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26 results for Office Manager in San Diego, CA

Office and Operations Manager

San Marcos, CA
onsite
Temporary / Contract
32 - 42 USD / Hourly
You keep the business moving when everyone else is focused on their own job.A growing professional services organization in San Marcos is looking for an Office & Operations Manager to oversee the company's day-to-day administrative infrastructure. This is much more than managing an office. You'll coordinate vendors, facilities, purchasing, employee support, budgets, systems, and internal processes while working directly with company leadership.Your responsibilities<ul><li>Oversee daily office and workplace operations</li><li>Manage vendors, service providers, and building relationships</li><li>Coordinate office purchasing and supplies</li><li>Review invoices and operational expenses</li><li>Assist with departmental budgets</li><li>Support employee onboarding logistics</li><li>Coordinate office events and meetings</li><li>Maintain workplace policies and procedures</li><li>Oversee facilities requests and maintenance</li><li>Manage office equipment and technology needs</li><li>Develop and improve administrative workflows</li><li>Maintain operational documentation</li><li>Prepare reports for leadership</li><li>Coordinate special projects</li><li>Identify inefficiencies and recommend solutions</li></ul>
2026-09-01T00:00:00Z

Office Operations Coordinator

Carlsbad, CA
onsite
Temporary / Contract
26 - 32 USD / Hourly
THE PERSON WHO KEEPS EVERYTHING MOVING.A growing professional services organization in Carlsbad is looking for an Office Operations Coordinator to become a central part of its day-to-day operations. This position is perfect for someone who is naturally organized, enjoys solving problems, and doesn't need to be told what needs to be done next. You'll work across administration, vendors, facilities, purchasing, employee support, scheduling, and special projects, making this a much broader opportunity than a traditional Administrative Assistant position.WHAT YOU'LL BE DOING<ul><li>Coordinate daily office operations and administrative needs</li><li>Manage office supplies, equipment, and inventory</li><li>Communicate with vendors and building management</li><li>Coordinate maintenance and facility requests</li><li>Assist with employee onboarding logistics</li><li>Schedule meetings and internal events</li><li>Prepare documents, spreadsheets, and reports</li><li>Process purchase orders and office-related invoices</li><li>Maintain organized digital and physical records</li><li>Coordinate visitors and office access</li><li>Assist with travel and meeting arrangements</li><li>Support leadership with special projects</li><li>Help develop and improve administrative procedures</li><li>Track office expenses and operational requests</li><li>Serve as a go-to resource for employees needing operational support</li></ul>
2026-09-02T00:00:00Z

Operations Manager

Oceanside, CA
onsite
Temporary / Contract
38 - 48 USD / Hourly
If you're naturally the person who sees a problem before everyone else does, this is your role.A growing healthcare services organization in Oceanside is looking for an Operations Manager to oversee daily workflows, staffing coordination, customer experience, and operational performance. You'll work closely with department leadership to ensure the organization is operating efficiently while identifying opportunities to improve processes, staffing, communication, and service delivery.What you'll manage<ul><li>Oversee daily operational workflows</li><li>Supervise and support administrative/operations staff</li><li>Monitor staffing and scheduling needs</li><li>Develop and maintain operational procedures</li><li>Track performance metrics and service levels</li><li>Resolve escalated customer or operational issues</li><li>Coordinate with HR on employee matters</li><li>Assist with recruiting and onboarding</li><li>Monitor supply and operational needs</li><li>Review operational reports</li><li>Identify process bottlenecks</li><li>Implement workflow improvements</li><li>Support compliance initiatives</li><li>Lead department projects and process changes</li><li>Report operational performance to leadership</li></ul>
2026-09-01T00:00:00Z

Bookkeeper

San Diego, CA
onsite
Temporary / Contract
30 - 33 USD / Hourly
Our client in the biotechnology industry is seeking a detail-oriented Bookkeeper to support day-to-day accounting operations. This role is ideal for a dependable accounting professional who enjoys maintaining accurate financial records, handling transactional accounting, and supporting a growing organization in a fast-paced environment. The Bookkeeper will be responsible for recording financial transactions, reconciling accounts, managing accounts payable and accounts receivable activities, and assisting with month-end reporting. The ideal candidate will bring strong organizational skills, accuracy, and the ability to manage multiple priorities while working collaboratively across teams. Key Responsibilities:<ul><li>Maintain accurate financial records and general ledger entries</li><li>Process accounts payable and accounts receivable transactions</li><li>Reconcile bank statements, credit card accounts, and other balance sheet accounts</li><li>Prepare and post journal entries as needed</li><li>Assist with month-end close and financial reporting activities</li><li>Maintain vendor files, customer records, and supporting documentation</li><li>Monitor expenses and help ensure proper coding of transactions</li><li>Assist with payroll data entry and payroll support activities as needed</li><li>Support audit requests and provide documentation for internal and external review</li><li>Help improve accounting procedures and maintain compliance with company policies</li></ul>
2026-09-02T00:00:00Z

Bookkeeper

Del Mar, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Our client is seeking a detail-oriented Bookkeeper to support day-to-day accounting operations and help maintain accurate financial records. This role is ideal for someone who enjoys working with numbers, staying organized, and contributing to the financial health of the organization. Key Responsibilities:<ul><li>Maintain accurate financial records, including accounts payable, accounts receivable, and general ledger entries</li><li>Reconcile bank and credit card accounts and investigate discrepancies</li><li>Process invoices, payments, expense reports, and deposits</li><li>Assist with month-end close and prepare financial reports for management review</li><li>Maintain payroll records and support payroll processing as needed</li><li>Track expenses, budgets, and other financial transactions</li><li>Ensure documentation is complete and organized for audits and compliance purposes</li><li>Support process improvements to enhance accounting accuracy and efficiency</li></ul>
2026-09-02T00:00:00Z

Payroll Manager

Chula Vista, CA
onsite
Permanent / Full Time
84000 - 101000 USD / Yearly
We are looking for a Payroll Manager to lead payroll operations for a high-volume, unionized workforce in Chula Vista, California. This role is responsible for ensuring employees are paid accurately and on schedule while maintaining compliance with payroll laws, company policies, and collective bargaining agreements. The ideal candidate brings strong experience with full-cycle, multi-state payroll and can confidently resolve complex pay issues involving deductions, premiums, retroactive adjustments, and year-end reporting. Responsibilities: • Lead end-to-end payroll processing for a large employee population, ensuring timely and accurate completion of each pay cycle. • Act as the primary resource for interpreting union contract terms and applying them correctly to payroll practices and employee pay outcomes. • Evaluate timekeeping and attendance records to confirm proper hours, pay calculations, and adherence to scheduled work rules. • Administer payroll changes such as retroactive earnings, bonuses, garnishments, leave-related adjustments, and other special payments as needed. • Oversee the setup and processing of payroll taxes, benefit deductions, union withholdings, and other mandatory deductions in accordance with applicable regulations. • Prepare payroll-related reports for leadership, audits, and compliance purposes, ensuring data is complete and reliable. • Maintain organized employee payroll records and supporting documentation while protecting confidential information. • Coordinate year-end payroll activities, including statement review, corrections, and final reporting requirements. • Support additional payroll and compliance duties as business needs require.
2026-08-26T00:00:00Z

Administrative Assistant

Vista, CA
onsite
Temporary to Hire
22 - 24 USD / Hourly
We are looking for an Administrative Assistant to support day-to-day human resources and office operations in Vista, California. This Contract to permanent position is ideal for someone who enjoys keeping workflows organized, handling administrative details accurately, and providing dependable support across multiple priorities. The person in this role will contribute to onboarding, document management, scheduling, and office coordination while helping the team maintain efficient and well-organized operations. Responsibilities: • Manage incoming mail by sorting, distributing, and routing materials to the appropriate recipients in a timely manner. • Support employee documentation processes, including employment verification requests and upkeep of personnel records. • Maintain organized physical and electronic files, ensuring required forms are complete, accurate, and easy to retrieve. • Coordinate administrative aspects of onboarding by preparing new employee packets, arranging orientation schedules, and tracking outstanding tasks. • Schedule interviews, meetings, and HR-related appointments while keeping candidate and activity records up to date. • Update recruiting materials and job postings, and assist with gathering data for reports and departmental tracking. • Prepare and distribute forms, notices, invoices, purchase orders, and internal communications using tools such as Microsoft D365. • Oversee routine office support activities, including copying, scanning, shipping, receiving, supply inventory monitoring, and vendor communication. • Assist with employee engagement efforts by helping organize events, recognition programs, service awards, and appreciation activities.
2026-09-08T00:00:00Z

Administrative Assistant

Oceanside, CA
onsite
Temporary / Contract
25.5 - 27.5 USD / Hourly
A growing manufacturing company in Oceanside is looking for an Administrative Assistant to support its Operations and Production teams.This position is ideal for someone who is extremely organized and comfortable working with orders, inventory information, spreadsheets, vendors, production documentation, and multiple departments.The right person will be someone who can spot a missing number, follow up on an overdue request, and keep information organized without needing constant direction. YOUR DAY-TO-DAY<ul><li>Provide administrative support to Operations and Production leadership</li><li>Enter customer and production information into internal systems</li><li>Maintain spreadsheets, reports, and operational records</li><li>Assist with purchase orders and vendor documentation</li><li>Coordinate internal meetings and schedules</li><li>Track inventory-related information</li><li>Prepare production and operations reports</li><li>Assist with order documentation</li><li>Communicate with vendors and internal departments</li><li>Research discrepancies and missing information</li><li>Maintain digital and physical files</li><li>Assist with shipping and receiving documentation</li><li>Help coordinate office and production-related projects</li><li>Process routine administrative requests</li><li>Support special projects for Operations leadership</li></ul>
2026-09-07T00:00:00Z

Administrative Assistant

Vista, CA
onsite
Temporary / Contract
24 - 27 USD / Hourly
A growing construction company in North County is looking for an Administrative Assistant to support its Project Management and Operations teams. This is a great opportunity for someone who enjoys a fast-paced environment where priorities can change quickly and there is always something happening.You won't be sitting behind a desk doing repetitive filing all day. You'll help keep project documentation, subcontractor information, schedules, purchase orders, and communication organized so the field and office teams can stay on track.WHAT YOU'LL HANDLE<ul><li>Provide administrative support to Project Managers and Operations</li><li>Maintain project files and documentation</li><li>Prepare and organize contracts, proposals, and project correspondence</li><li>Assist with purchase orders and vendor documentation</li><li>Enter and update information in company systems</li><li>Coordinate meetings, inspections, and project schedules</li><li>Communicate with vendors and subcontractors</li><li>Track outstanding documents and approvals</li><li>Assist with invoice and billing documentation</li><li>Prepare spreadsheets and project reports</li><li>Maintain subcontractor records and certificates</li><li>Assist with change-order documentation</li><li>Handle incoming calls and emails</li><li>Support new project setup</li><li>Provide general office assistance as needed</li></ul>
2026-09-07T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
Our client, a mission-driven organization in the nonprofit sector, is seeking a detail-oriented and professional Administrative Assistant to support daily office operations and help ensure organizational efficiency. This role will provide administrative support to leadership and staff, coordinate schedules and communications, and assist with special projects. The ideal candidate is organized, adaptable, and passionate about supporting a purpose-driven team. Key Responsibilities:<ul><li>Provide day-to-day administrative support to department leaders and staff</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Answer phones, respond to emails, and serve as a professional point of contact for internal and external stakeholders</li><li>Maintain filing systems, databases, and office records</li><li>Assist with meeting logistics, including agendas, materials, and follow-up notes</li><li>Support event planning, donor meetings, and community outreach activities</li><li>Order office supplies and help coordinate vendor services</li><li>Process expense reports, invoices, and other administrative paperwork</li><li>Assist with special projects and general office coordination as needed</li></ul>
2026-09-08T00:00:00Z

Administrative Assistant

Elfin Forest, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
We are looking for an Administrative Assistant to join our team on a contract basis. This position supports daily office coordination, document management, and executive scheduling while helping keep administrative operations running smoothly. The ideal candidate is organized, responsive, and comfortable handling a mix of clerical tasks, communication, and project support in a utilities and infrastructure environment. Responsibilities: • Coordinate administrative activities by preparing, sorting, scanning, and maintaining business records in both paper and electronic formats. • Keep office operations well supplied by monitoring inventory levels and arranging purchases for materials and equipment as needed. • Provide scheduling assistance by organizing meetings, managing calendars, and assembling agendas or supporting documents in advance. • Support leadership with executive calendar management, ensuring appointments, priorities, and scheduling changes are handled accurately. • Contribute to operational workflows by assisting with permit processing and organizing project-related documentation. • Maintain accurate records for fleet assets, equipment, and external vendors to support day-to-day business needs. • Serve as a point of administrative support for special assignments and team initiatives requested by management. • Handle front-office and communication tasks, including data entry and responding to inbound calls with careful attention to accuracy and service.
2026-09-08T00:00:00Z

Administrative Assistant

La Jolla, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
Our client in the construction industry is seeking a detail-oriented and organized Administrative Assistant to support daily office operations and project coordination. This role will assist with scheduling, document management, communications, and general administrative tasks to help keep projects and office functions running smoothly. The ideal candidate is proactive, dependable, and comfortable working in a fast-paced environment. Key Responsibilities:<ul><li>Provide administrative support to project managers, office leadership, and field teams</li><li>Answer phones, respond to emails, and route inquiries appropriately</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, organize, and maintain project files, contracts, correspondence, and other documentation</li><li>Assist with data entry, reports, and tracking of project-related information</li><li>Support invoice processing, purchase orders, and other administrative paperwork</li><li>Coordinate office supplies, mail, deliveries, and general office needs</li><li>Help track deadlines, permits, subcontractor documents, and compliance records</li><li>Assist with meeting preparation, notes, and follow-up tasks</li><li>Perform other administrative duties and special projects as needed</li></ul>
2026-09-09T00:00:00Z

Administrative Assistant

Encinitas, CA
onsite
Temporary / Contract
26 - 32 USD / Hourly
POLISHED, ORGANIZED & CLIENT-FACING — THIS IS NOT YOUR TYPICAL ADMIN ROLE.A boutique real estate organization in Encinitas is looking for an Administrative Assistant to support its brokerage and property operations.This person will be trusted with confidential information, client communication, scheduling, transaction documentation, and keeping multiple priorities moving at once.If you're someone who loves a clean inbox, an organized calendar, and knowing exactly what needs to happen next, this could be your kind of role.WHAT YOU'LL BE DOING<ul><li>Support real estate professionals with daily administrative needs</li><li>Manage calendars, appointments, and meetings</li><li>Prepare and organize transaction documentation</li><li>Maintain electronic client and property files</li><li>Assist with listing and property information</li><li>Coordinate communications with clients, vendors, and partners</li><li>Prepare correspondence, reports, and presentations</li><li>Track transaction deadlines and required documentation</li><li>Assist with vendor coordination</li><li>Process invoices and expense documentation</li><li>Maintain CRM information and contact records</li><li>Schedule property-related appointments</li><li>Assist with marketing materials and property updates</li><li>Handle confidential client information professionally</li><li>Support leadership with special projects</li></ul>
2026-09-07T00:00:00Z

Administrative Assistant

Del Mar, CA
onsite
Temporary / Contract
24.5 - 27.5 USD / Hourly
Our client is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to teams and leadership. This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities, and is committed to delivering excellent internal and external service. Key Responsibilities<ul><li>Provide day-to-day administrative support to departments and leadership</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and route phone calls, emails, and other correspondence</li><li>Prepare reports, presentations, and other business documents</li><li>Maintain office files, records, and databases with accuracy</li><li>Order office supplies and help coordinate general office operations</li><li>Assist with travel arrangements, expense reports, and meeting logistics</li><li>Support onboarding, special projects, and other administrative initiatives</li><li>Greet visitors and help ensure a professional office environment</li><li>Handle confidential information with discretion</li></ul>
2026-09-08T00:00:00Z

Office and Client Services Assistant

Encinitas, CA
onsite
Temporary / Contract
20 - 23 USD / Hourly
A LITTLE ADMIN. A LITTLE CUSTOMER SERVICE. A LOT OF PEOPLE SKILLS.A growing wellness and hospitality organization in Encinitas is looking for an Office & Client Services Assistant to become a key part of its front-office and administrative operations. This is a great position for someone who loves interacting with people but also enjoys the behind-the-scenes organization that keeps a business running. You'll split your time between client communication, scheduling, administrative support, records, and daily office coordination. WHAT YOUR DAY COULD LOOK LIKE<ul><li>Welcome clients and provide a warm, professional experience</li><li>Answer incoming calls, emails, and client questions</li><li>Coordinate appointments and schedules</li><li>Maintain accurate client records</li><li>Process basic forms and administrative documentation</li><li>Assist with invoicing and payment-related questions</li><li>Prepare daily schedules and internal reports</li><li>Coordinate supplies and office inventory</li><li>Communicate with vendors as needed</li><li>Support managers with administrative projects</li><li>Maintain organized digital files</li><li>Follow up with clients regarding appointments or outstanding information</li><li>Assist with events and special projects</li><li>Help identify opportunities to improve the client experience</li></ul>
2026-09-03T00:00:00Z

Accounting Manager

San Diego, CA
onsite
Temporary / Contract
51.4615 - 59.587 USD / Hourly
We are looking for an experienced Accounting Manager to support a financial services organization in San Diego, California during a high-volume period of accounting and reporting activity. This Long-term Contract position will focus on lending-related accounting, close management, reconciliations, and financial reporting, while helping deliver accurate and timely insight to business leaders. The ideal candidate brings strong technical accounting knowledge, sound analytical judgment, and prior experience within banking, lending, mortgage, or a broader financial services environment. Responsibilities: • Oversee accounting treatment for loan portfolio activity, including new funding, payoffs, charge-offs, recoveries, accrued interest, and related journal entry preparation and review. • Manage accounting for deferred loan fees and direct costs by tracking balances, validating amortization, and ensuring accurate ongoing reporting. • Contribute to monthly and quarterly close cycles by preparing reconciliations, reviewing supporting schedules, and helping meet reporting deadlines. • Compare general ledger balances to loan servicing data, investigate discrepancies, and resolve reconciling items in a timely manner. • Evaluate changes in account activity through variance analysis and trend reviews covering interest income, reserves, portfolio movement, and other lending metrics. • Assist with credit loss and reserve reporting by preparing analyses, reconciliations, and documentation that support management review. • Examine asset quality indicators such as delinquencies, nonperforming loans, recoveries, and charge-offs to provide meaningful portfolio insights. • Respond to internal and external audit requests by gathering support, explaining accounting positions, and maintaining organized documentation. • Recommend and implement improvements to close, reconciliation, and reporting workflows, including work involving Oracle ERP and Jack Henry where applicable. • Support special projects and ad hoc financial analysis requests in partnership with accounting and finance leadership.
2026-09-09T00:00:00Z

Accounting Manager

San Diego, CA
onsite
Permanent / Full Time
120000 - 140000 USD / Yearly
We are looking for an Accounting Manager to lead property accounting activities for a real estate portfolio in California. This role oversees close cycles, financial reporting, lease accounting review, and audit support while guiding a team of accountants. The ideal candidate brings strong technical accounting knowledge, leadership experience, and the ability to maintain accurate, timely reporting in a deadline-driven environment. Responsibilities: • Direct month-end and quarter-end close activities for assigned real estate properties, ensuring deadlines are met and reporting is accurate. • Examine journal entries, accruals, reserves, and balance sheet reconciliations to confirm completeness and compliance with accounting standards. • Oversee lease accounting reviews and prepare technical accounting documentation to support conclusions and reporting treatment. • Approve monthly property financial packages and analyze period-over-period variances to identify unusual trends or reporting issues. • Coordinate audit support by preparing requested schedules, responding to auditor questions, and addressing information needs from senior leadership. • Lead, coach, and monitor the accounting team’s daily work, including supervision of Project Accountants and overall workload management. • Strengthen accounting operations by refining procedures, supporting internal controls, and contributing to policy and process improvements. • Manage talent activities such as hiring, onboarding, performance feedback, training, and career development for accounting staff. • Contribute to special projects and other ad hoc initiatives that support finance and property accounting objectives.
2026-09-01T00:00:00Z

Accounting Manager

Carlsbad, CA
onsite
Permanent / Full Time
110000 - 120000 USD / Yearly
We are looking for an experienced Accounting Manager to lead day-to-day accounting operations in Carlsbad, California while serving as the senior finance leader on site. This position is ideal for someone who enjoys balancing strategic oversight with direct execution, from managing close activities to shaping accounting practices and reporting. The role works closely with company leadership and provides meaningful influence over financial controls, compliance, systems, and business support. Responsibilities: • Lead the month-end, quarter-end, and year-end close process and ensure accurate, timely financial reporting. • Prepare financial statements and consolidated reporting materials for the parent organization in alignment with its reporting calendar and requirements. • Manage accrual-based accounting activities, including revenue treatment, inventory accounting, credit loss reserves, and general ledger accuracy. • Review and improve the chart of accounts and strengthen accounting processes to support clear, efficient financial reporting. • Develop materials and analysis to support leadership presentations for recurring board meetings. • Oversee internal controls activities, including testing, corrective action follow-up, audit coordination, and maintenance of accounting policies and procedures. • Administer tax-related accounting responsibilities such as multi-state sales and use tax compliance, exemption certificate tracking, and coordination with external tax advisors. • Supervise core transactional functions including accounts payable, accounts receivable, collections, credit administration, and payroll processing. • Act as the business owner for QuickBooks Enterprise, including system setup, user access, reporting, close management, and coordination on integrations, backups, and upgrades. • Partner with cross-functional teams on budgeting, forecasting, cash planning, pricing analysis, margin review, inventory costing, and evaluation of future accounting or ERP systems.
2026-08-26T00:00:00Z

Executive Assistant

Solana Beach, CA
onsite
Temporary / Contract
32 - 40 USD / Hourly
Executive Administrative Assistant – Healthcare OperationsA large healthcare organization is seeking an experienced Executive Administrative Assistant to support senior leadership and help keep a busy administrative operation running efficiently. This role is ideal for someone who is polished, extremely organized, proactive, and comfortable working with confidential information. Your Responsibilities<ul><li>Manage complex calendars and coordinate meetings</li><li>Schedule internal and external meetings across multiple departments</li><li>Prepare agendas, presentations, reports, and meeting materials</li><li>Coordinate executive travel and expense reporting</li><li>Prepare correspondence and internal communications</li><li>Maintain confidential files and records</li><li>Track action items and follow up with department leaders</li><li>Coordinate leadership meetings and special events</li><li>Assist with departmental projects and initiatives</li><li>Prepare recurring reports and presentations</li><li>Coordinate communications between leadership and internal teams</li><li>Manage competing priorities and shifting deadlines</li><li>Handle sensitive information with discretion</li><li>Serve as a professional point of contact for internal and external partners</li></ul>
2026-09-10T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary to Hire
40 - 45 USD / Hourly
Position Overview Our client, a highly respected nonprofit organization, is seeking a proactive and highly capable Executive Assistant to support the CEO. This is a high-visibility, front-facing role requiring exceptional judgment, professionalism, discretion, and attention to detail. The ideal candidate will serve as a trusted extension of the CEO and must be comfortable stepping in confidently and representing the CEO professionally when they are unavailable. This individual will interact regularly with donors, board members, committee members, executives, and other VIP stakeholders, making executive presence and excellent communication skills essential. This is an opportunity for an experienced Executive Assistant who thrives in a fast-paced, mission-driven environment and can anticipate needs, manage competing priorities, and ensure the CEO and organization are represented at the highest level. Key Responsibilities<ul><li>Provide comprehensive, high-level administrative and executive support to the CEO.</li><li>Manage a complex and dynamic calendar, proactively identifying and resolving scheduling conflicts, double bookings, and potential issues before they arise.</li><li>Serve as a trusted gatekeeper and point of contact for internal and external stakeholders.</li><li>Confidently represent the CEO and organization in their absence, using sound judgment and professionalism.</li><li>Coordinate meetings, appointments, conference calls, and other executive engagements.</li><li>Prepare, organize, and distribute board packets, committee materials, agendas, presentations, and meeting documents.</li><li>Support board members and assist with board and committee communications and logistics.</li><li>Assist with preparing and facilitating board and committee meetings, including helping run meetings and ensuring materials and logistics are handled seamlessly.</li><li>Prepare, format, proofread, and edit documents in Microsoft Word and PDF formats.</li><li>Carefully proofread correspondence, presentations, reports, and meeting materials for spelling, grammar, formatting, and accuracy.</li><li>Draft and prepare professional correspondence, communications, agendas, and other executive materials.</li><li>Coordinate lunches, dinners, meetings, and other executive engagements.</li><li>Support donor-related activities, events, and luncheons, including coordinating logistics and materials.</li><li>Assist with special events, organizational initiatives, and projects on behalf of the CEO.</li><li>Maintain confidentiality and exercise exceptional discretion when handling sensitive information.</li><li>Coordinate occasional travel arrangements and itineraries as needed.</li><li>Track follow-ups, deadlines, and action items to ensure commitments are completed.</li><li>Anticipate the CEO's needs and proactively address issues before they become problems.</li><li>Partner with internal teams, board members, donors, committees, and external partners to ensure a seamless experience.</li><li>Take on additional administrative and project-based responsibilities as needed.</li></ul>
2026-09-10T00:00:00Z

Receptionist

San Diego, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Our client in the nonprofit industry is seeking a friendly, professional, and organized Receptionist to serve as the first point of contact for visitors, donors, and community partners. This role is responsible for managing front desk operations, handling incoming communications, and providing administrative support to help ensure a welcoming and efficient office environment. The ideal candidate has strong interpersonal skills, a customer-service mindset, and the ability to multitask in a mission-driven setting. Key Responsibilities:<ul><li>Greet visitors, staff, and community members in a professional and welcoming manner</li><li>Answer and direct incoming phone calls and emails</li><li>Manage the front desk and maintain an organized reception area</li><li>Handle mail distribution, shipping, and deliveries</li><li>Schedule meetings and assist with calendar coordination</li><li>Provide general administrative support, including data entry, filing, and document preparation</li><li>Assist with office supply inventory and ordering</li><li>Support staff with meeting setup and other office coordination needs</li><li>Maintain confidentiality when handling sensitive information</li><li>Help ensure a positive experience for guests and stakeholders interacting with the organization</li></ul>
2026-09-08T00:00:00Z

Receptionist

San Diego, CA
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for a personable and dependable Receptionist to support daily front desk operations for a CPA firm in San Diego, California. This Contract position is ideal for someone who enjoys helping clients, managing a high volume of incoming calls, and keeping the office organized. The person in this role will serve as the first point of contact for visitors and callers while providing consistent administrative support through scheduling and calendar coordination. Responsibilities: • Manage a busy front desk and respond to approximately 50 to 100 incoming calls each day using Ring Central and a multi-line phone system. • Welcome clients and visitors in a detail-oriented manner, creating a positive and organized front office experience. • Direct calls to the appropriate team members, take accurate messages, and ensure timely communication across the office. • Provide light scheduling support by coordinating appointments and updating calendars in Outlook and Google Calendar. • Maintain a reliable presence at the front desk and deliver attentive customer service throughout the workday. • Assist with general reception and administrative tasks that help keep daily office operations running smoothly.
2026-09-09T00:00:00Z

Receptionist

La Jolla, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
Our client is seeking a professional and personable Receptionist to serve as the first point of contact for visitors, clients, and employees. This role is responsible for managing front desk operations, handling incoming communications, and providing administrative support to help ensure an organized and welcoming office environment. Key Responsibilities<ul><li>Greet and assist visitors, clients, and staff in a professional manner</li><li>Answer, screen, and route incoming phone calls</li><li>Manage the front desk and maintain a clean, organized reception area</li><li>Handle incoming and outgoing mail, packages, and deliveries</li><li>Schedule meetings and assist with conference room coordination</li><li>Provide administrative support such as data entry, filing, and document preparation</li><li>Maintain office supplies and coordinate with vendors as needed</li><li>Support internal teams with clerical tasks and special projects</li><li>Ensure security procedures for guest check-in and office access are followed</li><li>Handle sensitive information with discretion and professionalism</li></ul>
2026-09-08T00:00:00Z

People Operations Manager

Carlsbad, CA
onsite
Temporary / Contract
40 - 50 USD / Hourly
A growing life sciences organization in Carlsbad is looking for a People Operations Manager to oversee day-to-day people programs while partnering closely with leadership. This role combines HR operations, employee relations, onboarding, benefits, compliance, and HRIS management. You'll be the person leadership relies on to make sure HR processes actually work — while also serving as a trusted resource for employees.What you'll own<ul><li>Oversee daily People Operations activities</li><li>Manage onboarding and offboarding processes</li><li>Partner with leadership on employee relations matters</li><li>Administer benefits and employee programs</li><li>Maintain HRIS records and reporting</li><li>Oversee HR documentation and compliance</li><li>Partner with Payroll on employee changes and payroll accuracy</li><li>Support performance management programs</li><li>Develop and update HR policies and procedures</li><li>Assist with recruiting and workforce planning</li><li>Coordinate employee engagement initiatives</li><li>Monitor HR metrics and prepare management reports</li><li>Identify opportunities to improve HR processes</li><li>Maintain compliance with California employment requirements</li></ul>
2026-09-01T00:00:00Z

Part-Time Bookkeeper

Elfin Forest, CA
onsite
Temporary to Hire
30 - 35 USD / Hourly
We are looking for a detail-oriented Bookkeeper to join a small manufacturing company. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys managing day-to-day financial activity while helping keep office operations organized and accurate. The person in this role will oversee core accounting tasks, support payroll and reconciliations, and ensure financial records are current. Responsibilities:• Manage routine bookkeeping activities for a manufacturing business, maintaining accurate and timely financial records.• Handle accounts payable and accounts receivable processes, including the entry and tracking of approximately 30 invoices each month.• Complete month-end closing tasks and prepare records so they are organized for external accounting support.• Perform reconciliations for multiple bank and credit card accounts, covering roughly 20 accounts on a recurring basis.• Process payroll for a team of 12 employees using the payroll platform.• Maintain the general ledger and keep accounting data current within Sage BusinessWorks or a comparable accounting system.• Assist with administrative and general office support duties as needed to help day-to-day operations run smoothly.
2026-09-03T00:00:00Z