<p>Robert Half client in Vallejo, CA is seeking a detail-oriented Administrative Assistant to join the team on a long-term contract basis. In this role, you will play a critical part in supporting operational processes and ensuring smooth communication with clients and team members. The ideal candidate will demonstrate strong organizational skills, exceptional attention to detail, and the ability to handle high-pressure situations with care and accuracy. This is a small office where teamwork makes all the difference! Our client is looking for a someone who thrives in a team environment, has a desire to learn, and brings their best to work every day!</p><p><br></p><p>Administrative Assistant Responsibilities:</p><p>• Coordinate and assign repossessions, maintaining communication with field agents and spotter cars to secure collateral.</p><p>• Schedule and manage redemption appointments and personal property arrangements.</p><p>• Answer inbound and outbound calls with clients and customers, ensuring composure and attentiveness in all interactions.</p><p>• Handle in-person customer interactions, including de-escalating challenging situations effectively.</p><p>• Adhere to company policies, state regulations, and legal procedures.</p><p>• Prepare, document, and mail repossession notices such as Notices of Seizure promptly.</p><p>• Update customer accounts and maintain accurate records using multiple software platforms.</p><p>• Manage multiple tasks across web-based portals and email systems efficiently.</p><p>• Process repossession documents and communicate updates to assigned clients.</p><p>• Perform administrative tasks such as scanning, faxing, and emailing with attention to detail.</p><p><br></p><p>If you are interested in this Administrative Assistant position, please submit your resume today!</p>
<p><strong>Executive Assistant to the CEO</strong></p><p>Join a fast-paced, global company as the <strong>Executive Assistant</strong> to our CEO! In this highly visible role, you’ll manage calendars, meetings, travel, and communications—keeping top priorities on track and operations running smoothly.</p><p>You’ll act as a trusted partner to senior leadership, supporting board activities, corporate communications, and key strategic initiatives. This role calls for exceptional organization, professionalism, and discretion.</p><p><strong>What You’ll Do:</strong></p><ul><li>Manage the CEO’s schedule, travel, and correspondence</li><li>Prepare materials and reports for executive and board meetings</li><li>Coordinate with senior leaders on governance and corporate initiatives</li><li>Handle confidential information with integrity and precision</li></ul><p>If you’re detail-oriented, resourceful, and thrive in an executive environment—<strong>we want to hear from you!</strong></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis. This part-time role requires 20 hours of work per week and offers an opportunity to demonstrate your organizational skills and ability to manage multiple tasks efficiently. The ideal candidate will be proactive, quick to learn, and comfortable handling customer interactions and vendor coordination.</p><p><br></p><p>Responsibilities:</p><p>• Respond promptly to incoming customer calls and provide accurate information or assistance.</p><p>• Coordinate with vendors to ensure smooth communication and timely delivery of services.</p><p>• Schedule installation appointments and manage the calendar effectively.</p><p>• Perform general office duties to maintain a well-organized workspace.</p><p>• Support administrative tasks by entering data accurately and maintaining records.</p><p>• Act as the first point of contact for visitors and callers, ensuring attentive and courteous interactions.</p><p>• Assist in managing daily office operations and resolving minor issues as needed.</p><p>• Ensure timely follow-ups and communication with stakeholders to keep processes on track</p>
<p>We are looking for a Part Time Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations.</p><p><br></p><p>Responsibilities:</p><p>• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.</p><p>• Research and compile data from multiple sources to complete forms or create detailed reports.</p><p>• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.</p><p>• Organize and maintain departmental files, ensuring records are accurate and easily accessible.</p><p>• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.</p><p>• Manage and track official documents, ensuring compliance with departmental regulations.</p><p>• Utilize computer systems to input data, generate reports, and maintain databases.</p><p>• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.</p><p>• Review computer-generated reports for errors and ensure corrections are made promptly.</p><p>• Train or supervise team members on specific projects or procedures when necessary.par</p>
<p>We are looking for an experienced Executive Assistant to join our team in Stockton, California. In this long-term contract role, you will provide high-level administrative support, focusing on project coordination, technical writing, and organizational tasks. This position offers the opportunity to collaborate with senior leadership while ensuring efficient operations and communication within the executive office. Experience with government, city or state experience preferred.</p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to the executive office, including managing schedules and prioritizing tasks.</p><p>• Coordinate and oversee project management activities, ensuring deadlines and objectives are met.</p><p>• Develop and maintain detailed reports, records, and specialized documentation using advanced technical writing skills.</p><p>• Organize and facilitate executive meetings, preparing agendas and recording minutes.</p><p>• Manage travel arrangements, including booking accommodations and coordinating itineraries.</p><p>• Interact with customers and stakeholders to address administrative and technical inquiries.</p><p>• Maintain the confidentiality of sensitive information while handling office communications and documentation.</p><p>• Perform reception duties, data entry, and records management to support daily operations.</p><p>• Ensure compliance with government regulations and transit agency standards in all administrative functions.</p><p>• Utilize computer systems and software to streamline processes and enhance productivity.</p>
We are looking for an Administrative Coordinator to join our team in Stockton, California. This position offers the opportunity to contribute to key administrative tasks while collaborating with various team members. As a Long-term Contract role, it is ideal for candidates seeking stability and a chance to develop their organizational skills.<br><br>Responsibilities:<br>• Organize and manage daily administrative tasks to ensure smooth operations.<br>• Coordinate schedules and maintain calendars for executives and team members.<br>• Assist in budget tracking and financial reporting using relevant tools.<br>• Support communication efforts by preparing documents and correspondence.<br>• Utilize CRM systems to manage and maintain accurate records.<br>• Schedule and facilitate virtual meetings using platforms like Cisco Webex.<br>• Ensure timely completion of projects by monitoring progress and managing deadlines.<br>• Handle travel arrangements and expense reports through systems such as Concur.<br>• Collaborate with the team to implement efficient processes and workflows.
