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11 results for Executive Assistant in Sacramento, CA

Executive Assistant

Sacramento, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Position SummaryWe are seeking a highly proactive and organized Executive Assistant to provide direct support to the DEI Department. This role is critical in advancing a workplace culture of belonging, accessibility, and inclusion. The ideal candidate thrives in an independent, fast-paced environment, excels at both administrative excellence and data-driven insights, and is passionate about fostering equity for all employees.Key ResponsibilitiesExecutive & Administrative Support<ul><li>Manage calendars, including scheduling meetings, preparing agendas, and coordinating logistics.</li><li>Take detailed meeting minutes, distribute action items, and follow up on deliverables.</li><li>Provide high-level support for Employee Resource Groups (ERGs), committees, and DEI initiatives.</li><li>Serve as the primary point of contact (POC) for the DEI unit with departments.</li><li>Prepare purchase orders (POs), process invoices, and handle other administrative tasks.</li></ul>Data Analytics & Reporting<ul><li>Pull, analyze, and report on culture, engagement, and DEI metrics using Power BI and Paylocity (HRIS).</li><li>Conduct research, benchmark data, and compare internal numbers against industry standards or peer organizations.</li><li>Create clear, actionable data reports and dashboards focused on inclusion, culture, and belonging.</li><li>Track progress on DEI goals and prepare presentations for leadership.</li></ul>Program & Cultural Support<ul><li>Support and back up ERGs and employee committees.</li><li>Contribute to initiatives that strengthen organizational culture and a sense of belonging.</li><li>Act as a proactive partner in identifying opportunities to improve inclusion.</li></ul>
2026-05-18T00:00:00Z

Executive Assistant

Folsom, CA
onsite
Permanent / Full Time
85000 - 90000 USD / Yearly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in the Greater Sacramento area. This permanent opportunity is suited for a candidate with relevant experience who can manage shifting priorities, protect confidential information, and keep daily operations running smoothly with minimal direction. The ideal candidate brings strong judgment, exceptional organization, and a forward-thinking approach to improving workflows through technology and automation. For immediate consideration, please contact Shantel Poole via LinkedIn or call 916-649-0832. Responsibilities:• Coordinate complex calendars, meetings, and appointments for executive leadership, ensuring schedules are accurate, efficient, and aligned with business priorities.• Arrange business travel from start to finish, including itinerary planning, proactive flight oversight, and fast resolution of disruptions when plans change.• Draft, format, and revise correspondence, reports, presentations, and other business documents with a high standard of accuracy and care.• Maintain organized digital and physical records so important files, contracts, and reference materials are easy to access and properly managed.• Support executives with select administrative matters, tracking follow-up items and helping ensure important tasks are completed on time.• Prepare meeting materials, capture key discussion points, and distribute clear summaries and action items to relevant stakeholders.• Serve as a reliable point of coordination across internal teams and external contacts, communicating with sound judgment.• Identify repetitive administrative processes and apply automation or AI-based tools to improve efficiency, consistency, and overall executive support.• Anticipate operational needs before issues arise, resolve scheduling or logistical conflicts quickly, and help leadership stay focused on strategic priorities.
2026-05-04T00:00:00Z

Executive Assistant

Rancho Cordova, CA
onsite
Temporary / Contract
28 - 35 USD / Hourly
We are seeking a highly organized and proactive Executive Assistant to support senior leadership. This role requires exceptional attention to detail, strong communication skills, and the ability to manage complex schedules and priorities in a fast-paced environment.Key Responsibilities<ul><li>Manage executive calendars, coordinate meetings, and prioritize scheduling needs</li><li>Prepare reports, presentations, and correspondence on behalf of leadership</li><li>Serve as a liaison between executives, internal teams, and external stakeholders</li><li>Coordinate travel arrangements, including itineraries and expense reporting</li><li>Support special projects, event planning, and administrative initiatives</li></ul>
2026-05-11T00:00:00Z

Executive Assistant

Antioch, CA
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to a senior operational leader within a growing healthcare organization. This contract position is ideal for someone who brings sound judgment, strong follow-through, and the ability to manage shifting priorities in a fast-paced, multi-specialty clinical environment. The role requires a proactive and detail-oriented individual who can keep executives and department leaders organized, prepare high-quality materials, and help maintain momentum across projects and meetings. Responsibilities:• Manage a complex executive calendar, prioritize competing requests, and coordinate scheduling with internal leaders across multiple locations.• Support weekly leadership meetings by organizing agendas, preparing materials, tracking action items, and following up to keep projects moving forward.• Arrange business travel and related logistics, ensuring plans are accurate, efficient, and aligned with changing priorities.• Create and format clear, accurate documents, presentations, spreadsheets, and reports for executive and departmental use.• Monitor ongoing assignments and deadlines, helping leadership stay informed, prepared, and focused on the most urgent matters.• Provide administrative support to managers and department heads, including meeting coordination, time management assistance, and general operational follow-through.• Use tools such as Outlook, Teams, Asana, Excel, Word, PowerPoint, and Copilot to organize information, track progress, and communicate updates effectively.• Assist with vendor coordination and administrative tasks related to facilities or real estate matters as needed.• Serve as a dependable point of support by anticipating needs, asking thoughtful questions, and helping leadership make well-informed decisions.• Contribute to operational continuity in an evolving environment, including administrative support connected to platform or process changes when required. If you are interested in the role apply now and call us at (510)470-7450
2026-05-19T00:00:00Z

Administrative Assistant

Auburn, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are seeking a detail-oriented Administrative Assistant / Front Office Coordinator to support daily office operations and serve as the first point of contact for visitors and calls. This role requires a professional, organized individual with a strong background in administrative support, record management, and filing. Key Responsibilities<ul><li>Greet and assist visitors, ensuring a professional and welcoming front office environment</li><li>Answer and route incoming calls, manage inboxes, and respond to general inquiries</li><li>Maintain accurate records, including organizing and managing both electronic and paper filing systems</li><li>Support document preparation, data entry, and record tracking to ensure compliance and accessibility</li><li>Schedule meetings, coordinate calendars, and assist with general administrative tasks</li><li>Manage office supplies, mail distribution, and general office upkeep</li><li>Assist with special projects and provide support to multiple departments as needed</li></ul>
2026-05-19T00:00:00Z

Administrative Assistant

Sacramento, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
Job SummaryWe are seeking a highly organized and proactive Office Administrator to join the team at a reputable firm in Sacramento. The ideal candidate will play a key role in ensuring the smooth day-to-day operation of our office and delivering exceptional support to staff and visitors in a professional, high-caliber environment.Key Responsibilities<ul><li>Staff the front desk, warmly and professionally greeting guests, and managing incoming mail and packages</li><li>Schedule and set up on-site meetings, including room arrangements and required equipment</li><li>Prepare meeting materials as needed</li><li>Order and maintain inventory of office snacks and supplies</li><li>Manage relationships with vendors to ensure timely deliveries</li><li>Coordinate with the IT department to resolve office-wide IT issues</li><li>Provide basic IT troubleshooting support to staff when necessary</li><li>Perform general administrative tasks, including filing, data entry, and document preparation</li><li>Support team members with various administrative needs as required</li><li>Contribute to a positive and collaborative team culture</li></ul>
2026-04-16T00:00:00Z

Office Assistant

Placerville, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
We are seeking a dependable Office Assistant for a temporary assignment. This role requires someone who can quickly integrate into the team and provide administrative support with minimal supervision.Key Responsibilities<ul><li>Handle incoming calls, emails, and front desk support as needed</li><li>Perform data entry, document preparation, and filing</li><li>Assist with scheduling and calendar coordination</li><li>Support office operations, including supply management</li><li>Help with general administrative tasks to support the team</li></ul>
2026-05-11T00:00:00Z

Legal Assistant

Rocklin, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
We are seeking a detail-oriented and organized Legal Assistant to support attorneys and legal staff with administrative and clerical tasks. This role plays a key part in ensuring the efficient operation of a legal office by managing documents, coordinating schedules, and assisting with case preparation. Key Responsibilities:<ul><li>Provide administrative support to attorneys, including managing calendars, scheduling meetings, and coordinating court dates</li><li>Prepare, draft, and format legal documents, correspondence, and reports</li><li>File legal documents with courts (e-filing and manual filing) and maintain accurate case files</li><li>Conduct basic legal research and gather supporting documentation as needed</li><li>Communicate with clients, courts, and third parties professionally and confidentially</li><li>Track deadlines and ensure timely follow-up on case-related activities</li><li>Organize and maintain physical and electronic filing systems</li><li>Assist with billing, time entry, and expense tracking as needed</li></ul>
2026-05-13T00:00:00Z

Legal Assistant/Paralegal

Sacramento, CA
onsite
Permanent / Full Time
65000 - 85000 USD / Yearly
We are looking for a dedicated Legal Assistant/Paralegal to join our detail-oriented services team in Sacramento, California. This role supports a busy litigation practice and offers an excellent benefits package, including health coverage and a 401(K) profit-sharing plan. The position provides flexibility with a hybrid schedule following an initial in-office period. Responsibilities: • Manage and maintain attorney calendars, including tracking deadlines and coordinating schedules using a master calendar system. • Open and close client matters while creating and maintaining comprehensive client profiles. • Draft and format various legal documents, letters, and memoranda, ensuring accuracy and attention to detail. • Conduct e-filing of court documents, adhering to local, state, and federal court rules. • Prepare and organize discovery materials, motions, deposition notices, subpoenas, and trial binders. • Assist in the preparation of exhibits and trial or hearing documentation. • Support attorneys in managing cases from inception through trial, providing administrative and litigation assistance. • Generate expense reports and maintain accurate records for billing purposes.
2026-05-05T00:00:00Z

Legal Assistant/Paralegal

Sacramento, CA
onsite
Permanent / Full Time
80000 - 900000 USD / Yearly
We are looking for an experienced Legal Assistant to join a growing law firm in Sacramento, California. This role requires someone who is detail-oriented and excels in managing legal documentation, court filings, and trial preparation. Responsibilities:• Draft and format legal documents in compliance with court-specific rules and regulations.• Submit both electronic and physical filings to courts in a timely and accurate manner.• Maintain and update case and trial lists on a regular basis to ensure team alignment.• Coordinate the preparation of trial materials, including binders, indices, and exhibits.• Arrange client meetings and depositions, including booking conference rooms and setting up required technology.• Communicate effectively with clients, vendors, and opposing counsel to facilitate case progress.• Handle correspondence and ensure timely delivery of client documents.• Process invoices and coordinate with the accounting department for timely payments.• Perform administrative tasks such as copying, scanning, printing, and faxing documents.
2026-05-13T00:00:00Z

Human Resources (HR) Assistant

Woodland, CA
onsite
Temporary to Hire
20 - 25 USD / Hourly
Position OverviewWe are seeking a motivated and detail-oriented HR and Safety Assistant to join our team. This bilingual role is critical in supporting both human resources operations and workplace safety programs. The ideal candidate is organized, communicative, and passionate about creating a positive, compliant, and safe work environment. Fluency in English and Spanish is required to effectively support our diverse workforce.Key Responsibilities<ul><li>Assist with day-to-day HR functions including employee onboarding, offboarding, benefits administration, and maintaining employee records.</li><li>Support recruitment efforts: post job openings, screen resumes, schedule interviews, and assist with new hire orientation.</li><li>Help maintain compliance with federal, state, and local employment laws (e.g., FLSA, FMLA, OSHA, Cal/OSHA).</li><li>Coordinate safety training programs, safety meetings, and audits.</li><li>Assist in incident reporting, investigations, and workers’ compensation claims.</li><li>Translate HR and safety documents, policies, and communications between English and Spanish.</li><li>Support employee relations by addressing basic inquiries and escalating complex issues as needed.</li><li>Maintain accurate HRIS data and safety records.</li><li>Participate in safety inspections and help implement corrective actions.</li><li>Assist with special projects as assigned by HR or Safety leadership.</li></ul>
2026-05-15T00:00:00Z