<p>Are you an organized, detail-oriented professional with a talent for managing schedules, budgets, and stakeholder relationships? Robert Half is assisting a client with the search for a skilled Project Coordinator. In this role, you’ll support the team to ensure projects run smoothly, deadlines are met, and organizational goals are accomplished. This is the perfect opportunity for someone who thrives in a fast-paced environment, enjoys problem-solving, and values collaboration.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as a point of contact for all project-related communication between internal teams, stakeholders, and clients.</li><li>Assist in the development and distribution of project timelines, scope, milestones, and deliverables.</li><li>Track budgets, expenses, and allocations to ensure projects stay within financial guidelines.</li><li>Manage schedules, coordinate meetings, and communicate updates on project progress.</li><li>Provide administrative and logistical support (e.g., preparing PowerPoint presentations, collecting data, and producing reports).</li><li>Identify and mitigate risks to ensure deliverables are met on time.</li><li>Maintain project documentation and ensure proper recordkeeping.</li><li>Collaborate with team members to improve workflows and address bottlenecks</li></ul>
<p>Robert Half is looking for an organized and detail-oriented Project Coordinator to support our client’s team. This position is ideal for someone who thrives in a fast-paced environment, has exceptional multitasking abilities, and enjoys working as part of a collaborative team. As a Project Coordinator, you’ll play a vital role in keeping various projects on track while acting as a key point of communication between internal teams, stakeholders, and clients. Prior experience in administrative, operations, or project-based roles is highly desirable.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in the planning, scheduling, and monitoring of projects to ensure timelines and objectives are met.</li><li>Facilitate communication between teams, departments, and external partners to ensure all stakeholders are aligned.</li><li>Track project milestones, budget expenditures, and deliverables using project management software.</li><li>Prepare and present project status updates, reports, and other documentation for leadership and stakeholders.</li><li>Identify and escalate potential risks or delays during project execution and recommend actionable solutions.</li><li>Coordinate and manage the organization of meetings, assignments, logistics, and documentation.</li><li>Maintain project files and ensure all necessary information is readily accessible.</li><li>Provide administrative support to project leads and managers as needed.</li></ul><p><br></p>
<p>We are looking for a highly organized and detail-oriented Project Coordinator to join our team in Irvine, California on a part-time basis. This long-term contract position offers the opportunity to work on innovative projects, including those enhanced by artificial intelligence. If you are eager to learn about AI, excel at holding teams accountable, and thrive in a dynamic environment, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Oversee project and calendar management by running weekly workboard meetings using Monday.com, managing the integrated editorial and campaign calendar, and handling intake briefs.</p><p>• Coordinate creative operations by ensuring asset traffic flows smoothly across teams and enforcing naming conventions, specifications, and review processes for brand, legal, and accessibility compliance.</p><p>• Manage social media operations through HubSpot, including maintaining the content calendar, scheduling posts, monitoring inboxes, and aligning assets with campaign objectives.</p><p>• Support AI-driven workflows by applying brand-aligned prompts, performing quality assurance on outputs, and tracking tool utilization.</p><p>• Maintain comprehensive reporting systems by updating dashboards, providing status updates, and ensuring the overall hygiene of campaign data.</p>
<p>Our client in Escondido is seeking an <strong>Administrative Manager</strong> to join their growing team. This is a unique role that blends <strong>administrative leadership, communications, and project support</strong>, offering the opportunity to take ownership of key organizational initiatives while ensuring the smooth day-to-day functioning of the office. This position is ideal for a candidate who thrives on multitasking, enjoys crafting professional communications, and is motivated by the idea of supporting a mission-driven environment. The Administrative Manager will work closely with senior leadership on a variety of projects, from marketing and branding to donor engagement and operational efficiency.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><ul><li>Partner with leadership on developing written materials, presentations, and reports that reflect organizational goals.</li><li>Draft press releases, announcements, and digital content for social and traditional media channels.</li><li>Manage and maintain the donor, client, and volunteer database with accuracy and confidentiality.</li><li>Coordinate administrative workflows, ensuring deadlines are met and processes are streamlined.</li><li>Serve as a key point of contact for external communications and community engagement.</li><li>Oversee scheduling, event logistics, and documentation for leadership meetings.</li><li>Track and report on metrics to support program evaluation and strategic planning.</li><li>Support budgeting and financial tracking in collaboration with the leadership team.</li></ul><p><br></p>
<p><strong>Overview:</strong></p><p> Robert Half’s client, a leading construction company, is seeking a <strong>Risk Management Administrative Assistant</strong> to provide essential administrative support to the San Diego team. The role involves working closely with project teams, internal staff, and external brokers to help manage documentation, track insurance and bond requirements, and ensure smooth administrative operations. The ideal candidate is detail-oriented, organized, and able to work independently.</p><p><strong>Responsibilities:</strong></p><ul><li>Assist with ordering, tracking, and filing surety bonds, owner bonds, and certificates of insurance (COIs).</li><li>Maintain and update logs, spreadsheets, and electronic records for bonds, insurance policies, and project documentation.</li><li>Scan, file, and manage original documents accurately.</li><li>Collaborate with project teams and brokers to gather necessary documentation and ensure compliance with contract requirements.</li><li>Review basic RFP and contract documents to assist with insurance and bond requests.</li><li>Coordinate routine communication with brokers and insurance providers to obtain quotes or policy information.</li><li>Support the Office Manager/Receptionist as needed with general administrative duties.</li><li>Help track deadlines for insurance renewals, certificates, and other risk management-related tasks.</li><li>Provide general administrative support such as filing, data entry, scanning, scheduling, and correspondence.</li></ul><p><br></p>
<p>Our recruiting firm is thrilled to represent a <strong>well-established construction company in San Marcos</strong> that is building a reputation as strong as the structures they create. They are seeking a <strong>hands-on Accounting Manager</strong> who will oversee the finance team, manage the books, and partner with leadership to keep projects and budgets running on solid ground.</p><p><br></p><p><strong><u>What You’ll Be Doing</u></strong></p><ul><li>Oversee day-to-day accounting operations including AP, AR, payroll, and job costing.</li><li>Manage month-end and year-end close, ensuring accuracy and timeliness.</li><li>Prepare financial statements and reports for executive review.</li><li>Implement and maintain internal controls to safeguard company assets.</li><li>Lead and mentor a small accounting team, providing guidance and training.</li><li>Collaborate with project managers to track costs, budgets, and profitability.</li><li>Support audits, tax preparation, and compliance with GAAP and industry standards.</li></ul><p><strong><u>Why This Role is Exciting</u></strong></p><p>This isn’t just an accounting position — it’s a chance to become a <strong>key decision-making partner</strong> in a construction business that values accuracy, transparency, and growth. You’ll have the autonomy to refine processes, guide the accounting team, and contribute directly to company success.</p><p><br></p><p><br></p>
<p>Are you an experienced professional who excels at organization, leadership, and keeping teams running smoothly? Our client is looking for a Office Manager to oversee daily operations, manage administrative functions, and create a positive and efficient work environment. If you are detail-oriented and thrive in managing tasks big and small, this opportunity could be an excellent fit for your career.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Day-to-Day Operations:</strong> Ensure the smooth running of the office by managing administrative processes, supplies, and overall functionality.</li><li><strong>Team Leadership:</strong> Supervise administrative staff, provide guidance, and ensure completion of tasks with efficiency and accuracy.</li><li><strong>Office Budget Management:</strong> Monitor office expenses, manage invoices, and proactively track and control budgets.</li><li><strong>Scheduling and Coordination:</strong> Maintain calendars, coordinate meetings, and schedule travel and events for key personnel.</li><li><strong>Vendor Management:</strong> Oversee relationships with vendors for office supplies, equipment, and maintenance services.</li><li><strong>Policy Implementation:</strong> Maintain compliance with organizational policies and procedures, ensuring alignment with company standards.</li><li><strong>Office Maintenance:</strong> Manage the upkeep of office spaces, including liaising with facility management for repairs and improvements.</li><li><strong>Problem-Solving:</strong> Act as the point of contact for office-related inquiries, acting swiftly to resolve issues and ensure smooth operations.</li></ul><p><br></p>
<p>We are seeking a highly organized and detail-oriented Construction Administrative Assistant to support our project managers, superintendents, and office staff with day-to-day administrative and project coordination tasks. The ideal candidate will have strong multitasking skills, excellent communication abilities, and a proactive approach to keeping construction projects running smoothly from the office side.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to project managers, superintendents, and other team members.</li><li>Prepare, process, and track project documentation, including contracts, submittals, change orders, RFIs, and purchase orders.</li><li>Assist with scheduling meetings, coordinating site visits, and maintaining project calendars.</li><li>Organize and maintain physical and electronic filing systems for project records, permits, and compliance documents.</li><li>Draft correspondence, reports, and meeting notes as needed.</li><li>Process invoices, expense reports, and timesheets; coordinate with accounting to ensure accuracy.</li><li>Serve as a point of contact for vendors, subcontractors, and clients regarding administrative and scheduling matters.</li><li>Monitor inventory and order office/construction supplies as needed.</li><li>Support HR and safety compliance efforts, including onboarding paperwork and training records.</li><li>Perform other administrative duties as assigned to ensure smooth office and project operations.</li></ul><p><br></p>
<p>Our client is seeking a diligent, detail-oriented, and experienced Senior Administrative Assistant to provide high-level administrative support to our leadership team. In this pivotal role, you will ensure the smooth operation of the administrative functions and contribute to the advancement of our mission. The ideal candidate is a proactive problem solver with excellent organizational, communication, and multitasking skills, who thrives in a mission-driven nonprofit environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the right-hand to senior leadership, managing their calendars, coordinating schedules, and arranging travel as needed</li><li>Prepare correspondence, reports, presentations, and other documentation required by executives and team leaders.</li><li>Screen and prioritize incoming communications, from emails to phone calls, ensuring critical matters are handled promptly.</li><li>Plan and coordinate events, meetings, and conferences, including logistics, materials, and follow-up action items.</li><li>Manage confidential information with discretion, ensuring sensitive data is protected.</li><li>Provide guidance and direction to administrative staff and volunteers, working collaboratively to ensure organizational efficiency.</li><li>Oversee office functions, such as ordering supplies, processing requisitions, and managing vendor relationships.</li><li>Assist with special projects, fundraising efforts, and event planning as needed.</li><li>Stay informed about organizational updates, ensuring leadership and team members have the proper tools and resources to succeed.</li></ul>
<p>Are you passionate about building relationships, fostering community engagement, and making a tangible impact in the nonprofit industry? Robert Half is partnering with a mission-driven nonprofit organization in San Diego, CA to find a dynamic Community Manager to join their team. This is an exceptional opportunity to take a leadership role in creating meaningful connections between the organization and the communities it serves. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Develop and execute community outreach programs that align with the organization's mission and goals.</li><li>Establish relationships with key stakeholders, donors, volunteers, and community partners to drive engagement and collaboration.</li><li>Plan and manage community and fundraising events, ensuring they run smoothly and achieve desired outcomes.</li><li>Create content for newsletters, social media, and other communications to inform and engage with the community.</li><li>Monitor and manage online forums, social media interactions, and feedback to maintain a positive community presence.</li><li>Analyze engagement metrics and community feedback to recommend strategies for improvement.</li><li>Collaborate with the marketing and development teams to ensure unified messaging and outreach efforts.</li><li>Stay informed of trends and opportunities in community engagement and the nonprofit sector.</li></ul><p><br></p>
<p>We are looking for an organized and proactive Office Manager to oversee daily administrative and operational functions in our San Diego, California office. This Contract to permanent position is ideal for a resourceful individual who thrives in a dynamic setting, enjoys managing diverse tasks, and takes pride in creating an efficient and welcoming workplace.</p><p><br></p><p>Responsibilities:</p><p>• Manage day-to-day office operations to ensure a well-organized and efficient environment.</p><p>• Spearhead an office move, including all logistics and implementation of new onsite vendors</p><p>• Coordinate celebrations and events, including staff birthdays, anniversaries, and team activities.</p><p>• Monitor and manage office supplies, equipment, and inventory, handling orders and repairs promptly.</p><p>• Maintain cleanliness of common areas and office equipment, ensuring a tidy workspace.</p><p>• Provide administrative support to leadership and teams, including scheduling, document preparation, and correspondence.</p><p>• Organize onboarding processes for new hires, including workspace setup, access credentials, and orientation materials.</p><p>• Update company website and social media accounts with relevant content and announcements.</p><p>• Create and edit marketing materials, presentations, and internal documents.</p><p>• Deliver basic IT support by troubleshooting hardware and software issues and liaising with external IT vendors.</p><p>• Lead special projects and support cross-department initiatives as needed.</p>
We are looking for a highly organized and meticulous Office Assistant to join our team on a contract basis in Tustin, California. In this role, you will support administrative tasks, primarily focused on event logistics and contract management. This position requires strong communication skills and the ability to manage multiple priorities effectively.<br><br>Responsibilities:<br>• Input and manage event contracts, ensuring accurate and timely documentation.<br>• Collaborate with the finance team to review and process budgets for events.<br>• Assist in coordinating event logistics, including layout planning and vendor communication.<br>• Prepare detailed event documentation, including food and beverage menus within budget constraints.<br>• Utilize project management tools like ClickUp to track progress and update team members.<br>• Conduct financial reviews of past event budgets and folios to ensure fiscal responsibility.<br>• Support the creation of audio/visual orders and event layouts using Prismm software.<br>• Maintain clear and precise communication with hotel and event partners.<br>• Provide administrative support to ensure smooth operations during event planning.<br>• Monitor and share profit goals for each event, ensuring alignment with company objectives.
<p>We are looking for a dynamic Integrated Brand Marketing Manager to join our team on a long-term contract basis in Irvine, California. In this role, you will lead marketing initiatives to drive brand awareness, oversee campaign strategies, and deliver impactful results in the B2B digital marketing space. If you have a passion for crafting innovative campaigns and optimizing marketing performance, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Develop and implement strategic marketing plans to enhance brand visibility and drive business growth.</p><p>• Manage end-to-end email marketing campaigns, including content creation, execution, and performance analysis.</p><p>• Drive B2B marketing initiatives to target key audiences and achieve organizational goals.</p><p>• Plan and execute digital marketing campaigns across multiple platforms, ensuring alignment with overall brand strategy.</p><p>• Monitor and analyze campaign performance metrics to identify opportunities for improvement and optimization.</p><p>• Collaborate with cross-functional teams to ensure the consistency of messaging and branding in all marketing efforts.</p><p>• Conduct market research to identify trends, opportunities, and challenges within the industry.</p><p>• Oversee the creation of marketing materials and content that resonate with target audiences.</p><p>• Maintain a strong understanding of emerging marketing tools and technologies to keep strategies competitive.</p>
<p>Robert Half is partnering with a San Diego–based manufacturing company seeking a highly skilled and resourceful Executive Assistant to support the CEO. This individual will serve as a strategic partner, ensuring smooth daily operations, managing high-level priorities, and representing the CEO with professionalism and discretion.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><br></p><ul><li>Act as a primary point of contact for the CEO, managing communications, responding to requests, and representing the executive in a professional manner.</li><li>Draft and prepare corporate correspondence, reports, and polished presentations for both internal and external stakeholders.</li><li>Coordinate company events and executive-level meetings as needed.</li><li>Oversee the CEO’s dynamic calendar, including prioritizing competing demands, scheduling and rescheduling as necessary, and preparing detailed agendas.</li><li>Exercise sound judgment in managing sensitive scheduling matters and anticipate changes proactively.</li><li>Organize complex domestic and international travel arrangements, including detailed itineraries, accommodations, and transportation.</li><li>Prepare and reconcile expense reports, ensuring accuracy and compliance.</li><li>Manage passport, visa, and international entry requirements in collaboration with global offices.</li><li>Lead and support special projects by setting objectives, monitoring progress, and providing solutions to ensure successful completion.</li><li>Track open action items, coordinate follow-ups, and support cross-functional initiatives.</li><li>Assist with the preparation and submission of legal documents, including contracts, NDAs, and consulting agreements.</li><li>Handle confidential information with the utmost discretion while providing executive-level administrative support.</li><li>Manage ad hoc requests and provide operational assistance as needed.</li></ul><p><br></p>
