<p> Robert Half's construction client in Walnut Creek, CA is in need of a project assistant.</p><p><br></p><p>The Project Assistant will play a critical role in the day-to-day administration of our construction projects. This position requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate is proactive, resourceful, and excited to be part of a dynamic team where their work will make a direct impact.</p><p><br></p><p>Key Responsibilities Include:</p><p>• Project Coordination: Assist project managers in organizing, scheduling, and tracking construction projects to ensure they remain on time and within budget.</p><p>• Document Management: Maintain and update project documentation, including contracts, permits, blueprints, submittals, RFIs (Requests for Information), change orders, and other critical files.</p><p>• Communication: Serve as a liaison between project managers, subcontractors, suppliers, and clients to facilitate clear and efficient communication.</p><p>• Data Entry & Reporting: Input project data into internal databases and assist with creating weekly project updates, budget reports, and schedules.</p><p>• Invoice Tracking: Assist with managing invoices, purchase orders, and expense tracking, collaborating with accounting staff to ensure vendor payments are accurate and timely.</p><p>• Meeting Coordination: Schedule project meetings, take detailed meeting minutes, and ensure all follow-up actions are tracked and addressed.</p><p>• Permit Assistance: Help in preparing and submitting permit applications, ensuring compliance with local regulations, and coordinating inspections.</p><p>• Supplies Coordination: Assist in ordering and tracking materials for projects, ensuring timely deliveries and resolving any supply chain issues.</p><p>• Organization & Office Support: Handle general office duties as necessary, such as answering calls, organizing files, and maintaining a clean and efficient work environment.</p><p><br></p><p>If you are interested in this project assistant position, submit your resume today!</p>
<p>Robert Half's client in Walnut Creek, CA is seeking a contract-to-hire Administrative Assistant. The Assistant will provide support for all programs by enforcing policies and assisting with implementation of the programs. This role will work collaboratively with Senior Programs Associate; Programs Associates and State Chairs. The focus will be on providing support to all stakeholders throughout the year. </p><p><br></p><p>Administrative Assistant Responsibilities:</p><p>• Knowledgeable on all company Programs Policies and Procedures </p><p>• Provide phone support to teachers, parents and students</p><p>• Provide customer support in Zendesk</p><p>• Provide back up to Administrative Assistant with materials sales</p><p>• Create technical documents and support tools</p><p>• Assist with certificate organization and distribution</p><p>• Assist with the facilitation of in person and online Certificate of Merit testing</p><p>• Review all program materials for Convention in hardcopy and digital forms</p><p>• Assist with membership renewals customer service (seasonally) </p><p>• Assist with Membership Department’s archiving project</p><p><br></p><p>Requirements:</p><p>• Travel to Certificate of Merit and other Program testing locations</p><p>• Travel to the annual Convention every year on or around Fourth of July</p><p>• Overtime required during the Convention Week</p><p>• Overtime required on weekends during the months of January, February and March</p><p>QUALIFICATIONS AND EDUCATION REQUIREMENTS</p><p>• BA in English, Business or related field a plus</p><p>• Excellent written and verbal communication skills</p><p>• Proficiency in Microsoft Office, Zendesk, and Google Docs</p><p>• Experience with databases</p><p>PREFERRED SKILLS</p><p>• Time management skills</p><p>• Experience with Project Management software</p><p>• Able to work collaboratively and independently</p><p><br></p><p>If you are interested in this Administrative Assistant position, please submit your resume today!</p>
<p>We are looking for a skilled Part- time, Administrative Assistant to join our team in Sacramento, California, on a Contract to permanent basis. This role is vital in ensuring smooth day-to-day operations, supporting various administrative tasks, and maintaining a high level of organization. The ideal candidate will possess excellent communication skills and demonstrate professionalism when handling confidential information.</p><p><br></p><p><strong>** Must be okay with part time hours and work schedule **</strong></p><p><br></p><p>Responsibilities:</p><p>• Manage scheduling of meetings, coordinate travel arrangements, and create detailed reports as required.</p><p>• Prepare and oversee correspondence, reports, and documentation to ensure accuracy and quality.</p><p>• Organize and facilitate meetings, conferences, and special events, ensuring all logistical details are handled.</p><p>• Monitor and maintain office supply inventory to ensure smooth operations.</p><p>• Handle sensitive information with discretion and professionalism, adhering to confidentiality standards.</p><p>• Coordinate information flow between internal departments and external stakeholders.</p><p>• Respond to inquiries and requests from senior management in a timely and efficient manner.</p><p>• Assist with project setup and management to support departmental initiatives.</p><p>• Develop and maintain organized filing systems and office procedures to optimize workflow.</p><p>• Provide additional administrative support as needed to meet the demands of the team.</p>
<p>We are seeking a detail-oriented and proactive Property Management Coordinator to oversee and enhance operations related to building facility inspections, board meeting support, vendor management, and compliance with community governing documents. This role requires a strong ability to communicate effectively with Boards of Directors, vendors, and residents, while ensuring timely execution of tasks and adherence to applicable regulations, including Davis-Stirling Act requirements.</p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>Facility Inspections and Maintenance Coordination:</strong></li></ol><ul><li>Conduct routine site inspections to assess building facilities and common areas, documenting necessary repairs or improvements.</li><li>Compile actionable follow-up lists and oversee resolution of identified issues, coordinating with vendors and stakeholders as required.</li></ul><ol><li><strong>Meeting and Administrative Support:</strong></li></ol><ul><li>Prepare and distribute professional board meeting packages within designated timeframes, ensuring compliance with Davis-Stirling Act requirements.</li><li>Attend board meetings in accordance with the Management Agreement, providing input, recording minutes, and drafting detailed follow-up item lists.</li><li>Handle inquiries and directives from Boards of Directors for assigned properties with responsiveness and professionalism.</li></ul><ol><li><strong>Vendor Proposal Management and Project Oversight:</strong></li></ol><ul><li>Facilitate procurement by obtaining and reviewing vendor proposals at the instruction of Boards of Directors.</li><li>Assist in preparing scopes of work for regular maintenance and special projects, ensuring alignment with community goals and standards.</li></ul><ol><li><strong>Budget Preparation and Financial Analysis:</strong></li></ol><ul><li>Collaborate with the Accounting Department to develop annual budgets and supporting documentation for member distribution.</li><li>Review budget comparisons for accuracy, analyze variances, and propose corrective measures to optimize financial reporting.</li><li>Approve invoices and monitor financial reports to ensure compliance with established budgets.</li></ul><ol><li><strong>Community Communications and Compliance:</strong></li></ol><ul><li>Draft and distribute notices, mailings, and email blasts as directed by Boards of Directors, ensuring adherence to Davis-Stirling Act guidelines.</li><li>Manage the issuance of violation notices and other communications in accordance with governing documents and community standards.</li></ul><ol><li><strong>Calendar and Disclosure Management:</strong></li></ol><ul><li>Maintain and update annual community calendars, ensuring timely execution of monthly responsibilities, including disclosures mandated by the Davis-Stirling Act.</li></ul><p><br></p><p><br></p>
<p>Administrative Assistant (Contract)</p><p><br></p><p>We are seeking a meticulous and patient Administrative Assistant to join our team in Elk Grove, California, on a contract basis. This role is pivotal in ensuring seamless front desk operations and supporting critical administrative functions. The ideal candidate excels in a dynamic environment, demonstrates strong organizational skills, and is adept at managing detailed and specific tasks.</p><p><br></p><p>Responsibilities:</p><ul><li><strong>Front Desk Management</strong>: Act as the primary point of contact, warmly greeting visitors, answering inbound calls promptly, and directing inquiries to the appropriate team members.</li><li><strong>Invoicing and Vendor Payments</strong>: Prepare, process, and track invoices with precision, ensuring timely vendor payments and accurate financial documentation.</li><li><strong>Mail Handling</strong>: Manage all incoming and outgoing mail, ensuring proper distribution and organization.</li><li><strong>Supplies Management</strong>: Monitor and maintain office supplies and inventory, placing orders to ensure consistent availability.</li><li><strong>Administrative Coordination</strong>: Organize schedules, appointments, and meetings to support efficient office operations.</li><li><strong>Data and Documentation</strong>: Perform accurate data entry and maintain organized records and databases in compliance with company policies.</li><li><strong>Process Optimization</strong>: Work closely with team members to streamline workflows and enhance operational efficiency.</li><li><strong>Special Projects</strong>: Assist with ad hoc administrative tasks and special projects as needed, demonstrating flexibility and attention to detail.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Accounting Assistant to join our team in Stockton, California. This Contract-to-permanent position offers an excellent opportunity to contribute to key financial processes while gaining valuable experience in accounts payable and receivable. The ideal candidate will have a strong background in accounting practices and a commitment to accuracy and efficiency. Note: This position will start out part time and as the role grows it will become full time. Must have flexibility. </p><p><br></p><p>Responsibilities:</p><p>• Process daily invoicing for shipped orders using the appropriate shipping information provided by each plant location, and send invoices to customers.</p><p>• Receive and sort customer checks, prepare them for posting, and record payments in the accounts receivable system.</p><p>• Handle customer payments made via credit card or other methods, ensuring accurate posting.</p><p>• Review, code, and enter vendor and freight invoices for payment approval.</p><p>• Prepare and mail accounts payable checks on a weekly basis.</p><p>• Reconcile customer payments and resolve discrepancies as needed.</p><p>• Maintain up-to-date records of company vehicles, including licensing and registration due dates.</p><p>• Assist in reconciling employee benefits and resolving accounts payable or receivable issues with vendors or customers.</p><p>• Support filing tasks for AP and AR, including year-end consolidation and preparation of financial records.</p><p>• Provide assistance with audits, financial reporting, and special projects as assigned.</p>
<p><strong>Key Responsibilities</strong>:</p><p><strong>Administrative and Operational Support</strong>:</p><ul><li>Manage daily calendars, schedules, and appointments for executives, ensuring seamless time management and prioritization.</li><li>Coordinate complex travel arrangements, including flights, accommodations, and itineraries.</li><li>Organize and prepare materials for meetings, conferences, and presentations, including taking minutes when needed.</li><li>Oversee correspondence, including emails, phone calls, and written communications, ensuring timely responses and follow-ups.</li></ul><p><strong>Project Management</strong>:</p><ul><li>Support workflow automation and cross-functional processes, utilizing relevant systems or platforms (Source: DFST2025 - Midyear Update.pdf).</li><li>Assist in coordination and execution of strategic projects, ensuring deadlines and deliverables are achieved.</li><li>Serve as a liaison between departments, teams, or external stakeholders to streamline communication and collaboration.</li></ul><p><strong>Technical and Digital Support</strong>:</p><ul><li>Leverage digital tools, such as CRM platforms, cloud-based solutions, or project management software, to enhance efficiency (Source: DFST2025 - Midyear Update.pdf).</li><li>Provide support for AI or automation tools, enabling executives and teams to improve workflows.</li></ul><p><strong>General Office Management</strong>:</p><ul><li>Help maintain organized filing systems, both digital and physical.</li><li>Arrange executive expense reporting and monitor budgets related to travel or departmental needs.</li><li>Manage sensitive information with utmost confidentiality and discretion.</li></ul><p><br></p>
We are looking for a dedicated Senior Executive Assistant to provide high-level administrative support for executives in the financial services sector. This Contract-to-Permanent position offers an excellent opportunity for professionals skilled in managing complex schedules and ensuring seamless communication across teams. Join us in Stockton, California, and contribute to a dynamic environment where precision and organization are key.<br><br>Responsibilities:<br>• Manage executive calendars, including scheduling meetings, appointments, and conference calls.<br>• Coordinate and organize virtual meetings using platforms such as Cisco Webex.<br>• Prepare and process financial documentation through systems like ADP and Concur.<br>• Maintain and update CRM databases to ensure accurate record-keeping.<br>• Oversee timekeeping and payroll processes using Kronos and About Time systems.<br>• Draft and edit correspondence, presentations, and reports for executive review.<br>• Facilitate effective communication between executives and internal or external stakeholders.<br>• Plan and execute travel arrangements, including booking accommodations and managing itineraries.<br>• Handle confidential information with discretion and professionalism.<br>• Assist in organizing and managing administrative projects to support executive operations.
<p>Are you a seasoned accounting leader with a passion for wine and production environments? We’re seeking a <strong>Controller</strong> to oversee the financial health of a multi-entity winery operation. This is a hands-on leadership role responsible for the full spectrum of accounting activities—from general ledger oversight to internal reporting and team management. For more information, please call Robyn: 707.387.0299</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Lead all financial reporting and month-end close processes</li><li>Prepare and analyze internal financial statements and performance reports</li><li>Maintain and improve internal controls, policies, and procedures</li><li>Manage budgeting and forecasting by department and entity</li><li>Collaborate cross-functionally with operations to ensure inventory accuracy</li><li>Supervise and mentor a high-performing accounting team</li><li>Coordinate external audits and tax filings in partnership with CPAs</li><li>Departmental budget development and variance analysis</li><li>Balance sheet reconciliations and general ledger mapping</li><li>Bank reconciliations and cash flow monitoring</li><li>Oversight of inventory accounting and operational costs</li><li>Team leadership, coaching, and performance management</li><li>Support strategic decisions through special projects and ad hoc analysis</li></ul><p><br></p>
