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6 results for Project Assistantcoordinator in San Diego, CA

PROJECT COORDINATOR

Oceanside, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Projects don't run themselves. Someone has to keep every moving piece connected.A growing construction and engineering organization in Oceanside is looking for a Project Coordinator to support multiple active projects from kickoff through completion.This is a great opportunity for someone who is naturally organized but doesn't want a traditional desk-only administrative position. You'll be working with Project Managers, vendors, clients, field teams, and internal departments, helping keep timelines, documents, purchasing, and communication on track.What you'll be responsible for<ul><li>Support Project Managers with day-to-day project coordination</li><li>Maintain project schedules and milestone trackers</li><li>Coordinate meetings and project updates</li><li>Track project documentation and approvals</li><li>Assist with purchase orders and vendor coordination</li><li>Monitor outstanding items and follow up with responsible parties</li><li>Maintain project budgets and expense tracking</li><li>Prepare status reports and project spreadsheets</li><li>Coordinate communication between field and office teams</li><li>Assist with change orders and project documentation</li><li>Organize contracts, proposals, and project files</li><li>Help prepare project closeout documentation</li><li>Identify scheduling or documentation issues before they become delays</li></ul>
2026-08-21T00:00:00Z

Project Administrative Assistant

Oceanside, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
If You're Organized, Great at Follow-Up, and Like a Fast-Paced Environment, This Could Be Your Next Opportunity.A well-established construction company in Oceanside is looking for a Project Administrative Assistant to support its Project Management and Operations teams. This position is ideal for someone who enjoys being involved in the details and wants to learn more about the business side of construction.You'll work with Project Managers, subcontractors, vendors, and field employees to keep documentation, schedules, purchase orders, and project information organized. It's a hands-on position where being proactive and staying ahead of deadlines will make a huge difference.Responsibilities<ul><li>Provide administrative support to Project Managers</li><li>Maintain project files, contracts, change orders, and documentation</li><li>Enter purchase orders and project information into internal systems</li><li>Assist with subcontractor paperwork and compliance documents</li><li>Coordinate meetings, site visits, and project schedules</li><li>Track outstanding documents and follow up with vendors</li><li>Assist with invoice processing and job-cost documentation</li><li>Prepare project reports and spreadsheets</li><li>Answer phones and assist with customer and vendor inquiries</li><li>Help organize project closeout documentation</li><li>Support Operations with additional administrative projects</li></ul>
2026-08-17T00:00:00Z

Project Administrative Assistant

Solana Beach, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
If you're the person who keeps everyone on track, we want to meet you.A busy construction company in Solana Beach is looking for a Project Administrative Assistant to support its Project Management team. This isn't a traditional receptionist position. You'll be behind the scenes helping keep construction projects organized, working with Project Managers, subcontractors, vendors, and field teams to make sure paperwork, schedules, purchase orders, and project information don't fall through the cracks. If you love checklists, deadlines, follow-up, and being the person everyone calls when they need something—you'll fit right in. Your day might include:🔹 Updating project files and documentation 🔹 Entering purchase orders and change orders 🔹 Tracking subcontractor paperwork 🔹 Following up on missing documents 🔹 Coordinating meetings and project schedules 🔹 Assisting with invoices and job-cost information 🔹 Preparing project reports and spreadsheets 🔹 Communicating with vendors and field personnel 🔹 Helping Project Managers stay ahead of deadlines 🔹 Supporting project closeout and administrative tasks
2026-08-19T00:00:00Z

Project Administrative Assistant

Escondido, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
If you're the person who keeps everyone organized, follows up on the details, and somehow always knows what needs to happen next, this could be a great fit.A busy commercial construction company in Escondido is adding a Project Administrative Assistant to support its project management team. This position is perfect for someone who enjoys a fast-paced environment and wants to get closer to the operational side of construction.You'll work directly with Project Managers, subcontractors, vendors, and field personnel to make sure paperwork, schedules, purchase orders, and project information stay organized. It's a hands-on administrative position with plenty of opportunity to learn the business.Responsibilities<ul><li>Provide daily administrative support to Project Managers and field teams</li><li>Maintain project files, contracts, purchase orders, and change orders</li><li>Enter project information into internal systems and spreadsheets</li><li>Assist with subcontractor documentation and compliance paperwork</li><li>Coordinate meetings, site visits, and project schedules</li><li>Track open items and follow up with vendors and subcontractors</li><li>Assist with invoice processing and job cost documentation</li><li>Prepare reports and project status updates</li><li>Answer phones and respond to general project-related inquiries</li><li>Assist with new project setup and closeout documentation</li></ul>
2026-08-10T00:00:00Z

Administrative Coordinator

San Diego, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
Our construction client is seeking an Administrative Coordinator to provide administrative and operational support to a busy team and help keep projects, documentation, and day-to-day office activities organized. This role is ideal for a detail-oriented, dependable professional who enjoys working in a fast-paced environment and coordinating with multiple teams, vendors, and project stakeholders.Responsibilities<ul><li>Provide administrative support to project managers, operations teams, and office leadership.</li><li>Prepare, organize, and maintain project documentation, contracts, correspondence, and records.</li><li>Assist with project setup, tracking, and administrative coordination from start to completion.</li><li>Coordinate meetings, schedules, appointments, and project-related communications.</li><li>Track deadlines, deliverables, permits, invoices, and other time-sensitive items.</li><li>Assist with purchase orders, invoices, expense reports, and vendor documentation.</li><li>Communicate with subcontractors, vendors, clients, field teams, and internal departments.</li><li>Maintain accurate project files and update information in internal systems.</li><li>Prepare spreadsheets, reports, presentations, and other project materials.</li><li>Assist with employee, subcontractor, and vendor onboarding documentation.</li><li>Coordinate deliveries, office supplies, equipment, and other operational needs.</li><li>Follow up on outstanding documentation and action items to keep projects moving forward.</li><li>Handle confidential company and project information with professionalism and discretion.</li><li>Provide additional administrative and operational support as needed.</li></ul>
2026-08-14T00:00:00Z

Office Assistant

San Diego, CA
onsite
Temporary / Contract
21 - 24 USD / Hourly
Our client, a wealth management firm, is seeking a polished and detail-oriented Office Assistant to support their team in San Diego, California. This role is ideal for someone who enjoys working in a professional, client-focused environment and is comfortable balancing administrative responsibilities with client service. The successful candidate will help ensure the office runs smoothly while providing a welcoming experience for clients and supporting the wealth management team.Responsibilities:<ul><li>Provide day-to-day administrative support to the wealth management team</li><li>Answer and direct incoming phone calls and respond to general inquiries</li><li>Greet clients and visitors in a professional and welcoming manner</li><li>Manage incoming and outgoing mail, packages, and correspondence</li><li>Schedule meetings, appointments, and conference rooms</li><li>Prepare, scan, copy, and organize client documents</li><li>Enter and maintain accurate client and account information in internal systems</li><li>Assist with opening and maintaining client files and records</li><li>Prepare spreadsheets, reports, and other administrative documents</li><li>Coordinate office supplies, equipment, and general office needs</li><li>Assist with client communications and follow up on administrative requests</li><li>Handle confidential client and financial information with discretion</li><li>Support special projects and additional administrative tasks as needed</li></ul>
2026-08-14T00:00:00Z