information with discretion and professionalism.</li><li>Communication:</li><li>Serve as the primary point of contact between the executive team and internal/external stakeholders.</li><li>Draft, edit, and proofread correspondence, reports, and presentations.</li><li>Facilitate clear and timely communication within the organization and with external partners.</li><li>Administrative Management:</li><li>Oversee and organize executive files, documents, and databases.</li><li>Assist with grant proposals, donor communications, and other nonprofit-specific administrative tasks.</li><li>Coordinate events, including board meetings, fundraising initiatives, and community outreach programs.</li><li>Project Support:</li><li>Provide support for special projects, ensuring timelines and deliverables are met.</li><li>Conduct research and prepare reports to assist decision-making.</li></ul>

Administrative Assistant We are seeking an Administrative Assistant to join our Property Management team based in Temecula, California. As an Administrative Assistant, your primary role will include handling administrative tasks, managing emails, and updating records using various office tools. This role offers a short term contract employment opportunity. Responsibilities: • Carry out administrative tasks with high precision. • Use Word, Excel, and Outlook for a variety of tasks. • Handle email correspondence diligently, ensuring all queries and concerns are addressed promptly. • Maintain the accuracy of data through regular data entry tasks. • Support other team members by managing and distributing information within the office. • Use your basic office skills to ensure smooth operation of the workplace.

Executive Assistant We are currently seeking an experienced and detail-oriented Executive Assistant to support our client's senior executive team. The ideal candidate will be responsible for a diverse set of administrative tasks and should be organized, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. Responsibilities:<ol><li>Coordinating executive communications, including taking calls, responding to emails, and interfacing with clients.</li><li>Preparing internal and external corporate documents for team members and industry partners.</li><li>Scheduling and coordinating appointments and meetings, managing travel itineraries.</li><li>Upholding a strict level of confidentiality.</li><li>Assisting in the preparation of reports and presentations.</li><li>Assisting with other administrative tasks as needed.</li></ol>

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in Newport Beach, California. This role primarily involves administrative tasks in a fast-paced environment, including attending to guests, handling mail, and managing office supplies. Responsibilities: • Greet and attend to guests at the front desk, ensuring a warm welcome and prompt attention to inquiries. • Receive, sort, and distribute incoming mail to the appropriate recipients. • Take responsibility for ordering office supplies and food to maintain a well-stocked and efficient workspace. • Arrange and prepare conference rooms for meetings, including setting up necessary equipment and materials. • Handle ad-hoc administrative tasks as needed to support the smooth operation of the office. • Utilize Microsoft Suite (Word, Excel, PowerPoint, Outlook) to manage tasks and communicate effectively. • Answer inbound and outbound calls, providing excellent customer service to all callers. • Perform data entry tasks, maintaining accuracy and attention to detail. • Correspond via email professionally, responding to inquiries and communicating information as needed. • Schedule appointments and meetings, ensuring efficient time management and avoidance of conflicts.

Executive Assistant We are offering a permanent employment opportunity for an Executive Assistant in the Hospitality industry, based in Irvine, California. This role involves a wide range of administrative tasks to support our team, including meeting coordination, travel arrangement, document preparation, and ad-hoc project support. Responsibilities: • Efficiently manage and coordinate meeting schedules, ensuring smooth operations and anticipating needs in advance. • Take charge of travel arrangements, meticulously crafting itineraries and managing related expenses. • Prepare and manage documents, presentations, and spreadsheets using office tools like Word, PowerPoint, and Excel. • Oversee the setup for both on-site and off-site meetings to ensure all requirements are met. • Assist in the onboarding process of new team members, providing them with necessary support and guidance. • Plan and coordinate team events to foster a positive company culture and recognize team achievements. • Liaise with senior leadership and collaborate with other administrative assistants, maintaining open lines of communication. • Handle additional projects as needed, demonstrating flexibility and adaptability in a dynamic environment. • Utilize advanced Office 365 skills to streamline administrative processes and improve efficiency. • Leverage skills in master scheduling and calendar management to keep track of appointments, events, and deadlines. • Arrange travel and meetings, coordinating schedules, and managing logistics to ensure seamless operations.

Executive Assistant An esteemed client in Carlsbad is seeking an accomplished Executive Assistant for their fast-paced executive team. In this crucial role, you'll be in charge of comprehensive administrative support, managing extensive calendars, coordinating events, handling travel arrangements, and assisting with meeting preparation, among others. Responsibilities:<ul><li>Organize scheduling for executives including meetings, travel, and events.</li><li>Draft internal and external communication on behalf of the executive team.</li><li>Coordinate and plan company events, meetings, and employee team-building activities.</li><li>Act as a liaison between the executives and other departments within the company.</li></ul>

Sr. Administrative Assistant An outstanding opportunity has surfaced from one of our respected clients in the manufacturing industry. They are currently seeking an experienced Senior Administrative Assistant to join their team. This key role requires a highly organized and proactive individual with a flair for managing complex administrative tasks. Your contributions will directly influence the smooth operation of a bustling office environment, making this the perfect role for those who thrive in dynamic, high-stakes settings. Responsibilities:<ul><li>Oversee administrative procedures and processes for top-level executives.</li><li>Assist in preparing for meetings, drafting correspondence, and maintaining documentation.</li><li>Handle sensitive information in a confidential manner.</li><li>Coordinate schedules, make appointments, and arrange travel and accommodation.</li></ul>

Executive Assistant to the President We invite an Executive Assistant expansive in skills and humility to join an esteemed academy. Your unique opportunity will be to serve as the right hand to the President. As the Executive Assistant to the President, you will attend to the intricate aspects of the President's schedule, correspondence, and engagements. The immense success of our administration depends on your efficiency and confidentiality. Responsibilities:<ul><li>Organize and coordinate the President’s meetings, appointments, and external relations.</li><li>Handle professional correspondence and ensure discreet handling of all business.</li><li>Prepare reports, documents, and presentations for meetings.</li><li>Ensure the President's schedule is followed and respected.</li></ul>

Executive Assistant An exciting offer has sprung from one of our exceptional clients in the technology industry! We are on the hunt for a dedicated Executive Assistant. In this role, you'll directly support influential leaders within the organization and play a key role in managing communication and workflow. As multitasking is integral to this role, the ideal candidate will thrive in managing multiple priorities at once, demonstrating meticulous attention to detail in a fast-paced, innovative environment. Responsibilities:<ul><li>Ensure the efficient and smooth day-to-day operation of the executives’ office.</li><li>Manage complex calendar scheduling and travel coordination.</li><li>Handle information requests, preparing correspondence, and managing confidential documents.</li><li>Facilitate various meetings including the coordination, preparation of materials, and taking minutes.</li></ul>

Administrative Coordinator We are offering a permanent employment opportunity for a meticulous Administrative Coordinator in the Real Estate Property/Facilities Management industry, located in San Diego, California. This role involves a variety of tasks related to property management, with a strong emphasis on the use of technology. The successful candidate will act as a liaison between property management companies, assisting with rent collection and maintenance coordination. Responsibilities • Ensuring efficient and accurate processing of customer credit applications. • Overseeing and maintaining precise customer credit records. • Handling customer inquiries and resolving them in a timely and meticulous manner. • Monitoring customer accounts and initiating appropriate actions when necessary. • Utilizing technology platforms such as Dynamics 365 and AppFolio for various tasks. • Conducting data entry tasks with a focus on accuracy and speed. • Facilitating communication with property management companies across different states. • Assisting with lease scanning and accurately inputting key details into the system. • Following up on customer service issues primarily through email correspondence, and occasionally through phone calls. • Transitioning from data entry tasks to customer service responsibilities, based on performance and proficiency.

Administrative Secretary (Government) Our client, a government body positioned in Oceanside, is currently seeking an Administrative Secretary. Your role will involve utilizing your strong organizational and communication skills to offer quality administrative support. Responsibilities:<ul><li>Draft, edit and distribute office correspondence, memos, letters, faxes, and forms</li><li>File and update contact information of employees, suppliers, and external partners</li><li>Support and facilitate the smooth running of daily office procedures</li><li>Manage, organize and update relevant office data and documentation</li></ul>