We are looking for a highly organized and proactive Executive Assistant to support senior leadership in a dynamic environment. This Contract to permanent position requires exceptional attention to detail, strong communication abilities, and the capability to manage multiple priorities effectively. Based in San Diego, California, this role offers an opportunity to make a significant impact through seamless administrative support.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring all appointments and meetings are accurately scheduled.<br>• Arrange and coordinate complex travel plans, including booking flights, accommodations, and transportation.<br>• Prepare and organize materials for executive meetings, ensuring all documentation is readily available.<br>• Serve as the primary point of contact for internal and external communications on behalf of the executive.<br>• Handle confidential information with utmost discretion and professionalism.<br>• Track and manage deadlines, ensuring timely completion of tasks and projects.<br>• Coordinate logistics for special events or business engagements as needed.<br>• Assist in preparing reports, presentations, and correspondence for executive review.<br>• Proactively identify and resolve scheduling or administrative conflicts.<br>• Support additional administrative tasks to streamline operations and improve efficiency.
<p>A prestigious AmLaw 200 law firm is seeking a Litigation Assistant to join their growing team. This Litigation Assistant must have experience in one of the following areas: bankruptcy, commercial, or family litigation, and should be fluent in eFiling in those corresponding courts.</p><p><br></p><p>Litigation Assistants who speak Spanish are strongly encouraged to apply! The top end of the pay range is reserved for bilingual Litigation Assistants. </p><p><br></p><p><strong><u>Responsibilities of Role</u>: </strong></p><p>· Supporting three partners: one corporate bankruptcy, one commercial litigation, and one family law. </p><ul><li>E-filing in corresponding courts (directly, not with an attorney service - please do not apply if you've only eFiled using an attorney service)</li><li>Formating pleadings</li><li>Completing discovery shells</li><li>Drafting correspondence</li><li>Knowing civil rules well enough to double check docketed litigation deadlines and putting on attorney's calendars</li></ul><p>· Billable requirement: Litigation Assistants bill <strong>800 hours a year</strong>. Their work is mostly administrative, but they bill for things like discovery requests. A paralegal certification or attestation is preferred, but not required</p><p>· Software: Dictation in Big Hand. Document management in iManage. Entering time inTapp. Expense reports in Chrome River.</p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><p>· Size and prestige: they are AmLaw 200, so large enough to have tons of resources for practice growth, professional development, and have a wide variety of clients. Yet we “know everybody’s name on the email list!”</p><p>· The last legal assistant I placed has been there almost two years and loves it! </p><p>· This litigation assistant’s manager is in the SD legal secretary association board, super connected, and a great teacher.</p><p>· Parking is paid for in the building, beautiful suite. </p>
<p>Join a national defense firm in Irvine! Our law firm client is seeking an experienced Legal Assistant to join its team of 40+ talented attorneys. The ideal legal assistant will have 3+ years of experience in California civil litigation, with at least some of that experience in employment litigation.</p><p><br></p><p>As a Legal Assistant, you'll support four attorneys who handle labor & employment defense matters. <strong>This firm is offering this Legal Assistant the ability to work hybrid remotely</strong>. <strong><u>This Legal Assistant must be able to commute to Irvine.</u></strong></p><p><br></p><p>The firm offers an excellent compensation package with a comprehensive benefits package (medical, dental, vision, 401k, profit sharing, paid vacation, sick days, holidays, and more)!</p><p><br></p><p>For immediate consideration for this exciting Legal Assistant opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin< at >RobertHalf.< com ></p><p><br></p><p>#SoCalRHL</p>
<p><strong>About the Company</strong></p><p> Robert Half is partnering with a fast-growing and innovative technology company seeking a highly organized and proactive Executive Assistant to support senior leadership. This organization operates in a dynamic, fast-paced environment and values discretion, efficiency, and strong communication skills.</p><p><strong>Position Overview</strong></p><p> The Executive Assistant will provide high-level administrative support to C-level executives and senior leaders. This individual will act as a strategic partner, ensuring seamless daily operations, managing complex schedules, and serving as a key point of contact across internal and external stakeholders.</p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex calendars, schedule meetings, and coordinate across multiple time zones</li><li>Prepare agendas, presentations, reports, and executive-level correspondence</li><li>Coordinate domestic and international travel arrangements, including itineraries and expense reports</li><li>Support board meetings and leadership meetings, including materials preparation and note-taking</li><li>Act as liaison between executives and internal departments, clients, and external partners</li><li>Track action items and follow up to ensure timely completion</li><li>Assist with special projects, event planning, and operational initiatives</li><li>Maintain confidentiality and handle sensitive information with discretion</li></ul><p><br></p>
<p>Our client, a leading organization in the education field, is seeking a highly skilled Senior Executive Assistant to support their executive leadership team. This role requires someone with exceptional organizational skills, attention to detail, and the ability to manage complex schedules and confidential information in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to senior executives, including calendar management, email correspondence, and travel arrangements.</li><li>Organize and prepare materials for meetings, presentations, and reports.</li><li>Serve as a liaison between executives, staff, and external stakeholders.</li><li>Manage confidential information with the utmost discretion.</li><li>Coordinate and prioritize multiple projects, ensuring deadlines are met.</li><li>Support event planning, board meetings, and special projects as needed.</li><li>Handle sensitive matters and make well-informed decisions on behalf of the executive team.</li></ul><p><br></p>
<p>A fast-growing life sciences organization in Carlsbad is seeking a highly polished, proactive <strong>Executive Assistant</strong> to provide comprehensive support to senior leadership. This is a high-trust, high-impact position that requires exceptional judgment, discretion, and the ability to anticipate needs before they arise. The ideal candidate is calm under pressure, detail-obsessed, and thrives in environments where priorities shift quickly.</p><p><br></p><p><strong>What You’ll Own</strong></p><ul><li>Manage complex executive calendars across multiple time zones</li><li>Coordinate high-level meetings, board prep, and leadership offsites</li><li>Prepare executive-ready presentations, reports, and briefing materials</li><li>Screen and prioritize communications on behalf of leadership</li><li>Arrange detailed domestic and international travel itineraries</li><li>Track key initiatives and follow up on action items</li><li>Maintain highly confidential files and communications</li><li>Partner cross-functionally with finance, HR, and operations teams</li></ul>
<p>Our client, a leading biotechnology company, is seeking an accomplished Executive Assistant with 5–7 years of professional experience in the biotech or life sciences sector. This individual will support the CEO by streamlining operations, and driving company growth in a dynamic and innovative environment.</p><p>Responsibilities:</p><ul><li>Serve as the primary administrative partner to senior executives, managing complex calendars, travel arrangements, and meeting logistics</li><li>Prepare, review, and organize confidential documents related to research, regulatory, and business activities</li><li>Coordinate communications across departments and with external partners within the biotech ecosystem</li><li>Support project management efforts, including tracking timelines and deliverables</li><li>Manage expense reporting, procurement requests, and sensitive company information</li><li>Facilitate event planning for conferences, industry meetings, or onsite events</li><li>Assist with onboarding and communications for new hires, ensuring compliance with company and industry protocols</li></ul><p><br></p>
<p>A well-established, full-service law firm in Downtown San Diego is seeking a <strong>litigation assistant. </strong>This desk will focus on business litigation - in both state and federal court.</p><p><br></p><p>This firm has an excellent reputation in the San Diego legal community, and the role will <strong>support 3 attorneys. </strong></p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>o e-filing in state and federal courts (using OneLegal)</p><p>o maintaining and updating 2-3 attorney calendars</p><p>o preparing exhibit and trial/hearing binders</p><p>o typing and preparing pleadings including proofreading</p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><p>· RHL has placed two legal assistants in the last year who are happy!</p><p>· Many employees have strong tenure and stick around </p><p>· Every other month or so, the firm sponsors lunches to celebrate milestones</p><p>· Fancy Christmas party at a steakhouse downtown </p><p>· Transportation allowance </p><p>· This role boasts a 7.5 hour work day!</p>
<p><strong>Litigation Legal Assistant (Onsite) – San Diego, CA</strong></p><p>A well‑established, full‑service regional law firm in San Diego is seeking a Litigation Legal Assistant to join its growing litigation team. This 70+ attorney firm is recognized for its broad civil practice, including employment, environmental, construction, appellate, family, business litigation, and trusts & estates matters.</p><p><br></p><p>This Litigation Legal Assistant role offers hands‑on mentorship, a fun and collaborative attorney group, and a unique opportunity to grow into areas such as trusts, estates, and probate litigation.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Formatting pleadings and legal documents</li><li>Handling state court filings</li><li>Calendaring litigation deadlines and managing case timelines</li><li>Drafting correspondence and engagement letters</li><li>Working closely with supervising attorneys who are committed to teaching the practice area</li></ul><p><em>Attorneys are extremely supportive and will happily train in any unfamiliar practice areas.</em></p><p><br></p><p><strong>Work Environment & Culture</strong></p><ul><li>Collaborative team with direct mentorship from supervising attorneys</li><li>A supportive partner/associate group that values growth and training</li><li>Office space with impressive views of San Diego’s bay and skyline</li><li>A culture known for social, team-building activities and enjoyable firm events throughout the year</li></ul><p><br></p><p><strong>Perks & Lifestyle</strong></p><ul><li>Free on‑site gym access</li><li>Access to modern building amenities such as indoor/outdoor lounges, social game rooms (including golf simulator and pool tables), hydration stations, mothers’ room, and terrace decks</li><li>Quarterly practice‑group dinners</li><li>Fun annual events including sports outings, holiday celebrations, and community‑focused activities</li><li>Fresh organic fruit delivered weekly</li></ul><p><br></p><p><strong>Compensation</strong></p><ul><li>Salary: $75K–$100K (commensurate with experience: approx. $100K for 10+ years, $75K for ~2 years)</li></ul><p><br></p><p><strong>Benefits</strong></p><ul><li>401(k) with firm match (up to first 6% of contributions)</li><li>Health insurance: five medical plan options through two carriers</li><li>Dental insurance: two plan options</li><li>Vision insurance</li><li>Employer‑paid Life and AD& D</li><li>Employer‑paid Short‑Term Disability</li><li>Paid parental and disability leave after one year</li><li>Paid holidays</li><li>Transportation stipend: $210/month<strong></strong></li></ul>
<p>We are looking for a dedicated Administrative Assistant to join our team in San Diego, California. In this role, you will play a pivotal part in ensuring smooth office operations, supporting leadership, and maintaining a welcoming and detail-oriented environment for staff and visitors. The ideal candidate thrives in a dynamic setting and demonstrates exceptional organizational and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Greet and check in visitors, oversee front-door access, and ensure a positive reception experience.</p><p>• Manage and respond to communications in a shared inbox, routing inquiries as necessary.</p><p>• Maintain team calendars, schedules, and action items to support alignment and timely progress.</p><p>• Track and order office supplies, ensuring inventory is consistently stocked and organized.</p><p>• Organize weekly in-office events, including planning, setup, ordering items, and post-event clean-up.</p><p>• Prepare welcome kits for new employees, including equipment and branded materials.</p><p>• Provide administrative support to leadership and various departments as needed.</p><p>• Act as the primary point of contact for day-to-day office operations and general assistance.</p><p>• Uphold confidentiality and sound judgment in all interactions with staff.</p><p>• Ensure all tasks are completed with precision and attention to detail.</p>
<p>Our team is seeking a detail-oriented Project Assistant to support project managers and teams in the successful fulfillment of projects from initiation through completion. This key administrative role offers an opportunity to contribute to a range of projects while developing valuable organizational and communication skills.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Assist with the coordination and tracking of project schedules, deliverables, and deadlines.</li><li>Prepare and maintain reports, meeting notes, and documentation to support project activities.</li><li>Communicate with internal teams, vendors, and stakeholders to gather information and facilitate smooth project workflows.</li><li>Schedule meetings, prepare agendas, and organize project-related logistics.</li><li>Monitor project progress and follow up on outstanding tasks to ensure timely completion.</li><li>Help with data entry, file management, and maintaining accurate project records.</li></ul><p><br></p>
<p>A prestigious, long-standing San Diego law firm is seeking an experienced <strong>Litigation Assistant</strong> to support attorneys and paralegals within a busy litigation practice group. This will support a probate, trusts & estates litigation desk. but the attorneys will train on the practice area. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Draft, proofread, and revise pleadings, discovery responses, and general correspondence.</li><li>Manage State and Federal court filings (e-filing), manage service of process, and prepare exhibit binders for hearings/trials.</li><li>Manage complex litigation calendars, schedule depositions/client meetings, and handle new matter openings and conflict checks.</li><li>Conduct intake with<b> </b>clients, call court staff, and coordinate opposing counsel.</li></ul><p>Pay is contingent upon fluency in the litigation tasks above.</p><p><br></p><p><strong><u>Perks of Firm</u></strong>:</p><ul><li>The firm is good at training. Mentorship comes from the supervising attorneys. </li><li>The partner and senior associate on this desk are fun! They don’t take themselves too seriously.</li><li>Beautiful office view, a gym onsite, and cool amenities. </li><li>Fun events throughout the year like golf tournaments, Padres game suite, fancy half-day holiday party. “This firm likes to party!” -HR </li><li>Tons of organic fruit delivered each Monday.</li></ul><p><br></p>
<p>We are seeking an accomplished Executive Assistant with 5–7 years of experience providing high-level administrative support to multiple C-suite executives in a fast-paced, dynamic environment. The ideal candidate excels at anticipating needs, managing complex schedules, is comfortable handling confidential information, and serves as a strategic partner to organizational leadership.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Proactively manage complex calendars, schedule internal/external meetings, travel arrangements (international and domestic), expense reports, and event coordination for multiple C-level executives (e.g., CEO, CFO, CTO).</li><li>Screen and prioritize communications to ensure timely responses and follow-up.</li><li>Prepare correspondence, presentations, and board materials with a high degree of accuracy and professionalism.</li><li>Serve as liaison between executives and internal/external stakeholders, maintaining a high level of professionalism, discretion, and confidentiality.</li><li>Support the coordination of executive off-sites, board meetings, and leadership initiatives.</li><li>Draft, edit, and proofread high-level documents, reports, and communications.</li><li>Track deliverables and project timelines, ensuring all executives’ commitments are met.</li><li>Adapt quickly to shifting priorities in a fast-changing environment.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Irvine, California. This Contract to permanent position offers an exciting opportunity to support our office operations, including financial administration, document management, and bilingual communication. The ideal candidate will bring strong organizational skills, technical expertise, and a detail-oriented approach to help ensure smooth day-to-day operations.<br><br>Responsibilities:<br>• Perform financial data entry with precision, utilizing QuickBooks Online for tracking and reporting.<br>• Assist in Accounts Payable processes, including preparing and printing checks for timely payments.<br>• Maintain organized filing systems for invoices, bills, and other essential documents to ensure accessibility and audit readiness.<br>• Provide bilingual support by translating and facilitating communication in Spanish for both office and field-related tasks.<br>• Utilize Excel for data tracking and analysis to support financial and administrative needs.<br>• Deliver clerical assistance and general office support to management and team members as required.<br>• Ensure the office remains well-organized and operational by managing daily tasks efficiently.
<p>A growing construction and development firm in Oceanside is seeking a proactive and energetic <strong>Administrative Assistant</strong> to support project managers and office leadership. This role is ideal for someone who thrives in a fast-paced environment where organization and communication drive success. You’ll play a key role in keeping projects moving forward, ensuring documentation is accurate, and supporting both field and office operations.</p><p><br></p><p><strong>Core Responsibilities</strong></p><ul><li>Coordinate project documentation and maintain organized job files</li><li>Assist with scheduling meetings, site visits, and subcontractor coordination</li><li>Prepare proposals, contracts, and change order documentation</li><li>Track project timelines and assist with status reporting</li><li>Communicate with vendors, subcontractors, and internal teams</li><li>Maintain office supplies and coordinate administrative logistics</li><li>Support accounting with invoice tracking and document collection</li></ul>
<p>Our client, an innovative leader in the biotechnology sector, is seeking a highly organized Project Assistant to support complex projects and facilitate the achievement of critical milestones. This is an excellent opportunity to contribute to cutting-edge advancements in science and technology in a dynamic, mission-driven environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative and logistical support for project teams.</li><li>Coordinate meetings, prepare agendas, and track action items and deliverables.</li><li>Assist with project documentation, data entry, and report preparation.</li><li>Liaise with internal departments and external partners to ensure timely communication and task completion.</li><li>Monitor project timelines and proactively follow up on outstanding items.</li><li>Support project managers with research, resource coordination, and budgeting tasks as needed.</li></ul><p><br></p>
<p>A leading <strong>manufacturing and production company</strong> in San Diego is seeking a reliable, organized, and proactive <strong>HR Assistant</strong> to support their rapidly growing workforce. This role is perfect for someone who enjoys structure, problem-solving, and partnering with both office and warehouse teams.</p><p><strong>What You’ll Do</strong></p><ul><li>Support recruiting efforts: posting jobs, screening applicants, scheduling interviews</li><li>Assist with onboarding, safety trainings, and facility orientation</li><li>Maintain employee files, I-9s, and compliance documents</li><li>Track attendance, performance reviews, and disciplinary documentation</li><li>Update HRIS, spreadsheets, and company logs</li><li>Assist with workers' comp reporting and safety compliance</li><li>Act as a point of contact for employees needing HR guidance</li></ul>
<p>Our client, a respected nonprofit dedicated to making a positive impact in the community, is seeking a reliable and organized Office Assistant to join their team. This is an excellent opportunity for someone passionate about supporting a mission-driven organization and providing essential administrative support.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform general office duties, including answering phones, managing mail, and greeting visitors.</li><li>Assist with scheduling meetings, maintaining calendars, and preparing meeting materials.</li><li>Support document preparation, filing, and data entry tasks to ensure smooth office operations.</li><li>Help organize and coordinate events, workshops, and outreach initiatives.</li><li>Maintain office supplies inventory and assist with order placements.</li><li>Provide administrative support to staff, volunteers, and program participants as needed.</li><li>Uphold confidentiality and adhere to organizational policies and procedures.</li></ul><p><br></p>
<p>The Accounting Assistant supports by performing a range of financial and administrative duties for assigned property portfolios. This role works closely with property managers, assistants, and team members across multiple departments to ensure timely, accurate completion of tasks.</p><p>Key Responsibilities:</p><ul><li>Compile financial packages and special reports</li><li>Bill tenants and adjust tenant accounts as needed</li><li>Deposit and post cash receipts to tenant accounts</li><li>Record manual deposits and checks in Excel spreadsheets</li><li>Set up property and tenant accounts</li><li>Reconcile bank statements, post interest, and scan documents to Laserfiche</li><li>Prepare, copy, and distribute special financial reports</li><li>Enter property payroll checks into accounts payable and process payments</li><li>Manage stop payment/void checks and approve AP invoices when necessary</li><li>Track owner-signed checks and handle mailing</li><li>Create and maintain folders for mortgages, financials, and notes</li><li>Run reports and organize folders for CAM reconciliations; input CAM data into the system</li><li>Support miscellaneous accounting duties and assist with ad-hoc projects</li><li>Provide answers to manager and assistant inquiries</li><li>Meet deadlines with efficiency and accuracy</li></ul>
<p>We are looking for a skilled and detail-oriented Human Resources (HR) Assistant to join our team in El Cajon, California. This Contract-to-continuing position offers an excellent opportunity to support HR functions within the nonprofit industry. The ideal candidate will possess strong organizational skills and a passion for contributing to a dynamic and collaborative work environment.</p><p><br></p><p>Responsibilities:</p><p>• Support daily HR operations, including maintaining employee records and processing HR-related documentation.</p><p>• Manage and utilize HR systems such as ADP Workforce Now and ATS to track and organize workforce data.</p><p>• Conduct background checks and manage onboarding processes to ensure compliance with company policies.</p><p>• Assist in administering employee benefits programs and addressing related inquiries.</p><p>• Collaborate with hiring managers to facilitate talent sourcing and recruitment efforts.</p><p>• Perform data entry and maintain accuracy in HR management systems (HRMS).</p><p>• Provide assistance with payroll processing and employee time tracking using systems like About Time.</p><p>• Respond to employee questions and concerns, ensuring a high level of customer service.</p><p>• Contribute to the improvement of HR processes and workflows to enhance efficiency.</p><p>• Maintain confidentiality and handle sensitive information in accordance with company policies.</p>
<p>Robert Half is seeking a highly experienced Senior Executive Assistant to provide top-level administrative support for senior executives within our organization. This is an outstanding opportunity for a proactive, detail-oriented professional who thrives in a fast-paced, dynamic environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative and executive support to senior leadership, including managing complex calendars, scheduling meetings, and coordinating travel arrangements.</li><li>Prepare, proofread, and edit correspondence, reports, and presentations with exceptional attention to detail.</li><li>Act as a liaison between senior executives and internal/external stakeholders, ensuring effective communication and professionalism at all times.</li><li>Handle highly confidential information with discretion and integrity.</li><li>Coordinate and support high-level meetings, including preparing agendas, materials, and meeting minutes.</li><li>Assist with special projects and initiatives as directed by executive leadership.</li></ul><p><br></p>
<p>At Robert Half, we specialize in connecting skilled administrative professionals with industry-leading organizations. Our client is seeking a Senior Administrative Assistant to provide advanced support to management and help drive operational efficiency.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, schedule meetings, and coordinate executive travel</li><li>Prepare correspondence, presentations, reports, and other documents</li><li>Assist with confidential projects and support high-level decision makers</li><li>Oversee workflow automation and contribute to process improvements</li><li>Organize and prioritize requests for leadership; anticipate needs proactively</li><li>Support event planning, cross-functional projects, and team collaboration</li><li>Liaise between executives and internal/external stakeholders</li><li>Maintain accurate records, files, and databases</li></ul><p><br></p>
<p>Our client, a respected <strong>healthcare organization</strong> serving communities across San Diego County, is looking for a compassionate and detail-oriented <strong>HR Assistant</strong> to support their HR operations. This is a fantastic opportunity for someone passionate about people, patient care, and administrative excellence within a mission‑driven environment.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Assist with onboarding and offboarding tasks</li><li>Support credentialing, compliance tracking, and employee file maintenance</li><li>Coordinate new hire orientations and training scheduling</li><li>Process HR documents, forms, and confidential personnel updates</li><li>Help manage HR inbox, employee inquiries, and HRIS data entry</li><li>Assist with payroll prep, timesheet collection, and corrections</li><li>Support benefits administration, open enrollment, and leave-of-absence documentation</li><li>Maintain employee records in alignment with healthcare regulatory standards</li></ul><p><br></p>
<p>Our client is looking for a skilled Legal Assistant to join their team in Irvine, California. This position is ideal for someone who is detail oriented, excels at managing deadlines, and supports attorneys in various legal tasks. As a long-term contract role, this opportunity offers stability and the chance to contribute to a dynamic legal environment.</p><p><br></p><p>Responsibilities:</p><p>• Maintain attorneys’ schedules by organizing hearings, depositions, client meetings, and court deadlines.</p><p>• Prepare, edit, and proofread legal documents, correspondence, and filings to ensure accuracy and compliance.</p><p>• File court documents electronically and physically, adhering to the specific requirements of different jurisdictions.</p><p>• Manage and update case files and document management systems for optimal organization.</p><p>• Draft cover letters, client communications, and basic legal forms under the guidance of attorneys.</p><p>• Track case deadlines, court dates, and filing requirements to ensure timely completion of tasks.</p><p>• Coordinate service of process and liaise with court clerks when necessary.</p><p>• Execute administrative duties such as scanning, copying, handling mail, and data entry.</p><p>• Assist attorneys with trial preparation, including organizing exhibits and creating trial binders.</p>
<p><strong>About the Opportunity</strong></p><p> Robert Half is partnering with a well-established investment firm seeking a highly organized and detail-oriented Part-Time Administrative Assistant. This role supports senior leadership and the broader operations team with day-to-day administrative functions. The ideal candidate is professional, discreet, and comfortable working in a fast-paced financial services environment.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to partners and investment professionals</li><li>Manage calendars, schedule meetings, and coordinate conference calls</li><li>Prepare and edit correspondence, reports, and presentations</li><li>Assist with document preparation, formatting, and filing (digital and physical)</li><li>Maintain client records and ensure accurate data entry in internal systems</li><li>Coordinate travel arrangements and expense reporting</li><li>Answer and direct incoming calls and emails in a professional manner</li><li>Support office operations, including supply management and vendor coordination</li><li>Assist with special projects and ad hoc administrative tasks as needed</li></ul><p><br></p>
