16 results for Entry Level Help Desk Support in San Diego, CA

Help Desk Analyst I We are on the hunt for a skilled Help Desk Analyst I to join our team in Vista, California. This role is pivotal in providing in-person and remote first-tier technology support for our team members. As a Help Desk Analyst I, you will be tasked with analyzing, diagnosing, and resolving technology problems, in addition to installing, configuring, and maintaining various systems and devices. This opportunity offers a long-term contract employment opportunity. Responsibilities: • Provide in-person and remote first-tier technology support for team members • Analyze, diagnose, and resolve technology problems for end-users • Install, configure, test, maintain, monitor, and troubleshoot desktop and laptop hardware, peripheral devices, handheld devices, printing/scanning devices, presentation equipment, telephony equipment, and other technology products to deliver required service levels • Install, configure, maintain, and distribute operating systems and software on Windows, Mac OS, Android, and iOS devices • Create, maintain, and deactivate user accounts on various systems as needed, following established processes • Monitor service request queue and respond promptly using effective communication skills, escalating requests as necessary • Update service requests with a detailed description of the issue, steps taken towards resolution, and any other significant information • Utilize in-house knowledge base as required in resolving tickets, updating or creating knowledge base articles as needed for issues and resolutions • Assist in troubleshooting network or server issues as required, under the direction of senior Information Systems staff • Update and maintain technology asset inventory as required • Coordinate with Facilities staff or outside vendors to address cabling, electrical or other issues that impact Information Systems equipment as required • Participate in after-hours support as required.

Financial Analyst - Entry Level We are offering an contract employment opportunity for a Financial Analyst - Entry Level in Newport Beach, California. As a Financial Analyst, you will be contributing to a key project in the wealth management sector. You will be responsible for reviewing investment accounts, identifying discrepancies, and utilizing various tools for data management and reporting. Responsibilities • Accurately review and analyze investment management accounts and trades• Identify and highlight any discrepancies in data• Extensive use of Salesforce and Excel for effective data management and reporting• Contribute significantly to the success of the overall project in a detail oriented wealth management environment• Use financial analysis and data mining techniques to support budget processes and ad hoc financial analysis.

Receptionist Are you ready to kickstart your career in a professional environment? A company in San Marcos, CA is hiring for an Entry-Level Receptionist to join their team. This is a great opportunity for someone who is detail-oriented, polite, and eager to learn the ins and outs of office administration. Key Responsibilities:<ul><li>Perform front desk operations, including greeting visitors and answering/directing calls.</li><li>Maintain a tidy and organized reception area to ensure a welcoming environment.</li><li>Assist with basic administrative and clerical duties, such as filing, data entry, and mail distribution.</li><li>Schedule appointments and manage the shared office calendar.</li><li>Support various departments with ad hoc tasks as needed.</li></ul>

Office Assistant Attention detail-oriented self-starters! A bustling company in San Marcos is looking for a hard-working and dependable Office Assistant to keep their operations running like clockwork. If you thrive on organization, providing outstanding customer service, and multitasking in an energizing team environment, this is the role for you! As an Office Assistant, you’ll play an essential role in keeping the wheels of the workplace turning smoothly—whether that’s through administrative tasks, communication, or supporting the team at every level. Key Responsibilities:<ul><li>Manage administrative tasks, including filing, document preparation, and schedule coordination.</li><li>Serve as the first point of contact for clients and vendors, ensuring an excellent customer-service experience.</li><li>Assist with data entry and updating records to maintain database accuracy.</li><li>Support departments with tracking invoices, preparing business correspondence, and managing basic reporting duties.</li><li>Coordinate office activities like meetings and team events, fostering collaboration and positivity.</li></ul>

Legal Assistant Thriving full-service insurance defense firm seeks Legal Assistant to join their team. This is an exciting entry-level legal assistant role for candidates interested in gaining experience at a law firm without plans to go to law school. The Legal Assistant will learn litigation (filing with state courts, calendaring litigation deadlines, formatting legal documents) under the direction of the attorney. 2+ years of civil litigation experience is required; the firm prefers not to train on CA civil codes & procedures). The Legal Assistant position is full-time, permanent, with full benefits. The hours are 9am-5:30pm in Mission Valley. This Legal Assistant position is on site daily; please do not apply if you do not live near Mission Valley.Pay is contingent upon experience, ranging from $60-85K (high end of range for folks who have substantive litigation experience at a law firm). The firm also covers medical/dental/vision benefits, 401K, PTO, and life insurance! Perks of Company:<ul><li>I placed three legal support folks here who had great things to say about the firm!</li><li>Super casual environment (yoga pants and sweatshirts acceptable).</li><li>Growth – they will provide opportunities to learn and take on more. </li><li>Snacks in the office (KIND bars, potato chips, etc.).</li><li>Free and easy parking right in front of building</li></ul>

Senior Administrative Assistant Robert Half is assisting a reputable organization in its search for a dedicated Senior Administrative Assistant. In this role, you will support executives and teams with high-level administrative services while ensuring day-to-day operations run smoothly. The Senior Administrative Assistant plays a critical role in supporting executive-level staff, managing schedules, coordinating meetings, preparing important documents, and handling confidential information. The position requires someone with a proactive mindset, excellent time management skills, and the ability to act as an effective liaison between departments while maintaining professionalism at all times. Key Responsibilities<ul><li>Manage executive schedules, coordinate meetings, and prepare agendas, reports, and presentations.</li><li>Organize logistics for internal and external business meetings, including catering, travel arrangements, and venue bookings.</li><li>Draft, proofread, and edit corporate documents, including memos, presentations, and contracts.</li><li>Assist executives in managing and tracking deadlines for critical projects.</li><li> Serve as a liaison between executives and internal/external teams, maintaining clear and respectful communication at all levels.</li><li>Maintain and update records in company systems such as CRMs, financial tracking programs, and other databases.</li><li>Prepare and submit expense reports, ensuring adherence to company guidelines.</li><li>Train and mentor entry-level administrative staff when necessary.</li></ul>

Accounts Payable Clerk Are you ready to kick-start your finance career? We’re excited to announce an opening for an Accounts Payable Clerk in Carlsbad at a well-established company with an energetic and supportive work environment. No day will be the same, as you help streamline AP processes and learn a wide variety of finance functions along the way! What You’ll Be Doing:<ul><li>Input and process invoices into the accounting system with unmatched accuracy.</li><li>Work closely with vendors to address missing invoices or payment discrepancies.</li><li>Help maintain meticulous records of vendors, purchase orders, and payments for auditing purposes.</li><li>Support the AP team in weekly payment processing, ensuring timely checks and electronic payments.</li><li>Assist with additional clerical tasks such as filing, data entry, and administrative support for larger accounting projects.</li></ul>

Finance Assistant Embark on a rewarding journey as a Finance Assistant with a growing construction company in San Marcos! This entry-to-intermediate-level position is ideal for professionals hungry to dive into the world of finance while learning the nuances of the construction industry. If you love working with numbers, have strong administrative skills, and are eager to support accounting teams in important operations, we want to hear from you! Key Responsibilities:<ul><li>Provide administrative accounting support by managing vendor invoices, coding expenses, and maintaining documentation for accounts payable and receivable workflows.</li><li>Reconcile bank accounts and credit card statements, ensuring accurate categorization of transactions in Sage 300 Construction and Real Estate software or equivalent.</li><li>Assist payroll teams by verifying time cards, handling employee expense reimbursements, and submitting payroll data using Paychex Flex.</li><li>Track procurement processes, ensuring purchase orders are accurately entered and aligned with budget allocations.</li><li>Organize financial records, preparing and maintaining an up-to-date filing system for invoices, tax documents, and payroll reports.</li><li>Communicate with vendors to resolve invoice discrepancies and maintain positive relationships regarding payments and scheduling.</li><li>Support the finance and accounting team during audits or other compliance checks by gathering requested data efficiently.</li></ul>

Remote - Talent Acquisition Coordinator Robert Half is partnering with a dynamic technology company to bring on a Talent Acquisition Coordinator for a short-term contract engagement. This fully remote role is ideal for a polished professional with a background in TA or HR coordination, who has hands-on experience with iCIMS and thrives in fast-paced, high-volume hiring environments. If you're someone who enjoys creating structure and bringing clarity to complex scheduling needs, we want to hear from you! What You'll Be Doing:<ul><li>Own the coordination of candidate interviews across multiple departments and time zones, ensuring all logistics are handled smoothly.</li><li>Serve as the main point of contact between candidates, recruiters, and hiring teams regarding interview scheduling and changes.</li><li>Support with system administration tasks within the iCIMS ATS, including data entry and audit support.</li><li>Troubleshoot calendar and tech issues using platforms such as Zoom, Outlook, and MS Teams.</li><li>Help maintain consistent candidate experience and communication throughout the hiring process.</li><li>Provide ad hoc administrative support to the TA team as needed.</li></ul>

Human Resources Assistant Are you an emerging HR professional ready to support and grow alongside an innovative HR team? The HR Assistant role lays the perfect foundation for a long and successful career in human resources. This role is designed for detail-oriented professionals with a drive to support HR operations and ensure smooth day-to-day functionality. Key Responsibilities:<ul><li>Support recruitment teams by scheduling interviews, preparing documentation, and ensuring candidates have a seamless experience through every stage of the hiring process.</li><li>Prepare and maintain employee records, assisting with data entry and ensuring all files are complete, accurate, and up to date.</li><li>Facilitate communication between employees and HR leadership by handling inquiries, scheduling meetings, and assisting with employee concerns.</li><li>Coordinate onboarding processes, from preparing new hire documents to improving first-day readiness to set employees up for success.</li></ul>

Data Entry Clerk Robert Half is working with a reputable client in the construction industry in San Diego, CA to find a meticulous and detail-oriented Data Entry Clerk. If you excel at processing data with speed and accuracy and enjoy contributing to the efficiency of a business, this opportunity is perfect for you. Responsibilities:<ul><li>Data Input: Accurately enter and update customer, vendor, and project data into company databases and systems. </li><li>Document Management: Maintain, organize, and verify physical and digital records related to construction projects, contracts, and invoices. </li><li>Error Checking: Perform quality checks on data to identify inconsistencies and ensure accuracy. </li><li>Reporting: Generate reports and summaries using software tools to support construction management teams. </li><li>Team Collaboration: Work closely with project managers, administrative staff, and accounting teams to support data-related tasks. </li></ul>

Administrative Assistant Robert Half is searching for a talented Administrative Assistant to join one of our outstanding clients. As an Administrative Assistant, you’ll play a key role in ensuring smooth daily operations. You’ll support the team by managing administrative tasks, communicating with stakeholders, and maintaining organized processes within the office. This position requires high attention to detail, the ability to prioritize tasks effectively, and strong interpersonal skills. Key Responsibilities:<ul><li>Manage and organize schedules, appointments, and meetings.</li><li>Perform data entry, record keeping, and maintain filing systems.</li><li>Prepare reports, correspondence, and presentations for team use.</li><li>Communicate with internal and external stakeholders on behalf of the team.</li><li>Provide general office support, such as ordering supplies and handling mail.</li><li>Assist with special projects and administrative tasks as needed.</li></ul>

Customer Service Representative Our client, a dynamic and customer-focused organization, is seeking a dedicated Customer Service Representative to join their call center team. The Customer Service Representative will serve as the first point of contact for customers, handling inquiries, resolving concerns, and providing support across a variety of communication channels. This role requires strong interpersonal skills, problem-solving abilities, and a commitment to creating positive customer experiences. Key Responsibilities:<ul><li> Respond to customer inquiries via phone, email, and chat, ensuring all interactions are handled with professionalism and efficiency.</li><li>Identify customer issues and resolve them promptly while maintaining a high level of satisfaction. Escalate complex cases to the appropriate team or supervisor when required.</li><li>Accurately document and update customer information in the company’s database or CRM system.</li><li>Maintain a thorough understanding of the company’s products, services, and policies to provide accurate information to customers.</li><li>Analyze customer concerns to identify opportunities for improvement within operations or processes.</li><li> Work closely with other team members and departments to ensure seamless service delivery.</li><li> Meet or exceed performance metrics related to customer satisfaction, call resolution time, and call volume.</li></ul>

Senior Administrative Assistant Robert Half is partnering with a reputable nonprofit organization in San Diego, CA to hire a Senior Administrative Assistant. This role is ideal for a highly organized and efficient professional who can support senior leaders, manage complex administrative tasks, and contribute to the organization's mission-driven goals. Responsibilities:<ul><li>Executive-Level Support: Provide direct administrative support to senior leadership, including calendar management, travel arrangements, and meeting coordination</li><li>Document Management: Prepare, proofread, and organize internal and external correspondence, ensuring accuracy and compliance with organizational standards</li><li>Event Coordination: Assist with planning and execution of internal and external events, including scheduling, vendor coordination, and logistical support</li><li>Data Entry and Reporting: Manage data entry and compile reports using Microsoft Office tools, CRM systems, and other organizational platforms</li><li>Office Operations: Support day-to-day office functions, including supply management and tracking expenses for department budgets</li><li>Team Collaboration: Act as a liaison between departments to facilitate communication and ensure alignment with organizational initiatives</li></ul>

Call Center Representative Our client, a customer-centric organization known for delivering exceptional support, is seeking a motivated Call Center Representative to join their team. The Call Center Representative will interact directly with customers to address inquiries, resolve issues, and ensure a seamless experience. This role starts with hands-on, on-site training for the first three months to ensure a thorough understanding of processes and systems, followed by a hybrid work schedule. Key Responsibilities:<ul><li>Handle inbound and outbound calls, emails, and chat inquiries with professionalism and efficiency while maintaining a high level of customer satisfaction.</li><li> Troubleshoot customer concerns and provide solutions in a timely manner, escalating complex issues when necessary.</li><li>Complete on-site training during the first three months to become proficient in company policies, procedures, and customer support systems. Transition to a hybrid work schedule upon successful completion of the training period.</li><li> Develop and maintain a deep understanding of the company’s products and services to provide accurate information to customers.</li><li>Accurately input customer data and document interactions in the CRM system.</li><li> Ensure adherence to company standards, processes, and industry regulations.</li><li>Work closely with supervisors and colleagues to meet departmental goals and improve the customer experience.</li><li> Achieve and maintain defined benchmarks for customer satisfaction, response times, and call volumes.</li></ul>Work Schedule:<ul><li>The first three months will be on-site at the company’s office for hands-on training.</li><li>Post-training, transition to a hybrid schedule, allowing remote work while maintaining in-office presence as needed.</li></ul>

Administrative Assistant We are looking for an experienced Administrative Assistant to join our team in Palm Desert, California. This is a Contract to permanent opportunity, starting with part-time hours and transitioning to a long-term role based on performance and business needs. The ideal candidate will excel at managing administrative tasks efficiently, possess strong computer skills, and demonstrate exceptional attention to detail. Responsibilities: • Organize and manage documentation, including scanning, filing, and document preparation. • Process incoming and outgoing mail, including certified mail handling. • Print and label materials as needed to support operational functions. • Run reports and provide accurate data entry to ensure smooth workflows. • Schedule appointments and maintain calendars with precision and timeliness. • Conduct email correspondence and address inquiries in a detail-oriented manner. • Utilize Microsoft Office applications such as Word, Excel, and Outlook to perform daily tasks. • Monitor paperwork processes to ensure compliance and efficiency. • Work independently while maintaining a high level of accuracy and attention to detail. • Assist with customer service needs to ensure a positive experience.