We are looking for an experienced Concierge to join our team on a contract basis in Irvine, California. This position requires a detail-oriented individual with relevant experience who thrives in front-of-house roles, ensuring guests and visitors feel welcomed and valued. The ideal candidate will bring exceptional customer service skills and a proactive approach to fostering a warm and inviting workplace environment.<br><br>Responsibilities:<br>• Greet and assist visitors to create a welcoming and detail-oriented atmosphere.<br>• Coordinate with the site lead to plan and execute workplace events.<br>• Support event setup and breakdown, including conference room arrangements.<br>• Maintain a detail-oriented demeanor when interacting with guests and colleagues.<br>• Actively contribute to creating a team-oriented and friendly work environment.<br>• Anticipate needs and proactively address any issues or concerns.<br>• Collaborate with colleagues to ensure smooth daily operations.<br>• Demonstrate strong organizational skills to plan and prioritize tasks effectively.<br>• Provide concierge services that enhance the overall experience for guests and employees.
<p>Our client, a mission-driven organization in the nonprofit sector, is seeking a detail-oriented and proactive Project Coordinator to join their team. This is a wonderful opportunity for someone who thrives in a collaborative environment and is passionate about creating positive social impact.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with the planning, coordination, and execution of nonprofit programs and projects.</li><li>Track project timelines, deliverables, and budgets to ensure goals are met.</li><li>Communicate project updates and coordinate with internal teams, external partners, and stakeholders.</li><li>Prepare reports, presentations, and project documentation for leadership and funders.</li><li>Support event logistics, volunteer coordination, and community outreach initiatives.</li><li>Identify and help resolve project-related issues to keep activities on schedule.</li><li>Maintain accurate records and assist with grant administration as needed</li></ul><p><br></p>
<p>Our client, a respected nonprofit organization, is seeking a proactive and highly organized Executive Assistant to provide direct support to senior leadership. This crucial role ensures executives can focus on advancing the organization’s mission and initiatives by managing daily priorities and coordinating operational activities with professionalism and discretion.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, prioritize appointments, and coordinate meetings for executive leaders.</li><li>Prepare and edit correspondence, reports, presentations, and other materials for board meetings, donor presentations, and external communications.</li><li>Organize travel logistics, process expense reimbursements, and coordinate event planning efforts.</li><li>Act as a liaison among executives, staff, board members, donors, and community partners, maintaining the highest standard of professionalism.</li><li>Maintain confidential files and records, support project tracking, and ensure critical deadlines are met.</li><li>Assist with special projects and other administrative functions as assigned.</li></ul><p><br></p>
<p>Our client in the biotech industry is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to senior leadership. This is a unique opportunity to partner with innovators working at the forefront of scientific advancement, ensuring executives can focus on high-impact initiatives.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage busy calendars, coordinate meetings, and facilitate conference logistics</li><li>Prepare and edit correspondence, presentations, and reports for internal and external stakeholders</li><li>Organize travel arrangements and process expense reports</li><li>Act as a liaison between executives, staff, board members, and external partners</li><li>Maintain confidential records, support project tracking, and ensure critical deadlines are met</li><li>Assist with event planning and high-level administrative projects as needed</li></ul><p><br></p>
<p>Our client, a mission-driven nonprofit organization, is seeking a reliable and detail-oriented Administrative Assistant to support daily operations and help further their impactful community initiatives. This role offers an excellent opportunity to work alongside a passionate team dedicated to making a difference.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support, including calendar management, handling correspondence, and organizing meetings and special events.</li><li>Maintain accurate records and update databases related to donors, volunteers, and program activities.</li><li>Assist with preparing reports, drafting internal and external communications, and supporting the production of newsletters and marketing materials.</li><li>Coordinate volunteer schedules and assist with event and fundraising logistics.</li><li>Manage office supplies and act as a welcoming point of contact for stakeholders and guests.</li><li>Support additional administrative tasks as needed to ensure smooth organizational operations.</li></ul><p><br></p>
