We are looking for a proactive and organized Administrative Assistant to join our team in Irvine, California. This is a Contract-to-permanent position, offering an excellent opportunity to join a growing office environment. The ideal candidate will support daily operations, manage office tasks, and assist with event coordination and vendor relations.<br><br>Responsibilities:<br>• Manage office operations, including ordering supplies and maintaining an organized workspace.<br>• Provide administrative support to other team members, including HR and other departments as needed.<br>• Coordinate vendor relationships to ensure smooth office operations and timely deliveries.<br>• Assist in planning and executing office events and meetings.<br>• Support the team with tasks related to an office relocation, ensuring a seamless transition.<br>• Handle facilities-related tasks, such as addressing maintenance requests and liaising with the facilities manager.<br>• Answer and direct inbound calls professionally and efficiently.<br>• Perform data entry and maintain accurate records to support administrative processes.<br>• Uphold a business-casual office environment and contribute to a positive workplace culture.
<p>Robert Half is seeking a dynamic Executive Assistant to support senior executives or leadership teams in a fast-paced environment. The ideal candidate is highly organized, proactive, and capable of independently managing projects, coordinating complex schedules, and handling sensitive information. This pivotal role requires excellent communication and problem-solving skills to ensure seamless support and contribute to the organization’s success. </p><p><br></p><p>Key Responsibilities</p><ul><li> Calendar Management: Maintain detailed executive calendars, prioritize appointments, and schedule meetings. </li><li>Travel Coordination: Arrange domestic and international travel itineraries, including flights, accommodations, and logistics. </li><li>Document Preparation: Draft, edit, and finalize correspondence, presentations, and reports with high attention to detail. </li><li>Stakeholder Communication: Act as a liaison between executives and internal/external contacts, managing sensitive and timely communication. </li><li>Event Planning: Coordinate events, conferences, and team-building engagements with precision. </li><li>Administrative Support: Handle multitasking responsibilities such as expense reporting, filing systems, and general office coordination. </li><li>Project Management: Oversee or assist in special projects by managing timelines, deliverables, and stakeholders. </li><li>Confidentiality: Manage sensitive and confidential information, ensuring discretion and compliance with company policies.</li></ul>
<p>Robert Half is seeking a proactive and detail-oriented Administrative Coordinator to support organizational processes and ensure seamless day-to-day operations. This role involves handling administrative tasks, coordinating team activities, and ensuring smooth communication across departments. The ideal candidate will possess exceptional organizational skills, strong accountability, and the ability to manage competing priorities in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the central point of contact for administrative processes, providing support across departments as needed.</li><li>Manage departmental calendars, schedule meetings, prepare agendas, and ensure timely follow-up on tasks.</li><li>Organize and maintain files, records, and other company documents, ensuring accuracy and easy accessibility.</li><li>Prepare reports, presentations, and materials for meetings or projects.</li><li>Coordinate communication between staff, teams, and external vendors or stakeholders.</li><li>Assist with event planning, office supply management, and other administrative functions as requested.</li><li>Track budgets, expenses, and invoices, ensuring timely processing and compliance with company policies.</li><li>Provide project management support for internal initiatives, ensuring deliverables are achieved on time and within scope.</li></ul><p><br></p>
We are looking for an HR Coordinator to join our team in San Diego, California. In this role, you will provide essential support across various human resources functions, ensuring smooth operations and maintaining compliance with company policies and regulations. The ideal candidate will have strong organizational skills, attention to detail, and a commitment to delivering excellent service.<br><br>Responsibilities:<br>• Process payroll and ensure timely approvals, while maintaining accurate records and forwarding payroll deductions to the appropriate department.<br>• Address employee inquiries regarding company policies, payroll, worker's compensation, and other HR-related matters.<br>• Maintain accurate digital and physical records, including the HR SharePoint platform and organizational charts.<br>• Conduct ergonomic evaluations for employees in collaboration with the Facilities Manager.<br>• Manage inventory and operations for the company’s branded merchandise store, both onsite and online.<br>• Handle employee notifications related to leave of absence and other time-sensitive matters.<br>• Support internal audits by collecting and organizing necessary data, and maintain office supplies and department organization.<br>• Coordinate team lunches and assist with event setup and breakdown.<br>• Track education assistance benefits and collaborate with payroll to process related information.<br>• Ensure compliance with federal and state poster requirements and maintain proper postings in designated areas.
<p>Our client, a respected organization in the nonprofit sector, is seeking a detail-oriented Administrative Assistant to join their team. This role presents an excellent opportunity for candidates passionate about contributing to a mission-driven environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support including calendar management, meeting coordination, and document preparation.</li><li>Serve as the first point of contact for internal and external inquiries, demonstrating professionalism and tact.</li><li>Assist with donor communications, event logistics, and tracking volunteer information.</li><li>Maintain confidential files and handle sensitive information with discretion.</li><li>Support general office operations such as supply ordering, mail distribution, and data entry.</li><li>Contribute to special projects as assigned by leadership, ensuring deadlines and quality standards are met.</li></ul><p><br></p>
<p>Our client, a respected organization in the education sector, is seeking an organized and proactive Executive Assistant to provide high-level support to their leadership team. This contract-to-permanent opportunity is ideal for professionals who thrive in a fast-paced, mission-driven environment and are looking to make a long-term impact.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, meeting schedules, and travel arrangements for executives.</li><li>Prepare correspondence, presentations, reports, and confidential documents.</li><li>Coordinate internal and external communications, serving as a trusted point of contact.</li><li>Assist in event planning, project coordination, and follow-up on action items.</li><li>Support daily office operations, ensure compliance with policies, and maintain accurate records.</li><li>Handle sensitive information with discretion and professionalism.</li></ul><p><br></p>
