Our Client in the Healthcare industry is hiring an Accounts Payable Specialist!<br><br>Job Summary:<br>Our company is seeking a detail-oriented Accounts Payable Specialist to join our finance and accounting team. This position is responsible for the primary accounts payable function for the company and subsidiaries, ensuring all payments are processed timely, accurately, and efficiently. The Accounts Payable Specialist will also maintain various general ledger accounts and records related to the company’s financial statements.<br><br>Key Responsibilities:<br><br>Process, verify, and enter invoices and expense reports into the accounting system.<br>Match purchase orders, invoices, and receipts to ensure proper documentation and approvals.<br>Manage weekly, biweekly, and monthly payments via check, ACH, or wire transfer.<br>Review and prepare invoices for payment using various payment methods.<br>Responsible for making accruals weekly or monthly for vendor invoices.<br>Set up new vendors as requested, review for accuracy and completeness, and request executed W-9 forms.<br>Obtain proper approval on all invoices before processing payment.<br>Review employee expense reports for accuracy before processing and payment.<br>Process all lease payments promptly and ensure all rental payments are received by the due date.<br>Reconcile accounts payable transactions and monitor outstanding balances.<br>Review all invoices for accurate sales tax calculations and accrue differences when necessary.<br>Maintain accurate and organized accounts payable records and files, both physical and electronic.<br>Perform research when the general ledger accounts payable account is out of balance or as needed.<br>Assist with researching invoices and general ledger accounts.<br>Support month-end close and audits related to accounts payable.<br>Comply with company policies and procedures regarding accounts payable.<br>Perform other office duties as assigned.<br><br>Qualifications:<br><br>Minimum of two years’ experience in an accounting, bookkeeping, or accounts payable position.<br>Associate’s degree in accounting, business, or equivalent required.<br>Proven experience with intermediate to advanced knowledge of Excel and Microsoft Office Suite.<br>Prior experience with accounting software preferred.<br>Strong organizational skills with the ability to multi-task and follow through on assigned tasks.<br>Excellent written and verbal communication skills.<br>Ability to work both independently with minimal supervision and collaboratively as part of a team.<br>Problem-solving skills and the ability to proactively think of solutions.<br>Capable of managing high volumes of transactions accurately and efficiently.<br>Detail-oriented and able to handle confidential information.<br><br><br> If you're interested in this position, we encourage you to apply online or call our office at (210) 696-8300!
We are looking for a skilled Accounts Receivable Specialist to join our team in San Antonio, Texas. This is a long-term contract position within the manufacturing industry, offering an excellent opportunity to contribute to a company renowned for its high-quality food products spanning over a century. The ideal candidate will manage promotional accounting tasks, ensuring accuracy in trade allowances and resolving payment discrepancies for promotional activities.<br><br>Responsibilities:<br>• Request and gather documentation for deductions and payments from sales associates, brokers, distributors, and customers.<br>• Follow company policies to collect unauthorized deductions or write-offs efficiently.<br>• Ensure compliance with established procedures for trade spending and promotional contracts.<br>• Investigate and address errors in trade agreements, resolving discrepancies promptly.<br>• Maintain accurate records of customer and product profitability for reporting purposes.<br>• Monitor promotional deductions and off-invoice pricing discrepancies to ensure proper resolution.<br>• Collaborate with internal and external stakeholders to streamline accounting processes.<br>• Analyze customer payments related to promotional activities to confirm accuracy.<br>• Prepare detailed reports on cash activity and trade allowances.<br>• Support the general ledger by reconciling accounts and addressing any issues.
We are looking for a detail-oriented Accounts Receivable Specialist to join our team in Buda, Texas. This role involves managing customer billing, ensuring accurate payment processing, and supporting financial reconciliations. The ideal candidate will thrive in a fast-paced environment and bring strong organizational skills to maintain smooth operations.<br><br>Responsibilities:<br>• Prepare, issue, and verify customer invoices across multiple entities to ensure accuracy and completeness.<br>• Record and validate payments and transactions related to accounts receivable, maintaining meticulous records.<br>• Organize and retrieve accounts receivable documentation, ensuring accessibility and compliance.<br>• Perform timely reconciliations of bank accounts and credit card statements on a monthly basis.<br>• Assist in month-end and year-end accounting closures while adhering to strict deadlines.<br>• Collaborate with the collections team to manage and follow up on outstanding payments.<br>• Support billing functions and resolve discrepancies to maintain accurate client accounts.<br>• Monitor and manage cash applications to ensure proper allocation of funds.
We are looking for a detail-oriented Accounts Payable Specialist to join our team on a contract basis in Buda, Texas. In this role, you will manage various aspects of accounts payable, ensuring accurate processing and timely payments. Ideal candidates will have experience in handling invoices, purchase orders, and reconciliation tasks, particularly within the construction industry.<br><br>Responsibilities:<br>• Process invoices and statements with accurate coding to ensure proper documentation and payment.<br>• Manage inquiries related to accounts payable by conducting thorough research and providing timely responses.<br>• Reconcile accounts and payments, ensuring all discrepancies are identified and resolved efficiently.<br>• Utilize Tabware software to perform accounts payable tasks and maintain accurate records.<br>• Handle purchase order entry and verification, ensuring alignment with invoices and payments.<br>• Maintain and organize the accounts payable inbox to address backlog issues, including invoices, statements, and vendor communications.<br>• Prepare and analyze data using Microsoft Excel to support reporting and reconciliation efforts.<br>• Collaborate with team members to streamline processes and improve efficiency within accounts payable.<br>• Ensure compliance with company policies and industry standards in all accounts payable activities.<br>• Support financial operations within the construction industry by applying relevant knowledge and expertise.
We are looking for an experienced Bookkeeper to join our team in Austin, Texas. The ideal candidate will be responsible for managing financial transactions, maintaining accurate records, and ensuring the smooth operation of day-to-day accounting tasks. This role is an excellent opportunity for a detail-oriented individual with a strong background in bookkeeping and financial management.<br><br>Responsibilities:<br>• Record and classify financial transactions accurately within accounting software.<br>• Perform regular reconciliations of bank and credit card statements to ensure accuracy.<br>• Manage accounts payable and accounts receivable processes efficiently.<br>• Prepare and distribute invoices, receipts, and payments in a timely manner.<br>• Maintain comprehensive and organized financial records and documentation.<br>• Assist in preparing payroll and ensuring compliance with tax filing requirements.<br>• Generate financial reports and provide support for budgeting and forecasting.<br>• Collaborate with management to ensure financial practices align with organizational goals.
<p>We are looking for an experienced PART- TIME Accounting Clerk to join our team in San Antonio, Texas. This is a long-term contract position offering the opportunity to contribute to a dynamic accounting department within the Food & Beverage industry. The ideal candidate will play a key role in maintaining accurate financial records and ensuring smooth operations of accounts payable and receivable processes.</p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable transactions, ensuring timely and accurate payments to vendors.</p><p>• Manage accounts receivable tasks, including generating invoices and following up on overdue payments.</p><p>• Reconcile bank statements and general ledger accounts to maintain financial accuracy.</p><p>• Organize and maintain financial documents and vendor records for easy access and compliance.</p><p>• Assist with month-end and year-end closing activities, ensuring all financial data is properly accounted for.</p><p>• Enter and update data in accounting systems, maintaining a high level of precision.</p><p>• Prepare financial reports as needed to support decision-making processes.</p><p>• Respond to inquiries from vendors, clients, and internal staff regarding payment statuses and transactions.</p><p>• Conduct research on delinquent accounts and take necessary steps to resolve overdue payments.</p><p>• Support billing functions, including invoice processing and collection efforts.</p>
We are looking for a skilled Full Charge Bookkeeper to join our team in Austin, Texas. In this Contract to permanent position, you will play a critical part in managing financial operations and ensuring accurate record-keeping. The ideal candidate is detail-oriented, proficient in accounting software, and experienced in handling payroll, accounts receivable, and accounts payable.<br><br>Responsibilities:<br>• Accurately record daily financial transactions, including sales, expenses, payments, and receipts, using accounting software.<br>• Process payroll by calculating employee hours, deductions, and preparing timely payments.<br>• Oversee accounts payable by recording vendor expenses and ensuring timely payments.<br>• Handle accounts receivable by tracking client invoices, coordinating with project managers, and monitoring payment statuses.<br>• Perform bank reconciliations to verify internal records against bank statements and resolve discrepancies.<br>• Maintain the general ledger with thorough and accurate financial entries.<br>• Generate financial reports and provide organized documentation for audits, tax filings, and financial analysis.<br>• Assist with administrative and office tasks as needed to support overall operations.
<p>Our client a local non-profit is hiring a part-time Accounting Clerk for an immediate Start! </p><p><br></p><p>The Accounting Clerk position provides essential transactional, data entry, and reconciliation support to the Finance department. This role is designed to improve day-to-day workflow, accuracy, and consistency during peak operational periods, including system implementations, budget season, and the annual audit.</p><p><br></p><p>This position will play a key support role during the transition to Sage Intacct, helping to relieve manual workload so senior accounting staff can focus on system configuration, chart-of-accounts design, reporting, and internal controls.</p><p><br></p><p>Key Responsibilities</p><p>Accounting Data Entry & Transaction Processing</p><p><br></p><p>• Enter and code transactions for multiple bank accounts</p><p>• Prepare and post routine and recurring journal entries (e.g., Divvy and payroll JEs)</p><p>• Assist with historical and cleanup journal entries required for system transition</p><p>• Support timely month-end close and reconciliation processes</p><p><br></p><p>Reconciliations & Third-Party Systems</p><p><br></p><p>• Reconcile Bright wheel / daycare system benefit and tuition reports</p><p>• Match operational system activity (tuition, benefits, subsidies) to general ledger entries</p><p>• Assist with documentation and audit-ready support schedules</p><p>• Support consistency and accuracy across accounting records</p><p><br></p><p>Sage lntacct Implementation Support</p><p><br></p><p>• Assist with data entry during parallel processing periods</p><p>• Support validation and verification of transactions during implementation</p><p>• Help create capacity for:</p><p>o Chart of accounts cleanup and consolidation</p><p>o Department-based reporting structure</p><p>o Long-term workflow and reporting improvements</p><p> </p><p>Budget Season Support</p><p><br></p><p>• Assist with preparation of Excel-based budget templates, including:</p><p>o Populating 3-4 years of historical data</p><p>o Updating year-to-date trends and projections</p><p>• Support Finance staff during overlapping budget, audit, and system work</p><p><br></p><p>General Accounting & Workflow Support</p><p>o Committee reporting deadlines</p><p>o Audit preparation</p><p>o System and process changes</p><p>• Participate in cross-training to build redundancy and operational resilience</p><p>• Perform other accounting support duties as assigned</p><p><br></p><p>Qualifications</p><p>• Prior experience in accounting, bookkeeping, or financial data entry</p><p>• Strong attention to detail and accuracy</p><p>• Comfort working with Excel and accounting systems</p><p>• Willingness to learn new systems (including Sage Intacct)</p><p> </p><p><br></p><p>Don't miss out on this opportunity to work with the industry leader! Call your local Robert Half Office at 210-696-8300.</p>
We are looking for a skilled Full Charge Bookkeeper to join our team in San Antonio, Texas. In this role, you will play a vital part in managing financial records, ensuring accuracy in accounting processes, and supporting a diverse range of clients. This position offers a collaborative work environment with hybrid flexibility and opportunities for growth.<br><br>Responsibilities:<br>• Manage full-cycle bookkeeping tasks, including accounts payable, accounts receivable, and general ledger maintenance.<br>• Perform bank and credit card reconciliations to ensure accurate financial reporting.<br>• Handle accrual basis accounting for startup and service-based clients.<br>• Prepare and deliver financial reports to clients, ensuring clarity and accuracy.<br>• Onboard new clients by setting up accounts and streamlining their bookkeeping processes.<br>• Collaborate with internal teams to maintain a cohesive and supportive work environment.<br>• Communicate with clients to address discrepancies and gather necessary documentation.<br>• Utilize QuickBooks and occasionally Xero for day-to-day bookkeeping tasks.<br>• Assist with month-end, quarter-end, and year-end closing activities.<br>• Provide bookkeeping services to a variety of industries, including medical, dental, legal, and other specialized services.
