<p>Robert Half's client is looking for a dedicated Project Assistant to join their team in San Jose, CA. In this direct hire role, you will play a vital part in ensuring the smooth operation and maintenance of commercial properties, while collaborating with tenants, vendors, and corporate teams. The ideal candidate will have strong organizational skills and a proactive approach to managing facilities and vendor relationships.</p><p><br></p><p>Project Assistant Responsibilities:</p><p>• Conduct regular inspections of properties to assess maintenance needs, safety conditions, and overall appearance.</p><p>• Perform minor repairs and report larger issues to the appropriate team.</p><p>• Coordinate vendor access for scheduled services and ensure compliance with contract standards.</p><p>• Monitor vendor work on-site and address any service concerns with management.</p><p>• Schedule recurring services and confirm their completion.</p><p>• Verify the completion of vendor tasks before processing invoices and report discrepancies.</p><p>• Assist tenants with vacancy inspections and coordinate access as needed.</p><p>• Identify and report safety hazards or urgent repair needs promptly.</p><p>• Maintain communication with corporate teams regarding site conditions and service requirements.</p><p>• Support occasional after-hours emergencies as required.</p><p><br></p><p>If you are interested in this Project Assistant role, please submit your resume today!</p>
<p>We are looking for a highly organized and meticulous Administrative Assistant to join our team in Walnut Creek, CA. This is a contract-to-permanent position, offering the opportunity to contribute to a dynamic engineering firm while gaining valuable experience. The role involves providing comprehensive administrative support across various departments, ensuring efficient workflows and maintaining confidentiality at all times.</p><p><br></p><p>Administrative Assistant Responsibilities Include:</p><p>• Deliver administrative support to staff, including project-related tasks and general office duties.</p><p>• Download and input data, generate reports, draft proposals, and complete other administrative tasks as assigned.</p><p>• Maintain and organize company documents, reports, and client data in a systematic manner.</p><p>• Assist with billing processes by utilizing Deltek to pull proposal numbers, convert proposals to projects, and set up project budgets.</p><p>• Coordinate shipping, delivery, and daily mail collection, ensuring timely distribution or scanning to appropriate recipients.</p><p>• Manage office supply inventory, placing orders and ensuring common areas are clean, organized, and well-stocked.</p><p>• Prepare for office meetings by organizing materials and facilitating lunch arrangements as needed.</p><p>• Communicate with property management regarding office concerns and relay updates to staff.</p><p>• Perform data entry tasks with accuracy and efficiency, supporting various operational needs.</p><p>• Provide excellent customer service while adhering to company procedures and maintaining discretion.</p><p><br></p><p>If you are interested in this Administrative Assistant position, please submit your resume today!</p>
<p>Lisa Cole with Robert Half is working with a stable and growing company with a long-standing reputation for excellence in our industry. We pride ourselves on our collaborative culture, dedication to high-quality service, and commitment to financial integrity. As we continue to grow, we are seeking a highly motivated Assistant Controller to join our finance team and contribute to our continued success.</p><p>The Assistant Controller will play a key role in ensuring the accuracy and integrity of our financial reporting. This position is ideal for a detail-oriented, hands-on accounting professional with strong knowledge of GAAP, audit preparation, and both operational and financial accounting. The ideal candidate will be comfortable working in a dynamic environment and have experience leading or supporting a high-functioning accounting team. For immediate consideration, call Lisa Cole at 916-649-0832</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee and perform monthly, quarterly, and annual close processes in compliance with GAAP.</li><li>Prepare and review financial statements and supporting schedules.</li><li>Support internal and external audit processes, including SOX or other regulatory compliance if applicable.</li><li>Develop, implement, and improve accounting processes, internal controls, and procedures.</li><li>Assist in budgeting, forecasting, and variance analysis.</li><li>Supervise or collaborate with AP, AR, and Payroll functions.</li><li>Provide support and guidance to accounting staff and cross-functional departments.</li><li>Participate in strategic initiatives, system upgrades, and special projects.</li></ul><p><br></p><p><br></p><p><br></p>
<p><strong>Senior Accounting Manager</strong></p><p>Join a growing organization that is recognized as a leader in its field! We are a large, well-established company offering a stable and supportive work environment for employees. As a part of our team, you'll benefit from outstanding perks, including comprehensive benefits, development opportunities, and a commitment to work-life balance.</p><p><br></p><p><strong>Overview</strong></p><p>We are seeking a talented and highly motivated Senior Accounting Manager to oversee all aspects of financial accounting within our organization. Collaborate with an experienced and dedicated finance team to support accounts payable, accounts receivable, and the general ledger while ensuring the accuracy and integrity of our financial reporting. You’ll also have the opportunity to contribute to strategic projects in partnership with Human Resources and Operations. This role offers a unique combination of operational accounting responsibility and high-impact financial management. If you are detail-oriented, excel at multi-tasking, and thrive in a collaborative environment, we want you on board.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee and support the day-to-day activities of the accounting department, including:</li><li>Accounts Payable and Receivable</li><li>Credit and Collections</li><li>Manage daily cash flow and provide reliable forecast reporting.</li><li>Ensure compliance with internal policies and external regulations in all accounting functions.</li><li>Collaborate with operating departments to provide functional financial guidance, emphasizing budget procedures, cost controls, and financial reporting strategies that create organizational value.</li><li>Prepare and post monthly journal entries for the general ledger.</li><li>Reconcile accounting transactions and generate detailed monthly financial reports.</li><li>Analyze monthly operating expenses and provide insights into variances.</li><li>Accurately manage intercompany accounting transactions and invoicing.</li><li>Prepare required schedules for corporate income tax filings, ensuring regulatory compliance.</li><li>Maintain adherence to proper accounting methods, policies, and principles (e.g., IFRS).</li><li>Support and facilitate annual audits, including 401(k) and workers' compensation audits.</li></ul>
