<p>Our client is seeking a highly skilled and proactive Executive Assistant to provide comprehensive support to our senior leaders. This individual will serve as a critical partner to the executive team by managing schedules, facilitating efficient communication, and anticipating the needs of leadership. The ideal candidate is a tech-savvy professional capable of managing multiple priorities, displaying discretion, and ensuring that executives maximize their focus on high-impact activities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage executive calendars, including scheduling meetings, resolving conflicts, and optimizing time management.</li><li>Coordinate and prepare materials for presentations, reports, and meetings.</li><li>Act as the primary communication link between executives, internal teams, and external stakeholders.</li><li>Plan and book all travel arrangements, including flights, accommodations, and itineraries, and process expense reports with attention to cost efficiency.</li><li>Identify and mitigate administrative inefficiencies to support workflow automation and team priorities.</li><li>Handle confidential information with utmost discretion and professionalism.</li><li>Assist in the planning and execution of events, projects, and cross-functional initiatives.</li><li>Research, compile, and analyze data to support executive decision-making.</li></ul><p><br></p>
<p>Are you a proactive, detail-oriented professional with a talent for supporting executives? Do you excel in managing priorities, handling sensitive information, and maintaining organization in dynamic environments? Our client is seeking an exceptional Executive Assistant to provide high-level administrative support to their leadership team. This is an exciting opportunity for someone who thrives on creating efficiency and delivering exceptional results while partnering with senior executives.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as the primary point of contact for the executive(s), managing complex calendars, scheduling meetings, and coordinating appointments.</li><li>Arrange travel logistics, including flights, accommodations, and itineraries, ensuring every detail is accounted for.</li><li>Prepare, edit, and format presentations, reports, and correspondence on behalf of the executive(s).</li><li>Screen and prioritize emails, phone calls, and other communications, responding on behalf of leadership when appropriate.</li><li>Arrange and support meetings, including preparing agendas, recording meeting minutes, and following up on action items.</li><li>Handle highly sensitive and confidential information with the utmost discretion.</li><li>Oversee special projects and initiatives, tracking progress, deadlines, and deliverables.</li><li>Liaise with clients, internal teams, and stakeholders to ensure seamless communication and proper alignment with executive priorities.</li><li>Manage expense reporting and budget tracking for the executive(s) and/or department.</li><li>Identify opportunities to streamline administrative processes, improving workflow and efficiency.</li></ul><p><br></p>
We are looking for a highly organized and proactive Executive Assistant to support senior leadership within the financial services industry. This is a long-term contract position based in Irvine, California, offering an excellent opportunity to contribute to the success of a dynamic organization. The ideal candidate will excel in managing schedules, coordinating travel, and ensuring smooth executive operations.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring efficient scheduling and timely updates.<br>• Arrange and coordinate complex travel plans, including booking flights, accommodations, and transportation.<br>• Prepare materials and agendas for executive meetings, ensuring all required information is available.<br>• Act as a liaison between executives and internal or external stakeholders, facilitating clear communication.<br>• Handle confidential information with discretion and maintain professionalism in all interactions.<br>• Monitor and prioritize incoming communications, responding or redirecting as needed.<br>• Organize and oversee special projects or events as directed by senior leadership.<br>• Ensure compliance with company policies and procedures in the execution of administrative tasks.<br>• Troubleshoot scheduling conflicts and adapt plans to accommodate changes effectively.
<p>Robert Half is seeking an Executive Assistant to join a dynamic team in San Diego. This role is perfect for a detail-driven individual with exceptional communication and administrative skills, eager to advance their career in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide executive-level support to senior management, including calendar management, meeting coordination, and travel arrangements.</li><li>Prepare reports, presentations, and correspondence, ensuring accuracy and professionalism.</li><li>Conduct research and compile data to support executive decision-making.</li><li>Serve as a liaison between executives and internal/external stakeholders.</li><li>Manage confidential information with discretion.</li><li>Assist in special projects and other administrative tasks as needed.</li></ul><p><br></p>
<p>We are looking for a Senior Administrative Assistant who will provide high-level administrative support to a nonprofit’s Board of Directors and executive leadership team. This role is essential for ensuring seamless communication, coordination, and the efficient functioning of the organization’s strategic initiatives and governance processes. The ideal candidate is highly organized, proactive, and adept at handling sensitive and confidential information with discretion.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Board Support (over 20 members):</strong></p><ul><li>Manage scheduling and logistics for board meetings, including venue arrangements, catering, and virtual meeting links.</li><li>Prepare and distribute board agendas, meeting materials, and minutes.</li><li>Coordinate communication between board members, executive leadership, and external stakeholders.</li><li>Track and organize documentation related to governance, bylaws, and committee charters.</li></ul><p><strong>Executive Support:</strong></p><ul><li>Provide administrative support to senior leadership, including calendar management, travel arrangements, and expense tracking.</li><li>Draft and edit correspondence, presentations, and reports for the board and executive team.</li><li>Handle high-level project management tasks, including deadlines, deliverables, and follow-up actions assigned during board meetings.</li></ul><p><strong>Event Coordination:</strong></p><ul><li>Plan and coordinate board retreats, annual meetings, and nonprofit-hosted events.</li><li>Work closely with vendors, event planners, and stakeholders to ensure smooth execution.</li></ul><p><strong>General Administrative Duties:</strong></p><ul><li>Maintain meticulous records for organizational reporting and compliance.</li><li>Support Environmental, Social, and Governance (ESG) initiatives or other corporate responsibility programs as needed </li><li>Stay up-to-date on nonprofit best practices and assist the leadership team in implementing them.</li></ul><p><br></p>
<p><strong>Position Overview:</strong></p><p> Our client, a leading real estate development company, is seeking a highly organized and proactive Executive Assistant to provide support to three or more senior executives. This individual will serve as a trusted partner, managing day-to-day operations, coordinating travel, overseeing vendor relationships, and ensuring seamless office operations. The ideal candidate thrives in a fast-paced environment, demonstrates strong communication and problem-solving skills, and maintains the highest level of professionalism and confidentiality.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to 3+ executives, including calendar management, scheduling, and meeting coordination.</li><li>Arrange complex domestic and international travel itineraries, including flights, accommodations, transportation, and meeting logistics.</li><li>Manage vendor relationships and coordinate with service providers to ensure office needs are met efficiently.</li><li>Oversee general office operations, including mail distribution, supply ordering, and equipment maintenance.</li><li>Organize and coordinate company events, executive meetings, and team gatherings.</li><li>Prepare, process, and reconcile expense reports in a timely manner.</li><li>Draft and edit correspondence, presentations, and reports as needed.</li><li>Act as a liaison between executives, internal teams, clients, and external partners.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li><li>Anticipate executive needs and proactively address operational or scheduling conflicts.</li></ul><p><br></p><p><br></p>
<p>Robert Half is seeking a poised, proactive, and highly organized Executive Assistant for a distinguished client in Fallbrook, CA. This role is ideal for someone who thrives in a high-trust environment, enjoys managing complex calendars, and can anticipate needs before they arise. If you're a master of discretion and a wizard with logistics, this is your moment.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Provide high-level administrative support to senior executives.</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements.</li><li>Prepare reports, presentations, and correspondence.</li><li>Handle confidential information with the utmost discretion.</li><li>Liaise with internal departments and external partners.</li><li>Assist with project coordination and follow-up tasks.</li></ul>
<p>Our client is seeking an experienced and detail-oriented Senior Administrative Assistant to support our executives and department leaders by managing a variety of administrative and operational tasks. In this critical role, the Senior Administrative Assistant will ensure the efficient execution of office processes while providing high-level support for executive decision-making and project coordination.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support, including managing schedules, coordinating meetings, and preparing materials and reports for presentations.</li><li>Serve as the key liaison between executives and internal/external stakeholders, ensuring clear and effective communication.</li><li>Handle complex travel arrangements, logistics, and expense reporting for senior leadership.</li><li>Organize and maintain confidential records, files, and correspondence for executives.</li><li>Proactively manage and prioritize incoming tasks and requests based on urgency and importance.</li><li>Collaborate with teams to draft and proofread communications, reports, and project documentation.</li><li>Identify opportunities for improving office processes and implement solutions for efficiency.</li><li>Provide support for special projects, including data analysis, event planning, and vendor management.</li></ul><p><br></p>
<p>Our client is seeking a talented and highly organized Executive Assistant to provide top-level administrative support to our executives. The ideal candidate is a proactive professional with excellent multitasking abilities, strong attention to detail, and a commitment to helping leadership operate effectively and efficiently.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the primary point of contact and gatekeeper for executive communications, including scheduling meetings, responding to inquiries, and managing calendars.</li><li>Prepare and edit correspondence, presentations, and reports on behalf of executives.</li><li>Coordinate travel arrangements, including booking transportation and accommodations, and processing expense reports.</li><li>Anticipate executive needs and proactively address administrative matters to support decision-making.</li><li>Handle confidential information and sensitive communication with discretion and professionalism.</li><li>Organize and prioritize incoming requests to ensure timely execution of tasks and projects.</li><li>Liaise with internal teams and external stakeholders to facilitate communication and project coordination.</li><li>Assist with planning and executing special events or projects, as needed.</li></ul><p><br></p>
<p>Robert Half’s client, a respected nonprofit organization in San Diego, is seeking a reliable, professional, and proactive Senior Administrative Assistant to provide high-level support to the Board of Directors and executive leadership. This hybrid role requires someone highly organized, detail-oriented, and confident in managing board communications, meeting logistics, and committee coordination.</p><p><br></p><p><strong>Role: Senior Administrative Assistant </strong></p><p><strong>Location:</strong> San Diego, CA (Primarily remote with occasional in-office attendance)</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Board & Committee Support</strong></p><ul><li>Prepare, schedule, and distribute board and committee agendas in advance.</li><li>Compile and distribute meeting packets, notices, and governance documents.</li><li>Take and maintain accurate meeting minutes for boards and committees.</li><li>Support onboarding of new board members and ensure all documentation is complete.</li></ul><p><strong>Organization & Communication</strong></p><ul><li>Manage multiple board calendars, deadlines, and deliverables.</li><li>Ensure communications and emails are professional, timely, and accurate.</li><li>Coordinate directly with board chairs and committee leaders at an executive level.</li><li>Reach out to committee members and distribute materials in a timely, organized manner.</li></ul><p><strong>Meeting Management</strong></p><ul><li>Oversee logistics for board and committee meetings.</li><li>Coordinate Zoom/virtual meetings, Gmail invites, webinars, and shared documents.</li><li>Utilize Google Shared Drive and Asana for project and task management.</li><li>Attend in-person meetings in San Diego as needed.</li></ul><p><strong>Administrative Support</strong></p><ul><li>Support executive leadership with board-related tasks and documentation.</li><li>Assist with production and organization of materials for governance and compliance purposes.</li><li>Ensure accuracy and consistency across all board documents and records.</li></ul>
<p>Are you an accomplished administrative professional with exceptional organizational and multitasking abilities? Do you excel at anticipating needs and providing high-level support to busy executives? Our client, a leader in the property management industry, is seeking a dynamic and proactive Executive Assistant to join their team!</p><p>In this role, you’ll not only be a trusted right-hand to key executives but also play a critical part in ensuring the smooth operation of their fast-paced and growing organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide direct support to executive leaders, including managing calendars, scheduling meetings, and preparing/organizing materials ahead of deadlines.</li><li>Screen and prioritize emails, phone calls, and communication to ensure executives’ time is optimized.</li><li>Act as a liaison between executives and internal/external stakeholders, including property owners, tenants, and vendors.</li><li>Coordinate travel arrangements, itineraries, and expense reporting.</li><li>Prepare and handle sensitive documents, contracts, and correspondence with discretion and confidentiality.</li><li>Assist with research, data analysis, and compiling reports to support strategic decision-making.</li><li>Manage special projects, including workflow automation, office process improvement initiatives, and event coordination.</li><li>Support executive team meetings by preparing agendas, taking notes, and following up on action items.</li><li>Effectively handle ad hoc responsibilities and proactively identify opportunities to add value to the executive team.</li></ul><p><br></p>
<p>Are you an experienced administrative professional with a heart for supporting impactful work? Can you navigate a fast-paced environment with ease while managing multiple priorities? Our client, a mission-driven organization in the nonprofit industry, is looking for a dedicated and detail-oriented Sr. Administrative Assistant to join their team. This role is ideal for someone who thrives on providing top-notch support and wants to make a real difference in the community.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to leadership and teams within the organization.</li><li>Manage executive calendars, coordinate travel arrangements, and prepare detailed itineraries.</li><li>Serve as the central point of contact for internal and external stakeholders, including board members, donors, and community partners.</li><li>Assist with the preparation of meeting materials, presentations, and agendas, and ensure prompt follow-up on action items.</li><li>Manage incoming communications, including emails and phone calls, and respond on behalf of leadership where appropriate.</li><li>Coordinate and support special events, donor meetings, and community engagement initiatives.</li><li>Assist in organizing and maintaining organizational records, reports, and sensitive documentation.</li><li>Streamline office workflows by identifying opportunities to increase efficiency and implementing process improvements.</li><li>Research and gather data to support grant applications, fundraising initiatives, and strategic planning.</li><li>Provide mentorship or guidance to junior administrative staff as needed.</li></ul><p><br></p>
<p>Robert Half is seeking a talented <strong>Administrative Assistant</strong> to support daily operations, ensuring efficiency, organization, and professionalism in all tasks. This role is essential in providing excellent administrative support to teams and fostering a positive workplace culture.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage and organize schedules, appointments, and meetings for team members or executives.</li><li>Handle incoming and outgoing correspondence, including emails, letters, and phone calls, ensuring appropriate follow-up.</li><li>Prepare and maintain documents, spreadsheets, reports, and presentations with accuracy and attention to detail.</li><li>Coordinate travel arrangements and itineraries when necessary.</li><li>Maintain filing systems, both electronic and physical, ensuring accessibility and confidentiality.</li><li>Assist with data entry, budget tracking, invoice processing, and other clerical tasks.</li><li>Serve as a point of contact for internal teams and external partners, representing the organization in a professional manner.</li><li>Support office supply inventory management, ordering necessary supplies when needed.</li><li>Help organize and execute special events, projects, or meetings as assigned.</li></ul><p><br></p>
<p>Our client is seeking a detail-oriented and efficient Administrative Assistant to support our daily office operations and contribute to a well-organized and productive workplace. The ideal candidate will be proactive, resourceful, and able to handle multiple administrative tasks with accuracy and professionalism. This position is key to ensuring the smooth running of our organization's operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative support, including managing correspondence, scheduling meetings, and handling phone calls.</li><li>Organize and maintain office files, records, and documentation.</li><li>Assist with the preparation of reports, presentations, and other documentation as needed.</li><li>Manage calendars and appointments for team members, ensuring optimal time management.</li><li>Facilitate internal and external communication by acting as a reliable liaison between departments and external partners.</li><li>Handle office supply inventory, placing orders when necessary to maintain stock.</li><li>Coordinate travel arrangements and process expense reports for staff, if applicable.</li><li>Perform data entry tasks and update databases with accurate and detailed records.</li><li>Assist with event planning and logistics for company meetings, functions, and activities.</li></ul><p><br></p>
<p>Are you a detail-oriented multitasker with a passion for supporting teams and driving organizational success? Our client is looking for an adept Administrative Assistant to join their dynamic organization. This is a fantastic opportunity to play a critical role in ensuring smooth operations while contributing to a supportive and collaborative team environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the primary point of contact for internal and external inquiries, ensuring a positive and professional experience for all.</li><li>Organize and maintain various office systems, including filing, correspondence, and records management.</li><li>Provide general administrative support, including scheduling meetings, preparing reports, and formatting documents.</li><li>Assist in coordinating company events, team projects, and special initiatives as needed.</li><li>Manage day-to-day office functions such as supply ordering, vendor communication, and equipment maintenance.</li><li>Handle travel arrangements and expense reporting for team members when necessary.</li><li>Collaborate with departments to ensure smooth inter-office communication and alignment on administrative tasks.</li><li>Maintain confidentiality while handling sensitive documents and information.</li></ul><p><br></p>
<p><strong>About the Company</strong></p><p>Our client, a reputable and growing wealth management firm, is seeking a detail-oriented and proactive Administrative Assistant to support their team of financial advisors and operations staff. This role is integral in ensuring the smooth functioning of the office, providing excellent client service, and supporting daily business operations.</p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Administrative Support:</strong> Manage calendars, schedule meetings, coordinate travel arrangements, and prepare correspondence, reports, and presentations.</li><li><strong>Client Interaction:</strong> Serve as the first point of contact for clients, handling phone calls, emails, and in-person visits with professionalism and discretion.</li><li><strong>Document Management:</strong> Assist with preparing and processing client documentation, account forms, and financial reports while maintaining compliance with company policies and industry regulations.</li><li><strong>Data Entry & Recordkeeping:</strong> Update CRM systems, maintain accurate client files, and ensure records are current and compliant.</li><li><strong>Meeting Preparation:</strong> Coordinate client meetings, prepare materials, and follow up on action items to ensure seamless client service delivery.</li><li><strong>Office Coordination:</strong> Order supplies, manage mail distribution, and assist with general office operations as needed.</li><li><strong>Special Projects:</strong> Support financial advisors and leadership team with ad hoc projects, research, and reporting.</li></ul><p><br></p>
<p><strong>Position Summary</strong></p><p> The Administrative & Investment Assistant supports the CEO (a senior financial advisor and firm owner) and the Advisory Associate across a wide range of responsibilities, including executive support, family office services, investment operations, and client service. This role serves as a key liaison between the executive team, clients, custodians, and back office, ensuring smooth execution of both daily and strategic tasks. Reports to the CEO’s Advisory Associate.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Family Office & Client Administration</strong></p><ul><li>Manage household payments (utilities, insurance, etc.) and monitor bank balances</li><li>Coordinate fund transfers, property taxes, and insurance procurement</li><li>Assist with personal/business banking needs and archive relevant documents</li></ul><p><strong>Financial Reconciliation & Reporting</strong></p><ul><li>Maintain Excel reconciliations for bank/credit accounts (bi-monthly)</li><li>Support budgeting and prepare annual financial reports</li><li>Reconcile AMEX cards and monitor payment accounts</li></ul><p><strong>Account Opening & Maintenance</strong></p><ul><li>Manage onboarding (NetX360/Pershing), documentation, and compliance coordination</li><li>Track and renew W-8 forms; update client records</li></ul><p><strong>Statement & Documentation Management</strong></p><ul><li>Print, reconcile, and distribute account statements and reports</li></ul><p><strong>Transfers & SLOAs</strong></p><ul><li>Process transfer requests (SLOA, ACH, checks), distributions, and follow-ups</li></ul><p><strong>Invoice & Billing Review</strong></p><ul><li>Track and review fiduciary invoices as needed</li></ul><p><strong>Alternative Investments</strong></p><ul><li>Coordinate subscription agreements, AML docs, capital calls, and online access</li><li>Conduct quarterly reviews and upload K-1s</li></ul><p><strong>Tax Coordination</strong></p><ul><li>Distribute tax documents to CPAs and process estimated tax payments</li></ul><p><strong>Addepar Reporting</strong></p><ul><li>Generate, reconcile, and distribute Addepar reports</li></ul><p><strong>Administrative Support</strong></p><ul><li>Manage CEO’s calendar, travel, events, and reimbursements</li><li>Assist with year-end events, holiday gifting, and monthly reconciliations</li></ul><p><strong>Client Correspondence</strong></p><ul><li>Prepare and send client communications and documentation</li></ul>
<p>A growing manufacturing company in Valley Center is looking for an Administrative Assistant to support its operations and production teams. This role is perfect for someone who enjoys structure, thrives in a hands-on environment, and is comfortable working in a facility where precision and timelines matter.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Provide administrative support to production managers and office staff.</li><li>Assist with order entry, inventory tracking, and vendor communications.</li><li>Prepare shipping documents, labels, and coordinate logistics with carriers.</li><li>Maintain accurate records of purchase orders, invoices, and delivery schedules.</li><li>Support HR and payroll documentation, including timesheet collection and employee files.</li><li>Help coordinate internal meetings, training sessions, and safety briefings.</li><li>Monitor supply levels and reorder materials as needed.</li></ul><p><br></p>
We are looking for a dedicated Administrative Assistant to join our team in Irvine, California. This Contract-to-permanent position offers an exciting opportunity to support our Commercial Fire Protection team with a blend of administrative and coordination responsibilities. The ideal candidate will excel at customer service, project coordination, and maintaining operational efficiency within a fast-paced environment.<br><br>Responsibilities:<br>• Coordinate service and project activities, including scheduling work orders and monitoring their progress.<br>• Handle incoming customer calls related to service dispatching, scheduling, and general inquiries.<br>• Prepare detailed estimates and proposals to support the Operations and Business Development teams.<br>• Procure necessary parts and materials for service work orders to ensure timely completion.<br>• Create and dispatch work orders for planned maintenance and service tasks.<br>• Oversee monthly maintenance accounts, maintaining communication with contract customers and subcontractors.<br>• Monitor technician check-ins and check-outs in compliance with company safety policies, reporting any discrepancies.<br>• Develop and maintain customer satisfaction follow-up procedures, providing feedback to senior management.<br>• Generate reports to track service and project metrics effectively.<br>• Provide service quotes to customers in collaboration with the Service Supervisor.
<p>Robert Half is seeking a dedicated <strong>Property Administrator</strong> to support property management teams and ensure the smooth operation of day-to-day activities. This is a fantastic opportunity to work in a fast-paced environment with room for growth and development.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the primary point of contact for tenants, vendors, and contractors, addressing inquiries and resolving issues promptly.</li><li>Support property managers with lease administration, tenant communications, and contract tracking.</li><li>Process invoices, track budgets, and ensure timely payments to vendors and contractors.</li><li>Organize and maintain accurate property records, including lease agreements, insurance certificates, and maintenance logs.</li><li>Coordinate property inspections, repairs, and maintenance activities, ensuring compliance with safety and operational standards.</li><li>Assist with developing and maintaining budgets, reports, and other financial documentation.</li><li>Maintain and order office supplies, and ensure the property management office is running efficiently.</li><li>Ensure tenant satisfaction by providing proactive communication and outstanding customer service.</li><li>Handle scheduling tasks, such as coordinating building access for vendors and contractors.</li></ul><p><br></p>
<p>Our client, a well-established financial services firm in San Diego, is seeking a detail-oriented and professional <strong>Office Administrator</strong> to manage day-to-day office operations and provide administrative support to the leadership and financial teams. This role ensures the office runs efficiently while supporting staff and clients with professionalism and discretion.</p><p><strong>Responsibilities</strong></p><ul><li>Serve as the first point of contact for clients, vendors, and visitors, maintaining a professional and welcoming environment.</li><li>Manage office operations including mail, supplies, equipment, and vendor coordination.</li><li>Support leadership and financial teams with calendar management, travel arrangements, and meeting coordination.</li><li>Prepare reports, presentations, and documentation related to client accounts, meetings, and internal operations.</li><li>Assist with onboarding new employees, maintaining personnel records, and coordinating office-related HR activities.</li><li>Maintain filing systems, both digital and physical, ensuring confidentiality and compliance with regulatory requirements.</li><li>Organize and coordinate internal events, team meetings, and client-facing gatherings.</li><li>Provide general administrative support, including expense tracking, data entry, and ad hoc projects.</li><li>Ensure office policies and procedures are followed and identify opportunities for process improvements.</li></ul><p><br></p>
<p>Are you a highly organized and proactive professional that enjoys supporting teams with critical administrative tasks? Our client is seeking an enthusiastic and reliable Administrative Assistant to play a vital role in ensuring smooth daily operations. This role offers the opportunity to step into a dynamic and productive environment while contributing to organizational success.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Communication Support:</strong> Serve as the first point of contact for internal and external inquiries, demonstrating professionalism and stellar customer service.</li><li><strong>Calendar Management:</strong> Maintain schedules and coordinate meetings, appointments, and events for team members.</li><li><strong>Document Preparation:</strong> Prepare and edit correspondence, memos, reports, and presentations as needed.</li><li><strong>Record Keeping:</strong> Organize and maintain electronic and physical files to ensure accurate and secure document storage.</li><li><strong>Office Coordination:</strong> Monitor office supplies, place supply orders, and liaise with vendors to ensure office needs are met.</li><li><strong>Meeting Support:</strong> Schedule, arrange, and support meetings, including preparing agendas, taking minutes, and distributing follow-ups.</li><li><strong>Administrative Assistance:</strong> Assist with routine office operations, including data entry, mail distribution, and supporting departmental projects.</li><li><strong>Task Prioritization:</strong> Handle multiple priorities, ensuring timelines and deadlines are met efficiently.</li></ul><p><br></p>
<p>Our client is seeking a highly organized and detail-oriented Administrative Assistant to support our team in managing a variety of administrative and operational tasks. This role is critical in ensuring the smooth day-to-day operations of the office and providing exceptional support to multiple departments. The ideal candidate has excellent communication skills, a proactive mindset, and a talent for multitasking.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and maintain daily office operations, including scheduling meetings, organizing files, and managing correspondence (Source: Internal Documentation).</li><li>Handle incoming calls and emails, directing inquiries to the appropriate team members.</li><li>Prepare and edit documents, reports, and presentations as needed (Source: RH Acronym Guide.docx).</li><li>Coordinate meetings, events, and travel arrangements, ensuring all logistics are efficiently managed.</li><li>Track and maintain office supply inventory and place orders as necessary.</li><li>Assist with data entry, maintaining accurate records in internal systems and ensuring timely updates.</li><li>Process expense reports and invoices to support finance operations.</li><li>Liaise with internal and external stakeholders to support overall business operations.</li></ul><p><br></p>
<p>Robert Half is working with a well-established glass manufacturing company in Vista, CA to find a reliable and proactive Administrative Assistant. This is a great opportunity to support a growing business with a strong reputation in the industry.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Provide administrative support to office staff and management.</li><li>Answer and direct phone calls, emails, and other communications.</li><li>Prepare and maintain documents, reports, and spreadsheets.</li><li>Schedule meetings, appointments, and coordinate travel arrangements.</li><li>Assist with inventory tracking and order processing.</li><li>Maintain filing systems and ensure data accuracy.</li><li>Support customer service and vendor relations as needed.</li></ul>
<p>Our special client in the manufacturing and operations space in San Marcos, CA is looking for an Administrative Assistant who’s not afraid to roll up their sleeves and dive into a mix of clerical, financial, and operational support. If you enjoy variety in your day and have a knack for keeping things organized, this role offers a great blend of structure and flexibility.</p><p><br></p><p><strong><u>What You’ll Be Doing:</u></strong></p><ul><li>Assist with data entry and recordkeeping across multiple departments.</li><li>Support purchasing activities including vendor communication and order tracking.</li><li>Enter and maintain records in QuickBooks and internal databases.</li><li>Help with light accounting tasks and invoice processing.</li><li>Coordinate with production and operations teams on documentation and scheduling.</li><li>Provide general administrative support including filing, scanning, and correspondence.</li></ul><p><br></p>
