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18 results for Administrative Operations Coordinator in San Diego, CA

Administrative Operations Coordinator

San Diego, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
This is not a reactive administrative role—it’s a proactive one. We’re hiring an Administrative Operations Coordinator to help bring structure, clarity, and consistency to a fast-paced professional services environment. You’ll support leadership and cross-functional teams by managing schedules, tracking projects, and ensuring that day-to-day operations run smoothly and efficiently. Key Responsibilities<ul><li>Manage calendars, meetings, and scheduling logistics for leadership and teams</li><li>Coordinate internal communication and ensure alignment across departments</li><li>Prepare reports, presentations, and operational documents</li><li>Track projects, deadlines, and follow-ups to ensure completion</li><li>Maintain organized documentation and filing systems</li><li>Assist with process improvements and workflow optimization</li><li>Support general administrative and operational needs</li></ul>
2026-05-01T00:00:00Z

Administrative Coordinator

San Diego, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are seeking a highly organized and proactive Administrative Coordinator to support daily office operations and ensure efficient workflow across departments. The ideal candidate will have strong communication skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Based on general knowledge.Key Responsibilities:<ul><li>Coordinate day-to-day administrative activities and office operations. </li><li>Manage calendars, schedule meetings, and coordinate travel arrangements.</li><li>Prepare reports, presentations, correspondence, and other business documents. </li><li>Maintain office records, files, and supply inventory. </li><li>Serve as a point of contact for internal teams, clients, and vendors. </li><li>Assist with project coordination and support special initiatives as needed. </li><li>Handle incoming communications and direct inquiries appropriately. </li><li>Support onboarding, event planning, and other operational tasks. </li></ul>
2026-05-15T00:00:00Z

Administrative Coordinator

La Jolla, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Position OverviewA reputable financial services organization is seeking an Administrative Coordinator to provide high-level administrative and operational support to ensure smooth day-to-day business functions. This role is well-suited for a detail-oriented, highly organized professional who excels at managing competing priorities, supporting multiple stakeholders, and maintaining a polished, service-oriented approach in a fast-paced corporate environment.The Administrative Coordinator will play a key role in supporting leadership and internal teams through scheduling, document management, communication coordination, and general office administration, while helping to improve overall operational efficiency. Key Responsibilities<ul><li>Provide comprehensive administrative support to leadership and internal teams</li><li>Manage calendars, schedule meetings, coordinate logistics, and arrange conference calls and travel as needed</li><li>Prepare, format, and distribute internal and external correspondence, reports, and presentations</li><li>Maintain organized filing systems (digital and physical) ensuring accuracy and accessibility of records</li><li>Support document processing, contract routing, and basic compliance tracking</li><li>Assist with expense reporting, invoice submissions, and vendor coordination</li><li>Serve as a point of contact for internal inquiries and direct requests to appropriate departments</li><li>Coordinate office operations including supplies, mail distribution, and general office support needs</li><li>Assist with onboarding support for new hires, including workspace setup and system access coordination</li><li>Support special projects and ad hoc administrative initiatives as assigned </li></ul>
2026-05-15T00:00:00Z

Operations Coordinator

San Diego, CA
onsite
Temporary / Contract
29 - 36 USD / Hourly
About the RoleRobert Half is partnering with a growing construction company seeking a highly organized and customer-focused Operations Specialist with prior construction industry experience. This role plays a key part in supporting daily operational workflows while serving as a primary point of contact for customers regarding order status, project updates, and service requests.The ideal candidate thrives in a fast-paced construction environment, is detail-oriented, and has strong experience managing customer interactions, coordinating internal teams, and ensuring timely resolution of operational and service-related requests. Key Responsibilities<ul><li>Act as a key operations support resource for internal teams including sales, project management, procurement, and field operations</li><li>Serve as a primary customer contact for order status updates, service requests, and general inquiries via phone and email</li><li>Provide timely and accurate updates to customers regarding order tracking, delivery schedules, project timelines, and service issues</li><li>Investigate and resolve customer concerns related to orders, shipments, billing discrepancies, or project delays in coordination with internal departments</li><li>Monitor and manage workflow processes to ensure operational tasks are completed accurately and on time</li><li>Coordinate communication between customers, vendors, subcontractors, and internal teams to ensure smooth project execution</li><li>Maintain accurate records of customer interactions, orders, service requests, and operational updates in CRM or ERP systems</li><li>Support order processing, purchase orders, change orders, and related documentation</li><li>Assist with scheduling deliveries, coordinating logistics, and tracking project milestones</li><li>Identify and escalate issues impacting customer satisfaction or operational timelines as needed</li><li>Contribute to process improvements that enhance efficiency, accuracy, and customer experience</li><li>Support reporting and data entry related to operational performance and customer service metrics</li></ul>
2026-05-07T00:00:00Z

Operations Coordinator

San Diego, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Position OverviewA leading financial services organization is seeking an Operations Coordinator to support day-to-day business operations, ensuring efficiency across administrative, client service, and internal workflow functions. This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced, compliance-driven environment and enjoys working cross-functionally with operations, finance, and client services teams. The Operations Coordinator will serve as a key point of contact for internal stakeholders, helping streamline processes, manage documentation, support reporting needs, and maintain operational excellence across the organization. Key Responsibilities<ul><li>Coordinate and support daily operational activities across multiple business functions</li><li>Manage and maintain accurate records, documentation, and internal databases</li><li>Assist with client onboarding, account maintenance, and service requests</li><li>Support financial operations including invoice tracking, billing coordination, and reconciliation support</li><li>Prepare reports, dashboards, and operational summaries for leadership review</li><li>Track workflow status and ensure timely completion of operational tasks and deliverables</li><li>Communicate with internal teams (finance, compliance, client services, and leadership) to resolve issues and support process improvements</li><li>Maintain adherence to regulatory and internal compliance standards</li><li>Identify inefficiencies in processes and support implementation of improved workflows</li><li>Provide administrative support for meetings, scheduling, and project coordination as needed</li></ul>
2026-05-15T00:00:00Z

Operations Administrator

San Diego, CA
onsite
Temporary to Hire
22 - 24 USD / Hourly
We are looking for an Operations Administrator to support agent onboarding, licensing coordination, and contracting activities for a growing financial services organization. This position is ideal for someone who excels in a structured, high-volume environment and can keep multiple workflows moving with accuracy and professionalism. The role will work closely with internal partners and external stakeholders to help ensure documentation, case activity, and service expectations are handled efficiently. Candidates who are organized, responsive, and comfortable working across multiple systems will be well suited for this opportunity. Responsibilities:• Manage the end-to-end administrative process for agent licensing, appointments, and contracting submissions to insurance carriers.• Review applications and supporting documents for completeness and accuracy before forwarding materials for carrier review.• Maintain up-to-date agent, client, and case records within Salesforce and other operational platforms.• Track outstanding items and proactively communicate with agents or internal teams to obtain missing documentation and resolve delays.• Oversee active contracting and case workflows while documenting progress and keeping files organized and audit-ready.• Use multiple carrier portals and follow each provider's procedures to submit information correctly and efficiently.• Monitor turnaround expectations and prioritize daily activities to meet service deadlines and internal performance standards.• Partner with cross-functional teams to strengthen process consistency and deliver a smooth experience for agents throughout onboarding and case administration.
2026-05-13T00:00:00Z

Administrative Coordinator / Volunteer Coordinator

Solana Beach, CA
onsite
Temporary / Contract
24 - 32 USD / Hourly
A mission-driven nonprofit organization in Solana Beach is seeking an Administrative Coordinator / Volunteer Coordinator to support daily operations, volunteer engagement, and community outreach initiatives. This role is ideal for someone who enjoys working in collaborative environments, supporting meaningful programs, and helping coordinate volunteers and administrative functions that directly impact the organization’s mission. The ideal candidate is organized, people-oriented, and passionate about supporting nonprofit operations and community involvement. Responsibilities<ul><li>Coordinate volunteer schedules, onboarding, and communication efforts</li><li>Support day-to-day administrative operations and office organization</li><li>Assist with community outreach events and volunteer engagement initiatives</li><li>Maintain volunteer records, documentation, and scheduling databases</li><li>Answer incoming calls, emails, and community inquiries professionally</li><li>Assist with reporting, donor communications, and administrative projects</li><li>Coordinate meetings, calendars, and internal event logistics</li><li>Support leadership with special projects and organizational initiatives</li></ul>
2026-05-15T00:00:00Z

Administrative Coordinator (Real Estate)

Carlsbad, CA
onsite
Temporary / Contract
22 - 30 USD / Hourly
Real estate moves quickly, and behind every successful transaction is a well-organized administrative process. We’re hiring an Administrative Coordinator to support a busy real estate or property management team with day-to-day operations, client communication, and transaction coordination.This role is ideal for someone who thrives in a fast-paced environment and enjoys keeping deals, documents, and timelines on track. Key Responsibilities<ul><li>Support transaction coordination from listing to closing</li><li>Prepare and manage contracts, disclosures, and real estate documentation</li><li>Communicate with clients, agents, lenders, and escrow teams</li><li>Maintain property listings and update databases</li><li>Coordinate showings, appointments, and calendars</li><li>Track deadlines and ensure all documentation is completed on time</li><li>Assist with marketing materials and listing updates as needed</li><li>Provide general administrative support to the team</li></ul>
2026-05-04T00:00:00Z

Administrative & Volunteer Coordinator (Nonprofit)

Solana Beach, CA
onsite
Temporary / Contract
24 - 30 USD / Hourly
Nonprofits rely on people—and this role helps keep both operations and volunteers aligned. We’re looking for an Administrative & Volunteer Coordinator who can balance office support with volunteer engagement in a mission-driven environment. This position is ideal for someone who enjoys organizing systems, supporting teams, and creating a positive experience for volunteers and staff alike. Key Responsibilities<ul><li>Provide day-to-day administrative support, including scheduling, communications, and documentation</li><li>Coordinate volunteer onboarding, scheduling, and engagement activities</li><li>Maintain accurate volunteer records and track participation</li><li>Assist with event coordination, outreach efforts, and program support</li><li>Serve as a point of contact for volunteer inquiries and communications</li><li>Support internal reporting and administrative processes</li><li>Help maintain organized filing systems and operational workflows</li><li>Assist leadership with special projects and organizational initiatives</li></ul>
2026-05-04T00:00:00Z

Office Coordinator

San Diego, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Our client is seeking a highly organized and proactive Office Coordinator to support daily office operations and help maintain an efficient, professional workplace environment. Key Responsibilities:<ul><li>Coordinate day-to-day office activities and provide administrative support across departments</li><li>Manage schedules, meetings, and general office communications</li><li>Maintain office supplies, vendor coordination, and facility-related needs</li><li>Greet visitors, answer phones, and respond to general inquiries</li><li>Assist with data entry, filing, document preparation, and recordkeeping</li><li>Support internal teams with special projects and operational tasks as needed</li></ul>
2026-05-15T00:00:00Z

Facilities Coordinator

San Diego, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
Position OverviewOur client, a dynamic and fast-paced organization in San Diego, is seeking a detail-oriented Facilities Administrator to support day-to-day facility operations. This role is highly focused on vendor coordination, facilities support, and event/conference preparation, ensuring the workplace runs smoothly and efficiently.The ideal candidate is highly organized, proactive, and an excellent communicator who thrives in a service-driven environment. Key Responsibilities<ul><li>Serve as the primary point of contact for vendor communication and coordination, including scheduling, follow-ups, and issue resolution</li><li>Manage relationships with facility-related vendors (cleaning services, maintenance, office supply vendors, catering, etc.)</li><li>Coordinate and order office supplies and equipment, ensuring inventory levels are maintained and costs are tracked appropriately</li><li>Support the planning and execution of conference room setups, internal meetings, and company events</li><li>Ensure conference rooms and shared spaces are properly prepared, stocked, and reset after use</li><li>Track vendor performance and escalate service issues as needed</li><li>Assist with facilities maintenance requests and work orders</li><li>Support general administrative tasks related to facilities operations</li><li>Partner with internal teams to ensure a clean, organized, and professional office environment</li></ul>
2026-05-12T00:00:00Z

Scheduling Coordinator

San Diego, CA
onsite
Temporary / Contract
24 - 27 USD / Hourly
Our client, a growing construction company, is seeking a highly organized and detail-oriented Scheduling Coordinator to support project operations and ensure efficient scheduling across multiple job sites. This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating logistics, and can communicate effectively with project managers, subcontractors, vendors, and field teams. Based on general knowledge. Key Responsibilities<ul><li>Coordinate and maintain daily, weekly, and long-term schedules for construction projects. Based on general knowledge.</li><li>Communicate with project managers, superintendents, subcontractors, and vendors to confirm timelines, labor needs, and material deliveries. Based on general knowledge.</li><li>Monitor schedule changes and proactively update all relevant stakeholders. Based on general knowledge.</li><li>Track project milestones, deadlines, inspections, and site activities to help keep projects on schedule. Based on general knowledge.</li><li>Assist with scheduling crews, equipment, and subcontractors across multiple active projects. Based on general knowledge.</li><li>Maintain accurate scheduling records, reports, and project documentation. Based on general knowledge.</li><li>Identify scheduling conflicts or delays and escalate issues to management as needed. Based on general knowledge.</li><li>Support project teams with administrative coordination related to timelines, calendars, and resource planning. Based on general knowledge.</li></ul>
2026-05-06T00:00:00Z

Logistics Coordinator (Manufacturing / Supply Chain)

Camp Pendleton, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
We are hiring a Logistics Coordinator to support supply chain operations within a manufacturing environment. This role plays a key part in ensuring materials, products, and shipments move efficiently between suppliers, production, and customers. The ideal candidate understands production timelines, is comfortable working cross-functionally, and can manage multiple moving parts with accuracy. RESPONSIBILITIES<ul><li>Coordinate transportation of raw materials and finished goods</li><li>Work with suppliers and production teams to align delivery schedules</li><li>Track shipments and ensure on-time delivery to customers and facilities</li><li>Maintain documentation for shipments, inventory, and compliance</li><li>Assist with inventory tracking and cycle counts</li><li>Resolve shipping issues, delays, and discrepancies</li><li>Support supply chain reporting and performance metrics</li><li>Ensure compliance with safety and regulatory requirements</li></ul>
2026-04-30T00:00:00Z

Office Administrator

Encinitas, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are seeking an Office Administrator to join a growing company in Encinitas. This position is responsible for supporting day-to-day office operations, coordinating administrative processes, and helping maintain an organized and professional work environment. The ideal candidate is proactive, highly organized, and comfortable balancing multiple priorities while supporting both leadership and internal teams. Responsibilities<ul><li>Oversee daily office operations and administrative workflows</li><li>Answer phones, manage correspondence, and greet visitors professionally</li><li>Coordinate calendars, meetings, and office scheduling needs</li><li>Maintain office supplies, vendor relationships, and facility coordination</li><li>Support document preparation, reporting, and record management</li><li>Assist with invoicing, expense tracking, and administrative reporting</li><li>Organize company files and maintain accurate documentation</li><li>Support leadership with special projects and operational tasks</li></ul>
2026-05-15T00:00:00Z

Compliance Coordinator

San Diego, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Overview: Robert Half is partnering with a well-established insurance organization seeking a Compliance Coordinator to join their team. This role is focused on supporting day-to-day compliance operations while also providing strong internal and external client support. The ideal candidate is detail-oriented, service-minded, and comfortable balancing administrative coordination with communication across multiple teams.This is a great opportunity for someone who enjoys structure, problem-solving, and working closely with both internal teams and external partners in a fast-paced environment.Key Responsibilities:<ul><li>Support day-to-day compliance processes by organizing, tracking, and updating key documentation</li><li>Respond to internal and external inquiries related to compliance procedures and requirements</li><li>Partner with cross-functional teams to ensure accurate and timely completion of compliance-related requests</li><li>Maintain records, logs, and tracking systems to ensure information is up to date and easily accessible</li><li>Assist with onboarding and training support related to compliance expectations and processes</li><li>Help coordinate responses to client or partner requests for documentation or information</li><li>Monitor incoming requests and ensure timely follow-up and resolution</li><li>Identify process gaps and support improvements to enhance efficiency and service delivery</li></ul>
2026-05-05T00:00:00Z

Logistics Coordinator (E-commerce / Distribution)

Fallbrook, CA
onsite
Temporary / Contract
24 - 30 USD / Hourly
We are seeking a Logistics Coordinator to support fast-paced distribution operations within an e-commerce environment. This role is responsible for coordinating shipments, managing inventory flow, and ensuring orders are delivered accurately and on time.The ideal candidate is highly organized, detail-oriented, and thrives in a deadline-driven setting where efficiency and accuracy are critical. RESPONSIBILITIES<ul><li>Coordinate inbound and outbound shipments, including scheduling carriers and tracking deliveries</li><li>Monitor inventory levels and assist with stock replenishment planning</li><li>Communicate with vendors, warehouses, and carriers to ensure timely order fulfillment</li><li>Track shipments and proactively resolve delays or discrepancies</li><li>Maintain accurate shipping and logistics records</li><li>Assist with order processing and documentation</li><li>Support reporting on shipping metrics, delivery timelines, and costs</li><li>Ensure compliance with company procedures and shipping regulations</li></ul>
2026-04-30T00:00:00Z

Office Coordinator – Property Management

Oceanside, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
We are seeking an Office Coordinator to join a growing property management company supporting residential communities in the Oceanside area. This position plays an important role in keeping daily office operations organized while supporting tenants, vendors, and internal teams. The ideal candidate is highly organized, customer-service driven, and comfortable balancing administrative responsibilities in a fast-paced environment. Responsibilities<ul><li>Support day-to-day office operations and administrative functions</li><li>Answer incoming calls, emails, and resident inquiries professionally</li><li>Coordinate maintenance requests and vendor scheduling</li><li>Assist with lease documentation, filing, and resident communications</li><li>Maintain organized electronic and physical records</li><li>Support invoicing, billing updates, and basic administrative reporting</li><li>Assist leadership with scheduling and office coordination tasks</li><li>Perform data entry and document management with a high level of accuracy</li></ul>
2026-05-13T00:00:00Z

Workplace Exp Coordinator

San Diego, CA
onsite
Temporary / Contract
23 - 23.57 USD / Hourly
We are looking for a Workplace Exp Coordinator to support daily front desk and workplace operations for a client site in San Diego, CA. This is a contract position with an initial duration of 6 weeks and the potential for extension. The person in this role will help create a welcoming, organized, and service-focused environment for employees, guests, and vendors while ensuring office services run smoothly. Responsibilities:- First point of contact for all those entering the facility. Greet them with a friendly and welcomingdemeanor. Issue visitor and parking passes and follow security protocols.- Make a memorable first impression by answering the telephone in a professional manner. Createpresentations and speak to various-sized groups.- Arrange and confirm recreational dining and business activities on behalf of the requestor.- Manage janitorial or maintenance work orders as needed. Coordinate and execute workplace servicesincluding mail office supply services and onboarding.- Acknowledge inquiries or complaints from employees guests and co-workers. Provide solutions in aprofessional customer service-driven manner.- Organize and manage on-site events. This includes securing event space set up and tear down of theroom and delivery of supplies.- Follow property-specific security and emergency procedures. Notify appropriate parties to ensure thesafety of all individuals in the building.- Coordinate with vendors who supply services or goods to the workplace.- Explain detailed and/or complicated information within the team. Follow specific directions as given bythe manager.- Impact through clearly defined duties and methods and tasks are described in detail. Use existingprocedures to solve straightforward problems while having a limited opportunity to exercise discretion.
2026-05-15T00:00:00Z