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24 results for Receptionist Administrative Assistant in San Diego, CA

Receptionist

San Diego, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
Our client in the biotech industry is seeking a professional and personable Receptionist to serve as the first point of contact for visitors, clients, and staff. This role is ideal for someone who thrives in a front-desk environment and takes pride in creating a welcoming, organized, and efficient office experience. Key Responsibilities:<ul><li>Greet visitors, clients, and staff in a friendly and professional manner</li><li>Answer and direct incoming calls and respond to general inquiries</li><li>Manage the front desk and maintain a clean, organized reception area</li><li>Handle incoming and outgoing mail, packages, and deliveries</li><li>Schedule appointments and assist with meeting room coordination</li><li>Provide administrative support, including filing, data entry, and document preparation</li><li>Support office operations and assist internal teams with day-to-day tasks as needed</li></ul>
2026-05-28T00:00:00Z

Receptionist

San Diego, CA
onsite
Temporary / Contract
22 - 23 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations for our team in San Diego, California. This Contract position is ideal for someone who enjoys creating a welcoming office environment, assisting visitors, and keeping administrative tasks running smoothly. The person in this role will serve as the first point of contact for guests and callers while helping maintain an organized, detail-oriented workplace. Responsibilities: • Welcome visitors, employees, and clients with a courteous and detail-oriented approach while managing guest check-in procedures and identification requirements. • Handle incoming phone calls efficiently, route inquiries to the correct team members, and record messages accurately when needed. • Maintain snack and beverage stations by monitoring inventory levels, replenishing supplies, and removing expired items promptly. • Coordinate food orders for meetings and workplace events, ensuring deliveries arrive on time and refreshment areas are prepared and cleaned afterward. • Keep the reception space neat, orderly, and presentable, including arranging visitor materials and ensuring the desk is stocked with essential supplies. • Provide administrative assistance such as filing documents, making copies, entering data, and supporting general office needs across departments. • Sort, distribute, and manage incoming and outgoing mail, packages, and deliveries in a timely manner.
2026-06-05T00:00:00Z

Receptionist

San Diego, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
Our client is seeking a professional and personable Receptionist to serve as the first point of contact for visitors, clients, and callers while supporting day-to-day office operations. This role is ideal for someone who enjoys creating a welcoming environment, managing front desk activities, and providing strong administrative support. Responsibilities:<ul><li>Greet visitors, clients, and staff in a friendly and professional manner</li><li>Answer and direct incoming phone calls and respond to general inquiries</li><li>Manage front desk operations, including mail distribution, visitor check-in, and appointment coordination</li><li>Maintain a clean, organized, and professional reception area</li><li>Provide administrative support such as data entry, filing, scanning, and document preparation</li><li>Schedule meetings and assist with conference room coordination as needed</li><li>Support general office tasks and help ensure smooth daily operations</li></ul>
2026-05-28T00:00:00Z

Office Administrative Assistant

Cardiff-by-the-Sea, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
A growing sports apparel and lifestyle brand in Encinitas is seeking an Office Administrative Assistant to support accounting operations, purchasing activities, and general office administration. This role is perfect for someone who enjoys a mix of administrative and accounting-related responsibilities while working in a creative and energetic business environment.The ideal candidate is highly organized, detail-oriented, and comfortable supporting multiple departments while maintaining accurate records and documentation. ResponsibilitiesAccounting & Purchasing Support<ul><li>Enter vendor invoices into the accounting system</li><li>Perform AP data entry and invoice coding</li><li>Assign General Ledger account codes accurately</li><li>Process and maintain purchase order records</li><li>Assist with vendor setup and documentation management</li><li>Reconcile invoice information and supporting documentation</li><li>Support month-end accounting processes and reporting</li></ul>Administrative & Office Operations<ul><li>Manage office supply ordering and inventory</li><li>Maintain filing systems and company documentation</li><li>Assist with data entry, reporting, and administrative projects</li><li>Coordinate incoming mail, shipping, and package distribution</li><li>Support leadership with scheduling and operational tasks</li><li>Assist with special projects across departments</li></ul>
2026-06-08T00:00:00Z

Senior Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
26.5 - 30 USD / Hourly
Our client, a well-established organization in the property management industry, is seeking a highly organized and detail-oriented Senior Administrative Assistant to support daily operations and provide high-level administrative assistance to leadership and office teams. This role is ideal for a professional who thrives in a fast-paced environment, can manage multiple priorities, and enjoys being a key contributor to a collaborative team. Key Responsibilities:<ul><li>Provide administrative support to senior leaders and property management teams</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and other business documents</li><li>Maintain accurate filing systems, records, and office documentation</li><li>Serve as a point of contact for tenants, vendors, and internal departments</li><li>Assist with vendor coordination, contract tracking, and invoice processing</li><li>Support property operations by helping organize maintenance requests, work orders, and service follow-up</li><li>Coordinate meetings, events, and office communications</li><li>Monitor office supplies and help maintain efficient day-to-day office operations</li><li>Handle confidential information with professionalism and discretion</li></ul>
2026-06-05T00:00:00Z

Sr. Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Our client is seeking an experienced and highly organized Senior Administrative Assistant to provide advanced administrative support and help ensure smooth day-to-day office operations. This role is ideal for a professional who can manage multiple priorities, support leadership, and maintain a high level of professionalism in a fast-paced environment. Responsibilities:<ul><li>Provide high-level administrative support to leadership and internal teams</li><li>Manage calendars, schedule meetings, and coordinate appointments and travel arrangements</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Screen calls, respond to inquiries, and handle confidential information with discretion</li><li>Organize files, maintain records, and support reporting and data tracking</li><li>Assist with meeting coordination, agendas, notes, and follow-up items</li><li>Support special projects and help improve administrative processes</li><li>Serve as a key point of contact for internal and external communication</li></ul>
2026-05-28T00:00:00Z

Sr. Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Our client is seeking an experienced and detail-oriented Sr. Administrative Assistant to provide advanced administrative support to leadership and departmental teams. This role requires strong organizational skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities:<ul><li>Provide high-level administrative support to executives, managers, and teams</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and other business documents</li><li>Organize travel arrangements, itineraries, and expense reporting</li><li>Screen calls, emails, and inquiries, and route communications appropriately</li><li>Maintain records, files, and confidential information with discretion</li><li>Coordinate meetings, events, and internal communications</li><li>Assist with special projects and support day-to-day office operations</li><li>Track deadlines, follow up on action items, and help ensure timely completion of tasks</li></ul>
2026-06-05T00:00:00Z

Office Assistant

San Diego, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for a dependable Office Assistant to support daily front desk and workplace operations for a Contract position based in San Diego, California. This role serves as a key point of contact for visitors, helps maintain an organized and welcoming office environment, and ensures routine administrative and facility-related tasks are handled efficiently. The ideal candidate is detail oriented, attentive to detail, and comfortable balancing reception responsibilities with general office coordination. Responsibilities: • Welcome guests courteously, provide clear safety and site information, and ensure each visitor is properly signed in and issued the appropriate badge. • Manage front desk coverage during regular weekday business hours while maintaining an orderly reception workspace and following desk organization standards. • Monitor expected arrivals, coordinate with internal contacts regarding visitor attendance, and direct guests to the appropriate host or meeting location. • Oversee meeting rooms throughout the day by straightening furniture, removing leftover materials, clearing writing surfaces, and maintaining a presentation-ready appearance. • Keep the reception lounge and shared office spaces neat by aligning seating, organizing reading materials, removing waste promptly, and addressing spills or visible issues quickly. • Conduct routine inspections of common areas, complete daily facility check records, and escalate building or maintenance concerns to the appropriate support contacts. • Handle incoming mail, packages, and office deliveries while assisting with access badge distribution and other front office support tasks as needed. • Restock office and copy areas, refill paper and basic supplies at the start of the day, and support upkeep of coffee stations and snack areas. • Report equipment malfunctions, cleaning concerns, security incidents, or building system issues promptly and coordinate service requests with the designated facilities contact. • Assist with vendor or food delivery arrivals so scheduled workplace services can be set up smoothly and on time.
2026-06-08T00:00:00Z

Administrative Assistant - Construction

La Jolla, CA
onsite
Temporary / Contract
23 - 29 USD / Hourly
Our client, a growing and fast-paced construction company, is seeking a highly organized and detail-oriented Administrative Assistant to join their team on a contract-to-hire basis. This position plays a critical role in supporting daily operations, coordinating schedules, managing high-volume data entry, and serving as a key point of contact for both internal teams and external partners.The ideal candidate is proactive, adaptable, and thrives in a dynamic environment where priorities can shift quickly. This individual must be comfortable interacting with a variety of personalities, including field personnel, vendors, subcontractors, and leadership teams, while maintaining professionalism and exceptional customer service.Key ResponsibilitiesAdministrative Support<ul><li>Provide comprehensive administrative support to project managers, operations teams, and company leadership.</li><li>Manage incoming calls, emails, and correspondence, ensuring timely responses and appropriate follow-up.</li><li>Prepare, organize, and maintain project documentation, contracts, reports, and company records.</li><li>Assist with onboarding paperwork, vendor documentation, and project-related administrative tasks.</li><li>Maintain accurate filing systems, both electronic and physical.</li></ul>Data Entry & Record Management<ul><li>Perform high-volume data entry with a strong emphasis on accuracy and efficiency.</li><li>Update and maintain databases, spreadsheets, project tracking logs, and internal systems.</li><li>Review documents for completeness and accuracy before processing.</li><li>Generate reports and assist with record audits as needed.</li><li>Ensure information is entered correctly and deadlines are consistently met.</li></ul>Scheduling & Coordination<ul><li>Coordinate calendars, meetings, project schedules, and appointments.</li><li>Assist with scheduling field personnel, subcontractors, inspections, and vendor appointments.</li><li>Communicate schedule changes and project updates to appropriate stakeholders.</li><li>Track deadlines and follow up on outstanding tasks to ensure projects remain on schedule.</li></ul>Customer Service & Communication<ul><li>Serve as a professional point of contact for clients, vendors, subcontractors, and internal team members.</li><li>Build positive working relationships while effectively managing challenging conversations and competing priorities.</li><li>Handle inquiries, concerns, and requests with professionalism and discretion.</li><li>Support collaboration between office staff and field teams.</li></ul>General Office Operations<ul><li>Assist with office organization and daily operational needs.</li><li>Order and maintain office supplies and materials.</li><li>Support special projects and additional administrative duties as assigned.</li><li>Contribute to a positive, team-oriented work environment.</li></ul>QualificationsRequired Experience<ul><li>Minimum of 3 years of administrative support experience.</li><li>Proven experience with high-volume data entry and document management.</li><li>Experience coordinating schedules, appointments, and multiple priorities simultaneously.</li><li>Strong customer service and interpersonal communication skills.</li><li>Experience working with a variety of personalities in a fast-paced environment.</li></ul>
2026-05-29T00:00:00Z

Sr. Admin/Executive Assistant

San Diego, CA
onsite
Temporary to Hire
30 - 35 USD / Hourly
We are looking for a highly organized Sr. Administrative/Executive Assistant to support senior leadership within a real estate and property organization in San Diego, California. This contract-to-permanent opportunity is ideal for someone who thrives in a fast-paced, fully in-office setting and can balance business priorities with a high level of discretion. The person in this role will serve as a trusted administrative partner, coordinating complex schedules, handling sensitive information, and helping move important projects forward with accuracy and care. Responsibilities:• Provide high-level administrative support to senior leadership and offer additional assistance across departments as business needs arise.• Draft, review, and manage clear correspondence with investors, business partners, and other external stakeholders, ensuring a discreet and confidential approach.• Coordinate complex calendars, meetings, and conference calls while anticipating scheduling conflicts and adjusting priorities as needed.• Arrange detailed domestic and international travel plans, including commercial and private air transportation, ground travel, and itinerary management.• Support special projects by collecting, organizing, and tracking documents and information related to prospective business opportunities.• Handle personal assistant duties for executive leadership, such as managing personal travel, processing mail, purchasing requested items, and completing errands.• Maintain accurate electronic and physical filing systems so records, documents, and materials remain organized and easily accessible.• Review invoices for completeness and accuracy before routing them for approval and payment processing.
2026-06-03T00:00:00Z

Bilingual Front Desk Coordinator

Escondido, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
A busy and well-established dental practice in Escondido is seeking a Bilingual Front Desk Coordinator to serve as the first point of contact for patients and families. This role is ideal for someone who enjoys creating a welcoming environment, managing a high-volume front desk, and providing exceptional customer service in both English and Spanish.The ideal candidate is organized, professional, and comfortable balancing patient scheduling, insurance verification, and administrative support duties in a fast-paced dental office.Key ResponsibilitiesPatient & Front Office Support<ul><li>Greet patients and visitors while creating a positive patient experience</li><li>Schedule, confirm, and reschedule patient appointments</li><li>Answer incoming calls and direct inquiries appropriately</li><li>Verify insurance eligibility and obtain necessary patient information</li><li>Assist patients with forms, documentation, and appointment preparation</li><li>Maintain accurate patient records and demographic information</li></ul>Administrative Duties<ul><li>Collect copayments and process patient payments</li><li>Coordinate treatment scheduling and follow-up appointments</li><li>Assist with patient communication regarding appointments and reminders</li><li>Maintain organized front office records and documentation</li><li>Support office operations and administrative projects as needed</li></ul>
2026-06-08T00:00:00Z

Front Desk Coordinator

San Diego, CA
onsite
Temporary / Contract
26.5 - 28 USD / Hourly
Our client is seeking a professional and welcoming Front Desk Coordinator to serve as the first point of contact for visitors, clients, and staff while supporting daily office operations. This role is ideal for someone with strong communication skills, a polished demeanor, and the ability to stay organized in a fast-paced environment. Responsibilities:<ul><li>Greet visitors, clients, and employees in a professional and courteous manner. </li><li>Answer and route incoming phone calls, emails, and general inquiries. </li><li>Manage front desk activities, including mail distribution, visitor logs, and office coordination. </li><li>Schedule appointments, meetings, and conference room usage as needed.</li><li>Maintain a clean, organized, and professional reception area.</li><li>Provide administrative support such as filing, data entry, and document preparation. </li><li>Assist with office supply management and other general administrative tasks.</li></ul>
2026-05-28T00:00:00Z

Front Desk Coordinator

San Diego, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Our client, a mission-driven nonprofit organization, is seeking a professional and welcoming Front Desk Coordinator to serve as the first point of contact for visitors, clients, donors, and staff. This role is ideal for someone who enjoys creating a positive first impression, managing front office operations, and supporting a collaborative team environment. Key Responsibilities:<ul><li>Greet visitors, clients, donors, and staff in a friendly and professional manner</li><li>Answer and direct incoming calls and respond to general inquiries</li><li>Manage the front desk and maintain a clean, organized reception area</li><li>Coordinate mail, packages, and deliveries</li><li>Schedule appointments, assist with meeting room coordination, and support office logistics</li><li>Perform administrative tasks such as filing, data entry, and document preparation</li><li>Provide general support to internal teams and help ensure smooth day-to-day office operations</li></ul>
2026-05-28T00:00:00Z

Office Administrator & Payroll Coordinator

Carlsbad, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
A growing professional services company in Carlsbad is hiring an Office Administrator & Payroll Coordinator to oversee office operations while supporting payroll processing and employee administration. This position plays a vital role in ensuring the smooth day-to-day operation of the office while maintaining accurate payroll records and employee documentation.The ideal candidate is a proactive professional who enjoys wearing multiple hats and can confidently support both administrative and payroll functions. ResponsibilitiesPayroll Administration<ul><li>Process biweekly payroll for hourly and salaried employees</li><li>Review timesheets and payroll-related documentation for accuracy</li><li>Maintain payroll records and employee information</li><li>Coordinate payroll changes, deductions, and employee updates</li><li>Respond to payroll-related questions from employees</li><li>Assist with payroll reporting and compliance documentation</li></ul>Office Administration<ul><li>Manage front office operations and office supply inventory</li><li>Coordinate vendor relationships and service providers</li><li>Support onboarding and employee paperwork administration</li><li>Maintain company records, files, and operational documentation</li><li>Assist leadership with scheduling, reporting, and project coordination</li><li>Handle incoming calls, correspondence, and general office support</li></ul>
2026-06-08T00:00:00Z

Executive Assistant

La Jolla, CA
onsite
Temporary / Contract
34 - 36 USD / Hourly
Our client, a mission-driven organization in the nonprofit industry, is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. This role is ideal for a polished professional who thrives in a fast-paced environment, demonstrates sound judgment, and is passionate about supporting an organization focused on making a meaningful impact. Key Responsibilities:<ul><li>Provide comprehensive administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements</li><li>Prepare and edit correspondence, reports, presentations, and other documents</li><li>Serve as a liaison between executives, board members, staff, and external stakeholders</li><li>Coordinate board meetings, committees, and special events, including preparing agendas and meeting materials</li><li>Maintain confidential information and handle sensitive matters with discretion</li><li>Track deadlines, manage priorities, and ensure timely follow-up on key initiatives</li><li>Assist with project coordination and support cross-functional communication across departments</li><li>Organize and maintain electronic and paper filing systems</li><li>Support donor, community, and partner communications as needed</li></ul>
2026-06-05T00:00:00Z

Executive Assistant

Solana Beach, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
An established hospitality and real estate group in North County is hiring an Executive Assistant to support the CEO and executive leadership team. This is a true right-hand role for someone who can manage high-level schedules, anticipate needs before they happen, and operate professionally in a fast-moving business environment. The ideal candidate has supported executives before and understands how to balance professionalism, urgency, confidentiality, and strong communication all at once. Responsibilities<ul><li>Manage complex executive calendars and scheduling across multiple businesses</li><li>Coordinate travel, meetings, presentations, and executive communications</li><li>Handle confidential business matters and sensitive documentation</li><li>Prepare reports, meeting notes, and presentation materials</li><li>Assist with operational projects, event coordination, and executive support tasks</li><li>Serve as a liaison between leadership, vendors, and internal departments</li></ul>
2026-05-27T00:00:00Z

Executive Assistant

Roseville, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Position Overview:We are seeking a highly organized and proactive Executive Assistant to support senior leadership. This role is responsible for managing day-to-day administrative operations, streamlining communication, and ensuring executives are well-supported in a fast-paced environment. The ideal candidate is detail-oriented, resourceful, and able to anticipate needs. Key Responsibilities:<ul><li>Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements</li><li>Act as a gatekeeper by managing communications, prioritizing emails, and handling confidential information</li><li>Prepare and edit correspondence, presentations, reports, and other documents</li><li>Coordinate internal and external meetings, including agendas, materials, and follow-ups</li><li>Support project coordination and track deadlines to ensure timely completion of deliverables</li><li>Maintain organized filing systems and ensure accuracy of records and documentation</li><li>Liaise with internal teams, clients, and external partners on behalf of leadership</li><li>Assist with expense reporting, budgeting support, and vendor coordination as needed</li></ul>
2026-06-02T00:00:00Z

Executive Assistant

La Jolla, CA
onsite
Temporary to Hire
36 - 48 USD / Hourly
Robert Half is partnering with a prestigious and growing wealth management firm to identify a highly polished, proactive, and detail-oriented Executive Assistant to support executive leadership and advisory teams. This individual will serve as a trusted partner to the Managing Partner and senior advisors while acting as a key liaison for high-net-worth and ultra-high-net-worth clients. The ideal candidate thrives in a fast-paced, client-focused environment and brings exceptional organizational skills, professionalism, discretion, and the ability to manage competing priorities with grace under pressure. Key Responsibilities:<ul><li>Manage complex, high-volume calendars for the Managing Partner and senior advisors, prioritizing competing demands and optimizing scheduling efficiency.</li><li>Coordinate meetings, conference calls, and events across internal teams, clients, and external stakeholders.</li><li>Oversee inbox management, including prioritizing correspondence, drafting communications, and directing inquiries appropriately.</li><li>Serve as a primary liaison for high-net-worth and ultra-high-net-worth clients, delivering a white-glove client service experience.</li><li>Support business development initiatives by preparing client presentations, pitch materials, and tracking sales pipeline activity.</li><li>Maintain CRM systems, including Salesforce, ensuring accurate client records, pipeline tracking, and timely follow-ups.</li><li>Facilitate client onboarding, including preparation of account documentation and coordination with custodians and internal teams.</li><li>Coordinate client meetings, firm events, and marketing initiatives, ensuring seamless execution and high-quality client experiences.</li><li>Prepare meeting agendas, reports, presentations, and supporting materials for leadership and client interactions.</li><li>Manage domestic and international travel logistics, including flights, accommodations, itineraries, transportation, and expense reporting.</li><li>Generate and maintain weekly, quarterly, and ad hoc reports related to client activity, business development efforts, and pipeline progress.</li><li>Lead client outreach initiatives, including quarterly scheduling and follow-up coordination.</li><li>Support financial administrative functions, including expense reporting, invoice processing, reconciliation, and vendor communications.</li><li>Oversee day-to-day office operations, including document management, mail distribution, process improvements, and operational coordination.</li><li>Provide cross-functional administrative support to leadership and advisory teams.</li><li>Handle sensitive financial and personal information with the highest level of confidentiality and professionalism.</li><li>Ensure compliance with firm policies, regulatory standards, and operational procedures.</li><li>Support firmwide events, conferences, and client seminars by coordinating logistics across multiple teams and calendars.</li><li>Assist with HR-related and multi-state administrative matters as needed.</li><li>Provide occasional personal and property management support, including vendor coordination, scheduling, and expense oversight.</li></ul>
2026-05-20T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
32 - 34 USD / Hourly
Our client is seeking a highly organized, polished, and proactive Executive Assistant to provide high-level support to senior leadership. The ideal candidate will be skilled in managing complex schedules, coordinating travel, preparing correspondence, and handling confidential information with discretion. Key Responsibilities:<ul><li>Manage executive calendars, schedule meetings, and coordinate appointments</li><li>Arrange domestic and international travel, including itineraries and expense reports</li><li>Prepare presentations, reports, meeting agendas, and correspondence</li><li>Screen and prioritize incoming calls, emails, and requests</li><li>Serve as a liaison between executives, internal teams, and external contacts</li><li>Organize meetings, events, and special projects</li><li>Maintain confidential files, records, and sensitive information</li><li>Provide general administrative and operational support as needed</li></ul>
2026-06-05T00:00:00Z

Human Resources Assistant

Solana Beach, CA
onsite
Temporary / Contract
24 - 31 USD / Hourly
A well-established food and beverage company in Solana Beach is seeking a Human Resources Assistant to support the HR team with employee onboarding, recruiting coordination, HR administration, and employee support activities. This is an excellent opportunity for someone looking to grow their career in Human Resources while gaining exposure to multiple areas of HR within a dynamic and fast-paced industry. The ideal candidate is organized, professional, and comfortable working with confidential information while providing excellent support to employees and leadership. Position ResponsibilitiesHR Administration & Employee Support<ul><li>Maintain employee records, personnel files, and HR documentation</li><li>Assist employees with general HR-related questions and requests</li><li>Support benefits administration, onboarding paperwork, and employment documentation</li><li>Process employee status changes and maintain accurate HRIS records</li><li>Assist with leave tracking and compliance documentation</li></ul>Recruiting & Onboarding<ul><li>Schedule interviews and coordinate candidate communication</li><li>Assist with job postings and applicant tracking system updates</li><li>Prepare new hire packets and onboarding materials</li><li>Coordinate background checks, reference checks, and onboarding logistics</li><li>Support orientation and employee engagement initiatives</li></ul>Administrative Support<ul><li>Prepare HR reports, spreadsheets, and internal communications</li><li>Assist with training coordination and employee events</li><li>Maintain confidentiality regarding employee and company information</li></ul>
2026-05-29T00:00:00Z

Human Resources Assistant

San Diego, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Our client in the nonprofit industry is seeking a detail-oriented and organized Human Resources Assistant to support day-to-day HR operations and help deliver a positive employee experience. This role is ideal for someone who enjoys administrative work, values confidentiality, and is passionate about contributing to a mission-driven organization. Key Responsibilities:<ul><li>Provide administrative support to the human resources team across a range of HR functions</li><li>Assist with onboarding, new employee paperwork, orientation scheduling, and employee file maintenance</li><li>Help maintain accurate HR records and ensure data integrity in HR systems</li><li>Support benefits administration, leave tracking, and other employee-related documentation</li><li>Coordinate interview scheduling and assist with recruitment-related activities</li><li>Respond to employee inquiries regarding HR policies, procedures, and general questions</li><li>Prepare reports, correspondence, and other HR documentation as needed</li><li>Assist with compliance-related recordkeeping and audit preparation</li><li>Support employee engagement initiatives, trainings, and internal communications</li><li>Handle sensitive and confidential information with professionalism and discretion</li></ul>
2026-06-05T00:00:00Z

Front Desk Supervisor

Cardiff-by-the-Sea, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Calling all natural leaders with a passion for coastal charm and exceptional hospitality! We are searching for an enthusiastic and detail-oriented Front Desk Supervisor to join our client's vibrant team in picturesque Encinitas. If you love fostering a positive guest journey from arrival to departure, this is the role for you. Your Impact: As a Front Desk Supervisor, you'll be instrumental in shaping our guests' first and last impressions. Your responsibilities will include:<ul><li>Overseeing daily front desk operations and ensuring efficient workflow.</li><li>Mentoring, training, and scheduling front desk associates.</li><li>Expertly handling guest requests, concerns, and special accommodations.</li><li>Maintaining accurate guest records and financial transactions.</li><li>Collaborating closely with housekeeping and concierge teams to ensure seamless service.</li><li>Upholding the highest standards of hospitality and customer care.</li></ul>
2026-05-26T00:00:00Z

Front Desk Supervisor

Carlsbad, CA
onsite
Temporary / Contract
30 - 33 USD / Hourly
Are you a hospitality rockstar with a passion for exceptional guest service and a knack for leadership? We're seeking a dynamic and experienced Front Desk Supervisor to join our client's team in beautiful Carlsbad. If you thrive in a fast-paced environment and love creating memorable experiences, we want to hear from you! Your Role: As Front Desk Supervisor, you will be the heart of our guest experience, leading a team to ensure smooth operations and outstanding service at the front desk. You will:<ul><li>Supervise and train front desk agents, ensuring high standards of service are consistently met.</li><li>Handle guest check-ins, check-outs, and inquiries efficiently and courteously.</li><li>Resolve guest issues and complaints with professionalism and a smile, turning challenges into opportunities.</li><li>Manage room inventory, reservations, and billing procedures.</li><li>Collaborate with other departments to ensure seamless guest experiences.</li><li>Maintain a positive and productive work environment.</li></ul>
2026-05-26T00:00:00Z

Front Office Supervisor

Rancho Santa Fe, CA
onsite
Temporary / Contract
32 - 38 USD / Hourly
Elevate your career amidst the luxury of Rancho Santa Fe! Our client is seeking an accomplished and sophisticated Front Office Supervisor to enhance their renowned guest experience. If you possess a keen eye for detail, a commitment to five-star service, and a talent for inspiring a high-performing team, we invite you to apply.Our client is a world-class resort nestled in the exclusive community of Rancho Santa Fe and offers an environment of elevated elegance and a standard of service that is second to none, catering to a discerning clientele. The Essence of Your Role: As the Front Office Supervisor, you will be pivotal in maintaining the seamless and luxurious operation of our front office. Your responsibilities will include:<ul><li>Leading and mentoring the front office team to deliver exceptional, personalized service to all guests.</li><li>Managing guest arrivals, departures, and all interactions with utmost professionalism and discretion.</li><li>Overseeing reservation management, billing accuracy, and guest account inquiries.</li><li>Proactively resolving sophisticated guest requests and ensuring complete satisfaction.</li><li>Collaborating with resort management and other departments to uphold and exceed luxury standards.</li><li>Conducting training sessions and performance evaluations for front office personnel.</li></ul>
2026-05-26T00:00:00Z