We are looking for a detail-oriented and organized Proposal Coordinator to join our team in San Antonio, Texas. This Contract-to-continuing position focuses on creating accurate and compelling proposals to support National Sales efforts, ensuring deliverables align with client requests. The successful candidate will thrive in a fast-paced environment, providing exceptional customer service while managing proposal documentation and processes.<br><br>Responsibilities:<br>• Collaborate with Campaign Strategists to understand proposal requirements and align deliverables with client needs.<br>• Utilize tools such as Excel, PowerPoint, and mapping software to compile accurate and visually appealing proposal documents.<br>• Ensure all deliverables are completed within specified timelines while maintaining high standards of accuracy and quality.<br>• Adhere to internal Service Level Agreements by prioritizing tasks and responding promptly to requests.<br>• Prepare and analyze proposal data using advanced Excel functions, including V-lookups and pivot tables.<br>• Maintain and organize proposal documentation using Salesforce and other tracking protocols to ensure data integrity.<br>• Work closely with team members to support proposal development and ensure seamless workflow.<br>• Communicate effectively with internal clients, providing updates and addressing inquiries related to proposals.<br>• Continuously evaluate and improve proposal processes to enhance efficiency and client satisfaction.
<p>We are seeking a highly organized and detail-oriented <strong>Administrative Support Specialist</strong> to provide comprehensive support. The ideal candidate thrives in a fast-paced environment, demonstrates strong communication skills, and maintains a commitment to operational excellence.</p><p><br></p><ul><li>Act as liaison between internal teams and external stakeholders to support day-to-day operations.</li><li>Conduct research, analyze data, and identify/report discrepancies or deficiencies.</li><li>Manage the complete life cycle of work orders from initiation through completion.</li><li>Assist in the development and maintenance of procedures</li><li>Maintain both digital and physical filing systems in line with program requirements.</li><li>Professionally handle phone and email communications with clients and vendors.</li><li>Draft and distribute internal and external correspondence including memos, reports, and invoices.</li><li>Record, disseminate, and archive meeting minutes and key decision points.</li><li>Coordinate office services, including facility management and vendor interactions.</li><li>Ensure the office and facility remain clean, organized, and customer-ready at all times.</li><li>Greet and assist visitors, providing directions and support as needed.</li><li>Operate office equipment efficiently (e.g., computers, printers, scanners).</li><li>Identify and prioritize tasks critical to maintaining production flow.</li><li>Maintain organization and cleanliness within the stockroom.</li><li>Conduct regular audits to ensure compliance with company policies and regulatory standards.</li><li>Perform other production-related tasks as assigned.</li></ul>
Our client, an advertising company, is searching for an Accounts Payable Specialist with a shared services background for an immediate start. Job Description – Proposal Coordinator PRIMARY RESPONSIBILITIES · Support Campaign Strategists (internal clients) and understand needs of requests · Process all proposal elements and deliverable documents as directed by the Manager – Sales Proposal Support, including Excel spreadsheets, photo databases, PowerPoint presentations and map creation · Assure complete and timely completion of proposal deliverables · Work against Service Level Agreements (SLA), in particular accuracy of deliverables and speed of response to internal clients OPERATIONS · Review RFP deliverables and determine best approach · Utilize CCO’s proposal and mapping tools to compose and edit key information for proposals · Prepare proposal data using Excel · Access databases to collect proposal material · Develop maps using mapping software to chart locations of media products and demographic information · Use Salesforce worksite for each assigned proposal to ensure proper workflow · Use proposal file access and tracking protocol to ensure the integrity of all proposal documentation · Coordinate with any internal specialist to ensure completion and accuracy of all proposal elements <br> REQUIRED KNOWLEDGE, SKILLS AND ABILITIES -**Prescreen testing of Excel (V-lookups, Pivot Tables, Formatting and Formulas) and Power Point · Working knowledge of Windows operating system and proficient in Microsoft software applications (i.e., Word, Excel, Outlook, and PowerPoint) and able to learn and use company and customer system(s) · Ability to interpret a variety of situations and instructions furnished in written, verbal, chart/diagram or schedule form <br> <br> <br> If you are extremely detail oriented, able to multitask and are looking to work in a fast-paced environment this position is for you! Apply online now for immediate consideration or call 210-696-8300.
