We are looking for a proactive and organized Administrative Assistant to join our team in Irvine, California. This is a Contract-to-permanent position, offering an excellent opportunity to join a growing office environment. The ideal candidate will support daily operations, manage office tasks, and assist with event coordination and vendor relations.<br><br>Responsibilities:<br>• Manage office operations, including ordering supplies and maintaining an organized workspace.<br>• Provide administrative support to other team members, including HR and other departments as needed.<br>• Coordinate vendor relationships to ensure smooth office operations and timely deliveries.<br>• Assist in planning and executing office events and meetings.<br>• Support the team with tasks related to an office relocation, ensuring a seamless transition.<br>• Handle facilities-related tasks, such as addressing maintenance requests and liaising with the facilities manager.<br>• Answer and direct inbound calls professionally and efficiently.<br>• Perform data entry and maintain accurate records to support administrative processes.<br>• Uphold a business-casual office environment and contribute to a positive workplace culture.
<p>Robert Half is seeking a dynamic Executive Assistant to support senior executives or leadership teams in a fast-paced environment. The ideal candidate is highly organized, proactive, and capable of independently managing projects, coordinating complex schedules, and handling sensitive information. This pivotal role requires excellent communication and problem-solving skills to ensure seamless support and contribute to the organization’s success. </p><p><br></p><p>Key Responsibilities</p><ul><li> Calendar Management: Maintain detailed executive calendars, prioritize appointments, and schedule meetings. </li><li>Travel Coordination: Arrange domestic and international travel itineraries, including flights, accommodations, and logistics. </li><li>Document Preparation: Draft, edit, and finalize correspondence, presentations, and reports with high attention to detail. </li><li>Stakeholder Communication: Act as a liaison between executives and internal/external contacts, managing sensitive and timely communication. </li><li>Event Planning: Coordinate events, conferences, and team-building engagements with precision. </li><li>Administrative Support: Handle multitasking responsibilities such as expense reporting, filing systems, and general office coordination. </li><li>Project Management: Oversee or assist in special projects by managing timelines, deliverables, and stakeholders. </li><li>Confidentiality: Manage sensitive and confidential information, ensuring discretion and compliance with company policies.</li></ul>
<p>A growing organization in <strong>San Luis Rey</strong> is seeking an experienced <strong>Executive Assistant</strong> to provide high-level support to senior leadership. This role requires exceptional professionalism, confidentiality, and the ability to anticipate needs before they arise. If you’re a strong communicator who excels in organization, project coordination, and executive-level support, this position may be the perfect fit.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage complex calendars, meeting schedules, and travel arrangements</li><li>Prepare reports, presentations, and executive-level correspondence</li><li>Coordinate department communications and act as a liaison between leadership and staff</li><li>Track deadlines, follow-ups, and operational priorities for the executive team</li><li>Assist with project planning, research, documentation, and event coordination</li><li>Maintain organized filing systems and ensure accurate recordkeeping</li><li>Handle confidential information with discretion and professionalism</li></ul>
<p>Our client, a respected organization in the education sector, is seeking an organized and proactive Executive Assistant to provide high-level support to their leadership team. This contract-to-permanent opportunity is ideal for professionals who thrive in a fast-paced, mission-driven environment and are looking to make a long-term impact.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, meeting schedules, and travel arrangements for executives.</li><li>Prepare correspondence, presentations, reports, and confidential documents.</li><li>Coordinate internal and external communications, serving as a trusted point of contact.</li><li>Assist in event planning, project coordination, and follow-up on action items.</li><li>Support daily office operations, ensure compliance with policies, and maintain accurate records.</li><li>Handle sensitive information with discretion and professionalism.</li></ul><p><br></p>
We are looking for an organized and success-driven Event Assistant to support various functions during a large-scale event in San Diego, California. This contract position involves assisting attendees, managing exhibit hall operations, and providing excellent customer service throughout the event. If you are detail-oriented and enjoy working in a fast-paced environment, this role is an excellent opportunity to showcase your skills.<br><br>Responsibilities:<br>• Provide guidance and assistance to event attendees by answering questions and directing them to appropriate areas.<br>• Oversee exhibit hall operations to ensure smooth transitions and continuous coverage during overlapping shifts.<br>• Support registration desk operations by helping attendees check in and addressing inquiries efficiently.<br>• Collaborate with team members to ensure seamless coordination across different event roles and shifts.<br>• Monitor schedules and breaks to maintain consistent staffing coverage throughout the event.<br>• Respond to inbound and outbound calls, resolving attendee concerns or providing additional information as needed.<br>• Assist in maintaining a positive and welcoming atmosphere for all attendees and participants.<br>• Ensure all event materials and signage are appropriately displayed across designated areas.<br>• Address any logistical challenges promptly to maintain a smooth event experience.<br>• Uphold high standards of customer service to enhance attendee satisfaction.
We are looking for an HR Coordinator to join our team in San Diego, California. In this role, you will provide essential support across various human resources functions, ensuring smooth operations and maintaining compliance with company policies and regulations. The ideal candidate will have strong organizational skills, attention to detail, and a commitment to delivering excellent service.<br><br>Responsibilities:<br>• Process payroll and ensure timely approvals, while maintaining accurate records and forwarding payroll deductions to the appropriate department.<br>• Address employee inquiries regarding company policies, payroll, worker's compensation, and other HR-related matters.<br>• Maintain accurate digital and physical records, including the HR SharePoint platform and organizational charts.<br>• Conduct ergonomic evaluations for employees in collaboration with the Facilities Manager.<br>• Manage inventory and operations for the company’s branded merchandise store, both onsite and online.<br>• Handle employee notifications related to leave of absence and other time-sensitive matters.<br>• Support internal audits by collecting and organizing necessary data, and maintain office supplies and department organization.<br>• Coordinate team lunches and assist with event setup and breakdown.<br>• Track education assistance benefits and collaborate with payroll to process related information.<br>• Ensure compliance with federal and state poster requirements and maintain proper postings in designated areas.
<p>Our client, a respected organization in the nonprofit sector, is seeking a detail-oriented Administrative Assistant to join their team. This role presents an excellent opportunity for candidates passionate about contributing to a mission-driven environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support including calendar management, meeting coordination, and document preparation.</li><li>Serve as the first point of contact for internal and external inquiries, demonstrating professionalism and tact.</li><li>Assist with donor communications, event logistics, and tracking volunteer information.</li><li>Maintain confidential files and handle sensitive information with discretion.</li><li>Support general office operations such as supply ordering, mail distribution, and data entry.</li><li>Contribute to special projects as assigned by leadership, ensuring deadlines and quality standards are met.</li></ul><p><br></p>
We are looking for a meticulous and proactive Staff Accountant to join our team in Laguna Niguel, California. This role is vital to ensuring the smooth operation of financial processes, including accounts receivable, payroll administration, and general accounting support. The ideal candidate will bring strong analytical skills, attention to detail, and a commitment to maintaining confidentiality and accuracy in all financial transactions.<br><br>Responsibilities:<br>• Prepare and manage tuition and fee billing processes through the tuition management system, ensuring accuracy and timeliness.<br>• Record, reconcile, and monitor payments, deposits, and account adjustments while addressing delinquent accounts and supporting payment plan arrangements.<br>• Collaborate with families to resolve billing inquiries and discrepancies, providing clear communication and excellent customer service.<br>• Coordinate with the Advancement Office to accurately record and reconcile donations and event revenues.<br>• Process semi-monthly payroll, including updating employee records, verifying timesheets, and ensuring compliance with payroll regulations.<br>• Reconcile payroll accounts, prepare journal entries, and support year-end reporting, including W-2 and 1099 documentation.<br>• Assist with month-end closings, account reconciliations, and preparation of journal entries to support accurate financial reporting.<br>• Provide support during audits, budget preparation, and other financial reporting tasks as directed by the Director of Finance.<br>• Uphold strict confidentiality standards for sensitive financial and personnel information.<br>• Participate in additional duties as needed to ensure the efficiency of the Business Office.
