<p>We are looking for a highly organized and meticulous Office Assistant to join our team in Sacramento, California. This is a long-term contract position offering a hybrid work schedule, with in-office days on Tuesdays, Thursdays, and for monthly meetings. The ideal candidate will excel in managing administrative tasks, supporting team operations, and ensuring efficient communication across various channels.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and schedule workgroup calls, virtual meetings, and in-person gatherings, ensuring smooth use of technology and timely preparation of meeting materials.</p><p>• Prepare, process, and manage routine correspondence, agendas, reports, invoices, forms, and other administrative documents, maintaining accuracy and attention to detail.</p><p>• Post and update various documents on the organization's website, ensuring accessibility and compliance with internal standards.</p><p>• Provide backup support to the Senior Executive Assistant, administrative team, and Director of Operations/Human Resources as needed.</p><p>• Utilize modern office software and tools, such as Microsoft Office Suite, Adobe Acrobat, WordPress, and Zoom, to execute tasks efficiently.</p><p>• Track assignments, monitor progress, and consult with team members on next steps to maintain project momentum.</p><p>• Conduct member surveys and compile results to aid in decision-making processes.</p><p>• Maintain organized filing systems and records to ensure easy retrieval and proper documentation.</p><p>• Deliver exceptional customer service to both internal and external stakeholders through clear and precise communication.</p><p>• Assist with clerical tasks such as scanning documents, answering inbound calls, and receptionist duties to support daily operations.</p>
<p><strong>Executive Assistant to the CEO</strong></p><p>Join a fast-paced, global company as the <strong>Executive Assistant</strong> to our CEO! In this highly visible role, you’ll manage calendars, meetings, travel, and communications—keeping top priorities on track and operations running smoothly.</p><p>You’ll act as a trusted partner to senior leadership, supporting board activities, corporate communications, and key strategic initiatives. This role calls for exceptional organization, professionalism, and discretion.</p><p><strong>What You’ll Do:</strong></p><ul><li>Manage the CEO’s schedule, travel, and correspondence</li><li>Prepare materials and reports for executive and board meetings</li><li>Coordinate with senior leaders on governance and corporate initiatives</li><li>Handle confidential information with integrity and precision</li></ul><p>If you’re detail-oriented, resourceful, and thrive in an executive environment—<strong>we want to hear from you!</strong></p>
<p>We are looking for a skilled Administrative Assistant to join our team in Walnut Creek, California. In this role, you will provide essential support to the Service Order Department of our Homeowners Association, ensuring smooth coordination of service requests and administrative tasks. This position offers a contract-to-permanent opportunity for candidates who thrive in a fast-paced, service-oriented environment.</p><p><br></p><p>We are particularly looking for candidates that have experience editing and formatting PDFs and working within MS Outlook.</p><p><br></p><p>Administrative Assistant Responsibilities:</p><p>• Coordinate schedules, appointments, and service requests using Microsoft Outlook to ensure timely and efficient operations.</p><p>• Prepare and manage service order forms, resident communications, and vendor agreements with precision and attention to detail.</p><p>• Maintain organized filing systems for both digital and physical records to ensure easy access and secure storage.</p><p>• Generate and present regular status updates and reports for management using Excel and other documentation tools.</p><p>• Facilitate clear and effective communication with residents, vendors, and internal teams regarding service orders and scheduling.</p><p>• Assist with invoice processing, vendor file maintenance, and procurement activities related to service orders.</p><p>• Uphold confidentiality standards for resident and association information in all administrative tasks.</p><p>• Provide general office support, including document preparation, mail handling, meeting coordination, and organization.</p><p>• Confirm, reschedule, and remind parties about appointments to ensure seamless service operations.</p><p><br></p><p>If you are interested in this Administrative Assistant position, please submit your resume today.</p>
<p>We are seeking an experienced Senior Executive Assistant to provide high-level administrative support to the President within a dynamic and collaborative healthcare environment. This contract-to-permanent position requires exceptional organizational skills, discretion, and the ability to manage multiple priorities while maintaining a high standard of conduct. The role involves coordinating complex schedules, preparing business documents, and facilitating communication with internal and external stakeholders.</p><p><br></p><p>Responsibilities:</p><p>• Organize and manage complex calendars, ensuring seamless scheduling for the President and senior executives.</p><p>• Coordinate and arrange detailed travel plans, including booking flights, accommodations, and transportation.</p><p>• Prepare, audit, and submit expense reports with accuracy and attention to detail.</p><p>• Draft, revise, and edit business documents, presentations, and correspondence on behalf of executive leadership.</p><p>• Serve as a detail-oriented liaison between the President and internal teams, external partners, and stakeholders.</p><p>• Collaborate with other executive support staff to streamline administrative tasks and ensure efficiency.</p><p>• Facilitate executive meetings by preparing agendas, coordinating logistics, and documenting key outcomes.</p><p>• Maintain and update files and records using tools such as SharePoint and Dynamics 365.</p><p>• Manage sensitive information with confidentiality and discretion.</p><p>• Assist with special projects and initiatives as directed by executive leadership.</p>
We are looking for a detail-oriented and organized Administrative Assistant to join our team in Vacaville, California. In this Contract-to-permanent role, you will provide essential administrative, project, and operational support to ensure the seamless functioning of office and field operations. The ideal candidate will possess exceptional organizational skills, a proactive approach, and the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Coordinate office and field operations by managing supplies, deliveries, and equipment maintenance.<br>• Oversee facility services such as cleaning, pest control, fire inspections, security access, and alarm permits.<br>• Manage various vendor services, including copiers, shredding services, and water deliveries, ensuring timely invoicing and payments.<br>• Handle incoming calls, greet visitors, and direct inquiries to the appropriate team members.<br>• Organize and maintain project documentation in systems like ProjectSight, including contracts, submittals, RFIs, and change orders.<br>• Ensure accurate alignment of project data between management systems to maintain budgets and documentation.<br>• Facilitate project closeout processes, including compiling O& M manuals, warranties, and as-built documentation.<br>• Administer training sessions, track attendance, and assist with meeting coordination and correspondence.<br>• Collaborate with internal teams and external partners to manage system access and permissions.<br>• Support warehouse and prefab teams in coordinating material deliveries and staging requirements.
<p>We are seeking a highly organized and detail-oriented Administrative Assistant to support our client's team with day-to-day operations. The ideal candidate will be proactive, professional, and capable of managing multiple tasks efficiently in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to ensure efficient operation of the office.</li><li>Answer and direct phone calls, emails, and other correspondence.</li><li>Schedule meetings, appointments, and manage calendars.</li><li>Prepare reports, presentations, and other documents as needed.</li><li>Maintain filing systems, both electronic and physical.</li><li>Order office supplies and manage inventory.</li><li>Assist in the preparation of regularly scheduled reports.</li><li>Handle sensitive information in a confidential manner.</li><li>Coordinate with other departments to ensure smooth workflow.</li><li>Perform other related duties as assigned.</li></ul><p><br></p>
<p>We are seeking a highly organized and detail-oriented Administrative Assistant to support our client in St. Helena with day-to-day operations. The ideal candidate will be proactive, professional, and capable of managing multiple tasks efficiently in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to ensure efficient operation of the office.</li><li>Answer and direct phone calls, emails, and other correspondence.</li><li>Schedule meetings, appointments, and manage calendars.</li><li>Prepare reports, presentations, and other documents as needed.</li><li>Maintain filing systems, both electronic and physical.</li><li>Order office supplies and manage inventory.</li><li>Assist in the preparation of regularly scheduled reports.</li><li>Handle sensitive information in a confidential manner.</li><li>Coordinate with other departments to ensure smooth workflow.</li><li>Perform other related duties as assigned.</li></ul><p><br></p>
<p><strong>About the Role</strong></p><p>We are seeking a highly organized, proactive <strong>Executive Assistant</strong> to support C-suite executives and senior leadership in a fast-paced environment. You will serve as the right hand to busy executives, managing complex schedules, coordinating domestic and international travel, processing expense reports, and ensuring seamless day-to-day operations.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Advanced Calendaring & Scheduling:</strong> Proactively manage multiple executive calendars with precision, resolving conflicts, prioritizing commitments, and anticipating needs across time zones.</li><li><strong>Travel Planning & Logistics:</strong> Arrange end-to-end domestic and international travel, including flights, ground transportation, accommodations, visas, and detailed itineraries.</li><li><strong>Expense Reporting:</strong> Prepare, submit, and track expense reports using Concur, Expensify, or similar platforms; ensure compliance with company policies.</li><li><strong>Meeting Coordination:</strong> Schedule and coordinate internal/external meetings, prepare agendas, take minutes, and manage follow-up action items.</li><li><strong>Communication Management:</strong> Draft, edit, and send professional correspondence; screen and prioritize emails and calls.</li><li><strong>Project Support:</strong> Assist with special projects, presentations, event planning, and ad-hoc administrative tasks as needed.</li><li><strong>Confidentiality & Discretion:</strong> Handle sensitive information with the highest level of integrity.</li></ul><p> </p>
<p>Lisa Cole with Robert Half is looking for a skilled and meticulous Grants Analyst to join a company in the Sacramento area. This role is integral to ensuring compliance, fiscal oversight, and effective management of grant processes within the organization. The ideal candidate will have a strong understanding of federal grant regulations and experience in monitoring and supporting subrecipients, making impactful contributions to organizational accountability. For immediate consideration for this position, please call Lisa Cole at 916-536-6378. </p><p><br></p><p>Responsibilities:</p><p>• Review and analyze grants, invoices, budgets, and expenditures to ensure compliance with federal regulations and organizational policies.</p><p>• Track and process grant invoicing and draws through relevant systems, ensuring accuracy and timely submissions.</p><p>• Conduct compliance testing on financial documentation and coordinate corrective actions for identified issues.</p><p>• Prepare financial reports and analyses based on audited statements and other official documentation.</p><p>• Perform on-site and virtual monitoring visits to evaluate subrecipient compliance and risk, providing follow-up reports and action plans.</p><p>• Offer technical assistance and training to partner agencies on fiscal management and compliance standards.</p><p>• Implement monitoring strategies and risk assessments to promote accountability among partner agencies.</p><p>• Research and interpret evolving regulations to update internal processes and guidance for partners.</p><p>• Collaborate with cross-functional teams to align reporting, invoicing, and monitoring deliverables.</p><p>• Prepare thorough reports and presentations for leadership and funders, highlighting findings, risks, and recommendations.</p>
<p>Our client, a well-respected firm in downtown Sacramento is looking for an Estate Planning Secretary. This is a vital role in managing administrative and clerical duties related to estate planning. The workplace is a dynamic and fast-paced environment where you will be handling client relations, managing schedules, and drafting important documents.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage and process incoming and outgoing mail efficiently</p><p>• Handle phone calls for attorneys, ensuring effective communication</p><p>• Draft routine documents and correspondence for attorney approval</p><p>• Organize and schedule appointments and events to ensure smooth operations</p><p>• Welcome and assist clients, providing a detail-oriented and friendly service</p><p>• Maintain electronic calendars for attorneys, ensuring schedules are up-to-date</p><p>• Oversee new client onboarding, ensuring all procedures are correctly followed</p><p>• Draft and prepare firm engagement letters, ensuring all necessary details are included</p><p>• Create and maintain files, keeping accurate records, and generate reports as requested</p><p>• Provide coverage for additional attorneys as required, demonstrating flexibility and teamwork</p>
<p>We are looking for a detail-oriented Leasing Coordinator to join our team in Roseville, California. This Contract-to-long-term position offers an excellent opportunity for someone with strong organizational and communication skills to thrive in a dynamic environment. Ideal candidates will have prior administrative experience, preferably in a corporate or real estate setting.</p><p><br></p><p>Responsibilities:</p><p>• Manage administrative tasks such as scheduling, calendar management, and handling inbound calls to ensure smooth operations.</p><p>• Process invoices with accuracy and attention to detail.</p><p>• Input contractual agreements and other real estate-related deals into internal systems.</p><p>• Review and interpret lease language and contracts to support business processes.</p><p>• Collaborate with various departments and stakeholders to maintain effective communication.</p><p>• Organize and prioritize tasks to meet deadlines in a fast-paced environment.</p><p>• Maintain accurate records and documentation for contracts and administrative activities.</p><p>• Assist with commercial real estate projects and related administrative duties.</p><p>• Support the team with general office tasks and coordination as needed.</p>
