We are looking for a highly organized and detail-oriented Office Manager to join our team in Rochester, New York. This Contract to Permanent position involves overseeing administrative operations, purchasing, human resources, and vendor management for a dynamic technology development team. The role requires a proactive individual with experience managing multiple responsibilities in a fast-paced, technical environment.<br><br>Responsibilities:<br>• Manage daily office operations, including purchasing supplies, maintaining inventory, and handling vendor communications.<br>• Process payroll biweekly using Paychex and ensure accurate documentation of invoices and purchase orders.<br>• Coordinate logistics for meetings, company events, and board sessions, ensuring smooth execution.<br>• Act as the primary contact for IT support and facilities maintenance, liaising with the landlord and service providers.<br>• Administer employee benefits programs, including 401K, insurance, and Aflac, while assisting staff with related inquiries.<br>• Oversee onboarding processes, including background checks, I-9 documentation, IT setup, and new employee paperwork.<br>• Collaborate with immigration attorneys to manage work authorization applications for employees.<br>• Support expense tracking, vendor payments, and purchasing workflows using platforms like QuickBooks and Bill.com.<br>• Maintain accurate compensation data and assist in executive reviews and payroll reconciliation.<br>• Ensure the office environment remains well-stocked and organized, including IT inventory and kitchen supplies.
We are looking for an experienced FP& A Manager/Supervisor to join our team in Rochester, New York. In this long-term contract role, you will play a pivotal part in overseeing financial planning and analysis activities while supporting strategic decision-making processes. This position requires a strong background in financial modeling, budgeting, and small business lending.<br><br>Responsibilities:<br>• Lead the development and execution of comprehensive financial planning processes, including annual budgeting.<br>• Create and maintain detailed financial models to support forecasting and strategic initiatives.<br>• Perform in-depth financial analysis to identify trends, risks, and opportunities for business growth.<br>• Collaborate with stakeholders to provide actionable insights and recommendations based on financial data.<br>• Ensure accurate reporting of financial performance metrics and assist in preparing presentations for leadership teams.<br>• Manage and optimize processes related to small business lending operations.<br>• Monitor financial outcomes and implement improvements to enhance efficiency and profitability.<br>• Provide leadership and guidance to the FP& A team, fostering a culture of collaboration and continuous improvement.<br>• Stay informed about industry trends and best practices to ensure alignment with organizational goals.<br>• Support ad hoc financial projects and analysis as required.
<p>We are looking for an Administrative Assistant to join our team in Rochester, New York. This role is essential in supporting our tax managers and processors, ensuring seamless operations during tax preparation and assisting with office administrative tasks. If you have experience in administrative support within services requiring precision and thrive in a fast-paced environment, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to tax managers and processors, facilitating efficient workflows.</p><p>• Input tax projects into the system, coordinating with operations teams and tax preparers to ensure timely completion.</p><p>• Distribute due date reports to tax processors and ensure deadlines are met.</p><p>• Communicate with clients to gather necessary tax information and provide updates as required.</p><p>• Assist the Office Manager with tasks such as corporate event planning, maintaining office supplies, and managing miscellaneous duties.</p><p>• Organize and maintain filing systems to ensure accurate record-keeping.</p><p>• Participate in extended hours during the busy tax season, including occasional Saturday shifts.</p><p>• Support smooth office operations during summer hours by adapting to reduced schedules while maintaining productivity.</p>
We are looking for a dedicated Human Resources Administrator to join our team in Palmyra, New York. In this long-term contract position, you will play a pivotal role in managing key HR functions such as recruitment, benefits administration, and employee leave processes. This opportunity is ideal for professionals seeking to contribute to a dynamic manufacturing environment.<br><br>Responsibilities:<br>• Manage all aspects of recruitment, including sourcing, interviewing, and onboarding new employees.<br>• Oversee benefits administration, including enrollment processes and open enrollment periods.<br>• Maintain accurate and up-to-date employee records within HRIS systems.<br>• Conduct background checks and ensure compliance with company policies and legal requirements.<br>• Administer employee leave programs, including FMLA and other applicable policies.<br>• Provide guidance and support to employees regarding benefits and leave inquiries.<br>• Collaborate with management to address HR-related concerns and implement solutions.<br>• Perform data entry and ensure the integrity of HR-related documentation.<br>• Support the execution of employee engagement initiatives to promote a positive workplace culture.
We are looking for a dedicated Purchasing Agent to join our team on a long-term contract basis in Lima, New York. In this role, you will play a vital part in managing procurement processes and ensuring the efficient use of resources. The ideal candidate will have experience working with accounting software systems and ERP platforms to streamline purchasing operations.<br><br>Responsibilities:<br>• Oversee and manage purchasing activities to ensure cost efficiency and timely acquisition of goods and services.<br>• Utilize ERP systems, such as Epicor and Great Plains, to monitor procurement workflows and enhance operational efficiency.<br>• Collaborate with the accounting team to align purchasing processes with budgetary guidelines.<br>• Handle accounts payable tasks, ensuring accuracy and compliance with organizational policies.<br>• Develop and maintain vendor relationships to negotiate favorable terms and ensure reliable supply chains.<br>• Monitor and analyze budget processes to identify opportunities for cost savings.<br>• Coordinate with internal departments to ensure procurement needs are met effectively.<br>• Support the implementation and optimization of accounting software systems for purchasing functions.<br>• Track and document buying processes to maintain transparency and accountability in procurement operations.<br>• Stay informed about industry trends and best practices to improve purchasing strategies.
<p>Nick Pignato is seeking a meticulous and experienced Bookkeeper/Office Manager to join our team based in Rochester, New York. In this role, you will play a crucial role in the financial management and integrity of our operations, ensuring accuracy in the processing of transactions and the maintenance of financial records. This role falls within the construction industry and is based in a traditional office setting.</p><p><br></p><p>Responsibilities:</p><p>• Manage all aspects of bookkeeping including accounts payable and receivable, and bank reconciliations.</p><p>• Accurately enter data into relevant accounting systems.</p><p>• Ensure all financial records are maintained and updated as necessary.</p><p>• Handle monthly close processes and communicate any issues.</p><p>• Conduct account reconciliation activities to ensure accuracy and conformity with applicable policies.</p><p>• Utilize Microsoft Excel for data organization and financial tracking.</p><p>• Manage payroll processes, ensuring all employees are paid accurately and on time.</p><p>• Utilize QuickBooks for managing and processing financial data.</p><p>• Monitor customer accounts and follow up on any outstanding payments.</p><p>• Assist in the preparation and processing of financial reports</p>
<p><strong>Office Administration:</strong></p><ul><li>Maintain office supplies inventory and oversee purchasing of materials as needed</li><li>Manage schedules, organize meetings, and handle correspondence to ensure smooth office operations.</li></ul><p><strong>Team Support:</strong></p><ul><li>Provide administrative support to staff and leadership teams, including document preparation and processing</li><li>Ensure team members have access to necessary resources, tools, and equipment to perform their roles effectively.</li></ul><p><strong>Facility Management:</strong></p><ul><li>Oversee facility maintenance and address workplace safety and comfort concerns</li><li>Coordinate vendor relationships and manage contracts related to office services.</li></ul><p><strong>Operational Efficiency:</strong></p><ul><li>Implement and refine administrative processes to optimize productivity and communication within the workplace</li><li>Manage budgets related to office expenses and collaborate with finance teams as needed.</li></ul><p><strong>Leadership & Supervision:</strong></p><ul><li>Supervise administrative staff, delegate tasks, and monitor performance to achieve organizational goals.</li><li>Act as a liaison between departments to ensure unity, shared vision, and targeted results.</li></ul><p><strong>Compliance & Record-keeping:</strong></p><ul><li>Ensure adherence to organizational policies and procedures</li><li>Maintain files and records, including contracts, legal documentation, and payroll reports.</li></ul><p><br></p>
<p>Hannah Savage with Robert Half is seeking a highly organized and detail-oriented individual to join her client's team as a Logistics Coordinator. This entry-level position is ideal for someone looking to start or grow their career in supply chain and logistics within the manufacturing industry. You’ll play a key role in ensuring smooth operations by supporting shipping, receiving, inventory management, and coordination with internal teams and external partners.s.</p><p><br></p><p>Responsibilities:</p><ul><li>Coordinate and track shipments, deliveries, and inventory movements</li><li>Communicate with vendors, carriers, and internal departments to ensure timely and accurate logistics</li><li>Maintain detailed records of shipments, inventory, and logistics documentation</li><li>Assist in resolving shipping and delivery issues</li><li>Support continuous improvement initiatives in logistics processes</li></ul><p>For immediate and confidential consideration, apply today or contact Hannah Savage with Robert Half's Rochester, NY branch today!</p>
<p>Our client, a successful law firm based in Rochester, NY, is seeking a Paralegal for their busy litigation practice. In this role, you will be working alongside an administrative support team to ensure efficiency and accuracy in case management.</p><p><br></p><p><strong>Role: </strong>Paralegal/E-Discovery Specialist</p><p><strong>Location: </strong>Rochester, NY </p><p><strong>Salary: </strong>$55,000 - $85,000 (DOE)</p><p><strong>Schedule: </strong>In-Office</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Demonstrate a strong understanding of the end-to-end eDiscovery lifecycle, including the identification, collection, processing, review, and production of electronically stored information (ESI) for litigation and legal proceedings.</li><li>Organize and maintain electronic discovery files, ensuring accurate documentation of collected materials and tracking of all productions sent and received.</li><li>Coordinate with clients and eDiscovery vendors throughout the discovery process to ensure efficient workflows and timely delivery of results.</li><li>Manage data collection efforts from various sources in support of ongoing legal matters.</li><li>Support attorneys in reviewing electronic evidence for relevance, privilege, and responsiveness.</li><li>Leverage eDiscovery platforms and tools to review and manage large datasets, maintaining compliance with legal standards and optimizing efficiency.</li><li>Collaborate closely with legal teams to troubleshoot issues, resolve challenges, and ensure effective oversight of the eDiscovery process.</li><li>Draft, revise, and format legal documents, correspondence, and related materials as needed.</li><li>Prepare clear and concise transcript summaries to assist with case analysis and preparation.</li><li>File legal documents via NYSCEF, ECF, or other court-mandated electronic filing systems.</li><li>Maintain and update spreadsheets tracking financial data and other quantitative information relevant to legal matters.</li><li>Assist with preparation for depositions, mediations, arbitrations, and court hearings, including compiling exhibits and supporting materials.</li></ul>
<p>We are looking for an organized and detail-oriented Payroll/HR Clerk to join our team in Rochester, New York. In this role, you will manage payroll functions for one of our companies while providing HR support across multiple entities. This position offers a unique opportunity to contribute to both operational efficiency and employee satisfaction.</p><p><br></p><p>Responsibilities:</p><p>• Process payroll for approximately 200-300 employees, depending on the time of year, ensuring accuracy and compliance with salary and hourly pay structures.</p><p>• Manage HR tasks for multiple entities, including overseeing the full onboarding process for new team members.</p><p>• Initiate and track background checks to ensure compliance with company standards.</p><p>• Handle unemployment claims and follow-ups as required.</p><p>• Prepare and manage new employee paperwork, ensuring all documentation is complete and accurate.</p><p>• Collaborate with the HR Manager to address employee concerns and support organizational needs.</p><p>• Maintain accurate payroll and HR records using Paychex systems.</p><p>• Ensure adherence to employment laws and regulations across all companies.</p><p>• Support additional administrative tasks as needed to enhance HR and payroll operations.</p>
We are looking for an experienced Accountant to join our team on a contract basis in Rochester, New York. This role is essential in ensuring the accuracy and efficiency of our financial operations, with a focus on high-volume transactional processing and maintaining detailed records. The ideal candidate will be comfortable working collaboratively with project managers and operational staff to support various accounting functions.<br><br>Responsibilities:<br>• Process and record Accounts Payable transactions with precision and timeliness.<br>• Handle inventory transactions, ensuring proper documentation and accuracy.<br>• Prepare and issue Accounts Receivable billings, maintaining consistency and compliance.<br>• Set up new projects within the accounting system, including creating purchase orders and processing invoices.<br>• Record and reconcile receipts in the accounting software to maintain accurate financial records.<br>• Assist in journal entries and general ledger maintenance to ensure proper account balancing.<br>• Conduct bank reconciliations to verify the accuracy of financial statements.<br>• Collaborate with team members to streamline processes and resolve discrepancies efficiently.
<p>Chris Preble from Robert Half is helping his client look for an experienced and motivated HR Generalist to join their manufacturing team in the Auburn, NY area. In this role, you will provide comprehensive support across a variety of human resources functions, working closely with the Head of HR to ensure smooth operations and a positive workplace environment. This position offers an excellent opportunity for a proactive individual to contribute to the development of HR policies and programs while fostering employee engagement.</p><p><br></p><p>Responsibilities:</p><p>• Act as a trusted partner to the Head of HR, assisting with daily operations and strategic initiatives.</p><p>• Support employee relations efforts by ensuring fair and consistent implementation of company policies.</p><p>• Oversee performance management processes, including providing guidance to managers and employees.</p><p>• Assist in developing and improving HR policies and ensuring compliance with regulations.</p><p>• Maintain accurate HR records, documentation, and reporting to support organizational needs.</p><p>• Collaborate with teams to promote a healthy and inclusive workplace culture.</p><p>• Identify opportunities for process improvements and take initiative in driving HR projects forward.</p><p>• Coordinate onboarding, benefits administration, and training programs to enhance employee experiences.</p><p>• Manage HR systems effectively to ensure seamless operations and data accuracy.</p>
We are looking for an experienced Customer Service Representative specializing in funding operations to join our team in West Henrietta, New York. In this long-term contract position, you will play a pivotal role in ensuring the accurate processing of accounts receivable activities and delivering excellent customer support. This role offers an opportunity to collaborate with customers and team members to uphold organizational goals while maintaining a focus on accuracy and efficiency.<br><br>Responsibilities:<br>• Perform accurate data entry for purchased invoices and accounts receivable records.<br>• Prepare and organize weekly reports, including reserve analysis and accounts receivable activity.<br>• Monitor and analyze invoice data to identify inconsistencies or potential risks.<br>• Create and distribute financial reports, such as A/R aging and subsidiary reports, to senior management.<br>• Respond promptly and professionally to customer inquiries, ensuring satisfaction and resolution.<br>• Collaborate with customers and team members to align with organizational goals and maintain service standards.<br>• Process and transmit accounting and payment reports, including wires and ACH transfers, in a timely manner.<br>• Provide feedback to management regarding client business activities based on sound business principles.<br>• Ensure all tasks are completed efficiently and in compliance with company policies and procedures.<br>• Participate in occasional travel for required training sessions.
We are looking for a skilled HR Generalist to join our team in Rochester, New York. In this role, you will play a pivotal part in supporting our human resources operations, with a focus on employee engagement, benefits administration, and performance management. This position offers a hybrid work environment after an initial onboarding period, allowing for a balance of in-office and remote work.<br><br>Responsibilities:<br>• Take the lead on managing and executing various HR projects to ensure effective implementation.<br>• Oversee employee relations initiatives, fostering a positive and engaging workplace culture.<br>• Administer employee benefits programs, ensuring accurate and timely processing.<br>• Coordinate and support the performance review process, promoting continuous feedback and development.<br>• Act as a mentor and team lead to other HR team members, providing guidance and support.<br>• Ensure compliance with employment laws and company policies across HR functions.<br>• Collaborate with leadership to develop strategies that align HR practices with organizational goals.<br>• Utilize HR technology platforms to streamline processes and enhance efficiency.<br>• Address and resolve employee concerns with professionalism and confidentiality.
We are looking for an Accounts Payable Clerk to join our team in Rochester, New York. This is a Contract-to-permanent position within the healthcare industry, offering an excellent opportunity to grow professionally in a dynamic and fast-paced environment. The role involves handling essential financial tasks while ensuring accuracy and compliance with company policies.<br><br>Responsibilities:<br>• Manage administrative and clerical tasks for the Accounts Payable and Finance department.<br>• Process and oversee daily financial operations, ensuring timely and accurate execution in alignment with company policies.<br>• Deliver excellent customer service to internal business partners, addressing their inquiries and concerns.<br>• Assist with internal and external audits by preparing and organizing required documentation.<br>• Open, sort, and distribute incoming departmental mail efficiently.<br>• Organize, log, photocopy, and file invoices, checks, and other financial documents.<br>• Verify and process checks, including handling special requests and expedited processing.<br>• Participate in special projects as assigned by management.
<p>We are looking for a skilled IT Field Services Lead to oversee and enhance the delivery of field services operations. In this role, you will play a critical part in managing resources, driving productivity improvements, and ensuring service level agreements (SLAs) are consistently met. This is a <strong>Contract-to-Permanent </strong>position based in Rochester, New York.</p><p><br></p><p>Responsibilities:</p><p>• Supervise the incident and maintenance services to ensure end-user issues are resolved in alignment with customer expectations.</p><p>• Organize and schedule field service activities to optimize resource allocation and meet operational demands.</p><p>• Handle technical escalations by collaborating closely with the customer’s service owner.</p><p>• Facilitate communication about widespread incidents by coordinating with the Service Owner and Communication Office.</p><p>• Develop and execute proactive measures to minimize recurring incidents, with a focus on top issues affecting the area.</p><p>• Ensure proper management and resolution of service requests in alignment with organizational standards.</p><p>• Drive change management strategies to streamline processes and support team adaptation to new initiatives.</p><p>• Maintain and enhance business processes to improve information dissemination, sharing, and utilization.</p><p>• Foster an environment that promotes efficiency and high-quality output among team members.</p>
We are looking for an experienced Medical Billing Specialist to join our team in Rochester, New York. This Contract-to-Permanent position offers an exciting opportunity to contribute to a dynamic healthcare environment by managing billing operations and ensuring accurate claim processing. The ideal candidate will bring expertise in accounting software systems and a strong understanding of medical billing procedures.<br><br>Responsibilities:<br>• Process and submit claims to insurance providers efficiently and accurately.<br>• Manage accounts receivable and oversee collection procedures to ensure timely payments.<br>• Utilize accounting software systems and tools, including IBM AS/400, Medisoft, and Epic, to handle billing operations.<br>• Review and resolve claim appeals, ensuring compliance with healthcare regulations.<br>• Maintain and update patient billing records within electronic health record (EHR) systems.<br>• Collaborate with internal teams to address billing discrepancies and improve workflows.<br>• Monitor and analyze billing trends to identify areas for process optimization.<br>• Handle billing inquiries and provide exceptional customer service to patients and insurance representatives.<br>• Generate and present financial reports related to billing and collections.<br>• Stay informed about industry changes and updates to medical billing and coding practices.
We are looking for an experienced Chief Financial Officer (CFO) to lead the financial strategy and operations of our organization in Amherst, New York. This role requires a dynamic individual who can provide strategic direction, oversee financial planning, and ensure operational excellence across various departments. The ideal candidate will play a key role in driving organizational growth and maintaining strong relationships with stakeholders.<br><br>Responsibilities:<br>• Shape the organization's strategic direction by developing financial and tax strategies that align with business goals.<br>• Collaborate with executive management to support tactical initiatives and drive key decision-making processes.<br>• Lead the development and implementation of performance measures designed to support the company's strategic objectives.<br>• Oversee the capital request and budgeting processes to ensure effective allocation of resources.<br>• Manage the organization's accounting processes, including the UB Card office and fiscal agency functions for student governments.<br>• Supervise transaction processing systems and ensure operational best practices are implemented.<br>• Work closely with human resources to optimize employee benefit packages, including self-insured medical plans.<br>• Coordinate with internal departments such as operations, legal, IT, and treasury to ensure seamless collaboration.<br>• Provide oversight for outsourced functions and manage relationships with third-party franchises.<br>• Serve as a key member of the organization's union negotiation committee, contributing to labor relations strategies.
<p>We are seeking an experienced and highly organized <strong>Full Charge Bookkeeper</strong> to manage the full cycle of accounting duties for our business. This position is responsible for handling everything from accounts payable and receivable to payroll, general ledger management, bank reconciliations, and financial reporting. The ideal candidate will have strong accounting knowledge, excellent attention to detail, and the ability to work independently.</p>
<p>We are looking for a Senior Accountant to join our team in Rochester, New York. In this role, you will play a pivotal part in overseeing financial operations, including project accounting, accounts receivable, general ledger activities, and accounts payable. This position offers an exciting opportunity to contribute to a dynamic and growing construction company with multiple divisions, while driving process improvements and ensuring compliance.</p><p><br></p><p>Responsibilities:</p><p>• Manage project accounting setup and maintenance across multiple divisions, ensuring accuracy in billing and revenue recognition.</p><p>• Prepare and analyze weekly labor and project reports, providing detailed variance analyses.</p><p>• Drive automation initiatives for project reporting and internal system workflows.</p><p>• Oversee accounts receivable processes, including deposit application, reconciliation, and timely follow-ups on outstanding balances.</p><p>• Record and review journal entries related to revenue, labor, and cost components to ensure general ledger integrity.</p><p>• Perform monthly reconciliations of balance sheet accounts and bank accounts.</p><p>• Support monthly and quarterly close activities, including generating reports and conducting analytical reviews.</p><p>• Assist with audit preparations and maintain documentation for internal controls.</p><p>• Provide secondary approval for outgoing payments and help automate accounts payable reporting processes.</p><p>• Act as a subject matter expert for workflow optimization and best practices within accounting systems.</p>
We are looking for a skilled Medical Billing Specialist to join our team in Rochester, New York. In this Contract-to-permanent position, you will play a critical role in managing billing operations and ensuring accurate processing of medical claims. This opportunity is ideal for professionals with a strong background in healthcare billing and proficiency in industry-standard software.<br><br>Responsibilities:<br>• Manage and process medical claims efficiently using a variety of billing systems and software.<br>• Ensure accurate coding and compliance with healthcare regulations during claim submissions.<br>• Handle accounts receivable tasks, including follow-ups on unpaid claims and resolving payment discrepancies.<br>• Monitor and execute appeals for denied claims to maximize revenue recovery.<br>• Utilize accounting software systems, including Medisoft and IBM AS/400, to maintain up-to-date billing records.<br>• Collaborate with collection teams to streamline payment processes and resolve outstanding balances.<br>• Perform detailed analysis of billing reports to identify trends and areas for improvement.<br>• Support claim administration tasks, ensuring timely submissions and adherence to payer guidelines.<br>• Work with Epic software to manage patient billing data and related documentation.
