9 results for Sr Executive Assistant in Sacramento Ca
Executive AssistantWe are in search of an Executive Assistant to join our team in Sacramento, California. In this role, you will act as a critical link between our CEO and other team members, manage various administrative tasks, and contribute to the smooth running of our office. This role offers a short term contract employment opportunity.<br><br>Responsibilities<br>• Provide efficient administrative support to the CEO and other executive staff as necessary, including managing calendars and coordinating meetings.<br>• Act as a liaison by transmitting instructions and assignments between the CEO and others, and follow up on the status of these tasks.<br>• Prepare a variety of documents such as agendas, minutes, reports, and articles with minimal supervision, ensuring their accuracy and professionalism.<br>• Coordinate logistics for board and committee meetings, including arranging meeting spaces, distributing agendas, recording minutes, and providing any other necessary support.<br>• Handle special projects as assigned, ensuring they are completed efficiently and on time.<br>• Collaborate with the administrative office staff to establish and maintain office procedures and policies.<br>• Develop and maintain administrative office systems to support daily operations, including managing paper and electronic files, facilitating communications, and overseeing interdependent work functions.<br>• Perform general administrative duties to ensure smooth office operations, such as operating office equipment and telecommunications devices, and assisting staff with audio/visual equipment setup for meetings and presentations.<br>• Safeguard confidential information by overseeing and controlling confidential matters and documents.<br>• Receive and screen calls and visitors to the administrative offices, prioritize them appropriately, take messages, arrange meetings as needed, and refer to appropriate staff or provide requested information.Executive Assistant<p>Robert Half's client is in search of a dedicated Executive Assistant to join our team in the Behavioral Health industry, located in Walnut Creek, CA. As an Executive Assistant, you will be tasked with providing comprehensive support to the CEO, facilitating interdepartmental collaboration, and spearheading special projects. This position can be remote or hybrid, but the selected candidate must be willing to work 8AM-5PM PST hours.</p><p><br></p><p>Executive Assistant Responsibilities:</p><p>• Enable optimization of CEO's time by managing their calendar, scheduling, and communications.</p><p>• Prioritize incoming information and requests to ensure focus is maintained on critical tasks.</p><p>• Ensure efficient meeting of deadlines by organizing and prioritizing correspondences and follow-ups.</p><p>• Handle sensitive matters with utmost confidentiality, professionalism, and discretion.</p><p>• Act as the primary contact point for the executive, managing access and filtering requests to enhance workflow.</p><p>• Anticipate the executive's needs proactively and address potential obstacles.</p><p>• Foster effective communication and partnerships between departments and teams to align on priorities and timelines.</p><p>• Coordinate with internal and external stakeholders to support strategic initiatives.</p><p>• Lead, plan, and execute special projects assigned by the executive, including identifying objectives, establishing timelines, and managing resources.</p><p>• Provide regular updates and recommendations to the executive throughout project execution.</p><p>• Identify opportunities for process improvement within the organization and implement streamlined processes to enhance productivity and effectiveness.</p><p><br></p><p>If you are interested in this Executive Assistant position, please submit your resume today!A</p>Executive Assistant<p>Education client is in need of a temporary administrative assistant to support the President/Vice President office. In this position you will be assisting with managing a busy calendar, creating and distributing agendas, organizing paperwork that needs signatures, database management for faculty hiring process, helping with events by ordering food, following up on project timelines from various departments, as well as filing and data entry. The ideal person will be comfortable prioritizing tasks as well as keeping a busy individual on task throughout the day. This job is 100% onsite. The hours are Monday-Friday 8am-5pm.</p>Executive AssistantWe are offering a long term contract employment opportunity for an Executive Assistant in the Healthcare, Hospitals, and Social Assistance industry in San Andreas, California. This role will primarily involve providing administrative support to the executive management team within a large medical facility.<br><br>Responsibilities:<br>• Conducting internet research and utilizing Microsoft Word, Excel, PowerPoint, and Outlook to support management tasks<br>• Managing and coordinating schedules, including the arrangement of meetings and travel plans <br>• Supervising other support staff and ensuring efficient workflow coordination<br>• Handling customer relations and responding to inquiries<br>• Preparing financial data and reports for executive review<br>• Overseeing the setup and cleanup of conference rooms for meetings<br>• Training the support staff and ensuring the effective use of office resources<br>• Managing the switchboard and handling calls of varying volumes<br>• Coordinating conference calls and ensuring smooth communication channels<br>• Performing transcription and dictation tasks as required<br>• Organizing and maintaining accurate records, and handling filing tasks<br>• Ordering office supplies and managing inventory<br>• Overseeing expense reports and ensuring accurate tracking of expenditures.Administrative Assistant<p>We are offering a long-term contract employment opportunity for an Administrative Assistant in Sacramento, California. This role is crucial in our industry, where the individual will be primarily engaged in project-based tasks, including monitoring backend testing and managing department projects. </p><p><br></p><p>Responsibilities: </p><p>• Conducting backend testing by sending documents via email to the test environment.</p><p>• Reviewing Acord applications in our Submissions Digital Assistant app.</p><p>• Ensuring information uploaded properly and documenting any error messages encountered.</p><p>• Summarizing experience and providing feedback to management for further improvement.</p><p>• Assisting with miscellaneous tasks such as proofreading project documentation to ensure accuracy.</p><p>• Utilizing QA experience to maintain serious attention to detail in all tasks performed.</p>Administrative Assistant<p>We are offering a long-term contract employment opportunity for an Administrative Assistant, located in Orangevale, California. As an Administrative Assistant, you will be tasked with providing essential administrative support to our team, ensuring efficient communication and organization within the workplace.</p><p><br></p><p>Responsibilities:</p><p>• Efficiently process and handle orders.</p><p>• Direct and handle incoming phone calls with professionalism.</p><p>• Distribute incoming mail and coordinate outgoing customer service mail.</p><p>• Maintain regular communication with both internal staff and external suppliers.</p><p>• Promptly fulfill requests for labels and manage changes related to phytosanitary certificates.</p><p>• Utilize office tools including Word, Excel, and Outlook to maintain records and manage data.</p><p>• Provide additional administrative support as necessary.</p>Administrative Assistant<p>We are in the process of recruiting an Administrative Assistant for our firm in the Financial Services industry, based in Sacramento, California. In this role, you will be tasked with managing various administrative tasks such as scheduling, record maintenance, and client interaction.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Facilitate the coordination and scheduling of presentations, meetings, and office visits, employing various platforms like Zoom.</p><p>• Manage and update various contact records in our CRM, HubSpot, including those of clients, carriers, consultants, and administrative staff.</p><p>• Troubleshoot IT issues.</p><p>• Compile and prepare in-person presentations for both prospective and existing clients.</p><p>• Schedule appointments for IT, maintenance, and other needs, ensuring their smooth execution.</p><p>• Handle client paperwork processing, including applications and plan documents.</p><p>• Record meeting minutes and keep track of action items.</p><p>• Set up new client service agreements in DocuSign and prepare invoices and wire instructions.</p><p>• Run monthly client reports and ensure their prompt delivery.</p><p>• Prepare timelines and other relevant documents for potential client meetings.</p><p>• Delegate tasks within the CRM and ensure all client records are kept current.</p>Office Assistant<p>Robert Half's client is seeking a proficient Office Assistant to join their team in the Financial Services industry, situated in Pleasant Hill, California. As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. This opportunity offers a contract to permanent employment.</p><p><br></p><p>Office Assistant responsibilities:</p><p>• Manage front office reception and efficiently handle incoming telephone calls.</p><p>• Assist in the processing and assigning of worker comp claims to the appropriate claims staff.</p><p>• Oversee the processing of incoming U.S. Mail and inter-office mail.</p><p>• Keep an organized filing system and perform photocopying, faxing, and scanning of documents.</p><p>• Use Microsoft Excel, Microsoft Word, and Microsoft Outlook to maintain records and manage scheduling appointments.</p><p>• Assist in the preparation and processing of purchase orders.</p><p>• Implement inventory control procedures to ensure adequate supplies and materials are available to meet the staff's needs.</p><p>• Professionally and promptly handle email communications.</p><p>• Provide support to other departments as needed, ensuring a coordinated approach to office management.</p><p>• Serve as a backup for Office Assistant II duties when necessary.</p><p><br></p><p>If you are interested in this Office Assistant position, please submit your resume today!</p>Administrative CoordinatorWe are in the search for an Administrative Coordinator to join our Communications team based in Folsom, California. The selected candidate will play a key role in coordinating customer lists for email campaigns, ensuring smooth execution of corporate events, and handling various administrative tasks related to facilities management and executive support.<br><br>Responsibilities:<br><br>• Accurately organize and manage customer directories for email campaign initiatives.<br>• Collaborate with the corporate events team on the Annual Partner Meeting, which includes tracking RSVPs, coordinating with the hotel team and event staff, and communicating event details to partners, associates, and customers.<br>• Develop meeting reports and documents as required.<br>• Prepare and dispatch meeting materials.<br>• Formulate and monitor pre and post-event surveys.<br>• Coordinate with vendors for various requirements.<br>• Address facilities issues promptly, including Wi-Fi, printers, or other technology malfunctions.<br>• Execute heavy mailing projects, ensuring familiarity with mail merge.<br>• Extend support to executives with miscellaneous projects and assignments as needed.<br>• Undertake additional tasks as assigned.