<p>We are seeking a highly skilled and polished <strong>Executive Assistant</strong> to support senior leadership for one of our <strong>prestigious North San Diego clients</strong>. This role requires a <strong>top-tier professional</strong> with a proven ability to manage executive-level priorities, navigate complex schedules, and serve as the strategic right hand to C-suite leaders.</p><p><br></p><p><strong><u>Role Overview:</u></strong></p><p>The Executive Assistant will act as the organizational heartbeat of the executive office, managing communications, streamlining workflows, and anticipating needs before they arise. This is a high-visibility role where discretion, professionalism, and judgment are paramount.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Manage complex calendars, schedule high-level meetings, and coordinate domestic and international travel arrangements.</li><li>Draft, edit, and prepare professional correspondence, presentations, and confidential documents.</li><li>Serve as the liaison between executives, internal teams, board members, and external stakeholders.</li><li>Organize executive-level events, board meetings, and offsite retreats, ensuring flawless execution.</li><li>Anticipate executives’ needs, proactively problem-solve, and ensure priorities are met.</li><li>Maintain confidentiality with sensitive business and personnel matters.</li><li>Track and manage special projects with precision and timely delivery.</li></ul>
<p>Are you passionate about making a difference in your community while supporting visionary leadership? A well-established nonprofit organization in San Diego is seeking a highly skilled Executive Assistant to provide direct support to its Executive Director and leadership team. This organization is deeply rooted in advocacy, education, and community development, and is looking for someone who thrives in a mission-driven environment. As the Executive Assistant, you will be the right hand to the Executive Director, helping manage communications, board relations, scheduling, and strategic initiatives. This is a high-impact role that requires discretion, emotional intelligence, and exceptional organizational skills.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Manage complex calendars, travel arrangements, and meeting logistics.</li><li>Serve as liaison between the Executive Director and internal/external stakeholders.</li><li>Prepare and edit correspondence, reports, presentations, and donor communications.</li><li>Coordinate board meetings, take minutes, and manage follow-up actions.</li><li>Support fundraising efforts and donor engagement activities.</li><li>Maintain confidential records and sensitive information.</li><li>Assist with special projects and strategic initiatives.</li></ul>
<p>Are you a detail-oriented multitasker with a passion for supporting teams and driving organizational success? Our client is looking for an adept Administrative Assistant to join their dynamic organization. This is a fantastic opportunity to play a critical role in ensuring smooth operations while contributing to a supportive and collaborative team environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the primary point of contact for internal and external inquiries, ensuring a positive and professional experience for all.</li><li>Organize and maintain various office systems, including filing, correspondence, and records management.</li><li>Provide general administrative support, including scheduling meetings, preparing reports, and formatting documents.</li><li>Assist in coordinating company events, team projects, and special initiatives as needed.</li><li>Manage day-to-day office functions such as supply ordering, vendor communication, and equipment maintenance.</li><li>Handle travel arrangements and expense reporting for team members when necessary.</li><li>Collaborate with departments to ensure smooth inter-office communication and alignment on administrative tasks.</li><li>Maintain confidentiality while handling sensitive documents and information.</li></ul><p><br></p>
<p>Our client, a well-established financial services firm in San Diego, is seeking a detail-oriented and professional <strong>Office Administrator</strong> to manage day-to-day office operations and provide administrative support to the leadership and financial teams. This role ensures the office runs efficiently while supporting staff and clients with professionalism and discretion.</p><p><strong>Responsibilities</strong></p><ul><li>Serve as the first point of contact for clients, vendors, and visitors, maintaining a professional and welcoming environment.</li><li>Manage office operations including mail, supplies, equipment, and vendor coordination.</li><li>Support leadership and financial teams with calendar management, travel arrangements, and meeting coordination.</li><li>Prepare reports, presentations, and documentation related to client accounts, meetings, and internal operations.</li><li>Assist with onboarding new employees, maintaining personnel records, and coordinating office-related HR activities.</li><li>Maintain filing systems, both digital and physical, ensuring confidentiality and compliance with regulatory requirements.</li><li>Organize and coordinate internal events, team meetings, and client-facing gatherings.</li><li>Provide general administrative support, including expense tracking, data entry, and ad hoc projects.</li><li>Ensure office policies and procedures are followed and identify opportunities for process improvements.</li></ul><p><br></p>
<p>Our client is seeking a highly organized and resourceful Administrative Coordinator to support the daily operations of our mission-driven organization. In this role, you will provide administrative and operational support to ensure the smooth execution of programs, events, and day-to-day tasks that support our mission. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment where no two days are the same.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to key departments, including office management, scheduling, and communications.</li><li>Assist with calendar management and scheduling of meetings, conferences, and special events.</li><li>Prepare and maintain reports, presentations, summaries, and other documents required by staff or leadership.</li><li>Act as the primary point of contact for email inquiries, phone calls, and visitors, providing exceptional customer service to external stakeholders and donors.</li><li>Coordinate and manage logistics for fundraising events, workshops, and board meetings.</li><li>Maintain database records accurately, including donor and volunteer information.</li><li>Handle office operations, including supply inventory, mail distribution, and vendor communications.</li><li>Support the development and execution of nonprofit programs as needed.</li></ul><p><br></p>
<p>Are you a highly organized professional with the ability to juggle multiple tasks and support key operations in a fast-paced environment? Our client is seeking a dedicated Administrative Coordinator to ensure seamless administrative support and keep their team running efficiently. This role is vital in maintaining smooth day-to-day operations and facilitating communication across teams.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general support for the team, including scheduling meetings, preparing documents, and organizing files.</li><li> Act as the primary point of contact between departments, ensuring clear communication and timely follow-ups.</li><li>Maintain and update records in databases and spreadsheets with a high degree of accuracy.</li><li>Manage team calendars, coordinate travel arrangements, and assist in the organization of events or conferences.</li><li>Compile, analyze, and present data or reports for management and stakeholders as requested.</li><li>Oversee office supply inventory, vendor relationships, and equipment maintenance.</li><li>Troubleshoot minor workplace challenges and escalate issues when necessary.</li><li>Handle sensitive information with professionalism and ensure strict confidentiality in all tasks.</li><li>Support leadership on specific initiatives or projects to support strategic goals.</li></ul><p><br></p>
We are looking for a skilled and proactive Executive Assistant to join our team in Irvine, California. This is a long-term contract position ideal for candidates who excel in organization, communication, and multitasking. In this role, you will support key operations and ensure seamless coordination across multiple tasks, including client communications and travel arrangements.<br><br>Responsibilities:<br>• Manage incoming client requests through both electronic submissions and mailed letters, ensuring all information is accurately entered into the request platform.<br>• Obtain client authorizations, submit requests to banks, and monitor their status while promptly addressing any delays or inquiries.<br>• Verify completed confirmations from banks against original request forms and forward them to the appropriate client service teams.<br>• Review and prepare client letters for mailing, ensuring accuracy in formatting, content, and address details for high-volume distributions.<br>• Coordinate the mailing process, including stamping letters and collaborating with the Office Services team to dispatch them.<br>• Assist Principals with ad-hoc tasks and provide support during important on-site meetings or events.<br>• Maintain executive calendars, schedule meetings, and ensure timely coordination of appointments.<br>• Arrange and manage travel logistics, including booking flights, accommodations, and transportation.<br>• Facilitate seamless communication between clients and service teams, ensuring a high level of client engagement.<br>• Ensure compliance with banking regulations and procedures while handling sensitive client information.
<p>A growing organization in the Healthcare & Social Assistance sector is seeking a detail-oriented Administrative Support Specialist to join their team in Fallbrook, CA. This hybrid/remote role offers flexibility while supporting essential operations in one of Fallbrook’s largest and most impactful industries. This position is ideal for someone who enjoys working independently, is tech-savvy, and has a strong sense of initiative. You’ll be supporting clinical and administrative teams with scheduling, documentation, and communication tasks.</p><p><br></p><p><strong><u>Day-to-Day Responsibilities</u></strong></p><ul><li>Provide remote administrative support to healthcare professionals and case managers.</li><li>Schedule appointments, manage calendars, and coordinate virtual meetings.</li><li>Maintain accurate records and update databases.</li><li>Assist with billing, insurance verification, and patient communications.</li><li>Prepare reports and assist with compliance documentation.</li><li>Support onboarding and training of new staff.</li></ul>
<p>Our client in <strong>Vista</strong> is seeking a <strong>Front Office Clerk</strong> with strong administrative skills and a <strong>Bachelor’s degree</strong> to join their busy team. This role requires a high level of professionalism, multitasking, and customer service as you'll be the first point of contact for incoming calls and visitors.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage high call volumes and respond to inquiries</li><li>Coordinate and maintain scheduling for meetings and appointments</li><li>Provide front desk reception and administrative support</li><li>Prepare reports, presentations, and general correspondence</li><li>Liaise with internal departments and external contacts</li></ul>
<p>We are looking for a dedicated General Office Clerk to join our team in Irvine, California. This long-term contract position involves a variety of administrative and warehouse-related tasks, requiring attention to detail and organizational skills. The role offers an excellent opportunity to work in a dynamic environment and collaborate with both office and warehouse teams.</p><p><br></p><p>Responsibilities:</p><p>• Perform administrative tasks such as data entry, file organization, and document scanning to ensure smooth office operations.</p><p>• Support warehouse activities, including organizing inventory, shipping and receiving items, and manually inputting data into systems.</p><p>• Maintain a safe and efficient workspace in a steel-toed boot environment, adhering to safety protocols.</p><p>• Assist with managing and organizing three tall shelves in the warehouse without the use of forklifts or machinery.</p><p>• Collaborate with the facilities manager and participate in training sessions to become familiar with internal processes.</p><p>• Provide customer service support by addressing inquiries and ensuring timely responses.</p><p>• Utilize Microsoft Excel, Outlook, and Word for various office-related tasks and reporting.</p><p>• Monitor warehouse inventory and ensure accurate tracking and reporting.</p><p>• Facilitate shipping functions and ensure compliance with organizational standards.</p>
We are looking for a dedicated Office Services Associate to join our team in Irvine, California. This contract position involves delivering exceptional office support services, including reprographics, mail handling, and hospitality tasks. The ideal candidate will bring strong organizational skills and a proactive attitude to ensure smooth day-to-day operations.<br><br>Responsibilities:<br>• Perform reprographics and mail service tasks, ensuring all work adheres to established guidelines.<br>• Maintain organized logs for office services tasks, ensuring accuracy and completeness.<br>• Operate and troubleshoot office equipment, including copiers and scanners, and manage supplies such as paper and toner.<br>• Assist with conference room maintenance and office replenishment to ensure a tidy and functional workspace.<br>• Communicate effectively with supervisors and clients to address concerns and meet deadlines.<br>• Handle sensitive and confidential documents responsibly and securely.<br>• Conduct quality assurance checks on completed work to ensure high standards are met.<br>• Collaborate with team members to prioritize workflow and meet project deadlines.<br>• Lift and transport items weighing up to 50 pounds as part of daily responsibilities.<br>• Adhere to company policies and procedures while delivering services in a fast-paced environment.
